Module of Technical Report Writing For Criminal Justice Education

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Module OF Technical Report Writing FOR Criminal Justice

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Bartending NC II (Lanao School of Science and Technology)
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MODULE I OF TECHNICAL REPORT WRITING FOR

CRIMINAL JUSTICE EDUCATION
INTRODUCTION
Today, the people are expecting much from the graduates of Criminal Justice Education in terms of
delivery of services for they know for a fact that they are well trained in terms of theory and practices
and in other techniques while they are in school. The preference now of the uniform sector is to hire
graduates of Criminal Justice Education knowing that they have already the background on how to
handle their work. A basic training of course is necessary to add on to what the agency would really
want to do and for them to be once they are already in the service you can see their performances and
responsibilities it is fantastic.
OBJECTIVES
This module will be dealing with the Operational Reports which deals with the activities of Law
Enforcement Officers.
TOPICS COVERED
 DEFINITION OF POLICE REPORT
 POLICE REPORT
 IMPORTANT USES OF REPORT WRITING
 CRITERIA IN REPORT WRITING
 PREPARING REPORT WRITING
 TYPES OF POLICE REPORT
MODULE 1.1 DEFINITION OF POLICE WRITING
HOW DO YOU DEFINED POLICE REPORT?
1. Police Report is any written matter prepared by the Police involving their inter action with
the community.
2. Police Report is an exact narration of facts discovered during the course of crime
investigation which serves as a permanent written record for future reference.
3. Police Report is a permanent written of police activities classified as informal and formal
which communicates important facts concerning people involved in criminal activities.
WHAT ARE THE PURPOSES OF POLICE REPORTS?
1. Written report to serve as the raw materials from which records system are made.
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2. Written report to reveal as part of the component of the record system, the direct
relationship between the efficiency of the department and the quality of its reports and
reporting procedures.
3. Written report to guide police administrators for policy formulation and decision making.
4. Written report to serve as a gauge/yardstick for efficiency evaluation of police officers.
5. Written report to guide prosecutors and courts in the trial of criminal cases investigated by
the police.
MODULE 1.2 POLICE REPORTS
WHAT IS POLICE REPORTS?
 According to Dr. Oscar Soriano, report is basically a story of actions performed by man. A
police report is a chronological or step-by-step account of an accident that transpired in a
given time, at a given place. It is also defined as an account of an investigation, of an official
statement of facts. Police reports result from the fact that someone has asked for them and
needs them for immediate of future use. In any event, police reporting has become one of
the most significant processes in modern police operations.
MODULE 1.3 IMPORTANT USES OF REPORT WRITING
WHAT ARE THE IMPORTANT USES OF REPORT WRITING?
1. Reports serve as records for police administration in planning, directing and organizing the
unit’s duties.
2. Reports can be used as legal documents in the prosecution of criminals.
3. Reports are utilized by other agencies.
4. Reports can be useful to tri-media for public information purposes.
5. Reports can be utilized for research purposes.
6. Reports improve the personality of the writer.
MODULE 1.4 CRITERIA IN REPORT WRITING
WHAT ARE THE CRITERIA TO BE CONSIDERED IN REPORT WRITING?
THE LANGUAGE
1. Clarity
2. Accuracy
3. Brevity
4. Specificity
5. Completeness
6. Timeliness
7. Security
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8. Impartiality
 According to the book of Dr. Oscar Soriano, One of the most basic considerations of report
writing is the language used. Direct-to-the-point words are essential to good police report
writing. Use of specific word also contributes to factual police reports. Every complete sentence
must have at least one subject and one predicate. Diction refers to the manner and style of
expression in words.
 It is almost always necessary to use a paragraph in any narrative report. A paragraph is simply a
warning to the reader that a change in thought is about to occur, or that a new subject
explored. The report should be complete, easily understood, brief and accurate.
1. CLARITY
 The police report must be clear and it should be written directly and easy to
understand.
2. ACCURACY
 The police report must conform with the established rules of syntax, format, spelling
and grammar. The data presented must be precise and the information given must
be factual.
3. BREVITY
 The police report must be short, with simple sentences, common words and easy to
understand.
4. SPECIFICITY
 The police report must be specific by using concrete examples. A good descriptive
narration gives life to the written words through particular terms that project hues,
movements, quantities and shapes.
5. COMPLETENESS
 The police report must be complete by using the 5W’s and 1H.
6. TIMELINESS
 The police report must be submitted on time. As much as possible immediately after
the incident has happened.
7. SECURITY
 The police report must be considered classified, hence, transmission, handling, and
access to these reports should be limited only to police personnel who are granted
by higher authority security clearance. It is a top secret documents.
8. IMPARTIALITY
 The police report must know what the receiving office needs to know important data
must not be omitted or added to conceal responsibilities, to impute liabilities or to
favor parties.
MODULE 1.5 PREPARING REPORT WRITING
WHAT IS NEEDED IN PREPARING AND WRITING A REPORT?
 The police writer will make an outline from the facts of the case and follow
chronological sequence. After an outline has been identified they will make sure that
their notes will be organized and reviewed first for completeness prior to the actual
writing of the report.
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 The outline should answer 5Ws and 1H. The facts presented in Report Writing should
prove the importance of police report. The real answer lies in the quality of the
result of accomplishment and basic principles.
 The police reports are from simple, brief memorandum to a complex. Formal
investigation requires the application of basic standards such as clear, pertinent,
brief, complete, current, accurate, fair, properly classified, informative, and objective.
It should be submitted in proper format and should be on time.
MODULE 1.6 TYPES OF POLICE REPORT
WHAT ARE THE TWO TYPES OF POLICE REPORT?
1. INFORMAL REPORT
 Usually is a letter or memorandum or any one of many prescribed or used in day-by-
day police operations. It customarily carries three items besides the text proper; date
submitted, subject, and persons or person to whom submitted. It may, however,
contain many items of administrative importance along with the subject matter of
the text. Actually, most police reports may be placed in this category.
2. FORMAL REPORTS
 Suggests a full-dress treatment, including cover, title page, letter of transmittal,
summary sheet, text, appendixes, and perhaps an index or bibliography.
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ACTIVITY SHEET
NAME:__________________________________ DATE:___________
YEAR:____________
ACTIVITY 1 MULTIPLE CHOICE.Choose the best and right answer.
1. Is any written matter prepared by the Police involving their inter action with the community.
a. Police Reports c. Written Reports
b. Report Writing d. Formal Report
2. The police report must be short, with simple sentences, common words and easy to
understand.
a. Specificity c. Brevity
b. Clarity d. Accuracy
3. The police report must be considered classified, hence, transmission, handling, and access to
these reports should be limited only to police personnel who are granted by higher authority
security clearance.
a. Completeness c. Timeliness
b. Security d. Impartiality
4. Suggests a full-dress treatment, including cover, title page, letter of transmittal, summary
sheet, text, appendixes, and perhaps an index or bibliography.
a. Police Reports c. Informal Report
5. The police report must know what the receiving office needs to know important data must
not be omitted or added to conceal responsibilities, to impute liabilities or to favor parties.
6. Serve as records for police administration in planning, directing and organizing the unit’s
duties.
7. The police report must be submitted on time. As much as possible immediately after the
incident has happened.
8. The police report must be specific by using concrete examples. A good descriptive narration
gives life to the written words through particular terms that project hues, movements,
quantities and shapes.
9. Usually is a letter or memorandum or any one of many prescribed or used in day-by-day
police operations. It customarily carries three items besides the text proper; date submitted,
subject, and persons or person to whom submitted.
10. The police report must be clear and it should be written directly and easy to understand.
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MODULE II OF TECHNICAL REPORT WRITING FOR

INTRODUCTION
delivery of services for they know for a fact that they are well trained in terms of theory and
practices and in other techniques while they are in school. The preference now of the uniform sector
is to hire graduates of Criminal Justice Education knowing that they have already the background on
how to handle their work. A basic training of course is necessary to add on to what the agency would
really want to do and for them to be once they are already in the service you can see their
performances and responsibilities it is fantastic.
OBJECTIVES
TOPICS COVERED
 CLASSIFICATION OF LAW ENFORCEMENT REPORT
 ANATOMY OF CRIME
 POLICE VISIBILITY
MODULE 2.1 CLASSIFICATION OF LAW ENFORCEMENT REPORT
WHAT ARE THE CLASSIFICATION OF POLICE REPORT?

a. Performance report which contains information as to the status of an activity, activities or
operations.
b. Fact-finding report which involves the gathering and presentation of data in logical order,
without an attempt to draw conclusions.
c. Technical report which presents data on a specialized subject
d. Problem-determining report which attempts to find the causes underlying a problem or to
find whether or not a problem really exists.
e. Problem solution report which analyses the taught process that lies behind the solution of a
particular problem.
HOW ARE POLICE REPORTS CATEGORIZED?
a. OPERATIONAL REPORTS
- Include those relating to the reporting of police incidents, investigation, arrests,
identification of persons, and a mass of miscellaneous reports necessary to the conduct
of routine police operations.
b. INTERNAL BUSNIESS REPORTS
- Relate to the reporting necessary to the management of the agency and include financial
reports, personnel reports, purchase reports, equipment reports, property maintenance
reports and general correspondence.
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c. TECHNICAL REPORTS
- Presents data on any specialized subject, but usually relate to completed staff work and
add to the specific knowledge necessary to proper functioning of police management.
d. SUMMARY REPORTS
- Furnish intelligence information necessary to the solution of crime accident and police
administrative problems.
Finally, Dr.Gammage, in concluding his classification on the types of police reports emphasized that
his book-Basic Police Report Writing, is directed and centered only on the category of operational
reports; that these reports are the raw materials from which administrative reports are derived that
in directing efforts toward improving these reports, he believes that the whole of the reporting
process can be improved.
MODULE 2.2 ANATOMY OF CRIME
ANATOMY OF CRIME as explained by Commissioner Dir. Gen. Miguel Coronel
INSTRUMENTALITIES
OPPORTUNITIES
MOTIVES
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WHAT ARE THE ELEMENTS FOR A CRIME TO HAPPEN?

 For any crime to happen, there are three elements or ingrefients that must be present at the
same time and place. These are the MOTIVES, the INTRUMENTALITIES and the
OPPORTUNITIES.
MOTIVES
 Are the reasons or causes why a person or group of persons perpetuate a crime. Examples
are disputes, economic gain, jealousy, revenge, insanity and thrill. Intoxication, drug
addiction and many others.
INSTRUMENTALITIES
 Are the means or instruments used in the commission of the crime. It could be firearm, a
bolo, a fan knife, an icepick, posion or obnoxious substance, a crow bar, a battery-operated
hand drill for carnapping, motor vehicle,etc. Both the Motives and Instrumentalities belong
to and are harbored and wielded respectively by the criminal.
OPPORTUNITIES
 Consist of the acts of omission and/or commission by a person (the victim) which enable
another person or group of persons (the criminal/s) to perpetrate the crime. Illustrative
examples include leaving one’s home or car unattended for a long time, waliking all alone in
a well-known crime prone alley, wearing expensive jewelries in slum area, readily admitting a
stranger into one’s residence and the like. Opportunity is synonymous with carelesness, acts
of indiscretion and lack of crime prevention-consciousness on the part of the victim.
 Whether the crime incident would happen or not, it will depend on the presence and
merging of MOTIVES, INSTRUMENTALITIES and OPPORTUNITIES at the same time and the
same place. The absence of any one ingredient, out of the three, will mean that there shall
be no crime.
 The mosst that could happen is an accident arising out of reckless imprudence; since there is
no motive. A freak crime incident shall occur when all the three elements are present and
merged at the same time and the same place; but the victim is not the intended one, due to
mistaken identity.
MODULE 2.3 POLICE VISIBILITY
WHAT IS POLICE VISIBILITY?

 When we talk police visibility, we should not limit ourselves to just presence or being actually
physically present. POLICE VISIBILITY is more than that.
WHAT ARE THE THREE THINGS THAT WE SHOULD CONSIDER IN POLICE VISIBILITY?
a. Physical Presence,
b. The Patrolling Scheme, and
c. Response
PHYSICAL PRESENCE
 At the area or at the crime scene is very important. It is the immediate feedback to the
public that their police is on the job. Although we may be actually present in the area but
because oftentimes, we are not in proper police uniform, the community fails to physically
see our police presence in the area. How many times have we seen police personnel when
respond in civilian clothes, in T-shirts and shorts even.
 Because of the non-wearing of uniform, the police is seen by the community to look more
like criminals than police. Suprisingly too, the community when ask to pinpoint the nearest
Police unit cannot actually locate their nearest police units or headquarters. There should be
standard police sign easy to identify and recognize.
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PATROLLING SCHEME
 Various patrol components are joined together to complement and support one another to
ensure a widespread and redundant coverage. We optimize the deployment of various patrol
elements to have a truly effective crime deterrence.
POLICE RESPONSE
 The area where the PNP is most often criticized, is the third aspects of police visibility. Should
be proper, adequate and that it really satisfies the requirement, and most especially be
timely to compensate for non-presence.
POLICE VISIBILITY
a. PHYSICAL PRESENCE
b. Visible as apolice
c. Easy to locate units
d. PATROLLING SCHEME
e. Mobile
f. Integrated
g. Widespread, supportive and
h. Redundant coverage
i. RESPONSE
j. Proper
k. Adequate
l. Timelt (ideal: 5 minutes)
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ACTIVITY SHEET
NAME:__________________________________ DATE:___________
YEAR:____________

1. Include those relating to the reporting of police incidents, investigation, arrests,
identification of persons, and a mass of miscellaneous reports necessary to the conduct of
routine police operations.
a. Operational Reports c. Internal Business Reports
b. Technical Reports d. Summary Reports
2. Furnish intelligence information necessary to the solution of crime accident and police
administrative problems.
a. Summary Reports c. Technical Reports
b. Operational Reports d. Internal Business Reports
3. Presents data on any specialized subject, but usually relate to completed staff work and add
to the specific knowledge necessary to proper functioning of police management.
a. Technical Reports c. Summary Reports
b. Internal Business Reports d. Operational Reports
4. Relate to the reporting necessary to the management of the agency and include financial
reports, personnel reports, purchase reports, equipment reports, property maintenance
reports and general correspondence.
a. Internal Business Reports c. Operational Reports
b. Summary Reports d. Technical Reports
5. Are the means or instruments used in the commission of the crime.
a. Motives c. Opportunities
b. Reports d. Instrumentalities
6. Consist of the acts of omission and/or commission by a person (the victim) which enable
another person or group of persons (the criminal/s) to perpetrate the crime.
a. Reports c. Motives
b. Instrumentalities d. Opportunities
7. Are the reasons or causes why a person or group of persons perpetuate a crime.
a. Instrumentalities c. Reports
b. Opportunities d. Motives
8. The area where the PNP is most often criticized, should be proper, adequate and that it really
satisfies the requirement, and most especially be timely to compensate for non-presence.
a. Physical Presence c. Patrol Visibility
b. Police Response d. Patrolling Scheme
9. . It is the immediate feedback to the public that their police is on the job.
a. Patrolling Scheme c. Police Response
b. Physical Presence d. Patrol Visibility
10. Various patrol components are joined together to complement and support one another to
ensure a widespread and redundant coverage.
a. Patrol Visibility c. Physical Presence
b. Patrolling Scheme d. Police Response
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MODULE III OF TECHNICAL REPORT WRITING FOR

INTRODUCTION
OBJECTIVES
This module we want to teach our student how to write FACTRUALLY, COMPLETELY, CONCISELY,
ACCURATELY, CLEARLY and OBJECTIVELY on what aspects of police action is initiated, pursued and
accompished
TOPICS COVERED
 NOTEBOOK AND JOURNAL ENTRIES
 GUIDELINES IN THE PREPARATION & CLASSIFICATION OF DEPARTMENT GENERAL ORDERS &
ETC.
 CRIMINAL INVESSTIGATION
MODULE 3.1 NOTEBOOK AND JOURNAL ENTRIES
WHAT ARE NOTEBOOK AND JOURNAL ENTRIES FOR?

 The NOTEBOOK is one of the basic piece equipments which a number of policemen now a
days fail to appreciate and utilize. The notebook shall be playing a significant role as all
subsequent actions expected of the Police Community Precints Commander (and even
personnel from higher headquarters) will depend on matters recorded in the notebook
which eventually will have to be reflected in the PBS journal.
 JOURNAL exclusively for the PBS shall be maintained at each Police Community Precints.
While recording matters in the journal shall be the individuak responsibility of every Beat
Policeman, taking action and reporting matters reflected therein shall be the duty of the
Police Community Precints Commander.
 Entries in both the notebook and journal shall answer the basic questions of WHAT, WHO,
WHEN, WHERE, WHY and HOW of an incident or problem encountered by a Beat Policeman
particularly those problems to be discussed as you get along with the problemsyou
encountered.
MODULE 3.2 GUIDELINES IN THE PREPARATION & CLASSIFICATIONS OF DEPARTMENT GENERAL

ORDERS & ETC.
GUIDELINES IN THE PREPARATION AND CLASSIFICATION OF DEPARTMENTAL GENERAL ORDERS,
SPECIAL ORDERS, CIRCULARS, MEMORANDA
GENERAL ORDERS
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 Orders and/or directives covering organizational set-up, functional duties, constitution of

committees, including departmental commendations for officers, members and civilian
employees. General orders are prepared for signature of the Superintendent.
SPECIAL ORDERS
 Dealing on assignments, transfer, temporary duty or special training, etc. of personnel.
Special orders (SO) are prepared for signature of the Deputy Superintendent under the
correspondent line authority.
NUMBERED MEMORANDUM
 Is a department-wide directions or orders prescribing guidelines, standing procedures,
policies, rules and regulations which are intended for compliance/implementation on
permanent or continuing basis. These orders are prepared for signature of the Deputy
Superintendent under the usual line authority.
MEMORANDA (UNNUMBERED)
 This is another form of dissemination of directives or orders which are intended for
compliance/implementation on temporary basis or lasting only for a short period.
Memoranda are also used for dissemination by quoting therein letters of appreciation and
other communications from other offices or individuals, for informativve purposes. They are
prepared either for signature of the Superintendent or the Deputy Superintendent
depending on the importance of the matter.
MODULE 3.3 CRIMINAL INVESTIGATION
CRIMINAL INVESTIGATION
 It is the collection and analysis of facts/truth about persons, things, places, subject of a crime
to identify the guilty party, locate the whereabouts of the guilty party, and provide
admissible evidences to establish the guilt of parties involved in a crime.
 Criminal Investigation covers a borad activity concerning crimes against persons, property,
security of the state and other crimes succh as syndicated organized crimes of kidnappings,
illegal drug trade and trafficking, assassinations, bank robberies, carnapping, computer
crimes, money laundering, religious crimes, white slavery among others.
 In investigation work, the investigator’s effectivenss rest on his adequate knowledge, skills
and the experience about investigative techniques, methods, procedures, rules and policies
to include 5 W’s and 1 H. He must be able to find the truth about a crime as he persistently
endeavors to seek answers to the following;
a. WHAT offense has been committed?
b. WHERE was the offense committed?
c. WHO committed the offense?
d. WHEN was the offense committed?
e. WHY was the offense committed?
f. HOW was the offense committed?
WHAT ARE THE GOALS OF CRIMINAL INVESTIGATION?
 The criminal investigator must not forget and bear in mind the goals of why he is
investigating, namely;
a. To determine if crime has been committed
b. To legally obtain information and evidences to identify persons responsible
c. To arrest suspects
d. To recover stolen property, and
e. To complete presentation of case to appropriate authority
WHAT ARE THE TOOLS OF AN INVESTIGATOR IN GATHERING FACTS?
INFORMATION
 Data gathered from other persons, the victim and from other records such as public records,
private records. Module Operandi file.
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INTERROGATION
 Skillful questioning of witnesses and suspects.
INSTRUMENTATION
 Scientific examination of real evidence, application of instruments and methods of the
physical sciences in detecting crime such as microscope, dactyloscopy, ballistics, photgrapgy,
polygraphy and others.
WHAT ARE THE METHODS OF IDENTIFYING THE OFFENDERS?
 The criminal investigator makes use of the following:
1. Confession
2. Eyewitnesses
3. Circumstantial evidence
4. Associate evidence
WHAT ARE STANDARD METHODS OF RECORDING INVESTIGATIVE DATA?
a. Photgraphs
b. Sketches of crime scene
c. Notes about the crime
d. Fingerprints found at the scene
e. Physical evidence gathered
f. Plaster cast
g. Tapes of sounds or voices
h. Video tape record of objects or sounds
i. Written statements of subjects and witnesses and
j. Computerized and programmed
WHAT ARE THE QUALIFICATION OF AN INVESTIGATOR?
 The investigator must posses a well-rounded educational background, a lot of experiences in
the job and the right attitude. This includes other qualifications:
a. Capable of observation
b. Rational thinker
c. Knowledgeable about the laws on crimes, evidences, arrest, investigative concepts,
techniques, scientific aids, laboratory services and about criminals and their modus
operandi
d. Power of intellect on the sp called 6th sense
e. Cooperative and can work with others
f. Observant of professional ethics
g. Has leadership potential, and
h. Reliable, hones, and physically and mentally fit
WHAT ARE THE BASIC FUNCTIONS OF AN INVESTIGATOR?
 The numerous functions among others performed by investigators include:
a. Providing emergency assistance
b. Securing the crime scene
c. Photographing, videotaping and sketching
d. Taking notes and writing reports
e. Searching for obtaining and processing physical evidences
f. Obtaining information from witnesses and suspects
g. Conducting raids, surveillance, stakeout and undercover assignment
h. Testifying in court
i. Investigation monitoring and research
WHAT IS POLICE REPORT WRITING FORM?
 Every agency has its own forms and procedures for completing operational reports. But there
is a standard format on how to prepare a report that is simple yet complete.
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 We have what do you call a basic or informal report that deals with the ordinary
miscellaneous, day to day memorandum, letter or form accomplished by any member of the
unit, section, precint/station or depeartment in accordance with the prescribe general
orders, special order, circular, numbered memoranda
WHAT ARE THE CONTENTS OF THE BASIC OR INFORMAL REPORT?
a. The heading or the letter head of the organization
b. The date of preparation or submission
c. The person or office to whom it is addressed or submitted
d. The name of the writer or source of the report
HOW ARE THE LAW ENFORCEMENT REPORTS CLASSIFIED?
1. ADMINISTRATIVE REPORTS
- Deal with the routine functioning of the department of agency. Such reports may cover
proper uniform, reporting procedures and grievances.
2. OPERATIONAL REPORTS
- Deals with the activities of the law enforcement officers.
WHAT ARE THE BASIC FUNCTIONS OF THE PHILIPPINE NATIONAL POLICE?
1. CRIME PREVENTION
2. CRIME SOLUTION
3. TRAFFIC CONTROL
WHAT IS THE CONCEPT OF POLICE REPORT?
1. Generally, the common thinking about police report is any written matter prepared by the
police involving their interaction with the community.
2. Another concept is that a polce report is an exact narration of facts discovered during the
course of crime investigation which serves as a permanent written record for future
reference.
3. Likewise, it is a permanent written record of police activities classified as informal and formal
which communicates important facts concerning people involved in criminal activities
WHAT ARE THE FOUR TYPES OF OPERATIONAL REPORTS?
a. Patrol Service Reports
b. Arrest Reports
c. Preliminary Investigation Reports
d. Supplemental Progress Reports/Follow-up Reports
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ACTIVITY SHEET
NAME:__________________________________ DATE:___________
YEAR:____________
1. Is one of the basic piece equipments which a number of policemen now a days fail to
appreciate and utilize.
a. Record Book c. Notebook
b. Journal d. Sketch Book
2. Dealing on assignments, transfer, temporary duty or special training, etc. of personnel.
Special orders (SO) are prepared for signature of the Deputy Superintendent under the
correspondent line authority.
a. General Orders c. Special Orders
b. Numbered Memorandum d. Memoranda
3. It is the collection and analysis of facts/truth about persons, things, places, subject of a crime
to identify the guilty party, locate the whereabouts of the guilty party, and provide
admissible evidences to establish the guilt of parties involved in a crime.
a. Investigation c. Criminal Investigation
b. Preliminary Investigation d. Follow-up Investigation
4. Skillful questioning of witnesses and suspects.
a. Investigation c. Interrogation
b. Information d. Intrumentation
5. Deal with the routine functioning of the department of agency.
a. Report Writing c. Administrative Reports
b. Operational Reports d. Police Reports
6. Deals with the activities of the law enforcement officers.
a. Report Writing c. Administrative Reports
b. Operational Reports d. Police Reports
7. Data gathered from other persons, the victim and from other records such as public records,
private records. Module Operandi file.
a. Investigation c. Interrogation
b. Information d. Intrumentation
8. Is a department-wide directions or orders prescribing guidelines, standing procedures,
policies, rules and regulations which are intended for compliance/implementation on
permanent or continuing basis.
9. Exclusively for the PBS shall be maintained at each Police Community Precints.
a. Record Book c. Notebook
b. Journal d. Sketch Book
10. This is another form of dissemination of directives or orders which are intended for
compliance/implementation on temporary basis or lasting only for a short period.
Memoranda are also used for dissemination by quoting therein letters of appreciation and
other communications from other offices or individuals, for informativve purposes.
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MODULE IV OF TECHNICAL REPORT WRITING FOR

INTRODUCTION
OBJECTIVES
accompished
TOPICS COVERED
 PURPOSES OF CRIMINAL INVESTIGATION REPORT
 MIRANDA WARNING
 CARDINAL PRINCIPLES OF GOOD REPORT WRITING
 TYPES OF REPORT TO BE PREPARED
MODULE 4.1 PURPOSES OF CRIMINAL INVESTIGATION REPORT
PURPOSES OF CRIMINAL INVESTIGATION REPORT

 Criminal Investigation reports provide facts to competent authorities and serve as a record of
investigative activity. Criminal Investigation units are essentially responsible for collecting
facts and preparing written reports. Factual informations are collected and reported on time
to allow immediate appropriate action.
WHAT ARE THE BASIC PURPOSE OF CRIMINAL INVESTIGATION REPORTS?
a. To preserve knowledge/information about a case
b. To provide accurate details about the case
c. To aid other investigation and other agencies concerned
d. To coordinate investigation activities within the organization
e. To serve as reference by competent authorities.
STYLE
 All reports are written in such a manner that it clearly presents only the relevant facts. The
presentation of these facts must not be distorted or confused by the writer’s manner of
expression. Clarity, accuracy and brevity are emphasized based on facts.
CRITERIA
 Reports being permanent records of investigative efforts, are subject to close scrutiny at all
levels of the police organization including other concerned agencies of the government.
Reports must meet certain standards or criteria, some of which are as follows:
a. Reports must not contain vague or unclear terms
b. Reports must be original and correct in both composition and grammar
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c. Abbreviation must be used appropriately and corectly

d. The use of slang, colloquialisms or unnecessary technical terms should be avoided
e. Reports must not contain any erasures or alterations
f. If any correction is to be made, then it must be corrected by changing the entire page to
contain what is correct.
g. All duplicate coppies of reports must be ligible, clearly readable
h. When necessary, duplicate copies of reports must be legible, clearly readable
i. Contents of reports must be factual and devoid of bias or prejudice on the part of those
making the report..
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MODULE 4.2 MIRANDA WARNING
AS INVESTIGATOR YOU SHOULD REMEMBER AND MEMORIZE THE MIRANDA WARNING
1. YOU HAVE THE RIGHT TO REMAIN SILENT. Anything you say can be used against you in the
court.
a. Do you understand and invoke your right to remain silent? Yes____ No____
b. Understanding that right, do you wish to talk to me now? Yes____ No_____
2. YOU HAVE THE RIGHT TO AN ATTORNEY of your own choice and have him present before
and during questioning. If you cannot afford, one will be appointed free of charged to
represent you if you desire.
a. Do you understand, you have the right to an attorney of your own choice? Yes_____
No_____
b. Understanding that right, do you wish to talk to me now? Yes_____ No_____
_______________________________________
(Name/signature of person under investigation)
Witnesses:
1. _____________________________ 2. _____________________________
___________________________
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(Name/signature of investigator)
MODULE 4.3 CARDINAL PRINCIPLES OF GOOD REPORT WRITING
WHAT ARE THE CARDINAL PRINCIPLES OF GOOD REPORT WRITING?

ACCURACY
 The writer or investigator must conform to the truth
COMPLETENESS
 This requires the inclusion of all relevant pertinent and material information.
BREVITY
 Eliminate all irrevelant, unessential and unnecessary materials. It includes the ability to make
the report unified, coherent and emphatic
FAIRNESS
 The investigator should take the facts as he finds them and if ever he has theories, it must be
consistent with these facts.
FORM AND STYLE
 The arrangement of the materials presented should be in a manner that will make the report
easy to read. Form includes proper paragraphing, proper underscoring, proper capitulation
and proper heading. The report should be written in the third person, the investigator
referring to himself as “The investigator”.
MODULE 4.4 TYPES OF REPORTS TO BE PREPARED
WHAT ARE THE TYPES OF REPORT TO BE PREPARED?

INITIAL OR PRELIMINARY REPORT
- This is done as soon as complaint is received . reporting process begins when officer
completes preliminary investigation report reffered to as case report.
CASE REPORT
- Refers to the initial detailed listing of the facrs of the case.
THE PRELIMINARY REPORT CONTAINS THE FOLLOWING:
1. The offense
2. Current date/time
3. Date and time of offense if known
4. Identification date pertaining to victim or other reporting party
5. Location of offense
6. Method of operation
7. Identification of data pertaining to suspect(s)
8. Identification of officer(S)
PROGRESS REPORTS
- Describe progress of the investigation from time to time and ensures constant follow-
ups.
TERMINATION OF INVESTIGATION MAY BE DONE DUE TO:
1. Lack of leads, hence case is suspended
2. Awaiting for further developments and gathering of evidences
3. Closed-perpetrator(s) arrested and case filed in the proper court of jurisdication.
FINAL INVESTIGATION REPORT

- Is rendered when case is completed, that is complainant(s), witnesses, sufficiency of
evidences and perpetrators are identified so as to warrant filing of case and/or
termination of investigation due to circumstances listedd above.
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ACTIVITY SHEET
NAME:__________________________________ DATE:___________
YEAR:____________

1. The investigator should take the facts as he finds them and if ever he has theories, it
must be consistent with these facts.
a. Accuracy c. Completeness
b. Brevity d. Fairness
2. Is rendered when case is completed, that is complainant(s), witnesses, sufficiency of
evidences and perpetrators are identified so as to warrant filing of case and/or
termination of investigation due to circumstances listedd above.
a. Criminal investigation report c. Initial report
b. Progress report d. Final Investigation
3. All reports are written in such a manner that it clearly presents only the relevant facts.
a. Report c. Criteria
b. Cases d. Style
4. Provide facts to competent authorities and serve as a record of investigative activity.
a. Criminal investigation report c. Initial report
5. The writer or investigator must conform to the truth
6. Refers to the initial detailed listing of the facrs of the case.
a. Case report c. Initial report
7. This is done as soon as complaint is received , reporting process begins when officer
completes preliminary investigation report reffered to as case report.
8. This requires the inclusion of all relevant pertinent and material information.
9. Eliminate all irrevelant, unessential and unnecessary materials. It includes the ability to
make the report unified, coherent and emphatic
10. Describe progress of the investigation from time to time and ensures constant follow-
ups.
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MODULE V OF TECHNICAL REPORT WRITING FOR CRIMINAL JUSTICE EDUCATION
INTRODUCTION
OBJECTIVES
accompished
TOPICS COVERED
 SAMPLE OF INVESTIGATION REPORT FORMAT NO.1
 SAMPLE FORMAT NO. 2
 LIST OF EXHIBITS
 LIST OF PLEADING/ COURT ORDER
MODULE 5.1 SAMPLE OF INVESTIGATION REPORT FORMAT NO. 1

FORM NO. 1
Sample of Investigation Report Format
(Letterhead)
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________________________
(Date)
SUBJECT : (on this space – Indicate here whether the report you will be preparing is an initial
investigation report about a case, progress report or final investigation report)
TO : (write the designation of the person/or authority who assigned the case)
I. AUTHORITY FOR INVESTIGATION:
1. This portion should contain a brief statement of when, where and by whom the investigation was
made and should cite the authority for making it. If the investigation was made on the basis of oral
orders, this should be stated naming the individual issuing the order and date therof. If made
pursuant to written orders, specific reference to the document, stating date and the original directing
authority, whether local or higher authority.)
II. DETAILS
2. (This part of the report contains all relevant investigation activities conducted by the investigator
in his search for final answers to the 5W’s and 1 H in solving the case it constitutes the narration of
work done on a case. It is the story of everything done on the matter in making the report writing are
followed. Accuracy, completeness, brevity, style and form and fairness should be observed. It
enumerates sourcces of information presented and including actions taken by an investigator and the
facts gathered during the investigation.)
3. (Details should be presented in a logical chronological arrangement, that is, which one should be
presented first, and the next, etc.)
III. RECOMMENDATIONS:
4. (This part of the report contains appropriate recommended actions to be taken by the one
authorized to make decision regarding disposition of all phases of the case depending on whether
report is initial investigation report, progress investigation report and final investigation report)
_______________________________
(Investigating Officer)
MODULE 5.2 SAMPLE FORMAT NO. 2

SAMPLE FORMAT NO.2
(Letterhead)
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_________________________
(Date)
SUBJECT: ________________________________________
MATTER OF CASE: __________________________________
I. AUTHORITY
(This contains a brief statement of when, where and by whom the investigation was made
and should cite the authority for making it. If the investigation was made on the basis of oral orders,
this fact should be stated, naming the individual issuing the order and the date thereof. Same holds
true if made pursuant to written orders, citing specific reference to the document and stating the
date and the original directing authority whether local or higher authority.)
II. MATTERS INVESTIGATED
(This section represents the mission aof the investigator/ investigating officer. In essence, it
answers the questions: “What is the investigation about?” Most of these are written complaints or
reports alleging that some persons have committed some crimess or impropriety, or the complainant
has been unjustly treated. If the allegations are too long to cite, a summary may be made with
appropriate references to documents placed as appendix upon which the investigation was based.)
III. FACTS OF THE CASE
(This contains a presentation of the real truth about the case or cases investigated. Appropriate
descriptions, completenes and clarity are particulary applicable to this section. It contains a coherent
presentation of all pertinent facts free from further arguments and bias and fully supported by
evidences. This factsregarding several matters at issue should be presented in the same manner as
that presented in the preceding section under “Matters investigated”. If there are several allegations
to be handled, the presentation should be such that the reader will know at all times which
allegations is being considered. The facts of each allegations should be put together to tell the story,
especially if the investigating officer is reporting orally. Short cuts for the sake of brevity are never
permissible if they involve the omission of a single fact necessary to establish the truth and to convey
that conviction to a careful reader. Where the only evidence procurable concerning an element of
the case is the conflicting statements of two witnesses who seem to be entitled to equal the
credence, the investigating office may qoute from the testimony of the witnesses. But this procedure
should be exceptional and not used in lieu of making a determination of the facts based on the study,
analysis and weighing of evidence.)
IV. DISCUSSION
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(This section should indicate the presumption and inference from all the circumstances in
the case to give the directing authority the clearest possible picture. It should contain such related
factual matter of argument as may be necessary, to establish the conclusions and recommendations
based thereon. In simple cases, requiring no explanatory matter and meriting no mention of
mitigating or extenuating circumstances this section must be avoided. In that event this section
should be indicated and worded substantially as follows: “This case possesses no aspects or
conditions requiring special discussion; and there are no mitigating or extenuating circumstance.”
Frequently, however, the evidence is so evenly divided, pro and con, to the attending circumstance
are so unusual that some explanation justifying conclusions reached is necessary. In the event acts of
irregularity or misconduct are establish in the case of a person whose past record has otherwise
been such excellence, justice requires that it should be included in the discussion. When the only
obtainable evidence is that contained in the testimony of the informant and of the person accused,
the facts cannot positively be established. However, the records and character of the accuser may be
used to assist in determining the appropriate action. In such cases the investigating officer’s
observation and opinions may appropriately be presented in this section of the report. Whenever
the available evidence is scanty and conflicting but the investigating officer has strong and well-
supported convictions on the matter, the basis for the conclusions he made should be presented in
the discussion.)
V. CONCLUSIONS:
(This represents a concise summary of the results of investigation directly consequent from
and supported by the facts. There should logically follow form the facts of the case as found and set
forth in the report, and should contain no item not supported by the facts contained in the
preceeding parts of the report. They are usually stated in the order naturally suggeted by the
statement of the allegation or facts. Conclusions should not be a repetition of the facts merely
worded differently. Since the facts upon which they are based will have preceded this section, no
further statement of facts or repetition is necessary or desirable in the conclusion. They should
represent the investigating officer’s honest, well-studied opinion as to the real truth of eeach of the
matters at issue. As such, they should contain no apology, or qualification such as “it appears”, ‘it is
believed’, or ‘it seems probable’.
VI. RECOMMENDATIONS:
(This should contain the practical suggestions as to appropriate action to be taken to make
suitable disposition of all pahses of the case. They should follow, as fas as practicable, the same
sequence as was used in the presentations of the conclusions. Recommendations shouls be
consistent with and appropriate to the conclusions. They constitute the investigating officer’s
judgement, based on the facts he has etablsihed, as to the action the directing authority should take.
They should stipulate the proper action in the case of a wrong commited or the remedy for an
unsatisfactory situation or condition found to ecist. If the facts and conclusions disclose that no
wrong was committed nor was there a condition requiring correction, the recommendation may be
that the case be closed.)
____________________________________
(Investigating officer)
MODULE 5.3 LISTS OF EXHIBITS
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LIST OF EXHIBIT/ANNEXES TO FINAL INVESTIGATION REPORT
“A” Complaint Slip

“B” Authority to Investigate
“C-1” Sworn statement of witness 1
“C-2” Sworn statement of witness 2
“D-1” Sworn statement of suspect 1
“D-2” Sworn statement of suspect 2
“E-1” Arrest Booking Sheet
“E-2” Laboratory Reports
“E-3” Photographs
“E-4” Other documentary evidence
(List of Exhibtis/Annexes – only five letters are used or in case of additional sworn statements, add
annex ‘C-3’, etc and “D-3” etc. as the case may be.)
INDEX TO WITNESSES/SUSPECTS
Name Exhibit Page No. Question No.

Witness 1 C-1 1-3 1-36
Witness 2 C-2 1-6 1-47
Suspect 1 D-1 1-4 1-50
Suspect 2 D-2 1-6 1-56
MODULE 5.4 LIST OF PLEADING/COURT ORDER
LIST OF PLEADING/COURT ORDER
F-1 Complaint/letetr of transmittal

F-2 Information
F-3 Warrant of Arrest
F-4 Motions/Petitions
F-5 Memoranda
F-6 Resolution/Decision
NOTE:
This portion of the report is included when necessary but a “must” when rendering a final
investigation report.
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ACTIVITY
SAMPLE CASE STUDY
Engr. Manny V. Pangilinan, owner of MP Construction Company, in 641 Sales Street, Sta. Cruz, City of
Manila, reported and complained to the Western Police District, Manila Police Department that 500
bags of cement, 20 wheel barrows, and cash of P500,000.00 were missing from his MP Construction
Hardware Store. Robbers destroyed the back window of one of the toilets of his store. He suspects
one of his helpers, named Joselito Batumbakal to be one of the culprits. Batumbakal and a
companion Arnulfo Sieraul were former employees of Engr. Manny V. Pangilinan previously dismisses
due to dishonesty and being engaged in drug abuse. The suspects had a record of previous thefts at
Muntinlupa Police Station according to Engr. Pangilinan. A witness identified as Eduardo Labrador
saw the suspects used an owner jeep stainless with two others inside the jeep aat about 2 a.m.
during that time of incident.
PART1. ASSUMING YOU ARE THE INVESSTIGATOR ON CASE, PREPARE YOUR INITIAL INVESTIGATION
REPORT
PART II. PREPARE ALSO AN INITIAL PROGRESS REPORT BASED ON SAME CASE SCENARIO
PART III. PREPARE ALSO AN INITIAL FINAL REPORT ON SAME CASE.
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MODULE VI OF TECHNICAL REPORT WRITING FOR CRIMINAL JUSTICE EDUCATION
INTRODUCTION
OBJECTIVES
TOPICS COVERED
 FORM NO. 3 PRE-DEPLOYMENT OF LINE BEAT FOOT PARTOL
 FORM NO. 4 POST-DEPLOYMENT OF LINE BEAT FOOT PATROL
 FORM NO. 5 PERSONNEL INVOLVED
MODULE 6.1 FORM NO.3 PRE-DEPLOYMENT OF LINE BEAT FOOT PATROL

FORM NO. 3
Integrated Patrol
Republic of the Philippines
NATIONAL POLICE COMMISSION
PHILIPPINE NATIONAL POLICE
WESTERN POLICE DISTRICT
Police Station__________________
Police Station Address_____________________
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MEMORANDUM
For : District Director
Thru : C,DOPD(D3)
Subject : BEAT PATROL CHECKLIST
DATE :_____________ TIME:______________
PRE-DEPLOYMENT OF LINE BEAT FOOT PATROL
(Yes) (NO)
______________1. Formation of the incoming Shift Line Beat Detail was done at about
______ hours.
______________2. Line Beat Detail was accounted prior to their deployment. Absence
details were reported and replacements were made.
______________3. The Platoon Commander conducted inspection in ranks to ensure

their proper appearance and completeness of the following
individual equipment:
a. Sidearm holstered in a police duty belt
b. Pro-Baton
c. Notebook
d. Checklist
e. Flashlights (if applicable)
f. Raincoat/Rain boots (if applicable)
______________4. Issued one radio and one long FA with corresponding ammunition
to each of the line beat patrol team.
______________5. Disseminated important instructions, current policies/guidelines

from higher headquarters.
______________6. Assignment of the line beats was read to the Line Beat Detail
before their deployment.
______________7. The line beat patrollers were dispatches at about _______ hour.
MODULE 6.2 FORM NO.4 POST DEPLOYMENT OF LINE BEAT FOOT PATROL
FORM NO. 4
POST-DEPLOYMENT OF LINE BEAT FOOT PATROL
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(YES) (NO)
______________1. That after the Line Beat Patrollers tour of duty, formation was
again conducted at about ______ hours.
______________2. Accounting of the line beat patrollers was conducted. These absent
were reported for proper administrative actions.
______________3. That after accounting debriefing was conducted and line beat
problems werenoted and untoward incidents were reported.
______________4. Issue radio and long firearms from the beat patrollers were
accounted and re-issued to the next shift detail.
______________5. The platoon commander conducted inspection at least twice within

his tour of duty.
______________6. The Daily Patrol Report was accomplished by the shift patrol detail.
______________7. Line Beat patrollers were properly dismissed on or about ___ hours.
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MODULE 6.3 FORM NO. 5 PERSONNEL INVOLVED

FORM NO. 5
OBSERVATION FORM
1. PERSONNEL INVOLVED:
__________________________________________________________________________________
__________________________________________________________________________________
______________________________________________
2. AREAS COVERED:
__________________________________________________________________________________
__________________________________________________________________________________
______________________________________________
3. DURATION OF PATROLLING:
__________________________________________________________________________________
__________________________________________________________________________________
______________________________________________
4. UNSAFE CONDITIONS AND OTHER INFORMATION NOTED DURING THE PATROLLING
5. (Check(/) and Indicate the exact location)
______Location
______Deep excavation w/o safe warning barricade
______Open manhole
______Broken/leaning pole
______Uncollected/accumalated garbage
______Flooded road or any portion thereof
______Leaking(MWSS) water line
______Alleged illegal water connection
______Busted (MERALCO) light post
______Stalled/abandoned vehicle/s
______Ongoing/newly completed illegal construction
______Fallen/broken tree/plant
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______Fired hazard such as natural or man-made(indicated)
______Alleged illegal wire-tapping (PD No. 401)
______Defective traffic signs/light
______Others (specify)______________________
6. COMMENTS/RECOMMENDATIONS:
__________________________________________________________________________________
__________________________________________________________________________________
______________________________________________
7. ACTION TAKEN ON OBSERVATION/S WHICH REQUIRE IMMEDIATE ATTENTION
__________________________________________________________________________________
__________________________________________________________________________________
______________________________________________
8. REPORTED BY:
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ACTIVITY
MAKE YOUR OWN FORM NO. 3 PRE DEPLOYMENT OF LINE BEAT FOOT PATROL, FORM NO. 4 POST
DEPLOYMENT OF LINE BEAT FOOT PATROL AND FORM NO. 5 PERSONNEL INVOLOVED.
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MODULE VII OF TECHNICAL REPORT WRITING FOR CRIMINAL JUSTICE EDUCATION
INTRODUCTION
OBJECTIVES
TOPICS COVERED
 FORM NO. 6 SIGNIFICANT INCIDENT REPORT
 FORM NO. 7 CHECKLIST OF FOOT PATROL & EQUIPMENT
 FORM NO. 8 INTEGRATED PATROL
 FORM NO, 9 MPSU RESPOND SHEET
MODULE 7.1 FORM NO. 6 SIGNIFICANT INICDENT REPORT
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FORM NO. 6
SIGNIFICANT INCIDENT REPORT
FROM:___________________________ TO:_____________________________
WHAT:__________________________ WHEN:________________________
WHERE:____________________________________________
WHO(NAMEOF VICTIM):______________________________________
NAME OF
SUSPECT(S):________________________________________________________________________
________________________________________________________
HOW:_____________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________
CASUALTIES
a) CRIMINAL SIDE:
___________________________________________________________________________
___________________________________________________________________________
_____________________________________
b) GOVERNMENT SIDE:
___________________________________________________________________________
___________________________________________________________________________
__________________________________________
c) CIVILIAN:
___________________________________________________________________________
___________________________________________________________________________
__________________________________________
REMARKS: -
_______________________________________________________________________________
_______________________________________________________________________________
___________________________________________
(Name of Officer on Case)
Certified Correct by: ____________________________
Desk Officer: _______________________________
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MODULE 7.2 FORM NO, 7 CHECKLIST OF FOOT PATROL & EQUIPMENT

FORM NO. 7
CHECKLIST FOR FOOT PATROL AND EQUIPMENT
AND PULIS KABABAYAN CENTER
POLICE STATION NO. ____________ SHIFT ____________ POLICE BLOCK ______
DATE: _________________
LINE NAME SIGN NAME SIGN SHORT LONG RDOs

BEAT# FAs FAs
Total
PULISKABABAYAN CENTER NAME SIGNATURE
Mobile Car #: _____________
Crew: 1) 2) 3)
____________________ _____________________ __________________
(Notes/comments, if any, will be written at the back)
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MODULE 7.3 FORM NO. 8 INTEGRATED PATROL

FORM NO. 8
INTEGRATED PATROL
LOCATION OF TRAFFIC POST NAME SIGNATURE
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MODULE 7.4 FORM NO, 9 MPSU RESPOND SHEET

FORM NO. 9
WESTERN POLICE DISTRICT
MPSU RESPOND SHEET
Date _______________
CALLER/ INFORMANT
______________________________________________________________________
ADDRESS/LOCATION:
______________________________________________________________________
(House Number) (Street) (Nearest Corner)
NATURE OF CALL:
______________________________________________________________________
RESPONDING CAR: _______________
ASSISTING CAR/S: __________________________________________
TIME DISPATCHED: ____________ TIME OF ARRIVAL:__________ RT: __________
RECEIVING DESKMAN: _________________________________________________
SIGNATURE: __________________________________________________________
REPORT VIA RADIO (ADV INFO):

______________________________________________________________________
REPORT VIA TELEPHONE:

__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________
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REMARKS:
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
____________________________________________________________________
________________________
(DISPATCHER)
ACTIVITY
MAKE YOUR OWN EXAMPLES OF FORM NO. 6 SIGNIFICANT INCIDENT REPORT, FORM NO. 7
CHECKLIST FOR FOOT PATROL AND EQUIPMENT, FORM NO. 8 INTEGRATED PATROL & FORM NO. 9
MPSU RESPOND SHEET.
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MODULE VIII OF TECHNICAL REPORT WRITING FOR CRIMINAL JUSTICE EDUCATION
INTRODUCTION
OBJECTIVES
TOPICS COVERED
 FORM NO. 10 PROJECT PROPOSAL FORMAT
 FORM NO. 11 COPLAN FORMAT
 FORM NO. 12 SOURCE CONTROL DATA
 FORM NO. 13 CLEARANCE CERTIFICATE
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MODULE 8.1 FORM NO. 10 PROJECT PROPOSAL FORMAT

FORM NO. 10
PROJECT PROPOSAL FORMAT
Copy______ of____ Copies
Unit:________
Date:________
PROJECT PROPOSAL:
PROJECT CODE NUMBER:

__________________________________________________________________________________
____
REFERENCES:
I. SITUATION:
II. MISSION:
a. Purpose
b. Objectives
c. Targets
III. OPERATIONAL PLAN:
a. Concept of Operation
b. Tasks
c. Coordinating Instructions
IV. FINANCE
V. REPORTS:
a. Periodic - Weekly & Monthly Development Reports
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b. Review - Quarterly
c. Special Report - As obtained
______________________________
(Project Officer)
MODULE 8.2 FORM NO. 11 COPLAN FORMAT

FORM NO. 11
COPLAN FORMAT
Copy______ of____ Copies
Unit:________
Date:________
CASE OPERATION PLAN: ______________________________
PROJECT REFERENCE:
I. SITUATION:
a. Background
b. Operational Conditions
II. MISSION:
a. Purpose
b. Objectives
c. Targets
1. Personalities
2. Organization
3. Installation
III. OPERATIONAL PLAN:
a. Concept of Operation
b. Tasks
c. Operational Support
d. Security
e. Plan for Coordination
IV. ADMINISTRATION
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a. Personnel
b. Logistics
c. Finance
V. COMMUNICATION
a. Regular
b. Alternate
c. Emergency
d. Clandestine Communication
1. Cut-outs
2. Live/Dead Drops
3. Signs/Countersigns
VI. REPORTS
a. Periodic - Weekly & Monthly Developments Reports

b. Review - Quarterly
c. Special Report - as required
d. Implementing Rules - as required
e. Spot Report - as required
VII. EFFECTIVE DATE:
_____________________________
(Case Operation Center)
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MODULE 8.3 FORM NO. 12 SOURCE CONTROL DATA

FORM NO. 12
SOURCE CONTROL DATA
(Surname) (First Name) (Middle Name)
Date of Birth: ________________ Place of Birth __________________________
Present Address: ___________________________________________________
Sex __________ Nationality ______________________ Civil Status

_____________
Spouse Name ___________________________ Tel. No/CP #.

_________________
Religion ____________ Blood Type _________ Occupation:

___________________
TIN No. _______________________ GSIS/SSS No. _________________________
Complexion ___________________ Built _____________ Face

_________________
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Hair ____________ Eyes ________ Body __________ Height ______________
Weight _________ General Appearance

____________________________________
Identify Characteristics
_________________________________________________
Other Distinguishing Features

___________________________________________
Education _______________________ Foreign Training ___________________
Membership in the Organization

__________________________________________
Targets __________________________ Code Name ______________________
Date of Recruitment ___________________________ Handler

_________________
Signature Specimens:
1) ____________________________
2) ____________________________
3) ____________________________
MODULE 8.4 CLEARANCE CERTIFICATE

FORM NO. 13

Department of the Interior and Local Government
National Headquarters, Philippine National Police
Directorate for intelligence
Camp Crame, Quezon City
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DIRECTORATE CLEARANCE CERTIFICATE
Date __________________
THIS IS TO CERTIFY that the individual named hereunder has been cleared
under the provisions of PNPR G-200-011 dated ______________.
Purpose:
___________________________________________________________________
___
___________________________________ ________________________________________
(Full Name) (Rank/Civilian Grade)
_____________________________ __________________________________
(Assignment) (Job Title)
_____________________________ __________________________________
(Place of Birth) (Date of Birth)
_____________________________ ___________________________________
(Date of Investigation Completed) (Type of Investigation Completed)
_____________________________ ___________________________________
(Agency which conducted the (Location of Investigative File)
investigation)
DISTRIBUTION:
Copy Nr.
WARNING
Reproduction of the document is only by authority of the originating office
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ACTIVITY
MAKE YOUR OWN EXAMPLES OF FORM NO. 10 PROJECT PROPOSAL

FORMAT, FORM NO. 11 COPLAN FORMAT, FORM NO. 12 SOURCE CONTROL
DATA & FORM NO. 13 CLEARANCE CERTIFICATE.
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MODULE IX OF
TECHNICAL REPORT
WRITING FOR
CRIMINAL JUSTICE
EDUCATION
INTRODUCTION
Today, the people are expecting much from the graduates of Criminal Justice
Education in terms of delivery of services for they know for a fact that they are well
trained in terms of theory and practices and in other techniques while they are in
school. The preference now of the uniform sector is to hire graduates of Criminal
Justice Education knowing that they have already the background on how to handle
their work. A basic training of course is necessary to add on to what the agency
would really want to do and for them to be once they are already in the service you
can see their performances and responsibilities it is fantastic.
OBJECTIVE
S
This module will be dealing with the Operational Reports which deals with the
activities of Law Enforcement Officers.
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TOPICS COVERED
 FORM NO. 14 PROJECT FEASIBILITY STUDY
 STANDARD OPERATING PROCEDURES NO. 2
MODULE 9.1 FORM NO. 14 PROJECT FEASIBILITY STUDY

PROJECT FEASIBILITY STUDY FOR STUDY OF
Feasibility Study Format
I. Project Summary
II. Objectives
III. Market Study
IV. Technical Study
V. Financial Study
VI. Socio-Economic Study
VII. Organization & Management Study
WHAT IS A FEASIBILITY STUDY?
A Feasibility Study is a thorough and systematic analysis of the future that will
affect the possibility of success of proposed project/ undertaking.
The Project Feasibility study is really a synthesis of separate studies usually

dealing with the market, technical, financial, socio-economic and management
aspect of the project.
A Project Feasibility study is an essential medium of progress both as a

means to initiate profitable projects for sectoral enhancement and expansion and to
evaluate actual project results.
Its primary purpose is to enhance the probability of success of a speific

understanding. It is a result of the belief that a carefully planned activity has better
chances to succeed than an activity without a previous plan.
The Project Feasibility study is one of the best instruments to meet the
challenges of constant change.
I. PROJECT SUMMARY
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The Project Summary presents the highlights, descriptive definition, long-

range objectives, feasibility criteria, history and basic conclusions of the project
under study. It gives the analyst and the financer a ‘capsule view’ of the whole
project.
In outline form, the project summary is described as follows;
A. Name of Enterpise
Briefly explain the reason for such choice of name
B. Location
Pinpoint the location of the head office and the plant site and give the
main reason for choosing them. The factors which affect the choice of
locations are the sources of raw materials, labor and utilities, proximity
to the market nature of available transportaion; and the cost of land
and buildings. The project must be at location where maximum
efficieny can be attained at the lowest possible cost.
C. Descriptive Definition of the projects
o Related national program

 Is the porject in line with any government-encouraged
undertaking?
o Affinity to regional or sectoral studies
 Is the project a result of encouraging findings in the
certain regions or sectors of the country?
o Project potential and proponent
 Give a conceptual description of the project’s potential
worth and importance and the men behind it.
D. Project Long-Range Objectives
What does the project expect to achieve in 5 years in terms of size,

capacity, volume, worth, role in the industry and in the economy, etc.
E. Feasibility Criteria
What were the most important guidelines used to judge the feasibility of
the project? What is profitability? Do it seriously consider the impact on
the socio-economic environment?
F. Highlight of the project
o History
 How did the project come about?
o Project timetable and status
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How long will it take before the project goes into

operation?
 What stage is the project presently in?
 Nature of the industry
 Briefly describe the industry, its product lines, the
demand-supply situation, history, growth patterns,
problems and potentials, and role in the economy.
o Mode of financing
 Briefly discuss the sources of funds, the financing terms
and the reasons for choosing such sources and terms.
o Investment Costs
 How much funds are necessary to make the project
operational?
 How are these funds allocated?
II. OBJECTIVES:
This portion tells why the project is being studied and identify its advantages.
It should also be able to answer: What does the project expect to achieve in
terms of size, capacity, volume, worth, role in its industry and in the economy,
etc. Good objectives are:
Specific
Measurable
Achievable
Relevant
Time-Bounded
Communicated
Owned/Original
Written
G.Major Assumptions and summary of findingd and conclusions on the

following:
III. MARKET FEASIBILITY
Discuss the nature of the unsatisfied demand which the project seeks to meet,
its growth and manner in which it is to be met. Here, the supply-demand
situation is examined, the target markets analyzed, and the marketing
program formulated.
IV. TECHNICAL FEASIBILITY
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Discuss the nature of the product line, technology necessary for production,
its availability, the product mix of production resources, and the optimum
production volume.
V. FINANCIAL FEASIBILITY
Present the overall financial picture in terms of operating cash requirements,

profitability, and cash flow.
VI. SOCIO-ECONOMIC FEASIBILITY
What are the effects of the project on society and the economy as a whole? Is
it generally beneficial to the people? Is it in line with the economy’s
development programs?
VII. ORGANIZATION AND MANAGEMENT FEASIBILITY
What is the management structure? Is it appropriate for the managerial needs

of the projects? What is the salary scale? Is it compatible with industry
standards?
ACTIVITY 1 – THE MARKET STUDY
The market study is the lifeblood of a project feasibility study. While

profitability is generally the focal point of project study, the question of
demand is an important issue. It is therefore, necessary that the market study
be given important consideration.
A. Determine:
The size, nature and growth of total demand for the project or services.
Determine past demand (5year), project demand(5 years)
ACTIVITY 2 – THE TECHNICAL STUDY
After the market study, the technical feasibility of the project is analyzed.
1. Select:
 The manufacturing process or service process.

 The machinery/tools needed, capacity and design.
 The source of machinery, the plant location, the plant layout, the structure
specification, the bill of materials, raw materials and their sources.
2. Determine:
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The quantity and quality of the product/service to be produced/sold. The labor

needed, both skilled and unskilled, the waste disposal method, the
transportation necessary.
3. Provide estimation of the total project cost and enumerate the major items of
capital cost.
4. List down in detail estimated production and overhead that will go into operating
the proposed project.
5. List any major technological development in the industry which may affect the
commercial or technical soundness of the project.
ACTIVITY 3 – THE FINANCIAL STUDY
 Since all projects are considered viable only when they are expected to be
profitable to meet the short term obligations, to be liquid and to remain liquid
during adversities, to grow in their ability to finance their operations mostly
from networth sources rather than credit applications, to be able to service
their financing charges, the aspect is a very important part of every project
feasibility study.
 As such, this portion should show in specified terms whether the project will
be profitable even with existing competition and unfavorable economic
conditions, and present detailed figures to show the improvement of the
project’s financial condition over time.
 These may be shown by the preparation of statements and schedules on the
profits expected to be realized, the modes of financing needed to optimize the
project’s performance, the manner and period of repaying creditors, and other
financial considerations which are vital to the success of the venture.
WRITE THE M,AJOR ASSUMPTIONS
Total project cost
1. Initial working capital requirements

2. Alternative sources of financing, if any.
3. Sources of financing the project
4. Beginning the pro-formula financial statements
FINANCIAL ANALYSIS
- This presents the overall financial picture in terms of operating cash

requirements, profitability, and cash flow.
SOCIO-ECONOMIC STUDY
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- This part answers the questions: What are the effects of the project on
society and the economy as a whole? Is it generally beneficial to the
people? Is it in line with the economy’s development program?
ACTIVITY 4 – THE ORGANIZATION AND MANAGEMENT STUDY
After setting the objectives and the ways and means of attaining them, the
overall implementation plan is discussed in the organization and management
study.
Describe: The basic consideration in forming the organization. The form of

ownership, what is the salary scale? Is it compatible with industry standards?
The organizational chart. The officers and key personnel.
ACTIVITY 5 – THE SOCIO-ECONOMIC STUDY
A project, to be worthy of financing, especially from government institutions,

should be geared toward not only profit generation but also social and
economic benefits. This portion of the study will serve as an aid in determining
the socio-economic contribution the project can offer.
1. Briefly explain how the project will affect:
a. Employment and income, considering the improvement in tht

standards of living of families and individuals.
b. Taxes, showing the increased revenues the improvement in the
standards of living of families and individuals.
c. Supply of commodities, observing the different possibilities of
influencing prices and foreign exchange balances.
d. Demand for materials to aid local procedures.
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MODULE 9.2 STANDARD OPERATING PROCEDURES NO. 2

Department of the Interior and Local Government
NATIONAL CAPITAL REGIONAL POLICE OFFICE
Camp Gen. Ricardo G. Papa St., Bicutan,
Taguig, Metro Manila
19 October 1995
STADNDING OPERATING PROCEDURE
NUMBER : 02
PATROL PROCEDURES
I. REFERENCES
a. Police 2000 (COPS):

b. NCRC New Cops on the Block (NCOBs):
c. Integrated Area/Community Public Safety Plan; and
d. NCRC SOP in the Conduct of Strong Points/Dragnet Operations.
II. PURPOSE:
This prescribes the basic procedures to be observed by the District/Station

Mobile Patrol elements and new Cops on the Block (NCOBs) patrol units in
the conduct of visibility patrol.
III. OBJECTIVES:
a. To establish an effective patrol system at the Station/Block level in order to

reduce criminal opportunity and crime victims.
b. To identify the roles and responsibilities of patrol members.
c. To instill among the personnel of the New Cops on the Block (NCOBs) the
importance of patrol in crime prevention and apprehension.
d. To develop the trust and confidence of the community in the police and
enhance its support in crime prevention.
IV. CONCEPT OF OPERATIONS:
The AOR of the New Cops on the Block (NCOBs) shall be sectorized into
patrol beats to pinpoint area responsibility and avoid duplication of efforts. The
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patrol beat shall be determined by the Block commander in consultation with

the Chief of Police (COP) depending on the appreciation of the existing
problems and situation obtaining in the area. The composition and frequency
of the patrol shall likewise be dependent on the aforesaid factors. The
District/Station Mobile Patrol Unit shall complement the NCOBs with mobile
patrol cars and elements as necessary.
a. Roles and responsibility:
Patrolling, both foot and mobile shall involve the following activities:
1) Patrolling assigned beats, observing and checking suspicious

people, structures/buildings, compounds and vehicles;
2) Responding to calls, entertaining complaints, initiating the
investigation and protection of the scene and minimizing the
after effects of accident, fires and other catastrophes;
3) Inquiring at public gatherings, preventing disorders and
dispersing unlawful assemblies;
4) Preventing crimes and arresting wrongdoers sighted, assuring
the public that peace is preserved;
5) Inspecting and/or conducting surveillance in various places of
business establishments and other installation and the removal
of hazards of public safety;
6) Assisting traffic personnel of responsible agencies/unit in
facilitating the flow of traffic at busy intersections/roads within
AOR;
7) Conducting home visitations, ugnayans/dialogue and organizing
CVOs during weekends; and
8) Reporting occurness and conditions which relate to crime, public
peace and order and public safety.
b. Uniform:
1) GOA
2) Low Cut Black Shoes
3) Pershing Cap
4) Black Belt with Holster
5) Name Plate
6) Authorized Raincoats on case of inclement weather
c. Equipment:
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1) Side Arm
2) Pro-Baton
3) Handheld radio for Foot Patrol
4) Based Radio for Mobile Patrol
5) Marked vehicle for Mobile Patrol with yellow rope for establishing police
line
6) Flashlight for Night Patrol
7) Observation notebook/ballpen
8) Handcuffs
9) Whistle
V. PATROL GUIDELINES:
a. Make a patrol plan. In any operation, careful planning is a must in order to

avoid unnecessary waste of time, effort and resources;
1) Area Coverage
2) Organized Detail of Personnel
3) Duration
4) Stand-by points
b. Designate District and Station Patrol Supervisors.
c. Inspect the members of the patrol on the completeness of the uniforms and
the availability and operational condition of personnel and equipment.
d. Conduct briefing prior to dispatch on the priority of activities to be undertaken
during the patrol as situation demands and to remind them on the strict
observance of the PNP Rules of Engagements before the dispatch. Debriefing
shall likewise be conducted after the patrol, this helps the Commander
address immediate problem in his area.
e. Render hourly report of location and situation thru radio/telephone to
Block/Station Hqs TOC.
f. Render after patrol report duly signed by detailed personnel. NCOB
Commanders shall collate same and submit significant details to the Station
patrol supervisor, who in turn shall submit the more significant items in the
NCOB reportd to the District Patrol Supervisor.
g. Strictly observe “Buddy System” during the patrol operations.
VI. PATROL PROCEDURES:
a. Observe precautionary measures and personal safety while on patrol.

b. Drivers of mobile cars on patrol must practice defensive driving and must
follow traffic rules and regulations.
c. Select routes which provided best visibility.
d. Be observant of people, places, situations or conditions and develop a
suspicious attitude even if they appear to be slightly out of the ordinary.
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e. Use tack and persuasiveness when conducting spot inquiry or questioning

individuals for information. Disguise questioning as a simple as a simple
conversation as if may be taken negatively if in the form of interrogation.
f. When inquiring a suspicious person or any individual for identification, never
handle the wallet or bag in which the cards/documents are located. Let the
individual remove and hand them to you.
g. Be familiar as much as possible with known criminals/ex-convicts residing in
or frequenting the patrol beat. Some of them may turn to a life of crime after
they have been arrested and punished.
h. Be on the alert for loiterers. They may be law-abiding citizen with enough time
to spend or they may be homosexuals/sex offenders waiting for their victims,
drug dealers, smugglers, vagrants, look-outs and criminals casing the scene
of a planned handled.
i. Keep under close observation actions of juveniles, trouble makers/agitators
and mentally ill/retarded persons. They pose a potential danger to others if not
properly handled.
j. Observe the practice of “shaking doors” of unguarded business
establishments during night patrol. Check for sings of intrusion.
k. When checking suspicious persons, places, buildings/establishments and
vehicles especially during nighttime, be prepared to use your service firearm.
Flashlight should be held well away from the body to avoid making yourself as
a target.
l. Be familiar with all personnel who are likely targets for robbery or may be
utilized as temporary refuge by criminals.
m. Keep watch of unoccupied homes. They are likely targets for robbery or may
be utilized as temporary refuge by criminals.
n. Patrol members should avoid loitering in theaters, restaurants or public
places. Active and aggressive patrolling is a great deterrence to crime, where
the patrol may appear at any time and at any place, when least expected.
o. Develop contacts by getting to know as many people as possible who can
give factual information about crime condition in the patrol beat.
p. Patrol members must be always on the look-out for indications of vices and
other illegal activities in the beat. The mere fact that they have expressed
themselves in front of an impartial third party may help them develop a
solution to their problem. Immediate response though necessary for these
kind of call.
q. Patrol members must keep themselves well informed of all conditions, events
and particular places in his beat. This would enable them to provided
information and direction to people asking for assistance.
VII. RESPONDING TO CALLS FOR POLICE ASSISTANCE:
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a. Get and note down in your patrol logbook all available data as to the nature of
the calls, date, time and name of the caller. It may be routinary, urgent or
emergency in nature.
b. In all cases, the driver of the mobile patrol should avoid reckless driving.
c. The manner of approach will be dependent on the nature of the call whether
with haste or with secrecy and with or without flashing lights and sirens.
d. Consider the pertinent factors as time of the day, conditions of the traffic, the
possibility of greater damage and the neighborhood characteristics.
e. Stop the car some distance away from the scene.
f. Approach the scene on foot in complete silence exercisi ng extreme caution.
g. Immediately attend to the injured unless the patrol members and others are in
immediate danger.
h. Make every effort to arrest criminals. Except for aiding the injured, this has the
first priority.
i. Determine the type of crime committed, identify and question briefly the
victim/complainant and possible witnesses at the scene.
j. When the suspects or criminals have fled the scene before your arrival,
immeidately relay same to the Station TOC. The composition, armament and
appearance of the suspects to include the mode and direction of suspects, for
the activation of Dragnet operations.
k. Do not attempt to arbitrate and resolve conflicts/differences between
neighbors, landlords/tenants, husband and wives. However, you should allow
both sides to tell their stories.
l. When responding to street fight/brawls, the patrol member should call for
additional assistance before intervening. A show of force is alwasys
necessary. If there are no injuries and not enough corroborative statements
obtained to identify who started the fight, just dispersed the crowd and make
complete notes on your notebook.
m. Never treat call or complaints of loud noises caused by barking dogs, drunks,
appliances and parties as not important or a nuisance. These be viewed as
another form of public service. They only need courteous and tactful
intervention and not enforcement actions.
n. When responding to call for police assistance due to planted explosives or
found explosives, do not touch/alter or lift the object. Instead contact TOC and
request for EODT. On lookers must be driven away.
o. When responding to call for owners of beerhouses, bars or inns or any other
similar establishments during night time, the request from the owner to put on
the light first before entering such establishments. This will prevent surprise
move of the subject of the call when they are armed.
VIII. PROTECTING AND PRESERVING THE CRIME SCENE:
a. Arrive as soon as possible, establish a police lines and excludes unauthorized

persons from the scene
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b. Avoid touching or stepping on anything that may represent evidence

c. Look and protect adjacent area to the scene where firearms, footprints, drop
articles and bloodstains could often be found.
d. Look for the presence of bloodstains and other body fluid. They are easily
ignored and obliterated.
e. Turn over all initial information and evidences gathered to the responding
investigation unit/elements.
IX. COORDINATING INSTRUCTIONS:
a. Patrol members shall strictly adhere to the provision of PNP Rules of

Engagement in dealing with any contigency situation.
b. Patrol members shall strictly observe Rules 113 and 126 of the New Rules on
Criminal Procedures of 1985 as amended, in effecting arrest, search ans
seizure.
c. Dealings with civilian shall be undertaken with outmost care and courtesy.
d. Lateral coordination between patrol units and consultation with key
personalities in the beat are highly encouraged.
e. Willful violation of any of the above provisions of the SOP shall be dealt with
accordingly pursuant to the Disciplinary provisions of RA 6975.
X. EFFECTIVITY:
This SOP shall take effect upon publication. For widest dissemenation and
strict compliance.
ACTIVITY SHEET
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NAME:__________________________________ DATE:___________
YEAR:____________

1. Is a thorough and systematic analysis of the future that will affect the
possibility of success of proposed project/ undertaking.
a. Feasibility Study c. Project Feasibility
b. Project Summary d. Market Feasibility
2. Discuss the nature of the product line, technology necessary for production,
its availability, the product mix of production resources, and the optimum
production volume.
a. Market Feasibility c. Technical Feasibility
b. Financial Feasibility d. Socio-Economic Feasibility
3. Since all projects are considered viable only when they are expected to be
profitable to meet the short term obligations, to be liquid and to remain liquid
during adversities, to grow in their ability to finance their operations mostly
from networth sources rather than credit applications, to be able to service
their financing charges, the aspect is a very important part of every project
feasibility study.
a. Market Study c. Technical Study
b. Financial Study d. Socio-Economic Study
4. This presents the overall financial picture in terms of operating cash
a. Related National Program c. Sectoral Studies
b. Project potential d. Financial analysis
5. Discuss the nature of the unsatisfied demand which the project seeks to meet,
its growth and manner in which it is to be met.
6. Present the overall financial picture in terms of operating cash requirements,
profitability, and cash flow.
a. Market Feasibility c. Technical Feasibility
b. Financial Feasibility d. Socio-Economic Feasibility
7. Is really a synthesis of separate studies usually dealing with the market,
technical, financial, socio-economic and management aspect of the project.
8. While profitability is generally the focal point of project study, the question of
demand is an important issue.
a. Market Study c. Technical Study
b. Financial Study d. Socio-Economic Study
9. Presents the highlights, descriptive definition, long-range objectives, feasibility
criteria, history and basic conclusions of the project under study.
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10. This presents the overall financial picture in terms of operating cash
a. Project Potential c. Financial Analysis
b. Sectoral Studies d. Related National Progrmas
TEST II. ESSAY.
State and write the Miranda Warning (10 pts)
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MODULE X OF
TECHNICAL REPORT
WRITING FOR
CRIMINAL JUSTICE
EDUCATION
INTRODUCTION
OBJECTIVE
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S
TOPICS COVERED
 THE POLICE BLOTTER
 PROCEDURES FOR MAKING ENTRIES IN POLICE BLOTTER
 FORM NO. 15 SAMPLE PAGE OF POLICE BLOTTER
MODULE 10.1 THE POLICE BLOTTER

THE POLICE BLOTTER
Circular Number 5 issued by the General headquarters, Philippine National

Police, dated December 10,1992, is the rule “PRESCRIBING UNIFORM POLICE
BLOTTER FOR THE PHILIPPINE NATIONAL POLICE”. This rulle shall be followed
by the different police offices and units throughout the country in making an entry of
events and incidents on the police blotter.
References
a. RA 6975 Establishing the Philippine National Police Rules and Regulations

Governing the Philippine National Police
Purpose
The purpose of the cricular is to prescribe a uniform police blotter for the
Philippine National Police and to define the rules and procedures for making
entries.
Definition
Police Blotter – is a record of daily events occuring within the territories and
jurisdictions of a given police unit or command. It contains material details
concerning the event for legal, and statistical purposes.
Form and Size
The Police Blotter shall be a record book with hard cover and shall be 12
inches by 16 inches in size.
The front cover of the blotter shall contain the name or designation of the
police force and particular police district or station, together with the
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designation of the specific police unit or sub-station, the volume or book

number, the series number and the period covered.
What are the contents of entry?
The entry in the police blotter should answer the following questions:
a. Who
b. What
c. Why
d. Where
e. When
f. How
g. Disposition of the case
HOW ARE YOU GOING TO ANSWER THE 5 W’S AND 1H?
In answering the 5W’s and 1H and the case disposition all details about the
event, including:
a. The name of the suspect;

b. The name/s of the victim;
c. The eyewitnesses, if any;
d. The nature of the action or offense;
e. The possible motive;
f. The place;
g. The date and the time of occurrence
h. The significant circumstances that aggravate or mitigate the event or the
crime should be entered along with;
i. The identity of the officer;
j. To whom the case was assigned
k. Officer-on-the case;
l. The status of the case.
m. The following are the incidents or transactions that are to be entered in the
police blotter:
1. Violation of laws and ordinances reported and recorded;
2. All calls in which any member of the PNP is dispatched or takes official
action;
3. All fire alarms, report and information received by the stations;
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4. Movements of prisoner with corresponding notations on the authority

for such movements;
5. Cases of missing and found persons, animals and property;
6. Vehicular and other types of accidents which require police action;
7. All personal injuries, bodies found, and suicides;
8. Damage to property;
9. All cases in which a police member is involved;
10. All arrests and returns mades; and
11. Miscellaneous cases, general and special orders, violations of rules
and regulations,
12. Any other reportable incident that the substation, station commander,
or higheer authority desires to be recorded.
MODULE 10.2 PROCEDURES FOR MAKING ENTRIES IN POLICE BLOTTER
PROCEDURE FOR MAKING ENTRIES IN POLICE BLOTTER
1. All entries in the police blotter shall be handwritten in a clear, concise and
simple manner but must answer as far as practicable, the 5W’s and 1H.
2. Only facts are entered in the blotter.
3. No erasures shall be made on the entries. Corrections are made by drawing a
horizontal line over such words or phrases and the actual entry initiated by the
police officer making the correcton.
4. A ball pen or pen with blue, black or blue-black ink is used for making the
entries.
5. Misrepresentations in the blotter or any attempt to suppress any information is
punishable criminally and administratively.
6. All entries must be legibly written in longhand and consecutively numbered.
7. Every page of the blotter shall be consecutively or chronologically filled in. No
line or space shall be left blank between any two entries.
8. Any development of the case to be reflected in the blotter should be a new
entry at the time and day it was reported. A reference to the previous entry
number of the case, however should be made.
9. During every shift, the Duty Sergeant, under the supervision of the Duty
Officer or Complaint Desk officer, shall make the actual entries on the blotter
and at the end of their tour of duty, both the Duty Sergeant and Duty
Complaint Desk Officer shall sign the blotter.
WHOSE UNITS ARE REQUIRED TO MAINTAIN POLICE BLOTTERS?
a. Every Police Station or sub-station shall maintain a Police Blotter.

b. All PNP operating units or divisions in the Metropolitan Police district, in
addition to the stations and sub-stations shall likewise maintain a separate
blotter.
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WHO WILL BE RESPONSIBLE IN SUPPLYING THE POLICE BLOTTTERS?
1. General Headquarters, Philippine National Police shall supply Polie blotters to

each PNP unit, station or sub-station who shall reflect the same on their
property books as accountable items.
2. The PNP unit commanders shall be responsible for the proper maintenance,
use, safekeeping and accounting of the police blotters.
3. Pending procurement and issuance of police blotter, provided, the forms and
rules shall be followed.
MODULE 10.3 FORM NO. 15 SAMPLE PAGE OF POLICE BLOTTER

FORM NO. 15
SAMPLE OF POLICE BLOTTER
ENTRY NO. DATE TIME EVENTS/INCIDENT DISPOSITION

S
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ACTIVITY
SAMPLE CASE STUDY
Engr. Manny V. Pangilinan, owner of MP Construction Company, in 641 Sales Street,

Sta. Cruz, City of Manila, reported and complained to the Western Police District,
Manila Police Department that 500 bags of cement, 20 wheel barrows, and cash of
P500,000.00 were missing from his MP Construction Hardware Store. Robbers
destroyed the back window of one of the toilets of his store. He suspects one of his
helpers, named Joselito Batumbakal to be one of the culprits. Batumbakal and a
companion Arnulfo Sieraul were former employees of Engr. Manny V. Pangilinan
previously dismisses due to dishonesty and being engaged in drug abuse. The
suspects had a record of previous thefts at Muntinlupa Police Station according to
Engr. Pangilinan. A witness identified as Eduardo Labrador saw the suspects used
an owner jeep stainless with two others inside the jeep aat about 2 a.m. during that
time of incident.
USING THE SAMPLE CASE STUDY, USE THE 5W’s AND 1H AND MAKE YOUR
OWN BLOTTER (50 PTS)
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MODULE XI OF
TECHNICAL REPORT
WRITING FOR
CRIMINAL JUSTICE
EDUCATION
INTRODUCTION
OBJECTIVE
S
TOPICS COVERED
 FORM NO. 16 EXAMPLE OF POLICE FORMAT
69 | M O D U L E O N C D I 3 2

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 FORM NO. 17 SAMPLE SINUMPAANG SALAYSAY

 FORM NO. 18 SAMPLE PINAGSAMANG SALAYSAY
 FORM NO. 19 SAMPLE OF INQUEST
MODULE 11.1 FORM NO. 16 EXAMPLE OF POLICE FORMAT

FORM NO. 16
EXAMPLE OF POLICE REPORT FORMAT

National Police Commission
Philippine National Police
Muntinlupa City Police Station
City of Muntinlupa, Metro Manila
MCPS-IN July 10, 2009
CERTIFICATION
TO WHOM IT MAY CONCERN:
THIS IS TO CERTIFY that based on the Police Blotter of the station, as

shown on page 10, under Entry No. M-2008-061, dated July 10, 2009, the following
entries of events exists, to wit:
July 10,2009/ 1502H/ C2008-061
SLIGHT PHYSICAL INJURY
Stated in this portion is the statement of facts that answer the 5W’s and 1H
pertaining to this incident.
The reporter has affixed his signature this 10 th day of July 2009.
SGD. MICHAEL C. PANGILINAN
(Reporter)
This certification is issued upon the request of Mr. Eduardo T. Labrador for
whatever legal purposes and intents it may serve.
Prepared by:
ISABELO A.
FORONDA
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PO 3
PNP
Officer-on-Case
NOTED BY:
JOSE A. DELA PEÑA
Police Superintendent
Chief of Police
MODULE 11.2 FORM NO. 17 SAMPLE SINUMPAANG SALAYSAY

FORM NO. 17
SAMPLE SINUMPAANG SALAYSAY
Kusang loob na salaysay ni JUAN PATRICIO BACOBO y DIOSIO na ibinigay

kay PO1 JANETH BENET CORNEL ng Women and Children Protection Desk,
Muntinlupa City Police Station ngayong ika 22 ng Julio 2009 sa ganap na ikaw 10:30
ng umaga sa harap ng kanyang nanay na si JUANA BACOBO.
01. Tanong ; Gng. JUAN PATRICIO BACOBO ay kukuhanan ko ng salaysay

hinggil sa kanyang reklamo sa kanya ng pangbubugbog, ngunit
sa kadahilanan na siya ay isang menor de edad at sa ilalim ng
ating Bagong Saligang Batas siya ay nangangailangan pa ng
iyong pahintulot at patnubay upang makapagbigay ng isang
MALAYANG SALAYSAY, ikaw ba ay pumapayag na siay ay
kunan ng salaysay at iyong gagabayan sa imbestigasyong ito?
Sagot : OPO
02. Tanong : JUAN PATRICIO BACOBO, ikaw ba ay nakahandang magsabi

ng katotohanan sa pagsisiyasat na ito?
Sagot : OPO
03. Tanong : Sabihin mong muli sa akin ang iyong boung pangalan?
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Sagot : Ako po si JUAN PATRICIO BACOBO y DIOSO, 12 taong gulang

(JANUARY 2, 1997), estudyante at nakatira sa No. 208 Purok 5,
Bayanan, Muntinlupa City.
04. Tanong : Ano ang dahilan bakit ka narito sa aming tanggapan?
Sagot : Para po magreklamo
05. Tanong : Sino nman ang iyong inereklamo?
Sagot : Sila CRISOLOGO DE COLOG y BARRIO, 34 taong gulang,

may asawa, Jeepney driver at kasalukuyang nakatira sa No. 7
Sampaguita, Bagong Daan, Bayanan, Muntinlupa City at Si
RUDY ANTONIO y MASLOG, 22 taong gulang, binata at
sidewalk vendor at nakatira sa No. 7 Sampaguita, Bagong
Daan, Bayanan, Muntinlupa City.
06. Tanong : Bakit mo Inirereklamo sila CRISOLOGO DE COLOG y BARRIO

at RUDY ANTONIO y MASLOG?
Sagot : Dahil pinagpapalo po ako ng bato.
07. Tanong : Kailan at saan nangyari ang sinasabi mong pagpalo ng bato sa
iyo?
Sagot : Kagabi po humigit kumulang alas 11:00 ng gabi petsa ng Julio

21,2009 sa Bagong Daan, Bayanan, Muntinlupa City.
08. Tanong : Maari mo bang isalaysay sa akin ang boung pangyayari?
Sagot : Kagabi po napadaan kami ng mga kaibigan ko sa Mang Inasal

Restaurant pauwi na po kami galing sa peryahan pagdaan
naming sa Bagong Daan ay napagkamalan kami ang bumato sa
kanila kaya hinabol kami kung kaya nagtakbuhan kami, at mga
nakainom po sila. Nahuli akong tumakbo ng bigla akong
hinawakan nung isang lalaki na naka-putting T-shirt na si RUDY.
Pinagsusuntok ako sa aking likod at kumuha yung naka-green
na sando na si CRISOLOGO ng bato at ipinalo sa aking likod,
sa ulo, pinalo ng kaibigan ko si CRISOLOGO kaya binitawan
ako pero pinagsusuntok pa nila ako sa aking katawan at sa
aking nguso.
09. Tanong : Ano pa ang sumunod na nangyari?
Sagot : Binuhat na po ako ng mga kaibigan ko at dinala ako sa

Barangay dahil nandoon po yung ambulansya at dinala ako sa
OSMUN (Ospital ng Muntinlupa)
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10. Tanong : Pansamantala wala na muna akong itatanong sa iyo may

sasabihin ka pa ba?
Sagot : Wala na po
11. Tanong : Handa ba itong lagdaan bilang patunay sa iyong sinasabi?
Sagot : OPO
(sgd)
JUAN PATRICIO BACOBO y DIOSO
Nagsalaysay
Witnesses:
I hereby certify that I have personally examined the affiant/s and that I am
satisfied that he/she/they voluntarily executed and understood his/her/their affidavit.
(sgd)
BENIGNO A. PALIPAD
ASSISTANT CITY PROSECUTOR
MODULE 11.3 FORM NO. 18 SAMPLE PINAGSAMANG SALAYSAY

FORM NO 18
SAMPLE PINAGSAMANG SALAYSAY
Republika ng Pilipinas )
Lungsod ng Muntinlupa ) S.S.
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PINAGSASAMANG MALAYANG SINUMPAANG SALAYSAY
Kami, sina PEDRO FRANCO y RILAY, 15 taong gulang (April 14, 1994), OSY
at nakatira sa Valeria St., Purok 5, Bayanan, Muntinlupa City at JOSE CALIBRE y
BRAGANTE, 15 taong gulang (June 29,1994) OSY at nakatira sa Purok 6, Block 6,
Geniza St., Bayanan, Muntinlupa City, na pinatnubayan ni Gng. Rodalyn B. Butones
ng SSD, Lungsod ng Muntinlupa at sa ilalim ng ating Bagong Saligang Batas na
umiiral sa kasalukuyan ay buong layaa ng nagsasaad ng mga sumusunod:
NA, kami po ay pawang mga menor de edad na tumatayong testigo sa

kasong isinampa ni JUAN PATRICIO BACOBO sa kasong pamumukpok sa ulo at
mukha laban kay CRISOLOGO DE CALOG y BARRIO at RUDY ANTONIO y
MASLOG.
NA, humigit kumulang 9:00 ng gabi ng ika-21 ng Julio 2009, kami, kasama si
JUAN PATRICIO at iba pa naming kaibigan ay naglalakad na pauwi sa amin nang
mapadaan kami sa Bagong Daan habang naglalakad ay nakita naming na may ilang
bato ang tumatama sa amin ang dalawang lalaki na sina CRISOLOGO DE CALOG
at RUDY ANTONIO nang biglang hilahin si JUAN PATRICIO papunta sa madilim ni
RUDY ANTONIO at ang kasama niyang si CRISOLOGO DE CALOG. May sinag po
ng konting liwanag ang pinagdalhan sa kanya, kung kaya nang pukpukin siya sa ulo
at mukha ni RUDY ANTONIO habang hawak siya ni CRISOLOGO DE CALOG ay
nakita po naming iyon.
NA, hindi naman po namin mapuntahan si JUAN PATRICIO habang pinagpalo

siya ng dalawang lalaki dahil may nambabato din po sa amin galing sa aming likuran
kaya nang iwanan siya nila CRISOLOGO at RUDY ay agad naming siyang
pinuntahan. Nang makita naming siya ay duguan na siya at hilong-hilo at hindi po
siya makatayo nang maayos at doon na po siya nawalan ng malay. Hanggang sa
itakbo na po siya ng Ospital. Habang kami ay nagpunta ng Barangay Bayanan.
NA, habang kami ay nandon sa Barangay Bayanan, ay dumating at ilang mga

barangay Pulis dala ang dalawang lalaki. Nang namukhaan naming sila ay positibo
naming itinuro na sila talaga ang nagdala sa madilim na lugar at pumalo sa ulo at
mukha ni JUAN PATRICIO na naging dahilan po para mawalan siya ng malay.
NA, lahat po ng aming isinalaysay ay pawang katotohanan lamang na walang

sinumang nag-utos o namilit upang ito ay aming gawin at bilang patotoo ay aming
inilagdaan ang aming pirma sa ilalim ng kasulatang ito.
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(SGD) (SGD)
PEDRO FRANCO y RILAY JOSE CALIBRE y BRAGANTE
Nagsalaysay Nagsalaysay
Pinatnubayan ni;
(SGD)
Gng. RODALYN B. BUTONES
SSD Representative
SUBSCRIBED AND SWORN TO BEFORE ME THIS ______ DAY OF

_____________________ AT CITY OF MUNTINLUPA, PHILIPPINES
CERTIFICATION
I hereby certify that I have personally examined the affiant/s and that I am satisified
that he/she/they voluntarily executed and understood his/her/their affidavit.
(sgd)
BENIGNO A. PALIPAD
ASSISTANT CITY PROSECUTOR
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MODULE 11.4 FORM NO. 19 SAMPLE OF INQUEST

FORM NO. 19
SAMPLE OF INQUEST

SOUTHERN POLICE DISTRICT
MUNTINLUPA City Police Station
Women and Children Protection Desk
City of Muntinlupa
MEMORANDUM
FOR : The Honorable City Prosecutor IS No. 08-K

05338 City Prosecutor’s Office
Muntinlupa City
SUBJECT : INQUEST
Re: Frustrated Homicide
in relation to Violation of RA 7610 (Child Abuse)
DATE : 22 July 2009
RESPECTFULLY REFERRED for inquest to the City prosecutor’s office the living
person of CRISOLOGO DE CALOG y BARRIO and RUDY ANTONIO y MASLOG
including pertinent documents relative to as case of Frustrated Homicide in relation
to violation of RA 7610 (child abuse) committed at about 11:00 pm of 21 January
2009 at Bagong Daan, Bayanan, Muntinlupa City lodge by herein complainant,
requesting for evaluation and proper disposition to wit:
COMPLAINANT/VICTIM:
JUAN PATRICIO BACOBO y DIOSO, 12 YRS. OLD BORN on June 2, 1997, student
and a resident of No. 208 Purok 5, Bayanan, Muntinlupa City (Assisted by his
mother, MRS. JOANA BERNABE)
SUSPECTS (Arrested):
CRISOLOGO DE CALOG y BARRIO, 34 yrs. Old, married, Jeepney driver and a

resident of Sampaguita #7 Bagong Daan, Muntinlupa City
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RUDY ANTONIO y MASLOG, 22 yrs. old, single, construction worker and a resident
of Sampaguita #7, Bagong Daan, Bayanan, Muntinlupa City.
ARRESTING OFFICERS:
B/P ENRICO VILLAMIN AND B/P REYMUNDO ESPANOLA
Brgy. Police of Brgy, Barangay, Muntinlupa City
OFFICER ON CASE:
PO1 JANETH BENET CORNEL AND PO1 MELISSA M. MARCOPER
WCPD, Muntinlupa City Police Station, Muntinlupa City
FOR THE CHIEF OF POLICE
ROSE MARIE BULIG
Police Chief Inspector
Chief, WCPD
Incls;
SS of minor victim
Affidavit of Arrest
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Waiver of Detention
Medical Certificate of Victim issued by OsMun
Medico-legal exam result to follow
Birth certificate of minor victim to follow
ACTIVITY
MAKE YOUR OWN EXAMPLE FORM NO. 16 POLICE REPORT, FORM NO. 17
SINUMPAANG SALAYSAY, FORM NO. 18 PINAGSAMANG SALAYSAY & FORM
NO. 19 INQUEST. (50 POINTS)
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MODULE XII OF
TECHNICAL REPORT
WRITING FOR
CRIMINAL JUSTICE
EDUCATION
INTRODUCTION
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OBJECTIVE
S
TOPICS COVERED
 FORM NO. 20 SAMPLE NATIONAL PROSECUTORS SERVICE
 FORM NO. 21 SAMPLE REGIONAL TRIAL COURT INFORMATION
 FORM NO. 22 SAMPLE REQUEST FOR MEDICO LEGAL EXAM
 FORM NO. 23 JURAT
MODULE 12.1 FORM NO. 20 SAMPLE NATIONAL PROSECUTORS SERVICE

FORM NO. 20
SAMPLE NATIONAL PROSECUTORS SERVICE

Department of Justice
NATIONAL PROSECUTION SERVICE
OFFICE OF THE CITY PROSECUTOR
Muntinlupa City
I.S.NO. 08 k 05338
JUAN PATRICIO BACOBO y DIOSO

Assisted by his mother, JUANA BACOBO
- Complainant –
FOR: Frustrated Homicide in
rel. to viol. Or RA
7610 (Child Abuse)
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- versus –
CRISOLOGO DE CALOG y BARRIO

RUDY ANTONIO y MASLOG
- Respondent –
REQUEST FOR PRELIMINARY INVESTIGATION AND WAIVER OF ARTICLE 125

REVISED PENAL CODE.
I wish my waived of right to Preliminary Investigation and for this purpose. I

hereby voluntarily waive my right under the provision of Art. 125 of the Revised
Penal Code pending to the completion of the Preliminary Investigation Proceeding. I
agree to remain under the Police Cutody.
Muntinlupa City, Philippines
(Sgd)
RUDY ANTONIO y MASLOG
Respondent
(Signature over printed name)
Assisted by:
Responsible Person/Counsel
MODULE 12.2 SAMPLE REGIONAL TRIAL COURT INFORMATION

FORM NO. 21
SAMPLE REGIONAL TRIAL COURT INFORMATION

REGIONAL TRIAL COURT
NATIONAL CAPITAL JUDICIAL REGIONAL
MUNTINLUPA CITY
PEOPLE OF THE PHILIPPINES
CRIM. CASE NO. 08-993

(I.S. .08k-05338)
Versus
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-for- FRUSTRATED HOMICIDE

IN RELATION TO RA 7610
& RUDY ANTONIO y MASLOG
(BOTH OF Sampaguita #7 Bagong Daan
Bayanan, Muntinlupa City) and
ACCUSED:
Detained: Muntinlupa City Jail
Tunasan, Muntinlupa City
X- - - - - - - - - - - - - - - - - - - - -X
I N F O R MAT I O N
The undersigned Assistant City Prosecutor accuses CRISOLOGO DE

CALOG y BARRIOA and RUDY ANTONIO y MASLOG of the crime of Frustrated
Homicide in relation to RA 7610, committed as flows:
That on or about the 21st day of JULY, 2009 in the City of Muntinlupa,
Philippines, and within the jurisdiction of the Honorable Court, the above-named
accused, conspiring, confederating and mutually helping and aiding one another,
armed with stone, with intent to kill, did then and there willfully, unlawfully and
feloniously attack, assault, strike with a stone, JUAN PATRICIO BACOBO y DIOSO,
12 years old minor, in the different parts of the body and head, continously punching
and hitting his mouth and body, thereby inflicting upon his person wounds which are
fatal, thus performing all the his personwounds which are fatal, thus performing all
the acts his person wounds which should have produced the crime of homicide, as a
consequence but nevertheless did not produce it by means of a cause independent
of his will, that is due to the timely and able medical attendance rendered which
prevented his death, such acts of child abuse are prejudicial to the development and
growth of JUAN PATRICIO BACOBO y DIOSO
Contrary to law,
Muntinlupa City, July 24, 2009
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BENIGNO A. PALIPAD
Assistant City Prosecutor
I hereby certify that the foregoing information is filed pursuant to Section 7,

Rule 112 of the Rules on Criminal Procedure, as amended, the accused not having
opted to avail of his right to a preliminary investigation and not having executed a
waiver pursuant to Article 125 of the Revised Penal Code, I further certify that the
information is being filed with the prior authority of the City prosecutor having been
first obtained.
BENIGNO A. PALIPAD
SUBSCRIBED AND SWORN to before me this 24th day of July, 2009 at

Muntinlupa City.
FERNANDO B. SUMULONG
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MODULE 12.3 FORM NO. 22 SAMPLE REQUEST FOR MEDICO LEGAL EXAM
FORM NO. 22
SAMPLE REQUEST FOR MEDICO LEGAL EXAM
HEADQUARTERS
MUNTINLUPA CITY POLICE STATION
CRIMINAL INVESTIGATION SECTION
City of Muntinlupa
MEMORANDUM
FOR : The Health Officer

Ospital ng Muntinlupa
Alabang, Muntinlupa City
SUBJECT : MEDICO Legal Examinations, Request for
DATE : JULY 25, 2009
1. Respectfully respect to conduct medico legal examination the living person of

CRISOLOGO DE CALOG y BARRIO, 34 years old, married and resident of
Bagong Daan, Bayanan, Muntinlupa City
2. Subject person is a suspect of alleged Child Abuse that took place at Bagong
Daan, Bayanan, Muntinlupa Cityon or about 10:30 P.M. of July 21, 2009.
Likewise said suspect is a complainant of alleged physical injury that occurred
at front of Prosecutor’s building around 7:30 P.M. July 22, 2009.
3. Hoping for your usual cooperation regarding this matter.
(Sgd)
MICHAEL A. PANGILINAN
Police Senior Inspector
Chief, Investigation
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MODULE 12.4 FORM NO. 23 JURAT

FORM NO, 23
JURAT
SUBSCRIBED AND SWORN to before me, this ……… day of ……… 200….., by
……… who exhibited to me his community Tax No ……………….. issued at ………..
on ……….
Notary Public
Until December 31, 200_______
PTR NO. ------------------ (Date & Place of Issue)
Roll of Atty. No. --------------------------------
IBP Receipt No. _________________________ (Date & Place if Issue)
Doc. No. ………………………………;
Page No. ……………………………..;

Book No. ………………………………;
Series of 200 ………………………….;
This is a certification by an officer authorized to administer oath, that the truth of the
statement was affirmed before him by the affiant. If the affiant is not known to the
officer or notary public competent evidence of identity is necessary.
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ACTIVITY
BASED ON THE SITUATION YOU MAKE IN MODULE 11, MAKE YOUR OWN
FORM NO. 20 NATIONAL PROSECUTORS SERVICE, FORM N0. 21 REGIONAL
TRIAL COURT INFORMATION, FORM NO. 22 NREQUEST FOR MEDICO LEGAL
EXAM & FORM NO. 23 JURAT. (50 PTS)
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MODULE XIII OF
TECHNICAL REPORT
WRITING FOR
CRIMINAL JUSTICE
EDUCATION
INTRODUCTION
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OBJECTIVE
S
TOPICS COVERED
 FORM NO. 24 AFFIDAVIT OF LOSS OF DRIVER’S LICENSE
 FORM NO. 25 SPECIAL POWER OF ATTORNEY
 FORM NO. 26 FORM OF COMPLAINTS IN CRIMINAL CASES
 FORM NO. 27 ACTS OF LASCIVIOUSNESS
MODULE 13.1 FORM NO. 24 AFFIDAVIT OF LOSS OF DRIVER’S LICENSE

FORM NO. 24
AFFIDAVIT OF LOSS OF DRIVER’S LICENSE
REPUBLIC OF THE PHILIPPINES
MUNICIPALITY OF ______________) SS.
PROVINCE OF ______________)
AFFIDAVIT
I …………………., of legal age, single/married to

…………………………………… and a resident of
……………………………………………………………… after having been duly sworn
on oath in accordance with law hereby volunatrily depose and say:
1. __________________ That I am a driver by profession, with License No.

…………………….... issued by the Board of transportation at ……………..,
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2. __________________ That sometime between the months of

……………….. and I was at ……………………. And thereat earning my livelihood as
driver for Mr………………………………….,
3. _________________ That quite by accident, on the …………day of

……………….. more or less, my wallet fell from my hip pocket while I was on my way
to work; that I noted the loss only when, upon reaching my destination, I saw that my
wallet was gone, together with my driver’s License No…………………… and a little
money.
4. ___________ That I took pains to look for said wallet and license but to no
avail.
5. ___________ That I am executing this statement to attest to all the above

facts, and to request the proper authorities to grant me a new license.
IN TRUTH WHEREOF, I have hereunto signed my name below, this ……..

day of ………………………………… 2000 at …………………..
………………………………………………….
Affiant
MODULE 13.2 FORM NO. 25 SPECIAL POWER OF ATTORNEY

FORM NO. 25
SPECIAL POWER OF ATTORNEY
KNOW ALL MEN BY THESE PRESENTSS:
We …………………………………., and …………………………………..,

spouses, of legal age, with residence and post-office address at
………………………….
Do hereby APPOINT, NAME and CONSTITUTE ……………………………., likewise
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Of legal age, single/married to …………………………….. with residence at

……………..
As our true and legal representative to act for and in our name and stead and to
perform the following acts during the period of time that we sha;; be abroad;
To sell, offer for salem and come to an agreement as to purchase price and
thereafter to sign for us and in our name and receive the consideration for the sale of
our share in the following described realities:
(Description)
HEREBY GRANTING unto our representative full power and authority to

execute and perform every act necessary to render effective the power to sell the
foregoing properties, as though we ourselves, have so performed it, and HEREBY
APPROVING ALL that he may do by virtue hereof with full right of substitution of his
person and revocation of this instrument.
IN WITNESS WHEREOF, WE HAVE HEREUNTO SET OUR HANDS THIS

………DAY OF …………………………200_________________.
WITNESSES:
…………………………………………………………………………………………………
……
(ACKNOWLEDGEMENT WHERE THE PRINICIPAL IS NOT PERSONALLY KNOWN

TO THE NOTARY PUBLIC BUT PRESENTS COMPETENT EVIDENCE OF
IDENTITY)
MODULE 13.3 FORM NO. 26 FORMS OF COMPLAINTS IN CRIMINAL CASES
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FORM NO. 26
FORM OF COMPLAINTS IN CRIMINAL CASES
Violation of Municipal ordinance. _____
COMPLAINT
THE UNDERSIGNED ………………………………………………………,

accuses ………………………………………………….. of the violation of Ordinance
No. …………., Series of 200………., of the Munipality of
………………………………… committed as Follows:
That on or about the ………..day of …………………………….. 200…….., in

the Municipality of …………………………………………… and within the jurisdiction
of this Hon. Court, the said accused did then and there willfully and unlawfully
caused the unloading and storage of two hidnred (200) cans of kerosene gas in his
store bodega situated at ………………… Street, Municpality of
………………………………., against the Specific prohibtion of Ordinance
No…………………… of the Municipality, which authorizes only the storage of gas up
to not more than ten (10) cans, for reasons of fire prevention and public safety.
Municipality of …………………………………………………………….
Date …………………………………………………………
……………………………………
Chief of Police
WITNESSES:
NAME ADDRESS
…………………………………………………………………………………………………
…………………………………………………………………………………………………
…………
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MODULE 13.4 FORM NO. 27 ACTS OF LASCIVIOUSNESS

FORM NO. 27
ACTS OF LASCIVIOUSNESS
COMPLAINT
The undersigned acusses ………………………………………………….. of the

crime of ACTS OF LASCIVIOUSNESS, defined and penalized under Art. 336 of the
Revised Penal Code, commited as follows:
That on or about the …… day of …………………………….. 200……, in the

Municipality of ……………….. Province of …………………………………, and within
the Jurisdiction of this Hon. Court, the said accused ………………………………….
Did then and there willfully, unlawfully and feloniously embrace on Maria de Jesus,
when the latter was about to enter a public latrine, holding her breasts and taking
liberties upon her person by force and against the will of said Maria de Jesus.
Contrary to law:
……………………………………………,2010
…………………………………………..
Offended Party
Note:
The elements of the cirme are: (1) Any act of lasciviousness or lewdness, (2) the
same is committed under any of the following circumstances: by using force or
intimidation, or where the offended party is deprived of reason or unconscious, or is
under 12 years of years.
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ACTIVITY
MAKE YOUR OWN FORM NO. 24 AFFIDAVIT OF LOSS OF DRIVER’S LICENSE,

FORM NO. 25 SPECIAL POWER OF ATTORNEY, FORM NO. 26 FORM OF
COMPLAINTS IN CRIMINAL CASES & FORM NO, 27 ACTS OF
LASCIVIOUSNESS COMPLAINT.
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MODULE XIV OF
TECHNICAL REPORT
WRITING FOR
CRIMINAL JUSTICE
EDUCATION
INTRODUCTION
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OBJECTIVE
S
TOPICS COVERED
 RECORDS
 RECORD MANAGEMENT
 ELEMENTS POLICE RECORDS
 PURPOSES OF POLICE RECORDS
 SPECIFIC FUNCTIONS AND USES OF RECORDS
 TYPES OF POLICE RECORDS
 ADMINISTRATIVE CONTROLS
 PHYSICAL CONTROL
MODULE 14.1 RECORDS
RECORDS
 Consist of the following items: handwrittn, typewritten, or otherwise

reproduced matter, including books or statements of accounts, financial
statements, contracts permits, agreements, documents; all police reports,
forms, police blotters, minutes of the meeting, maps, logbooks, drawing,
tracing, reproductible, prints, publications, catalogues, mailing list, speeches,
press clippings, periodicals, press releases, statistical tables, transcripts, and
watch control tapes, arrest book, juvenile records, traffic records, complaint
reports, identification records, statements, confession and other evidences; All
kinds of photos and films, bail and bond records, property records releases,
and all types of communication logs. It also includes as records are paper and
magnetic tapes, disc records, punch card and microfilm and etc.
 Are all papers, books, book maps, photographs or other documentary
materials regardless of physical form or characteristics, made or received by a
law enforcement agency in pursuance of its legal obligations.
MODULE 14.2 RECORD MANAGEMENT
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RECORD MANAGEMENT
 Function of administrative management business operations and education

concerned with the creation, protection, retention, retrieval, preservation of
records and records information required for the continuance of government,
business and industry operations at cost consistence with services involved.
MODULE 14.3 ELEMENTS POLICE RECORD
WHAT ARE THE ELEMENTS POLICE RECORDS?
 The police records elements are established to provided all departmental

records keeping and information retrieval service except those records
exclusively concerned with personnel, fiscal and related management
matters. Depending upon the size of the agency, but especially in a very small
departments, the latter may also be maintained by the records staff, as well as
record dealing with property land evidence currently in the department’s
custody.
 The repsonsibility or the records services segment of a records and
communication division fall into three (3) major categories:
1. Maintenance or records on arrest and personnel identification, crimes,
accidents and evidence.
2. Provision of indexing and information retrieval, office stenographic
services, and public assistance and information.
3. Records control through report review and audit services.
MODULE 14.4 PURPOSES OF POLICE RECORDS
WHAT ARE THE PURPOSES OF POLICE RECORDS?
1. Determining the nature, extent and distribution of the police problems of

crimes, deliquency, vice and traffic.
2. Determining the size and distribution of the force.
 Numerical strength versus striking power.
 Influence of patrol efficiency upon total personnel strength of a police
department.
 Functional distribution
 Geographical distribution
 Chronological distribution of force
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 Control over crimes committed and their investigation

 Apprehending criminal offenders through a study of their modus
operandi or method of operation
 The analysis of traffic accident
 Control over arrested and their disposition
 Making administrative prediction
 Revealing unusual problems and emerging situation
 Selecting the best men for particular assignment or for promotion.
 As a tool of criminal investigation
 Determining the amount, nature and distribution of police equipment
 As a basis for demcratic control.
WHAT ARE THE IMPORTANCE OF POLICE RECORD?
1. Primary means of communications among members of the police department

and the integration of various units of the organization for accomplishing the
police task and goals
2. Essential in the efficient performance of routine duties, supervision and
control of personnel and determination of department policy.
MODULE 14.5 FUNCTIONS AND USES OF RECORDS
WHAT ARE THE SPECIFIC FUNCTIONS AND USES OF RECORDS?
1. Measures police efficiency;

2. Present the community’s crime picture;
3. Assist in assigning and promoting personnel;
4. Identify individuals;
5. Provided a basis for property accountability;
6. Control investigation;
7. Make information available to the public;
8. Increase the efficiency of traffic control;
9. Assist the court and prosecutors;
10. Assist in evaluating control services;
11. Coordinate custodial activities;
12. Integrate the department;
13. Furnish data for the budget;
14. Establish responsibility;
15. Reveal unusual problems;
16. Aid in the apprehension of criminals;
17. Assist other police agencies;
18. Provide the basis of compilation of police statistics;
19. Effective employment of personnel and equipment.
MODULE 14.6 TYPES OF POLICE RECORDS
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WHAT ARE THE TYPES OF POLICE RECORDS?
The classifications of police records are in five (5) categories namely:
1. Case Records
2. Arrest and Booking records
3. Identification records
4. Administrative Records, and
5. Miscellaneous Records
1. CASE RECORDS
 A case record is composed of two (2) categories:
 COMPLAINT’ ASSIGNMENT SHEET
 Which reflects all information regarding complaints and
reports received by the police from citizens, and other
agencies or actions initiated by the police.
 INVESTIGATION REPORT
 Which contains the findings and action taken by the
investigating officer based on inquiries made and by
obtaining the available facts of the incident.
2. ARREST AND BOOKING RECORDS
 This records maintains the arrest and jail booking report, which is
required for all persons arrested. It is made out in full on each person
arrested. It shall bear an arrest number for each arrest made.
3. IDENTIFICATION RECORDS
 Identification record is the third major division of police records.
Fingerprint records are the heart of any identification system. It
provides positive identification and the police must supplement it with a
record of physical characteristics and in some cases a photograph of
the criminal. Identification records have their own number series; and
identification number is assigned to each criminal to identify records
relating to him.
4. ADMINISTRATIVE RECORDS
 These records required in the management of the department’s
personnel ad designed to aid in assignments, promotion and
disciplinary action. Such records are so essential in administering
personnel matter that they must be maintained in apolice department.
5. MISCELLANEOUS RECORDS
 These are records, ehich do not relate recorded complaints and
investigation reports but are informational in character.
MODUE 14.7 ADMINISTRATIVE CONTROLS
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ADMINISTRATIVE CONTROLS
 To meet the exact requirements of the police service, the total records
system must be oriented toward providing certain classes of
information on random bases, and still insure the integrity and security
of the files. Integrity center on:
a. The honesty of the reporting effort and
b. The nature of the complete files.
 To this, end the department administrative control and audit procedures
must provide for both accurate reporting and easy monitoring of the
contents of records files. The establishment of several basic numbering
systems to match the types of files maintained will assist in the control
and audit processes.
MODULE 14.8 PHSYICAL CONTROL
WHAT IS PHYSICAL CONTROL?
 All records maintained by the department should be considered

irreplaceable. This means that no original document should be
released unless to an authorized individual as established by specified
criteria. Moreover, only trained record personnel should be permitted to
retrieve or replace records.
 As a public agency, the police department has an obligation to provide
citizens with certain information in accordance with legal requirements
and departmental policy. To this end, copies of appropriate police
reports should be provided if proper request are made. While a
reasonable fee for copies may be charge to citizens, waivers-of-fee
should be granted to all law enforcement agencies and tax supported
bodies on a reciprocal bases.
 The records access policy must be compatible with department policy
governing relations with the new media and the rules establishes by
the courts. Officers requiring copies of reports for court appearances
should be frequents in writing the proper number of copies in advance
of trial dates.
 The records processing areas should be physically secured from
unauthorized personnel, and file and other storage devices should be
designed to prevent tampering or pilferage if left unattended.
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ACTIVITY SHEET
NAME:__________________________________ DATE:___________
YEAR:____________

1. Are all papers, books, book maps, photographs or other documentary
materials regardless of physical form or characteristics, made or received by a
law enforcement agency in pursuance of its legal obligations.
a. Record Management c. Records
b. Administrative Controls d. Physical Control
2. Function of administrative management business operations and education
concerned with the creation, protection, retention, retrieval, preservation of
records and records information required for the continuance of government,
business and industry operations at cost consistence with services involved.
3. All records maintained by the department should be considered irreplaceable.
4. To meet the exact requirements of the police service, the total records system
must be oriented toward providing certain classes of information on random
bases, and still insure the integrity and security of the files.
5. This records maintains the arrest and jail booking report, which is required for
all persons arrested.
a. Arrest and Booking Records c. Identification Record
b. Administrative Records d. Miscellaneous Records
6. It is the third major division of police records.
7. These records required in the management of the department’s personnel ad
designed to aid in assignments, promotion and disciplinary action.
8. These are records, ehich do not relate recorded complaints and investigation
reports but are informational in character.
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9. Which reflects all information regarding complaints and reports received by

the police from citizens, and other agencies or actions initiated by the police.
a. Complaint Assignement Sheet c. Administrative Controls
b. Investigation Report d. Physical Control
10. Which contains the findings and action taken by the investigating officer
based on inquiries made and by obtaining the available facts of the incident.
a. Complaint Assignement Sheet c. Administrative Controls
b. Investigation Report d. Physical Control
MODULE XV OF
TECHNICAL REPORT
WRITING FOR
CRIMINAL JUSTICE
EDUCATION
INTRODUCTION
OBJECTIVE
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S
TOPICS COVERED
 CASE RECORDS
 ARREST AND BOOKING RECORDS
 DECIMAL SYSTEM OF REPORT (BASIC NUMBERING SYSTEM)
 GENERAL PROCEDURES IN THE FLOW OF RECORDS FROM THE FIELD
TO THE FILE
MODULE 15.1 CASE

RECORDS
CASE RECORDS
 The case record is the heart of any police records system.

 It is the basis for an analysis of offenses and the methods by which they are
committed.
COMPLAINT/ ASSIGNMENT SHEET
 The complaints assignement sheet is the foundation record of the police

department.
 The desk officer, or clerk, or telephone operator receiving a call for police
assistance accomplishes it.
 Each complaint/assignment sheet shall be assigned a different number.
INVESTIGATIVE REPORT
 This type is prepared as written report on the findings of the investigator.
The following are the different types of investigative reports:
1) CASE REPORT
- This report shall be accomplished by the investigator or member
making preliminary investigation of crimes reported to the police.
2) SUPPLEMENTAL/PROGRESS/FINAL REPORT
- Progress report shall be accomplished by the investigator continuing
the investigation if the case is left in a pending status after case report
has benn submitted pedning status after case report had been
submitted.
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3) CONTINUATION REPORT
- This report shall be used as the second and succeeding pages of all
kinds or reports.
4) TECHNICAL REPORT
- This report shall be accomplished by the investigator to cover other
angles of the case or the technical staff whose assistance has been
requested to conduct laboratory examination of evidence specimen
gathered, to supplement the findings and report of the investigating
officer.
5) ACCIDENT REPORT
- This report shall serve as the investigation report of the officer who
investigates the accident. It shall be prepared for each vehicular
accident-fatal, non-fatal, injury, or damage to property, in addition to the
complaint/assignment sheet.
6) WANTED PERSON REPORT
- This report shall serve as information on persons who are wanted by
the police shall be flashed by means of the “notice” Wanted Person,
accomplished in quadruplicate copy to be sent to the provincial
Director, PNP of the province incase of cities/municipalities not under a
provincial Director, PNP of the province incase of cities.municipalities
not under a provincial commander, the copy should be sent to the
Chief, Philippine National Police (PNP), Camp Crame, Quezon City.
DAILY RECORD OF EVENTS
 A daily record of events is needed to keep all members of the Police force
informed concerning operations, assignments and administrative instruction.
MODULE 15.2 ARREST AND BOOKING RECORDS
ARREST AND BOOKING RECORDS
 These reports are required for all persons arrested. It shall be made out in full
on each person arrested.
ARREST REPORT
 This shall be made out in full on each persons arrested and should not be
prepared at the time a prisoner is booked.
BOOKING REPORT
 The police department needs a current list of the prisoners in custody, which
will indicate the status and disposition of each. It facilitates accounting for
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prisoners at the end of each shift, and their control at all times and on which
restrictions on privileges are noted.
PRISONER’S PROPERTY RECEIPT
 All police department shall give a receipt to prisoners for property, which is
taken from the prisoners. This receipt is prepared in duplicate.
MODULE 15.3 DECIMAL SYSTEM OF REPORT (BASIC NUMBERING SYSTEMS)
WHAT ARE THE DECIMAL SYSTEM OF REPORTS? (BASIC NUMBERING

SYSTEMS)
CASE REPORT NUMBERS
 Is the primary control number for all police reports. It should be issued at the
time a complaint oral is received the department, maintained through
completion of the case, and thereafter. Case report numbers should be
assigned by the dispatcher of traffic accidents as well as crimes and non-
criminal incidents and noted on all materials relevant to each case.
ARREST REPORT NUMBERS
 Are issued to persons actually arrested and booked. Because the arrest
report file is controlled bite same methods as the case report file, all arrest
numbers should be issued by the dispatcher or by the arrest and personal
identification unit of the records element through the dispatcher.
IDENTIFICATION NUMBERS
 This number should be issued only once to an individual, regardless of the

number of times he is arrested. This number should be issued by the arrest
and Personal identification service detail.
MODULE 15.4 GENERAL PROCEDURES IN THE FLOW OF RECORDS FROM

THE FIELD TO THE FILE
GENERAL PROCEDURES IN THE FLOW OF RECORDS FROM THE FIELD TO

THE FILE
CASE REPORT PROCEDURES
 The typical felony or serious accident case report comprises the original
preliminary investigation report, subsequent follow-up or supplementary
investigation reports, statement of arrestees, complaints, witnesses and so
forth, and a copy of the arrest report if applicable.
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ARREST REPORT PROCEDURES
 Arrest number are issued to persons physically arrested and booked for
criminal offenses or major traffic violations. They are not issued for minor
offense arrests when the person is brought to the station only to post bond.
RECORD ELEMENT DUTIES
 Record element personnel assigned to identification duties perform certain

task in connection with all arrest and the completion or arrest/booking reports
and allied records. First they issue a central booking number or request, then
complete the central booking register with all require information.
PERSONAL IDENTIFICATION FILE
 Eight major personal identification files should be maintained by the records

element. These are:
a. Arrest/booking Report
b. Fingerprint file
c. Criminal History Record
d. Personal Identification Photographic File
e. Personal Identification Negative File
f. Crime Scene Photograph File
g. Wanted and Missing persons File
h. Warrant File
WARRANT AND SUBPOENAS
 A central warrant index file, consisting of original warrants, filed serially by

central warrant number should be maintained by the department. In many
instances an automated file may be used by the department or the court to
eliminated the need for a manual register, unless the warrant system is
specially designed, however, a warrant file will probably be required for
storage of the actual warrant document until it can be returned to court.
ACTIVITY SHEET
NAME:__________________________________ DATE:___________
YEAR:____________

1. It is the heart of any police records system.
a. Booking Report c. Arrest Report
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b. Investigative Report d. Case Records

2. This type is prepared as written report on the findings of the investigator.
3. It facilitates accounting for prisoners at the end of each shift, and their control
at all times and on which restrictions on privileges are noted.
4. This shall be made out in full on each persons arrested and should not be
prepared at the time a prisoner is booked.
5. Shall be accomplished by the investigator continuing the investigation if the
case is left in a pending status after case report has benn submitted pedning
status after case report had been submitted.
a. Case Report c. Progress Report
b. Continuation Report d.Technical Report
6. This report shall be accomplished by the investigator or member making
preliminary investigation of crimes reported to the police.
7. This report shall be used as the second and succeeding pages of all kinds or
reports.
8. This report shall be accomplished by the investigator to cover other angles of
the case or the technical staff whose assistance has been requested to
conduct laboratory examination of evidence specimen gathered, to
supplement the findings and report of the investigating officer.
9. Is the primary control number for all police reports.
a. Arrest Report Numbers c. Case Report Numbers
b. Identification Numbers d. Warrant and Subpoenas
10. Are issued to persons actually arrested and booked.
a. Arrest Report Numbers c. Case Report Numbers
b. Identification Numbers d. Warrant and Subpoenas
106 | M O D U L E O N C D I 3 2

Module of Technical Report Writing For Criminal Justice Education

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Module OF Technical Report Writing FOR Criminal Justice

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MODULE I OF TECHNICAL REPORT WRITING FOR

MODULE 1.1 DEFINITION OF POLICE WRITING

HOW DO YOU DEFINED POLICE REPORT?

WHAT ARE THE PURPOSES OF POLICE REPORTS?

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MODULE 1.2 POLICE REPORTS

WHAT IS POLICE REPORTS?

MODULE 1.3 IMPORTANT USES OF REPORT WRITING

WHAT ARE THE IMPORTANT USES OF REPORT WRITING?

MODULE 1.4 CRITERIA IN REPORT WRITING

WHAT ARE THE CRITERIA TO BE CONSIDERED IN REPORT WRITING?

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MODULE 1.5 PREPARING REPORT WRITING

WHAT IS NEEDED IN PREPARING AND WRITING A REPORT?

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MODULE 1.6 TYPES OF POLICE REPORT

WHAT ARE THE TWO TYPES OF POLICE REPORT?

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MODULE II OF TECHNICAL REPORT WRITING FOR

MODULE 2.1 CLASSIFICATION OF LAW ENFORCEMENT REPORT

WHAT ARE THE CLASSIFICATION OF POLICE REPORT?

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MODULE 2.2 ANATOMY OF CRIME

ANATOMY OF CRIME as explained by Commissioner Dir. Gen. Miguel Coronel

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WHAT ARE THE ELEMENTS FOR A CRIME TO HAPPEN?

MODULE 2.3 POLICE VISIBILITY

WHAT IS POLICE VISIBILITY?

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ACTIVITY 1 MULTIPLE CHOICE.Choose the best and right answer.

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MODULE III OF TECHNICAL REPORT WRITING FOR

MODULE 3.1 NOTEBOOK AND JOURNAL ENTRIES

WHAT ARE NOTEBOOK AND JOURNAL ENTRIES FOR?

MODULE 3.2 GUIDELINES IN THE PREPARATION & CLASSIFICATIONS OF DEPARTMENT GENERAL

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 Orders and/or directives covering organizational set-up, functional duties, constitution of

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MODULE IV OF TECHNICAL REPORT WRITING FOR

MODULE 4.1 PURPOSES OF CRIMINAL INVESTIGATION REPORT

PURPOSES OF CRIMINAL INVESTIGATION REPORT

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c. Abbreviation must be used appropriately and corectly

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MODULE 4.2 MIRANDA WARNING

AS INVESTIGATOR YOU SHOULD REMEMBER AND MEMORIZE THE MIRANDA WARNING

b. Understanding that right, do you wish to talk to me now? Yes____ No_____

b. Understanding that right, do you wish to talk to me now? Yes_____ No_____

(Name/signature of person under investigation)

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MODULE 4.3 CARDINAL PRINCIPLES OF GOOD REPORT WRITING

WHAT ARE THE CARDINAL PRINCIPLES OF GOOD REPORT WRITING?

MODULE 4.4 TYPES OF REPORTS TO BE PREPARED

WHAT ARE THE TYPES OF REPORT TO BE PREPARED?

b. Understanding that right, do you wish to talk to me now? Yes No_

b. Understanding that right, do you wish to talk to me now? Yes_ No_

DATE :_ TIME:__

POLICE STATION NO. ______ SHIFT POLICE BLOCK