POLITEKNIK TUANKU SYED SIRAJUDDIN

DIPLOMA TOURISM MANAGEMENT

DTM 40134

EVENT OPERATION AND MANAGEMENT

PRACTICAL WORK 1

PROPOSAL

PREPARED BY :

NAME NO MATRIC

AYUNI NABIHAH BINTI JAFFAR 18DUP20F2030

MUHAMMAD AIMAN ABBAS BIN MOHAMAD 18DUP20F2002

ARIFFIN

NUR SHAKIRIN BINTI RUZLAN 18DUP20F2024

NUR NASYIFAH BINTI MUHAMMAD NAZRUL 18DUP20F2028

EFFENDI

PREPARED FOR :
KHAIRUL ANIS NAJWA BINTI MUHAMAD FAUZI
DR. INTAN SHAFINA BINTI SUID
1.0 INTRODUCTION

Lagenda Batik Perlis is a Program will be fully conducted at the Perlis

Malaysian Branch Craft Hall. Lagenda Batik Perlis is an event that focuses on the
uniqueness of batik in the State of Perlis which is a program that will be organized by
Students Tourism Management Semester 4 (DUP 4), Polytechnic Tuanku Syed
Sirajuddin, Pauh Putra Perlis. This ceremony will be held for 1 day at the Perlis State
Crafts Hall on 22nd November 2022 (Tuesday) from 8.00 am to 5.00 pm. The
implementation of the Perlis Batik Legend can give opportunities to external students,
one of whom is invited at each level. For example, Kindergarten to Public Higher
Education Institution categories for participation.

Besides, This paper is designed to request consideration and approval from

the management of Tuanku Syed Sirajuddin Polytechnic to hold the Permata Batik
Perlis event to meet the specific requirements of DTM40134-Event Operation and
Management as our project. The main goal of this program is to promote Perlis batik
to the public that the State of Perlis has its own Batik in terms of its color, shape and
pattern. Not only that, with the joint venture with Mrs. Zalina Salleh who will introduce
Perlis Batik about her expertise in making batik according to her own creativity.

Not only that, the joined by Malaysian Handicrafts Association Perlis Branch
also joins together to increase the strength of tourism in terms of introducing
distinctive Malaysian handcraft items. Because not everyone is aware of the unique
qualities of Perlis Batik, our goal in hosting this event is to present Perlis Batik to the
general public. Thus, by holding this event, the community will get more familiar with
and appreciative of Perlis Batik.

2.0 OBJECTIVE OF THE PROGRAMME

This paperwork is submitted to achieve the following objectives:

5.1 To meet the requirements of the DTM 40134 Event Operation and Management
course for the assignment which is the project will contribute to 50% of the scoring.

5.2 To provide students an in-depth exposure to the operation and handling of real
events.

5.3 To introduce Perlis Batik to the public and give people the opportunity to try
making batik on their own

5.4 To obtain approval for external to cover the cost of the expenses of this program.
3.0 BACKGROUND OF THE PROGRAMME

This program will be organized by Diploma in Tourism Management students

in semester 4 under DTM 40134 Event & Operations Management. There are two
different programs on the same day, which is 02 November 2022. The main event of
this program is the Frog Jump Sports Game competition using batik fabric according
to categories from Kindergarten, primary school to IPTA and also the Perlis Craft,
Batik and Culture Exhibition, where participants will be revealed in one of Tourism
Creativity which is Culture and Batik. This program will be open to everyone,
especially the people of Perlis. Among the activities that will be carried out in this
event is the Batik Canting Competition which is canted by Puan Zalina Salleh which
is painted using candles on canvas with the theme of interesting places in the State
of Perlis. Next, the Fashion Show Game where they will decorate various styles by
using Batik according to the creativity of the participants.

In the afternoon, the program will focus on the closing ceremony which has
delivered a speech from the Head of Malaysian Crafts Perlis Branch, presentation of
prizes to competition winners, lucky draw. The intention of this program is to increase
the public's interest in Perlis batik and how it is made to appreciate Perlis batik which
has its own uniqueness in this small state. And this program is to make people aware
of Perlis Batik and they can try to draw and sew batik themselves.

4.0 LEARNING OUTCOME

Course learning outcome are the main guidelines that will be achieved during the
Planning and organization of the program “Introducing Batik Perlis“. This program
Can
help to achieved CLO in the course syllabus of DTM 40134 Event Management
and Operation.

CLO 1 Explain the concept of handling and event management in the tourism
And hospitality industry.
CLO 2 To know more deeply about the world of tourism which consists of various
branches, one of which is batik carving and handicrafts.
CLO 3 The program held includes planning, implementation, and discussion before
and after the program with the strongest teamwork.
5.0 OUTCOME / IMPACT FROM THE PROGRAMME

5.1 Students gain skills, knowledge and experience of organizing the real events
in line of tourism industry.
5.2 Students have the opportunity to learn, understand and improve their
knowledge in the field of culture in Malaysia.

6.0 IMPACT

6.1 Student

i. Students gain skills, knowledge and experience of organizing the real

events in line of tourism industry.
ii. Students have the opportunity to learn, understand and improve their
knowledge in the field of culture in Malaysia.

6.2 Stakeholder

i. Can helps promote products or services and improve image involved

organization.
ii. Can Improve the image of stakeholders especially in benefiting the well-
being and interests of the community and organization.

6.3 Politeknik

i. Create a Creating the sharing of knowledge and skills between

Polytechnics and industry between Polytechnics.

6.4 Malaysia Tourism Industry

i. Perlis will become more and more famous as a tourist destination.

ii. Tourists will get to know the State of Perlis better.
7.0 TARGET COLLABORATION

Ministry of tourism and culture Syarikat Inderawasih Negeri Perlis

Perlis (MOTAC)

Rumah Batik Hasmiza Perlis Kraftangan Cawangan Malaysia

Perlis
8.0 DETAILS OF PROGRAM

5.1 Implementation Date:

22th November 2022 (Tuesday)

5.2 Time:

8.00 a.m. until 5.00 p.m.

5.3 Venue:

Kraftangan Cawangan Malaysia Perlis

5.4 Organizer:

Students Tourism Management Semester 4 (DUP 4)

5.5 Target Participants:

i. Pre-school students
ii. Primary students
iii. Secondary students
iv. IPTA students

5.6 List of Activities:

a) Pre-school:
i. Coloring Batik Kit Paintings
ii. Frog jumps using Batik
iii. Sports using Batik
b) Primary student:
i. Coloring Batik Kit Paintings
ii. Frog jumps using Batik
iii. Sports using Batik
c) Secondary students:
i. Coloring Batik Kit Paintings
ii. Frog jumps using Batik
iii. Sports using Batik
d) IPTA students :
i. Draw Batik & Colouring Batik
 ii. Make Tengkolok using Batik
iii. Fashion Show Batik competition

9.0 PARTICIPANTS TARGET

 The participant target is open to pre-school, primary school, IPTA students

and also local people

No. Event Participants Target Number of

participants
1. Coloring Batik Paintings Open 15
2. Frog jumps using Batik Open 15
3. Sports using Batik Open 10
4. Draw Batik Open 20
5. Make Tengkolok using Batik Open 15
6. Fashion Batik Open 15
Total 90

10.0 DATE AND VENUE

Date : 22 November 2022

Day : Tuesday

Venue : Kraftangan Cawangan Malaysia Perlis

Time : 08:00 a.m – 05:00 p.m

11.0 PROGRAM COMMITTEE MEMBERS

Program Patron : En. Yusdi Bin Ismail

Program Adviser : Puan. Khairul Anis Najwa Binti Muhammad Fauzi
Advisor FYP : Dr. Intan Shafina Binti Suid

COMMITTEE STUDENTS NAME NOTES

1. Chairs all meetings and is
responsible for the completion of all
meetings.
Program Director Mohamad Faiz Hilmi Bin
 Kamarudin 2. Examine the minutes of the
meeting and ensure that all
decisions made are acted upon
accordingly

1. Assist the chairman in carrying out

the duties and responsibilities
Lok Mee Wan assigned.
Deputy Director
2. Managing meetings in the absence
of the chairman
1. Arrange schedules and call
meetings with the approval of the
1. Wan Athirah Binti Wan Chairman.
Secretary Mokhtar
Asistant Secretary 2. Prepare minutes of meetings and
2. Nur Shakirin Binti Ruzlan
take action as decided by the
committee.

1. Responsible for all financial matters

of the program.

2. Make and keep accounts of all

1. NurNabila Huda Binti financial matters and be
Treasurer & responsible for their accuracy.
Zuhairi
Asistant Treasurer
2. Nur Dalila Fatihah Binti
3. Report the financial position if
Mohd Amin requested in the committee
meeting.

4. Assist treasurer in carrying out the

duties assigned to him.

1. Liven up the atmosphere of the

program
1. Lok Mee Wan ( Formal )

Emcee 2. Alia Alissha Binti 2. Attracting the attention of the

audience
Mohamad Nadzri
( Informal ) 3. Have a program script
 Multimedia 1. Create our Batik-themed event logo
1. Ammar Uluwan Bin Yusri
Program/Program
Book/Speech Text 2. Nur Shakirin Binti Ruzlan 2. Create an Ebook for digital
invitations.

3. Promote the program to the public.

1. Promote the program on social

1. Muhammad Riezwan Bin
Publicity / Photography media
Committee Zami
2. Dhaneshwary A/P
2. Take a picture of the program
Ravichandran
being run

1. Make program banners and

1. Nur Syazwani Syamimi
Banner/Poster/Backdrop posters related to the program
Committee Binti Zamani
2. Provide backdrops for exhibitions
2. Thaniswary A/P
and also on stage
Munusamy

1. Muhammad Alif Aiman 1. Taking care of the lights or

Technical Committee
Bin Zainoddin technical related things behind the
2. Zuhaiza Binti Che Mit stage
2. Ensure technical in good condition

1. Nor Nabila Syafika Binti 1. Have a list of names of participants

Certificate &
Registration Committee Mohd Jafri 2. Provide certificates for invited
2. Auni Athirah Binti guests and participants
Mohamad Suhaimy

1. Nur Alis Nadia Binti 1. Provide prizes for participants.

Prize Committee
Shuhaimi 2. Give and organize each winner's
2. Nur Awatif Binti Ismail prize during the prize giving

1. Prepare expenses for food needs.

1. Qatrun Nada Binti Mohd 2. Ensuring sufficient food is provided

Food and Hygiene Sabri for participants, and organizers.

Committee 2. Nur Husna Yasmine Binti 3. Ensure cleanliness when the
Yahaya program is carried out.
 3. Nur Anis Binti Yahaya

1. Siti Nashriah Binti Zahari 1. Prepare a script for emcee.

Protocol Committee
2. Ayuni Nabihah Binti Jaffar 2. Make and send invitations.

1. Humairah Binti Huzir 1. Provide a venue for the program.

2. Nurul Shuhada Binti 2. Book and survey the place that will
Venue Preparation Mohd Arifin be used during the program.
Committee
3. NurSyafika Binti Ahmad
Hamdan
4. Nor Amira Hafiza Binti
Mohd Johari

1. Muhammad Idham Bin 1. Ensure all equipment needed

Mohamad Shakri during the program is in a safe
Logistic Committee 2. Nur Nasyifah Binti condition.
Muhammad Nazrul 2. Provide equipment where the
Effendi program will take place.

1. Muhammad Aiman Abbas 1. Ensure the safety of participants

Safety Committee
Bin Mohamad Ariffin during the program.
2. Noranizah Binti Ismail

1. Ahmad Afleen Aieeman 1. Ensure activities run smoothly.

Activities Committee
Bin Ahman Daman Huri 2. Appropriate activities.
2. Nur Dalila Fatihah Binti
Mohd Amin

1. Ensure that the program runs

Floor Manager NurNabila Huda Binti Zuhairi smoothly.

2. Observe the committee doing
their work
12.0 ACTIVITIES

No Activity Detail
1. Session 1: Games Competition
- Batik-themed games are one of the images of cultural tourism
Games in the State of Perlis and throughout the State.
Competition - Batik Frog Jump Sports Game, Batik Knitting, Making
Tengkolok using Batik, Batik Fashion Show and batik coloring.
2. Session 2: Handicrafts And Batik Exhibition
Exhibition - Showing all the components of culture tourism by the
organization of tourism culture industry such as, Kraftangan, Batik
and Cultural
3. Session 3: Presentation Of Prizes And Closing
Activity - Evening Session - Lucky draw, Presentation of prizes according
Session to the category, Batik Fashion Show and Closing
Planned activities:

13.0 TENTATIVE ITINERARY

 Tentatives below are prepared according to the plan during the one-day

program. Then, the Perlis Handicraft and Batik Exhibition, Lucky Draw, Batik Fashion
Show and Performance will take place. And while the exhibition will also be held for
all guests who attend the Perlis Batik Legend to see and learn about the various
cultures in Malaysia and why it is important for us to know.

22 November 2022
TIME ACTIVITY HOURS KKI-PPI
LAGENDA BATIK PERLIS
8:00 a.m - Registration of participations 30 minutes
 8:30 a.m  Breakfast
8:30 a.m-  Senamrobic 30 minutes
9:00 a.m
 Opening Pameran 08 : 00 a.m – 05:00 p.m
10:00a.m  Lucky Draw
Game Start Round 1
11.00am -  Sukaneka Frog Jumps 1 hours
12.00pm  Coloring Painting Batik
 Lucky Draw
12.00 pm-  Description of the history of
1.00 pm Perlis Batik 1 hours
 Food Truck
 Lucky Draw

01.00pm- Game Start Round 2

01.30pm  Make Tengkolok 30 minutes
 Drawing Batik
2.00 pm-  Lucky Draw
2. 30 pm  Fashion Show Batik 1 hours
3.00 pm-  VVIP enter to Dewan
5.00 pm Kraftangan Kuala Perlis
 Speech from Kraftangan
Malaysia Cawangan Perlis 2 hours
 Lucky draw and award prizes.
 Performance
5.30pm Dismiss

14.0 BUDGET

SOURCE OF INCOME QUANTITY COST PER TOTAL (RM)

UNIT
FUNDS RAISING AND 8 Groups RM250 RM2000
SPONSORSHIP
TOTAL 00
 EXPENDITURES
FOOD AND BEVERAGES
NO EXPENSES QUANTITY PRICE/UNIT (RM) TOTAL (RM)
PARTICIPANTS
02 November 2022
1. Breakfast :
- Roti Gardenia 500 Pax 2.00 1000.00
- Air Mineral 23 Catons 20.00 460.00

2. Lunch :
- Nasi Tomato Ayam 170 Pax 6.00 1020.00
Merah 10 Catons 20.00 200.00
- Air Kotak
TOTAL RM 2,680.00

PROMOTION AND PUBLICITY

1. Banner 2 250.00 250.00

2. Batik Collar 7 45.00 315.00

Batik Blouse 25 45.00 1125.00
3. Poster 20 1.00 20.00
4. Designer - 25.00 25.00
TOTAL RM 1,735.00

PRIZES AND SOUVENIR

FASHION SHOW AND GAMES
1. Medals 15 3.50 52.50
2. Hamper Top 1 4 50.00 200.00
3. Hamper Top 2 4 30.00 120.00
4. Hamper Top 3 4 20.00 80.00
SOURVENIR
5. Competition 135 3.50 472.50
Certificate
6. Photobooth Top 1 1 50.00 50.00
7. Photobooth Top 2 1 20.00 20.00
8. Photobooth Top 3 1 10.00 10.00
9. Goodies 50 10.00 500.00
TOTAL RM1,505.00

LOGISTIC AND SAFETY

1. Hand Sanitizer 2 Bottles 15.00 30.00
2. First Aid Kid 1 Set 40.00 40.00
TOTAL RM70.00

EXHIBITION AND DECORATION

1. Flower 50 pcs 13.00 650.00
2. Wall Decoration 20 pcs 10.00 200.00
3. Bunga Mangga 10 set 4.00 40.00
15.0 CONCLUSION
The main purpose of this program is to share the knowledge of batik making
to everyone about batik and how to make batik and in addition, the certificate they
will receive from this event is very helpful for them in their program. Next, by
organizing this program, we hope to be able to give some knowledge to DUP4
students in certain topics, and also be able to strengthen cooperation and friendly
relations between them. This will help to achieve the learning outcomes for this
course.

16.0 APPROVAL APPLICABLE

Consideration and approval of the Deputy Director of Academic, PTSS is

requested to open a new step to create quality students of Tourism Management with
engaging students with their relatable activity or program. This event it is beneficial
for students to take part of this program because they will receive a certificate of
recognition that is helpful for their value added in diploma. It is hoped that everything
planned achieves the goal and can provide something useful to students, society,
and the industry.
Prepared by:

……………………………………

(NUR SHAKIRIN BINTI RUZLAN)

Assistant Secretary,

Lagenda Batik Perlis

Program Diploma in Tourism Management,

Department of Tourism & Hospitality,

Politeknik Tuanku Syed Sirajuddin.
Date:

Checked by:

……………………………………….
(MOHAMAD FAIZ HILMI BIN KAMARUDIN)
Head of Programme,
Lagenda Batik Perlis
Diploma in Tourism Management
Politeknik Tuanku Syed Sirajuddin
Date: