Document Name Mobile Phone Service Reimbursement Expense

Document Owner Corporate HR

Classification Confidential
Approved By Biplob Banerjee
With effect from 31st August, 2018

Policy on Reimbursement of Mobile Phone Service Expenses

Objective:

This policy aims to lay down the process and limits for reimbursement of expenses related
to mobile phone. Refer Annexure I for plan details.

Reimbursement of Mobile Phone Expenses

Eligibility:

All Fulltime employees in the grade of M01 - M12 in Support Functions

All Fulltime Employees in the Grade of M2B/R03 and above in Operations
All Technicians in grade A1-A6 & Employees in Administration in the grade of TM0

Policy Guidelines:

• All eligible employees can get their expenses for official calls from/to their mobile
phone reimbursed, subject to the specified limit of INR 349 plus taxes which is same
for all eligible employees. The charges relating to national roaming facility can also
be reimbursed.

• Reimbursement under this policy can be claimed upon submitting the copy of
original bill or print of the E-Bill. The employee should ensure that the calls are made
for official purposes.

• Employees should ensure that the bills are submitted for reimbursement within the
current financial year. Bills pertaining to previous financial years will not be
reimbursed. There shall be no exceptions to this.

• All mobile phone reimbursement which are less than or equal to the limit defined
can be approved by the employee’s supervisor or the skip level supervisor. The
supervisor/skip level supervisor has to be in a grade of M05 and above.
 • All mobile phone reimbursements which are exceeding the defined limit, must be
approved by the respective HOD.

• Reimbursement limit and mobile usage is for a single connection.

Under no circumstance can two or more different connections be clubbed together
even if the consolidated bill value is below the given limits

Process for Claiming reimbursement

• The employee has to fill up the executive expense claim form and attach the copy of
the E Bill/original Bill. In case of prepaid connection, the original bills for recharge
should be attached.
• The form should be approved by the designated authority.
• The approved form to be submitted to accounts team for reimbursement.

General Guidelines:

• The employee is expected to prudently use the mobile phone to carry out official
work.

Plan Details (Annexure 1)

*Designated Restaurant in charge (irrespective of designation) can claim the

reimbursement. This is subject to one claim per restaurant per month.