DEPARTMENT OF AGRARIAN REFORM

Provincial Office - Camarines Sur II

3/F Doña Dolores Bldg., Triangulo, Naga City QUALITY CONTROL PLAN
CONTROL POINTS
PROCEDURE
No. QUALITY MANAGEMENT SYSTEM PROCEDURE Characteristics to be Parameters REMARKS PERSONS REPONSIBLE
Frequency REFERENCE NO.
Controlled (Requirement)
SUPPORT TO OPERATIONS (STO)

According to the Government

Ensure that the Accounting Manual, General Accountant II
transactions are in Appropriations Act and other Accounting Staff
Procedure on Processing of Disbursement Voucher
accordance with existing implementing rules and Immediate upon receipt at Budget Officer II
1 and Payment of Claims to Internal and External DARCSII-STOD-01
budgeting, accounting and regulations governed by Bureau the Finance Unit. Budget Staff
Creditors
auditing rules and of Treasury, Department of Cashier II
regulations. Budget and Management, and Cashier Staff
Commission on Audit.

Ensure that preventive

maintenance plan is
According to the implementing Designated General Services head
Preventive Maintenance and Repair of Property, Plant, updated and actual Based on the schedule of
2 Maintenance/Improvement Plan of DARCSII-STOD-02 AO IV
and Equipment (PPE) services for repairs and maintenance/improvement
DARPO Camarines Sur II PCAO
improvement are properly
inspected.

Ensure completeness of
documents together with
Records Management and Administration of Incoming Regional Memorandum RE (M)- Records Officer II
3 the attachments for Upon receipt of documents DARCSII-STOD-03
and Outgoing Communication 1912-122 Records Staff
incoming and outgoing
communication

Ensure that issues and

According to the implementing Officer of the Day
concerns of the client are
4 Public Assistance and Complaints Desk Citizen Charter of Department of Upon arrival of clients DARCSII-STOD-04 Security Guard
addressed accordingly and
Agrarian Reform. PCAO
immediately.

According to the Implementing

Ensure that all purchases
Rules and Regulations of RA
requested are within the Immediate upon receipt at
5 Common-Use Supplies and Equipment Management 9184 and other governing DARCSII-STOD-05 Designated Supply Officer
approved Annual the Supply Unit.
issuances by the Government
Procurement Plan
Procurement Policy Board.

Ensure that there is no

discrimination in terms of
sex, gender orientation,
and gender identity, civil According to the Omnibus Rules
status, pregnancy, on Appointments and Other Human Resource Management
6 Recruitment, Selection, Promotion and Hiring disability, religious opinions Human Resource Actions and Upon posting of vacancies DARCSII-STOD-06 Officer II
or affiliations, ethnicity or other governing issuances by the HRMO Staff
political affiliation or the Civil Service Commission.
application of the Equal
Employment Opportunity
Principle (EEOP)

According to the Civil Service

Ensure that the individual PARPO II
Commission Memorandum Based on the schedule of
learning and development PCAO
7 Learning and Development Program Circular No. 43, Series of 1993 trainings/learning DARCSII-STOD-07
plan are properly HRMO II
and Memorandum Circular 10, interventions
implemented
Series of 1989

Page 1
DARCSII-QF-05-REV-00
 According to the Implementing
Ensure that all purchase Designated BAC Secretariat
Rules and Regulations of RA
requests (PRs) are within Upon Receipt of Purchase BAC Chairperson
8 Public Bidding of Goods 9184 and other governing DARCSII-BAC-01
the approved Annual Request from Sectors BAC Members
issuances by the Government
Procurement Plan (APP) HOPE
Procurement Policy Board.

According to the Implementing

Ensure that all purchase Designated BAC Secretariat
Rules and Regulations of RA
requests (PRs) are within Upon Receipt of Purchase BAC Chairperson
9 Small Value Procurement 9184 and other governing DARCSII-BAC-02
the approved Annual Request from Sectors BAC Members
issuances by the Government
Procurement Plan (APP) HOPE
Procurement Policy Board.
Acronyms:

Page 2
DARCSII-QF-05-REV-00
 DEPARTMENT OF AGRARIAN REFORM
Provincial Office - Camarines Sur II
3/F Doña Dolores Bldg., Triangulo, Naga City QUALITY CONTROL PLAN

CONTROL POINTS
PROCEDURE
No. QUALITY MANAGEMENT SYSTEM PROCEDURE PERSONS REPONSIBLE REMARKS
Characteristics to be Parameters REFERENCE NO.
Frequency
Controlled (Requirement)
LAND TENURE SECURITY PROGRAM (LTSP)
In accordance to the
Ensure completeness and implementing rules and
Claim Folder (CF) Preparation and Documentation for Immediately upon
1 correctness of documents and regulations on the acquisition and DARCSII-LTID-01
LHs covered under OLT
information in the initial CFs distribution of PAL under R.A. conduct of activities
No. 6657, as amended

Ensure completeness and
Claim Folder (CF) Preparation and Documentation for
correctness of documents and
2 Landholdings covered under Comprehensive Agrarian
Reform Program (CARP)
information in the CFs for JFI
schedule and valuation
In accordance to the
implementing rules and
Immediately upon
regulations on the acquisition and DARCSII-LTID-02
distribution of PAL under R.A. receipt at the LTID
No. 6657, as amended

Correctness and completeness
3 CLOA Preparation, Registration and Distribution
of documents in the LDFs
In accordance to the
implementing rules and
Immediately upon
regulations on the acquisition and DARCSII-LTID-03
receipt at the LTID
distribution of PAL under R.A.
No. 6657, as amended

In accordance to the
Immediately upon
4 Land Survey (By Contract) Completeness of SRs for IVAs implementing rules and DARCSII-LTID-04
regulations on surveys receipt at the LTID

Acronyms:
CF - Claim Folder, SR - Survey Returns

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DARCSII-QF-05-REV-00
 DEPARTMENT OF AGRARIAN REFORM
Provincial Office - Camarines Sur II
3/F Doña Dolores Bldg., Triangulo, Naga City
No. QUALITY MANAGEMENT SYSTEM PROCEDURE
Characteristics to be
Controlled
AGRARIAN REFORM BENEFICIARIES DEVELOPMENT AND SUSTAINABILITY (ARBDSP)
Development of Products and Services
Village Level Farm-Focus Enterprise Development
Project (VLFED)
Processes in ARBO
organizing, legitimation and
ARBO Organizing
capacity development
intervention
Completion of turn-over
documents (MOA, Trust
Sustainable Livelihood Support for Disaster Agreement, Deed of
Affected Areas (SLSDAA) Donation,
Acknowledgement Receipt,
Journal Voucher)
Completion of turn-over
documents (MOA, Trust
Major Crop-Based Farm Productivity Enhancement Agreement, Deed of
(MCBFPE) Donation,
Acknowledgement Receipt,
Journal Voucher)
Adoption of 8 steps clustering
Linking Smallholder Farmers to Markets with approach to agro-enterprise
Microfinance (LinksFarmM) and sustainably engaging in
market systems
Completion of 8 modules
covering 25 sessions and 1-3
Farm Business School (FBS)
market visit and
benchmarking
Enhanced Partnership Against Hunger and Poverty
Completion of milestones
(E-PAHP)
Acronyms:
QUALITY CONTROL PLAN
CONTROL POINTS
PROCEDURE
PERSONS REPONSIBLE(S) REMARKS
Parameters REFERENCE NO.
Frequency
(Requirement)
Immediately upon DARCSII-PBDD-01
Immediately upon DARCSII-PBDD-02
In accordance to the implementing
rules and regulations on Organizing Immediately upon conduct SIB Program Head, Point Person,
DARCSII-PBDD-03
New ARBOs under Memorandum No. of activities ARPO I/ARPT
363 dated September 25, 2020
In accordance to the guidelines
for the Implementation of the
Climate Resilient Farm Immediately upon receipt SLSDAA Pointperson, ARPO
DARCSII-PBDD-04
Productivity Support under of Indorsement I/ARPT
Memorandum No. 17 dated
January 6, 2020.
In accordance to the guidelines
for the Implementation of the
Climate Resilient Farm Immediately upon receipt MCBFPE Pointperson, ARPO
DARCSII-PBDD-05
Productivity Support under of Indorsement I/ARPT
Memorandum No. 17 dated
January 6, 2020.
In accordance to the set milestones
Immediately upon receipt
in the clustering approach to agro- DARCSII-PBDD-06
of Indorsement
enterprise development for farmers
In accordance to the implementing
rules and regulations of FBS under Immediately upon conduct
DARCSII-PBDD-07
Memorandum No. 192 dated May 10, of activities
2016
In accordance to the implementing Immediately upon conduct
DARCSII-PBDD-08
rules and regulations of EPAHP of activities
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DARCSII-QF-05-REV-00
 DEPARTMENT OF AGRARIAN REFORM
Provincial Office - Camarines Sur II
3/F Doña Dolores Bldg., Triangulo, Naga City QUALITY CONTROL PLAN

CONTROL POINTS
PROCEDURE
No. QUALITY MANAGEMENT SYSTEM PROCEDURE PERSONS REPONSIBLE(S) REMARKS
Characteristics to be Parameters REFERENCE NO.
Frequency
Controlled (Requirement)
AGRARIAN JUSTICE DELIVERY PROGRAM (AJDP)
The indorsement from MARPO
shall be supported by the BARC
Certification and issues or
Immediately upon receipt
Mediation Conference concerns raised by complainant. A.O. No. 8, Series of 1994 DARCSII-ALS-01 Chief, Legal; Legal Officer
of Indorsement
Ensure the attendance of both
parties and their willingness to
amicably settle their disputes.

Ensures that the aggregate

landholdings of the transferor A.O. No. 1, Series of 1989, Immediately upon receipt PARPO II; Chief, Legal; Legal
Land Transfer Clearance DARCSII-ALS-02
and transferee do not exceed as amended of DARMO's request Officer; CARPO, LTID
five (5) hectares each
Ensures that the Case Folder is
complete in compliance to ALI
Rule pursuant to A.O. No. 3,
Resolution of Agrarian Law Implementation (ALI) Immediately upon receipt PARPO II; Chief, Legal; Legal
Series of 2017 and other A.O. No. 3, Series of 2017 DARCSII-ALS-03
Cases of case folder Officer
applicable rules and actions are
updated in the LCMS.

Acronyms:

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DARCSII-QF-05-REV-00
 DEPARTMENT OF AGRARIAN REFORM
Provincial Office - Camarines Sur II
3/F Doña Dolores Bldg., Triangulo, Naga City QUALITY CONTROL PLAN

CONTROL POINTS
PROCEDURE
No. QUALITY MANAGEMENT SYSTEM PROCEDURE PERSONS REPONSIBLE(S) REMARKS
Characteristics to be Parameters REFERENCE NO.
Frequency
Controlled (Requirement)
AGRARIAN JUSTICE DELIVERY PROGRAM (AJDP)

Alternative Dispute Resolution

Issuance of Transcript of Stenographic Notes

Issuance of Certificate of Finality

Issuance of Certified True Copies

Case Resolution: Regular Case Adversarial

Case Resolution: :Land Valuation

Execution of Final and Executory Decision

Acronyms:

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DARCSII-QF-05-REV-00