GEM Assessment Platform

Please Check all documents as given below then we will start the further
for QCI Process.
Section A – Vendor Profile Details:-
A 6. Incorporation Date:-Company’s incorporation certificate document or the
Udyog Aadhar (MSME Certificate)
Section B – Address Details
B-9 certificate of incorporation, FULL GSTIN certificate, Electricity Bill, Water
bill, “internet” MTNL bill, etc
Section C – Details of Items
Mention category Capacity per month & Required Test report if you have &
Example is below
Section D – Details of Products
D1. Catalogue/ list of regular items
D2. List of made to order/customized items
 Enter in units e.g. Metric Ton, Litre, Kgs, Nos. etc. Units shall match with
units used in GeM Catalogue
D3. Annual Manufacturing Capacity (which can be offered in GeM)
 All the quality certificates applicable for both products and process
D4. Quality Certification
 All the quality certificates applicable for both products and process
D5. Any License available for products applied
 Document of licenses if any
D6. Years of business experience
  Upload first and last work order to date
D7.Details of 1st Government Order
D7 (A) Department Name
D7 (B) Work Order/ Completion letter number from ( South, North, West, East
Zone )
D7(c). Authorized Official Name
D7(d). Contact Number of the Authorized Official.
D7(e). E-mail ID of the Authorized Official
D7(f).Item supplied
D7(g). Quantity supplied
 Enter in units e.g. Metric Tons, Litres, Kgs, Nos etc
D7(h). Order Value (in Rs.)
Mention Order Value
8. Whether the company has been Debarred/Blacklist by any government
organization?
 Undertaking on company letterhead
9. Total value of orders executed to government organizations during the last three
years (INR)
 Sum of all the government orders completed in the last three years
10. Total value of orders executed to private organizations during the last three
years (INR)
 “Sum of all the private orders completed in the last three years”

Section E – Basic Information

E1. Does the production of the product take place at one site? YES/NO
E2. Complete address of the manufacturing site(s)
E3. GSTIN of the manufacturing site. --Upload GSTIN Certificate

Section F – Process capability

F1. Is the process flow diagram available with the firm?
 Process flow from receiving work order to customer delivery
F2. Is a specific process flow diagram available of the products which are being
manufactured by the firm?
 Process flow of all the value-adding processes from Input Raw material to finished
good (For each product category)

Section G – Production Capacity

G1.List of all the machines involved in the manufacturing process ( If you have
Yes/NO)
G2. What is firm's monthly manufacturing capacity?
 Overall production capacity of the firm including production mix
 Manufacturing Capacity for the exact product category for
which vendor assessment has been requested -
(Note: If the capacity doesn’t match with the manufacturing capacity
listed on GeM, also provide a self-Declaration (on company letterhead
with sign and stamp) stating the change in production capacity)

G3. What is the monthly utilization of the capacity against the manufacturing
capacity?
 Upload production logs or production summary report for last 3 months on
company letter head
G4. Is the firm's product customized for each customer according to the
specification given by the customer?
 Upload purchase orders of a customized item
 Section H – Quality

H1. Does the firm have a Quality Assurance process for the product?
 Upload document showing quality assurance plan for all the products
H2.Does the firm have part wise inspection plan?
 Upload documents showing part wise inspection plan for all the products
Section I – Territory of Operation
I1 1. What is firm's territory of operation?
 Purchase Order/Invoice belongs to Eastern, Southern region of India
(to bolster your claim of pan India operation, else the territory of
operation will be considered as a regional area).
I2. Does the firm have Standard Operating Procedure for transportation to deliver
defect-free products?
 Upload document showing the procedure to deliver defect-free products

Section J – Suppliers
J1. Is a list of approved suppliers maintained?
 List of your approved raw material supplier (on company letterhead
with official signature and stamp).
J2 Does the firm monitor their performance?
 Upload document to show supplier performance monitoring system/ supplier
rating mechanism

Section K – Rejected Material

K1 1. How is the rejected material handled?

  Procedure deployed by the firm detailing handling of rejected material
during the manufacturing process

Section L – Complaints

L-1 Flow chart explaining the process to deal with customer complaints (on
company letterhead with official signature and stamp), consisting of customer
care number as well as mail id dedicated for the same. - (please ignore if you
are not maintaining the same)

Section M – Safety

M-1 Document of the safety manual that includes the safety procedures
followed during the manufacturing process on company letter head with official
sign and stamp. - (please ignore if you are not maintaining the same)

Section N – Warranty
N-1 A filled copy of warranty document that will be given to the customer, or
the copy of invoice on which warranty is mentioned. - (please ignore if you are
not maintaining the same)
N-2 Terms and Conditions of warranty (need to be mentioned on the warranty
document). - (please ignore if you are not maintaining the same)

Section O – Research & Development

O1. Is there an in-house R&D center?
 Upload document and pictures of R & D center, showcasing the facilities
and process within the center ((please ignore if you are not maintaining
the same))
O2. Does the parent company have an R&D center?
 Upload document and pictures of R & D center of the parent company,
showcasing the facilities and process within the centre ((please ignore if you
are not maintaining the same))
O3. Is there Collaboration with premium R&D institutes for product
development/new product/quality improvement?
 Upload document showing collaboration with any institute ((please ignore if
you are not maintaining the same))
O4. Are there any patents published/filed for new products/quality improvement?
 Upload patent/copyright of products ((please ignore if you are not
maintaining the same))
O5. Has any prototype been developed?
 Upload list and pictures of prototype if any

Please Check Above Process Let me known If you have any queries
regarding the same

Thanks & Regards

ABC INFOTECH/THETENDERS
201-202, Shreeji House, B/H M.J Library,
Opp. Gujarat Bhavan, Ellisbridge,Ahmedabad - 380006, Gujarat, India