UNIT- 5

Electronic Data Processing (EDP)

What is Electronic Data Processing:-
Electronic data processing, also known as EDP, is a frequently used term for automatic
information processing. It uses the computers to manipulate, record, classification and to
summarize data. If someone asks what is electronic data processing, then EPD meaning can be
described as the processing of data using electronic means such as computers, calculators,
servers and other similar electronic equipments. A computer is the best example of an electronic
data processing machine. Electronic data processing is an accurate and rapid method of data
processing.
Methods of Electronic Data Processing (EDP):-
There are various methods of data processing but there are some very popular methods when it
comes to “electronic data processing”. These methods are widely adopted in almost every
industry. Depending on the nature of requirement of data processing, some of the most popular
methods of electronic data processing are explained below:
 Time-sharing
 Real-time processing
 Online processing
 Multiprocessing
 Multitasking
 Interactive processing
 Batch processing
 Distributed processing
Each type is described below in brief:
Time Sharing: In this processing method, many nodes connected to a CPU accessed central
computer. A multi-user processing system controls the time allocation to each user. Each user
can allocate the time slice in a sequence of the Central Processing Unit. The user should
complete the task during the assigned time slice. If the user cannot finish the task, then the user
can complete the task during another allocated time slice.
Real-Time Processing: Providing accurate and up-to-date information is the primary aim of
real-time processing. It is possible when the computer process the incoming data. It will give the
immediate response what may happen. It would affect the upcoming events. Making a
reservation for train and airline seats are the best example for real-time processing.
If the seats are reserved, then the reservation system updates the reservation file. The real-time
processing is almost an immediate process to get the output of the information. This method
saves the maximum time for getting output.
Online Processing: In this processing method, the data is processed instantly it is received. A
communication link helps to connect the computer to the data input unit directly. The data input
may include a network terminal or online input device. Online processing is mostly used for
information research and recording.
Multiprocessing: Multiprocessing is processing of more than one task that uses the different
processors at the same time of the same computer. It is possible in network servers and
mainframes. In this process, a computer may consist of more than one independent CPU. This
makes data processing much faster.

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There is a possibility to made coordination in a multiprocessing system. In this process, the
different processors share the same memory. The processor gets the information from a different
part of one program or various programs.
Multitasking: It is an essential feature of data processing. Working with different processors at
the same time is called multitasking. In this process, the various tasks share the same processing
resource. The operating systems in the multitasking process are time-sharing systems.
Interactive Processing: This method includes three types of functions. The following are the
types of function
1. Peak detection
2. Integration
3. Quantization
It is a simple way to work with the computer. This method of the process can compete for each
other.
Batch Processing: Batch processing is a method of the process the organized data into divided
groups. In this method, the processing data can be divided as a group over a required time period.
The batch processing method allows the computer to perform different priorities for an
interaction. This method is very unique and useful to process.
Distributed Processing: This method is usually used for remote workstations, since the remote
workstations are connected to a big workstation. The customers get the better services from this
process. In this process, the firms can distribute the use of geographical computers. The best
example for this distributed processing method is ATMs. ATMs are connected to the banking
system.
Elements of Electronic Data Processing:-
Hardware, Software, procedure, personnel is the basic elements of electronic data processing. In
the hardware section, scanners, barcode scanners, cash registers, personal computers, medical
device, servers, video and audio equipment are the elements of electronic data processing. In the
software section, accounting software, data entry, scheduling software, analytics, and software
are the elements of electronic data processing. In the procedure section, sorting, analysis,
reporting, conversion, data collection, aggregation be the elements of EDP.
In personnel, the programmer uses the electronic data processing to create the components and
spreadsheets. The data entry specialists use to scan the barcodes. The importance of data
processing is now understood by all the fields. Each industry now focuses on what works best for
them and how to achieve greater profits.

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Stages of Electronic Data Processing:-
A collection is the first stage of electronic data processing. It is a very crucial part. In an EDP
system, this process ensures that accurate data gathering. Census, sample survey, and
administrative by-product are some types of data collection. Preparation is the second stage of
electronic data processing. Preparation is used to analyze the data processing.
Input is the third stage in electronic data processing. Data entry is done by the use of a scanner,
keyboard, and digitizer. The fourth stage is processing. It has various methods. The last stage is
storage. Every computer has the use to store the file.
Advantages of Electronic Data Processing:-
 The system of electronic data processing is once created then the cost of the managing
data will be reduced. Documents can be protected as an extreme data sensitive. Because
of the documents should be treated as a primary asset. When all the information is
collected by the papers are the challenging one.
 The management of document is costly. So, electronic data processing reduces the cost of
the paperwork. The electronic data processing provides the documentation controls. With
the help of electronic data processing, you can easily automate the PDF publishing
process.
 In electronic data processing, there is a facility to search a document in the system. It will
reduce the time loss. The electronic data processing has the benefit to improve the
internal and external collaboration. The electronic data processing helps to improve the
better submissions. The electronic data processing also fast up the complete structure to
make the generation of documents.
 The famous software product such as Ms. Office is using the electronic data processing
concept. The EDP has the facility to reduce the duplication of effort and repeated entries.
The EDP has the capability to make the decisions. An electronic data processing has the
ability to store the enormous amounts of data and this data can then be further 3tilized
for data presentation and analysis.
Disadvantages of Electronic Data Processing:-
 When the computer hackers make the strike on the computer, then the processing of data
will make the insecurity. Then the data will be the loss. The fault in a equipment will
harm all the equipment in the office. The security of the computer would be the big
problem. In a coding process, a computer not recognizes the same individuals.
 When a small number of digit codes are compared with a large number code then, it
occupies the computer storage less. The alphabetic codes can be descriptive.
Examples of EDP: It is used in a telecom company to format bills and to calculate the usage-
based charges. In schools, they use EDP to maintain student records. In supermarkets, used for
recording whereas hospitals use it to monitor the progress of patients.
Further, the electronic data processing is used for hotel reservations. It can be used in learning
institutions. The EDP is also used in banks to monitor the transactions. In the departments such
as police, cybercrime, and chemical the electronic data processing is used to note the entries. It
enables larger organizations to collect the information and process the data. The electronic data
processing can also be used as video and audio equipment. It can be used as a barcode scanner.

Role of EDP Department:-

1. A EDP department is responsible for all database management.
2. Networking planning / implementation is also the responsibility of EDP Department.

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3. Installing new system, up gradation of systems in various departments.
4. Securities like Anti-Virus, Internet Security and responsible for firewall etc.
5. Daily backup management of all the data of company.
6. Restore the data for user whenever required.
7. Solve users problem at their sight or by other communication.
8. Managing Exchange Server.
9. Managing all server data like new reports creation and other timely reports.
10. Generally in some companies EDP Department also looks after payroll work as this is the
confidential work.
11. Printing of reports on Line Printer through networking.
12. Fill the requirement of stationary, printer cartridge and all consumable.
13. Monthly backup of Tapes / External Hard Drives.
14. Creation of Original Software / systems list in the company.
15. Managing wireless network.
16. Photocopy machines, scanners, fax machines and PSC printers, laser printer, Dot Matrix
Printer, Line printers all are come under the EDP Department.
17. Training to the user about new systems.
18. Repair and reinstall the old systems and if not possible in company then make returnable gate
pass and send them to the vendor for repair

Systems Analyst:-
A systems analyst is an information technology (IT) professional who specializes in analyzing,
designing and implementing information systems. Systems analysts assess the suitability of
information systems in terms of their intended outcomes and liaise with end users, software
vendors and programmers in order to achieve these outcomes. A systems analyst is a person who
uses analysis and design techniques to solve business problems using information technology.
Systems analysts may serve as change agents who identify the organizational improvements
needed, design systems to implement those changes, and train and motivate others to use the
systems.
Although they may be familiar with a variety of programming languages, operating systems,
and computer hardware platforms, they do not normally involve themselves in the actual
hardware or software development. They may be responsible for developing cost analysis, design
considerations, staff impact amelioration, and implementation timelines.
A systems analyst is typically confined to an assigned or given system and will often work in
conjunction with a business analyst. These roles, although having some overlap, are not the
same. A business analyst will evaluate the business need and identify the appropriate solution
and, to some degree, design a solution without diving too deep into its technical components,
relying instead on a systems analyst to do so. A systems analyst will often evaluate and modify
code as well as review scripting.
Some dedicated professionals possess practical knowledge in both areas (business and systems
analysis) and manage to successfully combine both of these occupations, effectively blurring the
line between business analyst and systems analyst.

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 Role of a Systems Analyst:-
 Identify, understand and plan for organizational and human impacts of planned systems, and
ensure that new technical requirements are properly integrated with existing processes and
skill sets.
 Plan a system flow from the ground up.
 Interact with internal users and customers to learn and document requirements that are then
used to produce business required documents.
 Write technical requirements from a critical phase.
 Interact with software architect to understand software limitations.
 Help programmers during system development, e.g. provide use
cases, flowcharts, UML and BPMN diagrams.
 Document requirements or contribute to user manuals.
 Whenever a development process is conducted, the system analyst is responsible for
designing components and providing that information to the developer.

 A systems analyst acts as a bridge between business requirements and the capabilities of
the IT staff. In this lesson, we'll examine the role and responsibilities of the system
analyst and different variations of the job.
 The systems analyst is in a unique position since he or she acts as a liaison between the
business side of the house and the IT side of the house and collaborates with end users
and IT staff to evaluate computer systems and design new ones. Systems analysts help
turn business goals into technical requirements. Most of the time, the system analysts
aren't the ones turning a wrench or writing code, but they know enough about those
things to speak intelligently to the people who do.
 There are different flavors of the job. Sometimes they're called business systems analysts,
and sometimes they're called computer systems analysts. There are also systems
designers who find technical solutions to business problems and software quality
assurance. In addition, there are analysts who troubleshoot systems, and programmer
analysts, who actually write code. For the purposes of this lesson, we'll focus on a more
general description instead of taking a deep dive into one of those specialty areas.

 System Analyst duties and responsibilities of the job

 As a role critical to smooth operation and safe, secure computer systems, a System
Analyst job description should include many of the duties and responsibilities below:

 Maintaining and upgrading existing systems as required

 Designing new computer systems and frameworks
 Troubleshooting technical issues
 Risk mitigation planning
 Collaborating with Business Analysts, Project Leads and IT team to resolve issues and ensuring
solutions are viable and consistent
 Creating system guidelines and manuals for the organization
 Running training sessions and workshops on system processes

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 Conducting regular reviews of systems and generating reports on efficiencies and improvement
areas
 Structuring and prioritizing business requirements and communicating plans with stakeholders
for review and approval

System Analyst job qualifications and requirements:-

A formal qualification will be important when advertising for a highly skilled System Analyst;
however, some candidates will be self-taught or have learned their programming skills on the
job. In a System Analyst job description, the below fields of study would be most relevant to
include:

 IT
 Science or Computer Science
 Business Administration

Whether formally qualified or not, a System Analyst should also possess these skills:

 Critical thinking ability

 Strong problem-solving capacity
 High-level written and verbal communication skills
 Project management skills
 Ability to work under pressure and to tight deadlines
 Knowledge of data modeling and data visualization tools
Are you looking for a System Analyst role? View our latest System Analyst jobs here.

Programmer:-
A computer programmer, sometimes called only programmer or more recently
a coder (especially in more informal contexts), is a person who creates computer software. The
term computer programmer can refer to a specialist in one area of computers, or to a generalist
who writes code for many kinds of software. A programmer's most oft-used computer
language (e.g., Assembly, COBOL, C, C++, C#, JavaScript, Lisp, Python) may be prefixed to
the term programmer. Some who work with web programming languages also prefix their titles
with web.
A range of occupations that involve programming also often require a range of other, similar
skills, for example: (software) developer, web developer, mobile applications developer,
embedded firmware developer, software engineer, computer scientist, game programmer, game
developer and software analyst. The use of the term programmer as applied to these positions is
sometimes considered an insulting simplification or even derogatory.
Nature of the Work:-
Computer programmers write, test, debug, and maintain the detailed instructions,
called computer programs, that computers must follow to perform their functions. Programmers
also conceive, design, and test logical structures for solving problems by computer. Many
technical innovations in programming — advanced computing technologies and sophisticated
new languages and programming tools — have redefined the role of a programmer and elevated

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much of the programming work done today. Job titles and descriptions may vary, depending on
the organization.
Programmers work in many settings, including corporate information technology ("IT")
departments, big software companies, small service firms and government entities of all sizes.
Many professional programmers also work for consulting companies at client sites
as contractors. Licensing is not typically required to work as a programmer,
although professional certifications are commonly held by programmers. Programming is widely
considered a profession (although some[who?] authorities disagree on the grounds that only careers
with legal licensing requirements count as a profession).
Programmers' work varies widely depending on the type of business for which they are writing
programs. For example, the instructions involved in updating financial records are very different
from those required to duplicate conditions on an aircraft for pilots training in a flight simulator.
Simple programs can be written in a few hours, more complex ones may require more than a
year of work, while others are never considered 'complete' but rather are continuously improved
as long as they stay in use. In most cases, several programmers work together as a team under a
senior programmer's supervision.

A software engineer writing JavaScript:-

Programmers write programs according to the specifications determined primarily by more
senior programmers and by systems analysts. After the design process is complete, it is the job of
the programmer to convert that design into a logical series of instructions that the computer can
follow. The programmer codes these instructions in one of many programming languages.
Different programming languages are used depending on the purpose of the program. COBOL,
for example, is commonly used for business applications that typically run
on mainframe and midrange computers, whereas Fortran is used in science and
engineering. C++ and Python are widely used for both scientific and business
applications. Java, C#, JS and PHP are popular programming languages for Web and business
applications. Programmers generally know more than one programming language and, because
many languages are similar, they often can learn new languages relatively easily. In practice,
programmers often are referred to by the language they know, e.g. as Java programmers, or by
the type of function they perform or environment in which they work: for
example, database programmers, mainframe programmers, or Web developers.
When making changes to the source code that programs are made up of, programmers need to
make other programmers aware of the task that the routine is to perform. They do this by
inserting comments in the source code so that others can understand the program more easily and
by documenting their code. To save work, programmers often use libraries of basic code that can
be modified or customized for a specific application. This approach yields more reliable and
consistent programs and increases programmers' productivity by eliminating some routine steps.
Testing and debugging.
Programmers test a program by running it and looking for bugs (errors). As they are identified,
the programmer usually makes the appropriate corrections, and then rechecks the program until
an acceptably low level and severity of bugs remain. This process is
called testing and debugging. These are important parts of every programmer's job. Programmers

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may continue to fix these problems throughout the life of a program. Updating, repairing,
modifying, and expanding existing programs is sometimes called maintenance programming.
Programmers may contribute to user guides and online help, or they may work with technical
writers to do such work.
Application versus system programming:-
Computer programmers often are grouped into two broad types: application programmers and
systems programmers. Application programmers write programs to handle a specific job, such as
a program to track inventory within an organization. They also may revise existing packaged
software or customize generic applications which are frequently purchased from independent
software vendors. Systems programmers, in contrast, write programs to maintain and control
computer systems software, such as operating systems and database management systems. These
workers make changes in the instructions that determine how the network, workstations,
and CPU of the system handle the various jobs they have been given and how they communicate
with peripheral equipment such as printers and disk drives.
Qualifications and skills:-
A software developer needs to have deep technical expertise with certain aspects of computing.
Some positions will require a degree in a relevant field such as computer science, information
technology, engineering, programming, or any other IT related post graduate studies. [15] An ideal
software developer is a self-motivated professional carrying a dynamic hands-on experience on
key languages of programming such as C++, C#, PHP, Java, C, Javascript, Visual
Basic, Python, Smalltalk.
According to developer Eric Sink, the differences between system design, software
development, and programming are more apparent. Already in the current market place there can
be found segregation between programmers and developers, in that one who implements is not
the same as the one who designs the class structure or hierarchy. Even more so that developers
become software architects or systems architects, those who design the multi-leveled architecture
or component interactions of a large software system.
Computer Programming – Operators:-
An operator in a programming language is a symbol that tells the compiler or interpreter to
perform specific mathematical, relational or logical operation and produce final result. This
chapter will explain the concept of operators and it will take you through the important
arithmetic and relational operators available in C, Java, and Python.

Arithmetic Operators:-
Computer programs are widely used for mathematical calculations. We can write a computer
program which can do simple calculation like adding two numbers (2 + 3) and we can also write
a program, which can solve a complex equation like P(x) = x4 + 7x3 - 5x + 9. If you have been
even a poor student, you must be aware that in first expression 2 and 3 are operands and + is an
operator. Similar concepts exist in Computer Programming.
Take a look at the following two examples −
2+3

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P(x) = x4 + 7x3 - 5x + 9.
These two statements are called arithmetic expressions in a programming language
and plus, minus used in these expressions are called arithmetic operators and the values used in
these expressions like 2, 3 and x, etc., are called operands. In their simplest form, such
expressions produce numerical results.
Similarly, a programming language provides various arithmetic operators. The following table
lists down a few of the important arithmetic operators available in C programming language.
Assume variable A holds 10 and variable B holds 20, then −
Operator Description Example

+ Adds two operands A + B will give 30

- Subtracts second operand from the first A - B will give -10

* Multiplies both operands A * B will give 200

/ Divides numerator by de-numerator B / A will give 2

% This gives remainder of an integer division B % A will give 0

Following is a simple example of C Programming to understand the above mathematical

operators −

#include <stdio.h>

int main() {
int a, b, c;

a = 10;
b = 20;

c = a + b;
printf( "Value of c = %d\n", c);

c = a - b;
printf( "Value of c = %d\n", c);

c = a * b;
printf( "Value of c = %d\n", c);

c = b / a;
printf( "Value of c = %d\n", c);

c = b % a;

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 printf( "Value of c = %d\n", c);
}
When the above program is executed, it produces the following result −
Value of c = 30
Value of c = -10
Value of c = 200
Value of c = 2
Value of c = 0

Relational Operators:-
Consider a situation where we create two variables and assign them some values as follows −
A = 20
B = 10
Here, it is obvious that variable A is greater than B in values. So, we need the help of some
symbols to write such expressions which are called relational expressions. If we use C
programming language, then it will be written as follows −
(A > B)
Here, we used a symbol > and it is called a relational operator and in their simplest form, they
produce Boolean results which means the result will be either true or false. Similarly, a
programming language provides various relational operators. The following table lists down a
few of the important relational operators available in C programming language. Assume
variable A holds 10 and variable B holds 20, then −
Operator Description Example

== Checks if the values of two operands are equal or not, if (A == B) is not true.
yes then condition becomes true.

!= Checks if the values of two operands are equal or not, if (A != B) is true.

values are not equal then condition becomes true.

> Checks if the value of left operand is greater than the (A > B) is not true.
value of right operand, if yes then condition becomes true.

< Checks if the value of left operand is less than the value of (A < B) is true.
right operand, if yes then condition becomes true.

>= Checks if the value of left operand is greater than or equal (A >= B) is not true.
to the value of right operand, if yes then condition
becomes true.

<= Checks if the value of left operand is less than or equal to (A <= B) is true.
the value of right operand, if yes then condition becomes

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 true.

Here, we will show you one example of C Programming which makes use of if conditional
statement. Though this statement will be discussed later in a separate chapter, but in short, we
use if statement to check a condition and if the condition is true, then the body of if statement is
executed, otherwise the body of if statement is skipped.

#include <stdio.h>

int main() {
int a, b;

a = 10;
b = 20;

/* Here we check whether a is equal to 10 or not */

if( a == 10 ) {

/* if a is equal to 10 then this body will be executed */

printf( "a is equal to 10\n");
}

/* Here we check whether b is equal to 10 or not */

if( b == 10 ) {

/* if b is equal to 10 then this body will be executed */

printf( "b is equal to 10\n");
}

/* Here we check if a is less b than or not */

if( a < b ) {

/* if a is less than b then this body will be executed */

printf( "a is less than b\n");
}

/* Here we check whether a and b are not equal */

if( a != b ) {

/* if a is not equal to b then this body will be executed */

printf( "a is not equal to b\n");
}
}
When the above program is executed, it produces the following result −
a is equal to 10

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a is less than b
a is not equal to b

Logical Operators:-
Logical operators are very important in any programming language and they help us take
decisions based on certain conditions. Suppose we want to combine the result of two conditions,
then logical AND and OR logical operators help us in producing the final result.
The following table shows all the logical operators supported by the C language. Assume
variable A holds 1 and variable B holds 0, then −
Operator Description Example

&& Called Logical AND operator. If both the operands are non-zero, (A && B) is
then condition becomes true. false.

|| Called Logical OR Operator. If any of the two operands is non-zero, (A || B) is true.

then condition becomes true.

! Called Logical NOT Operator. Use to reverses the logical state of its !(A && B) is
operand. If a condition is true then Logical NOT operator will make true.
false.

Try the following example to understand all the logical operators available in C programming
language −

#include <stdio.h>

int main() {
int a = 1;
int b = 0;

if ( a && b ) {

printf("This will never print because condition is false\n" );

}
if ( a || b ) {

printf("This will be printed print because condition is true\n" );

}
if ( !(a && b) ) {

printf("This will be printed print because condition is true\n" );

}
}

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When you compile and execute the above program, it produces the following result −
This will be printed print because condition is true
This will be printed print because condition is true

Data Processing:-
Collection, manipulation, and processing collected data for the required use is known as data
processing. It is a technique normally performed by a computer; the process includes retrieving,
transforming, or classification of information.
However, the processing of data largely depends on the following –

 The volume of data that need to be processed

 The complexity of data processing operations
 Capacity and inbuilt technology of respective computer system
 Technical skills
 Time constraints

Methods of Data Processing:-

Let us now discuss the different methods of data processing.

 Single user programming

 Multiple programming
 Real-time processing
 On-line processing
 Time sharing processing
 Distributed processing
Single User Programming:-
It is usually done by a single person for his personal use. This technique is suitable even for
small offices.
Multiple Programming:-
This technique provides facility to store and execute more than one program in the Central
Processing Unit (CPU) simultaneously. Further, the multiple programming technique increases
the overall working efficiency of the respective computer.
Real-time Processing:-
This technique facilitates the user to have direct contact with the computer system. This
technique eases data processing. This technique is also known as the direct mode or the
interactive mode technique and is developed exclusively to perform one task. It is a sort of
online processing, which always remains under execution.
On-line Processing:-
This technique facilitates the entry and execution of data directly; so, it does not store or
accumulate first and then process. The technique is developed in such a way that reduces the

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data entry errors, as it validates data at various points and also ensures that only corrected data
is entered. This technique is widely used for online applications.

Time-sharing Processing:-
This is another form of online data processing that facilitates several users to share the resources
of an online computer system. This technique is adopted when results are needed swiftly.
Moreover, as the name suggests, this system is time based.
Following are some of the major advantages of time-sharing processing −

 Several users can be served simultaneously

 All the users have almost equal amount of processing time
 There is possibility of interaction with the running programs

Distributed Processing:-
This is a specialized data processing technique in which various computers (which are located
remotely) remain interconnected with a single host computer making a network of computer.

All these computer systems remain interconnected with a high speed communication network.
This facilitates in the communication between computers. However, the central computer
system maintains the master data base and monitors accordingly.
Purchase, Lease, Rent-advantages and disadvantages:-
The IT asset management in companies are often problematic. Hardware and software are
evolving at an incredible rate and machines are quickly becoming obsolete. The maintenance of
computer equipment is very resource-intensive (human). Equipment changes quickly become a
headache and a financial drain for most organizations. It’s only logical that IT rental should

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come as an interesting and increasingly popular solution. But is that really the case? This is what
we will try to decipher in this article….
IT leasing advantages:-
First and not the least advantage: the price
This is the first question that comes first to mind for IT and financial managers. In the short
term, renting IT equipment is less expensive, but it is especially from an accounting point of
view that it becomes advantageous.
Indeed, there is no depreciation, which makes it possible to generate cash for other investments
(R&D, personnel, etc.).
In addition, the rental can be tax deductible and the costs of maintaining the IT infrastructure can
also be deducted, as IT equipment is often subject to failure or malfunction problems.
Second advantage: the latest generation of equipment
According to a study by WiPro Product Strategy and Services, the lifetime of a PC is 3 years.
This leaves the company two choices:

 Either the company changes its IT equipment every three years and it quickly becomes
expensive, or even impossible to manage from a logistical point of view.
 Either the company keeps its equipment but risks being confronted with computers that
are too obsolete and inefficient. The risk: the latest software versions may not work well
on the machines. It is complicated to follow software developments that are increasingly
consuming hardware resources.
This is where rental makes sense because it allows you to benefit from the latest generation of
equipment without requiring significant investments at fixed periods.
Indeed, it is enough to take a 3-year rental contract and renew it. In addition, a rental model, with
monthly invoicing for example, helps to control costs.
Third advantage: homogeneity of the IT infrastructure
The rental of IT equipment allows a homogeneity of its equipment. This is a significant
advantage for the company: the IT department manages a homogeneous IT infrastructure, avoids
software incompatibility and facilitates support.
A heterogeneous IT infrastructure is often more prone to security problems. Indeed, an un
updated desktop can experience failures and contaminate the computer equipment, which can
considerably slow down the company’s activity.
Fourth advantage: advice and assistance
With the rental of IT equipment, the company can sometimes relieve itself of the management of
its infrastructures, which requires time and technical skills.
It is an all-in-one package that some providers offer. This relieves the IT department. The
maintenance of the IT infrastructure is managed by an external service provider, an expert in its
field. Outsourcing is attracting more and more large groups.
The disadvantages of computer rental
First disadvantage: duration and clause of the contract
A computer equipment rental contract commits the company to a long-term vision. The average
terms of these contracts range from 3 to 5 years and depending on the clauses, it is sometimes
impossible to change in the process. The solution is to study in advance all the factors
encompassing the proposed offer such as:

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  The duration of the contract
 The clauses
 The company’s performance needs
 The quality of the offer and service of the rental
If the company does not make the right choice, it ends up with a service that could affect
productivity.
Second disadvantage: return of the equipment
Once the lease expires, the company must return the equipment it has leased. If users have not
taken care of the computers at their disposal, the company will then have to pay compensation
for the damage caused to the equipment. The invoice can rise very quickly. This is why users
must be made aware and informed about this subject beforehand.
IT equipment rental, an opportunity to study
The rental of IT equipment is an interesting solution for companies wishing to benefit from
the latest generation of equipment without impacting their cash flow in the short term. Even if
some disadvantages have to be taken into account, this solution is nonetheless beneficial in its
entirety. Several rental solutions of this type exist. For example, our solution is offered on a
monthly subscription basis, including desktop rental and a centralized management
solution (workstation deployment, updates, remote control,…). For more information, do not
hesitate to consult our presentation page.

Hardware & Software Procurement

ProTech Data Computer high purchasing volumes provides our customers the exclusive, value-
added service and discounts on all hardware and software purchases. You can even receive the
advantages of software licensing management with complex licensing agreements such as Cisco,
Microsoft and others.

As a ProTech Data Computer customer, we provide a single source for your technology needs.
We do the product research, and our experienced purchasing representatives will manage and
ensure your order’s accuracy from software and computer purchasing, to delivery and
implementation.

ProTech Data Provides Procurement Services Includes:

 Hardware inventory / asset management
 Software licensing and compliancy management
 User application usage, Stop over buying unneeded software
 Contract Negotiation
 Help with decision planning with hardware and software investments
 Enhance the return on your software investments and add software applications to your
desktop when you need them
 Monitor and control your desktop and server software assets and cut licensing costs by
eliminating over-licensing

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 Proved and identify software with under-licensing, contract deficiencies, and terminating
incorrect software usage

ProTech Data Provides Hardware & Software Procurement includes:

 Desktop computers, notebooks, tablets, smartphones, etc.
 Servers, storage, and server components
 Software from multiple venders and other market-specific software and legal way to
purchase required software
 Network Security Devices
 Networking Equipment (Switches, routers, etc.)
 Computer Peripherals
 Data Backup and Recovery Devices and Services
 Printers and Multi-Function Equipment
 Phone systems and phone service providers

Technology Partners & Certifications

ProTech Data constantly strive to improve our service offerings and standards. We align with
market-leading organizations to ensure your best IT solutions.
 Microsoft Certified Partner
o Microsoft Small Business Specialist
o Microsoft Networking Infrastructure Solutions
o Microsoft Business Process & Integration
o Microsoft Security Solutions
o Microsoft Licensing Solutions
o Microsoft OEM Hardware Solutions
 Cisco Select Certified Partner
 Comcast Business reseller
 HP Registered Partner
 Dell Registered Partner
 SonicWALL Approved Solution Provider
 AVG Authorized Reseller
 Symantec Registered Partner
 APC Authorized Reliability Partner
 VMware Professional Partner

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