Procedure for Change Management

Document
RMR-HSMS-P-029 Author(s): Kamran Hussain
Number:
Revision Code: 0 Content Owner: Subhi Khudairi

Issue Date: 30 March 2016

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Reference

Date of last review 30.03.2022 Review status 04

Next review date 30.03.2023

Issue Description Of Change Date

0 Document Under Development 02.Jan.2016

A Issued for Comment 15.Jan.2016

1 Issued for Use 30.Jan.2016

QHSE Advisor QHSE Manager President

Kamran Hussain Kishan Kumar Subhi Khudairi

Prepared By Approved By Issued By

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1.0 Purpose:

The Change Management Plan documents and tacks the necessary information required to effectively manage
project change from project inception to delivery.
The Change Management Plan is created during the Planning Phase of the project. Its intended audience is the
project manager, project team, project sponsor and any senior leaders whose support is needed to carry out the
plan.

2.0 Scope:

This procedure is applicable to all actions/plans that needs to be changed in the company operations of RMR.

3.0 Responsibilities:

3.1 Change management committee:

 Review and Approve change management plan by ensuring organization’s activities/operations not
disrupted.
 Ensure team leaders/managers are trained in risk management.

3.2 Team Leaders\Managers

:-
 Responsible for identifying changes to be introduced.
 Prepare plan, identify resources and time frame and training needs (as appropriate) for the changes to be
introduced.
 Evaluate the consequence/disruption/beneficial measures that could happen due to implementation of
change.
 Implement changes as approved and report to Sales director from time to time.
.
4.0 Procedure:

Step Description
Generate CR Concerned Manager/Team leader fills CR Form and sends the completed
form to the Change management committee.
Log CR Status The Concerned Manager/Team leader enters the CR into the CR Log. The
CR’s status is updated throughout the CR process as needed.
Evaluate CR Concerned Manager/Team leader review the CR and provide an estimated
level of effort to process, and develop a proposed solution for the
suggested change
Authorize Approval to move forward with incorporating the suggested change into
the project/product by Sales Director
Implement If approved, make the necessary adjustments to carry out the requested
change and communicate CR status to the submitter and other
stakeholders

Generate CR Evaluate CR Authorize CR Implement CR

Log Updated Status

Report Status

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The following changes are included in the change management procedure:
 Any procedural changes that could affect product/services (eg) new equipment, technology change, transition to
ISO 9001:2015 quality management system etc...
 IT changes
 Any changes that could disrupt products and services.(eg change in vendor, change of logistics)
 Any changes in level of authority/responsibilities

However, changes/comments provided by client/contractor, document changes are not covered under the scope of this
procedure.

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