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Band Program Budgetary Needs Assessment

Toni Crawford

Grand Canyon University

EAD 510: Education Finance

Dr. Rice

August 17, 2022

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Overview of Budget

Smith Junior High School created a two-year budget plan for the band. The budget

includes income funds from the school, fundraisers, school store, sponsors and donations, and

membership fees. The band needs money to receive and maintenance equipment, have concerts

with publicity/ads, and for travel and rewards. Throughout the budget, it details what the band

will need, means of income, and how it will affect the band.

Expenditures and Revenue

Smith Junior High School created a two-year budget plan for the band. The band will be

receiving four thousand dollars from the school budget and calculated other potential forms of

income such as student membership fees, instrument rental fees, store income, band boosters,

and fundraisers bringing the total projected budget to be $12,360. Within the budget, the

anticipated expenses include $621 for new equipment, $500 for replacing equipment, $486 for

the music library, $2,783 for travel, $1,227 for printing/publicity and awards, $2,800 for repairs

and maintenance, $1,160 for contest and festival fees, $1,225 for contractual services which

leaves a $1,000 contingency budget bringing the total cost of expenses to $11,802 with a surplus

of $558 dollars.

Based on the budget of year one, the surplus was added to year two along with the same

categories with slight adjustments in the new plan. In year two, the adjustments are as follows:

$828 increase in anticipated income due to surplus from previous year, increase in membership

and rental fees as well as increase in fundraiser. The anticipated expenses decreased in certain

areas such as new equipment and repair and maintenance because it was taken care of in the

previous budget; however, all other expenses increased by a total of $1,047 with an increased

surplus amount of $1,308.

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Non-budgetary Resources

Non-budgetary resources that may occur are uniforms, additional expenses while

traveling, and the difference in fundraising and boosters. These could arise because uniforms are

not in the budget and will be needed and fundraisers and boosters may not make the amount that

is listed; therefore, creating a deficient in the budget. To meet the band goals, they will need

additional resources while traveling such as food, lodge, gas that were not explicitly stated, but

needs to be addresses with contingency or surplus money.

How Budget is Monitored and Adjusted

Monitoring the budget will primarily be the band director and administration. To assist

the band director, a treasurer or group can help track and maintain all income and expenses.

Adjustments are made based on the income or issue that may arise. If the projected income is

changed, adjustments will be made in areas that can be held off such as printing, publicity, and

awards while focusing on key items such as equipment repairs, contest, and festival fees because

these events will bring in an income. Biweekly budget meetings will be held to determine all

income and expenses while also discussing unexpected and non-budgetary items to address,

adjust, and update the budget frequently to prevent crucial unexpected cost.

Needs Assessment Survey

https://forms.gle/ScZgQr4EYSQJVP7F7