Petroleum Development Oman L.L.C.

UNRESTRICTED Document Number : GU-292

August 1999 Filing key : xxxxxxxxxxxxx

Chemicals Management Guideline

Keywords: Asset Manager, CAP, Chemical, Custodian, Initiator, Log, Register, SHOC Card,
TREM Card, Waste.

This document is the property of Petroleum Development Oman, LLC. Neither the whole nor any
part of this document may be disclosed to others or reproduced, stored in a retrieval system, or
transmitted in any form by any means (electronic, mechanical, reprographic recording or otherwise)
without prior written consent of the owner.
Version 1.0 Chemicals Management Guideline

Authorised For Issue 01/09/1999

Signed :............................................................
Frans Willekes,
Corporate Functional Discipline Head for Health,Safety and Environment

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Contents

1. Introduction...........................................................................................................................3
1.1 Background.......................................................................................................................3
1.2 Purpose..............................................................................................................................3
1.3 Distribution/Target Audience & Further Copies..............................................................4
1.4 Structure of This Document..............................................................................................4
1.5 Review & Improvement....................................................................................................4

2. Chemicals Management Guideline.....................................................................................5

2.1 Scope................................................................................................................................5
2.2 Roles and Responsibilities...............................................................................................5
2.3 Description.......................................................................................................................6
2.3.1 Selection of Chemicals.....................................................................................6
2.3.2 Purchase of Chemicals......................................................................................8
2.3.3 Transport of Chemicals....................................................................................9
2.3.4 Storage of Chemicals......................................................................................11
2.3.5 Use of Chemicals............................................................................................13
2.4 Related Standards............................................................................................................15

Appendix A......................................................................................SHOC Card Request Form 16

Appendix B..............................................................................Chemicals Approval Procedure 17

Appendix C..............................................................................Chemical Custodians’ Register 18

Appendix D.................................................Glossary of Terms, Definitions & Abbreviations 19

Appendix E.................................................................................................................References 20

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1. Introduction
1.1 Background

Section 2.4 list the HSE Business Control documentation which control some of the
aspects of Chemical managent. In addition , several business control documents regarding
procurement and logistics cover aspects of Chemical mangement.

These documents replace the requirements outlined in the Chemicals Management Manual
Volume One (TSE/ENV/95/003) and forms part of the PDO HSE Management System.

1.2 Purpose

The guideline is aimed as an overview and a guide towards implementing the

requirements as outlined in the documentation outlined in 1.1 and works in conjunction
with the Chemicals Management Manual Volume 2 (SHOC Cards). (Ref 2)

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1.3 Distribution/Target Audience & Further Copies

This guideline is intended to be used by PDO staff and contractors involved in the
management of Chemicals.

Distribution of this guideline is controlled by CSM (Refer to PDO’s HSE Management

Procedure - Documentation and Document Management (Ref 3)). This guideline will be
available electronically at the EDMS web site, with hard copies restricted to areas not on
the internet

1.4 Structure of This Document

The guideline is logically divided into a scope, which defines chemicals management, and
a detailed description of the activities involved in chemicals management throughout the
lifecycle. Disposal of chemical residues is dealt with in detail in the Waste Management
Guideline (Ref.4).

1.5 Review & Improvement

Any user of this document who encounters a mistake or confusing entry is requested to
immediately notify CSM using the form provided in PDO’s HSE Management
Procedure - Documentation and Document Management.

This guideline shall be reviewed by the CSM Department as necessary , but no less
frequently than every four years. However, changes to the current version may be made
in less than four years as the need arises depending upon the issue of new and relevant
environmental legislation and/or major organisational changes in PDO.

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2. Chemicals Management Guideline

2.1 Scope

In this guideline chemicals are defined as all liquid, gases and solid substances, except
radioactive and explosive materials, which are purchased in
containers/drums/packages/tankers. It does not include chemicals after they have been used
in the process, e.g. drilling muds, production water (which are covered in the Specification
for Aqueous Effluents, SP 1006 (Ref 5)) or gaseous chemicals (which are covered in detail
in the Specification for Emissions to Air, SP 1005 (Ref 6)). Liquid chemicals include oil
products, such as fuels and lubricants, and crude oil in drums and tankers, but not in
process equipment, including pipelines.

With every chemical application there is a hazard that must be identified beforehand so
that the risk factor can be measured and managed. The following sections of the guideline
are intended to identify the roles of the responsibilities of those involved in chemical
management and to allow these parties to “manage the risk” at each stage of the chemical
lifecycle.

2.2 Roles and Responsibilities

The Asset Manager is responsible for compliance with Chemical Management

Procedures for the storage, use and disposal of chemicals as outlined in this guideline for
the lifecycle of the chemical under his/her control. (see glossary for definition). The Asset
manger can delegate this authority to a Chemical Custodian (see glossary for definition).
The chemical Custodian may also have the role of Chemical Initiator. The Chemical
Initiator is the person responsible for raising the SHOC card request form (Refer to
Section 2.3.1.2).
The Chemical Initiator can also bs also responsible for keeping a record of movements of
the Chemical within the lifecycle in the form of a Chemical Initiators’ Log.

For Chemicals supplied by Contractors, the Contrcat Holder is responible for making sure
that the Contractor complies with the Chemical mangement requiremenst as outline in
PDO's Procedures and Specifications

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2.3 Description

2.3.1 SELECTION OF CHEMICALS

Before a chemical can be selected for a specific application in PDO, a clearly defined
technical justification for the chemical requirement must be made by a chemical initiator
(see glossary) using a SHOC Card Request Form (Refer to Appendix A). The chemical
must then be approved by the Chemicals Approval Panel (CAP) before the SHOC card is
issued. This SHOC card is only relevant for the designated application of the chemical.

No chemical, even for trial purposes can be used in PDO unless it has a SHOC card. If it
does not have a SHOC card, then the Chemical Approval Procedure must be followed as
outlined in Section 2.2.1.3. Existing SHOC cards for approved Chemicals can be seen in
the Chemical Management Manual Volume 2 or can be accessed through the TKM
webpages.

2.3.1.1 Chemical Approval Procedure to be used in PDO.

The Chemical Initiator is responsible for raising the SHOC Card Request and providing the
required information to assess compatibility, effectivenssss, economical justification and a
plan to monitor its effectiveness during use.

The SHOC Card Request Form is then sent to the relevant TKL/1, who will then pass it to
the relevant Production Chemistry specialist or other competent resources in or outside
PDO. After evaluation of the proposal the application can either be passed, rejected and/or
an alternative proposed. If passed, TKL/1 produces a Draft SHOC card which is circulated
to CAP members for approval or rejection on HSE issues using a SHOC Card Approval
Form . If the chemical is unanimously approved, TKL/1 will issue the SHOC card which
must be signed by TKL.. The normal timeframe to prepare a SHOC card is three weeks. If
the chemical is rejected by one or more members of the CAP, the Chemical Initiator has
the right to appeal, which can be made at a specially convened meeting of the CAP.

For an emergency supply of chemicals, a Waiver can be obtained from CSM/2, who will
consult with the other members of the CAP before issuing.

2.3.1.2 Chemicals Approval Panel (CAP)

2.3.1.2.1 Composition of the CAP

The CAP is composed of four permanent members plus 1 part-time member (TSP/13), who
will attend the biannual meetings only.:

Person Position Designate Responsible For

TKL Member TKL/1 Chemistry
TKL/1 Secretary TKL/12 Chemistry
CSM/2 Chairman CSM/21 Environmental and Safety
CSM/31 Member CSM/32 Occupational Health
TSP/13 Member TSP/132 Purchasing

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2.3.1.2.2 Frequency of Meetings of the CAP

The CAP formally meets twice per year to carry out reviews as described in the Terms of
Reference below. If there is a requirement for the CAP to meet additionally, due for
example, to hearing appeals on rejected chemicals, then the Chairman will arrange a
special meeting.

2.3.1.2.3 Terms of Reference of the CAP

The CAP will:

 Review the Draft SHOC Cards produced and circulated by TKL/1 and either
approve or reject them. They may decide to approve the SHOC card subject to
some agreed modification. This is carried out by the individual members, i.e. no
formal meeting of the CAP is required.

 Deal with appeals from Chemical Initiators, who have had their chemical(s)
rejected. This will require a special convening of the CAP.

On a twice yearly basis (March and September):

 Review compliance issues with Chemical management Related procedures and

Specifications and if and when required propose revisions of such documention
to improve chemical manangement in PDO;

 Review audit action items related to Chemical management

On an annual basis:

Review chemical usage statistics to detect significant increases in use above the expected
norm, due to for example increase in oil or gas production;

Every Three Years:

Carry out a Chemicals Management Audit according to the Approved Integrated Audit and
Review Plan.

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2.3.2 PURCHASE OF CHEMICALS

A variety of methods are available for purchasing chemicals to be used on the

PDO concession area. Whatever system is used for purchase the over-riding
limitation is "no purchase in the absence of a pre-existing SHOC Card." The
SHOC Card proves that the chemical has passed all screening criteria and is fit for
purpose for the designated application. Small scale laboratory chemicals used by
qualified personnel and stored in laboratories are excluded from this requirement.
The main purchase methods are outlined below.

2.3.2.1 Stock Item Chemicals

These chemicals are centrally purchased by Supply Department and stocked in

PDO's Supply Yards and warehouses. Supply Department will not order the
chemical unless it has a SHOC Number.

2.3.2.2 Direct Charge Chemicals

Direct Charge Chemicals are chemicals that are not normally stocked by Supply
Department. There is a danger in purchasing chemicals by this method that the
item may not be recognised as a chemical by the Purchasing Department and could
therefore by-pass the SHOC card system. Using this route for obtaining chemicals
should therefore be avoided. If it is necessary to obtain by Direct Charge, then the
order should be processed by the Supply Department on receipt of a requisition
from the Chemical Initiator with the SHOC Card attached. This SHOC Card may
be a draft card issued with approval from CSM/2.

2.3.2.3 Call-off Chemicals

This is a method where the Chemical Supplier is requested to store the chemicals
to be used by PDO on the Supplier's or on PDO's premises and to deliver them to
PDO on a "Call-off" basis as required. This is a preferred method of purchasing
chemicals, provided that the Suppliers apply the same standards in their facilities
as laid down in this manual. It is the duty of the Contract Holder to ensure that
ample warning is given to the Supplier of impending changes to chemical
requirements to avoid redundancy situations arising and hence creating the
possibility of generating chemical waste.

2.3.2.4 Third Party Chemicals

In some cases, chemicals are purchased by Third Party (contractors) for use in
PDO. The contract between PDO and the Contractor must include a clause
that all chemicals used in PDO must have a SHOC Card. It is the Chemical
Initiators' ( i.e Contract holder) responsibility to ensure that all Third Party
chemicals used in PDO have an approved SHOC Card. Wherever possible and
economically justified any surplus chemicals should be returned to supplier.

2.3.2.5 Projects

The implementation of a Civil Engineering or Engineering project may require the

purchase and subsequent use of chemicals. In these cases, the SCRF will be
raised by the Contract Holder (PDO Project Engineer).

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2.3.2.6 Surplus/Redundant Chemicals

As a general principle the generation of surplus chemicals should be avoided by

applying careful chemicals management. However, such efforts cannot always be
guaranteed to be successful. To avoid generating surplus chemicals the contract
for purchase of chemicals should contain a clause stating that "Supplier agrees to
accept the return of excess chemicals at any time during the lifetime of the
Contract."

2.3.2.7 Shelf Life

Good management practices such as applying minimum/maximum stock controls

and First In First Out (FIFO) should be followed by all parties handling chemicals
to ensure that chemicals do not exceed their shelf life and thus become a potential
waste disposal problem.

2.3.3 TRANSPORT OF CHEMICALS

The Road Transport Safety Case (Ref 7) and its accompanying Manuals; Transport
Operations Manual (Ref. 8) and Managing Transport (Ref. 9) outline the principles
of PDO’s Transport Management System, and therefore the purpose of this section
of the guideline is to highlight areas which are particular to chemicals.

2.3.3.1 Transport Management System

The transportation of chemicals by PDO, contractors and subcontractors should

follow PDO's Transport Management System as outlined in the two checklists
provided in Reference 9.

2.3.3.2 Chemical Emergency Plans

It is essential that contingency plans are in place for responding to emergencies

involving accidental spills of chemicals and that the effectiveness of such plans are
tested regularly through emergency drills and exercises. A contingency plan for
chemical spillage is covered in Emergency Procedures, Part III (Ref. 10).

All spills and leaks of any chemical must be reported immediately to the PDO
Supervisor responsible for the transportation of the chemicals as indicated in the
Specification for Accidental Releases to land and Water (Ref 11).

2.3.3.3 Vehicle Standards

Vehicles carrying chemicals must carry a Transport Emergency (TREM) card and
meet the minimum standards laid down in the Transport Standards Manual (Ref.
9). Chemicals as defined in this guideline are considered to be Hazardous
Materials and vehicles used to transport them will require a Royal Oman Police
(ROP) Hazardous Materials Permit.

2.3.3.4 Personnel Training and Awareness

All personnel involved in the transportation and handling of chemicals must have
sufficient understanding of the HSE aspects of the chemicals to enable them to
carry out their work safely, in an environmentally acceptable manner and not
endanger their health. CSM/1 can be consulted for advice on how this can be
achieved. Preference should be given to drivers who have literacy in either
English or Arabic as laid down in Reference 8.

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2.3.3.5 Planning

The responsible PDO or Contractor Supervisor/Foreman shall establish whether

any of the chemicals being handled or transported are of a hazardous nature (some
cargoes are not hazardous in small quantities, but are hazardous in larger
quantities, e.g. industrial cleaners) by consulting the SHOC Card. If the chemicals
are deemed to be "Hazardous" then the packaging and containers must meet
international minimum safety standards. This will include the clear labelling of
the chemical containers and vehicles.

Incompatible chemicals (see SHOC card, Section 8 for details) shall not be
transported together on the same vehicle.

In case of transportation of chemicals by air, the "Dangerous Goods Regulations"

[IATA] (Ref. 12) and "Technical Instructions for the Transport of Dangerous
Goods by Air" [ICAO] (Ref. 13) shall be consulted.

In case of transportation of chemicals by sea, the "International Maritime

Dangerous Goods Code" [IMO] (Ref. 14) shall be consulted.

2.3.3.6 Transport from Supplier/ Contractor to PDO

Chemicals supplied to PDO by Supplier / Contractor remain the responsibility of

the Supplier / Contractor up to the signing of the delivery ticket. Therefore, all
transportation up to this point also falls under the Supplier's / Contractor's
responsibility.

Packaging (drums, bags, pallets, boxes, shrink wrapping, etc.) should be inspected
carefully by the receiving PDO representative. If defects are found which are
considered to be not in line with minimal HSE requirements (e.g. damaged or
leaking containers), then the material should not be accepted and sent back to the
supplier for corrective action after making the damaged container safe.

Upon receipt of bulk delivery of chemicals, the delivery truck as well as the
receiving storage vessel shall be inspected for damage, etc. before off-loading
takes place. It shall be ensured that competent personnel are available during the
off-loading to prevent delivery into wrong storage vessels. Any damage to delivery
truck as well as storage vessel shall be reported immediately by the receiving PDO
representative to PDO and Contractor supervisors.

Receiving PDO personnel shall ensure that chemicals delivered to PDO are
supplied in accordance with the requirements as specified in the order. All
delivered chemicals (individual units as well as outside packaging) must be clearly
and permanently labelled with chemical name, hazard identification, quantity,
MESC number (if applicable) and manufacturer in accordance with PDO and
international transport regulations.

2.3.3.7 Transport within PDO Operations

TREM cards must be available for all chemicals to be transported and carried by
the driver in his vehicle during the transport. The TREM card details should also
be included in the Journey Management Plan, so that the Emergency Response
Team know how to deal with the emergency.

It must be ensured that the chemicals are clearly and permanently labelled with
chemical name, hazard identification, quantity, SHOC number (if applicable) and
manufacturer in accordance with PDO and international transport regulations.

2.3.4 STORAGE OF CHEMICALS

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2.3.4.1 Storage Locations

2.3.4.1.1 Bulk Chemicals

Tanks containing chemical liquids shall be spaced and positioned such that they
present no danger to personnel and surrounding installations. They shall be clearly
identified, placed on an impermeable base and surrounded by protective bunding
to contain any spillage and prevent leakage beyond the base in accordance with
PDO-ERD-09-02 (Ref. 15).

2.3.4.1.2 Packed Chemicals

All chemicals must have secure packages (drums, bags, sacks, etc.) to prevent
spoilage due to outside contamination or spillages. Chemicals in permanent
locations shall be stored on hard standing and provided with containment such that
accidental spillage will not result in pollution of the soil. Chemicals stored in
temporary locations, such as drilling sites, are excluded from this requirement due
to rapid consumption, but should have some form of containement in case of
spillage.

Hazardous chemicals shall be protected from the elements (i.e. sun, rain, storm,
etc.). Incompatible chemicals (see SHOC card, Section 8 for details) shall not be
stored together so as to prevent dangerous reactions occurring.

Redundant chemicals and/or chemicals awaiting disposal should be stored in

separate storage areas. Such areas should be constructed and maintained in the
same way as the normal storage areas as indicated above, but clearly labelled.

2.3.4.2 Storage Procedures

All storage of chemicals shall be organised such that the "first in / first out"
principle (i.e. older stock to be consumed first) is adhered to. This requires good
housekeeping of the storage area and accessibility of the material to be taken first.

Regular inspections of the chemicals being stored (packaging as well as product)

must take place to ensure that:

 no leakage of the chemical will occur in the period until the next inspection
and;

 the chemical is still fit for purpose over the period until the next inspection.

If the chemical has been in storage for a long period of time and no off-take has
taken place over the past year(s), further storage of the chemical should be
questioned. The following steps should then be taken:

The Chemical Initiator, together with the Specialist Production Chemist

(TKL/1/2/3) should establish whether the chemical can be used at another location
in PDO:

 If yes, the chemical must be consumed at this location to prevent

deterioration. If it has a different use then it should be screened as described
in Section 2.3.1 before use at the new location;

 If not, proceed according to the guidelines for reuse, recycle and/or disposal
as outlined in the Waste Management Guideline.

2.3.4.3 Chemical Emergency Plans

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It is essential that plans are in place for responding to emergencies and that the
effectiveness of such plans are examined regularly through emergency drills and
exercises. An inventory of the types and quantities of chemical in stock shall be
presented to the local Emergency services every 6 months and upon demand.

2.3.4.3.1 Prevention of Spills

When the chemical itself is still found to be in a satisfactory condition, but the
condition of the packaging has deteriorated or has been damaged to such an extent
that it might not withstand the period until the next inspection, then the chemical
must be re-bagged or re-drummed in new containers.

2.3.4.3.2 Personnel Protective Equipment

In general, chemical contact must be avoided. Refer to Section 15 on the SHOC

Card for each individual chemical for the required protective equipment to be
worn. More detailed information can be found in Chapter 4, Section 2 of the HSE
Code of Practice (Ref. 16)

2.3.4.3.3 Emergency Equipment

Eye wash units and Safety Showers must be available in all areas where chemicals
are stored and handled ( ref HSE Standards manual, HSE/96/01). The units shall
be of the foot-plate actuated type, located in close proximity to where the
chemicals are stored. The units must be tested routinely. The units must be fed
with clean water and protected from direct sunlight to maintain a temeprature less
than 40oC . Dangerously hot water should not be used to feed emergency
equipment. Portable eye-wash units are also acceptable as long as they are well
maintained and stored in a cooled environment. The integrity of the units must be
checked frequently and the water replaced periodically.

2.3.4.3.4 Chemical Information

SHOC cards must be available at all locations to cover all chemicals being stored,
which can be consulted when dealing with emergencies ( ref 1008, Specification
for the Use of Energy, Materials and Resources). However, it is recommended
that a more simple sheet is displayed at the point where the chemical is stored.
This could be in the form of a large (minimum A4 size) information sign
identifying the stored chemical and highlighting the hazards present. Such signs
should contain the chemical name, the SHOC Number, the relevant hazard
symbols, the relevant PPE requirements and first aid measures. The sign should be
simple and easy to understand even by an illiterate person.

2.3.4.4 Personnel Training and Awareness

Staff working in chemical storage areas must have sufficient understanding of all
HSE aspects of the chemicals to enable them to carry out their work safely, in an
environmentally acceptable manner and not endanger their health or the health of
others. CSM/52 can be consulted for advice on how this can be achieved.

2.3.4.5 Labelling of Chemicals

All chemicals kept in storage shall be clearly and permanently labelled with
chemical name, hazard identification, quantity, SHOC number and manufacturer
in accordance with PDO and international transport regulations.

2.3.4.6 Monitoring and Recording

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The responsible Supervisor or Asset Holder shall maintain full and up-to-date
records of all chemicals stored [quantity, location and consumption].

2.3.4.7 Inspection of Chemical Storage Areas

The check list provided in OHMG Guidance Note No. 12 (Ref. 17) can be used to
inspect chemical storage areas. Inspections shall be carried out by the Responsible
Supervisor according to the Unit's HSE plans.

2.3.5 USE OF CHEMICALS

The use of chemicals in an operations environment requires special handling

techniques and equipment, specific training and knowledge to ensure that all HSE
precautions are taken. As outlined in Section 2.2 the Chemical custodian is
responsible for all activities concerning the use of chemicals. These
responsibilities are described in more detail below.

2.3.5.1 Operating Procedures

All production and drilling locations and any other location where chemicals are
used should include details of chemical handling as outlined in this guideline in
their operating procedures. Safety-Critical Task Sheets should be used to identify
HSE hazards.

2.3.5.2 Chemical Emergency Plans

Emergency plans should be in place to prevent and deal with any chemical
emergency. Personnel protective equipment, emergency equipment and chemical
information must be available/displayed as already described in Section 2.3.4.3
above. Drills must be conducted as per the Unit's HSE plans.

2.3.5.3 Personnel Training and Awareness

Similar to the storage areas, all staff handling chemicals in operational areas must
have sufficient knowledge to enable them to understand the HSE hazards of
chemicals. As well as the guidance given in Section 2.3.4.5 above, Suppliers
should be encouraged to provide this training as part of the chemical supply
contracts.

2.3.5.4 Labelling of Chemicals

The requirements are the same as for storage of chemicals in Section 2.3.4.6
above.

2.3.5.5 Monitoring and Recording

2.3.5.5.1 Chemical Performance

All chemical applications must be monitored for effectiveness in terms of cost,

technical efficiency and environmental impact. Continuous improvement should
be sought in reducing costs, quantities and environmental impact. The
performance of Production and Drilling chemicals is reported annually in the
Production Chemistry Annual Report.

2.3.5.5.2 Waste Chemical Generation

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PDO's operating policy is, where possible, to have zero chemical waste. Hence
chemicals must be phased out completely (i.e. all old chemical consumed) before
alternatives are introduced. If a specific requirement for a chemical has ceased
then alternative usage must be sought. It is generally safer to consume the
chemical as per its designed function than to dispose of it into some other process
stream.

The quantities of chemical waste generated, by type and disposal route must be
reported to CSM/2 on a monthly basis as required by the Waste Management
Guideline.

2.3.5.6 Inspection of Chemical Facilities

Inspections shall be carried out by the Chemical Custodian as per the Unit HSE
plans.

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2.4 Related Business Control Documents

Business Control Title Date

Document Issued
Oman Legislation
RD 10/82 Law on the protection of the environment and 9 Feb 1982
the prevention of pollution
RD 71/89 Amending some provisions of the law of 27 May
conservation of the environment and 1989
prevention of pollution
MD 18/93 Regulations for management of hazardous 2 Feb 1993
wastes
Management System
Code of Practice
CP 122 Health, safety and environmental protection June 1998
Specification
SP 1009 Specification for waste management May 1998
SP 1007 Specification for accidental releases to land May 1998
and water
SP 1006 Specification for aqueous wastes May 1998

SP 1008 Speficication for use of Energy, materials and May 1998

resources
SP 1005 Specification for emissions to atmosphere May 1998
Procedure
PR 1062 HSE management procedure - records June 1998
PR 1059 HSE management procedure - documentation June 1998
and document management
PR 1057 HSE management procedure - management June 1998
plans
PR 1053 HSE management procedure - organisation June 1998
structure and responsibilities
Guideline

GU Environmental assessment Dec 1998

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Appendix A SHOC Card Request Form (SCRF)

To be completed by Chemical Initiator/PDO Contract Holder

From: ...................................... Ref Indicator ........... To: TKL/1

Date: .............. Tel no. ...........

To be completed by Chemical Initiator

1. Name of Chemical: ...............................................................

2. Supplier: .......................................................

3. Anticipated use t/annum: .....................4. Type of

container .............................................

5 What will the chemical be used for compared to not using it?
.................................................................................

6. New/Replacement chemical? (Strike out as applicable).

7. SHOC Number of old chemical (where applicable) ..............

8. Is this chemical really required? Please supply answers to the following questions as
attachments (1-4) to this form:

8(a) If a replacement chemical, what is it's advantage over existing chemical? (Att. 1)
8(b) What benefits does the chemical give over not using it? (Att. 2)
8(c) Is the chemical effective? Please supply supporting evidence from field trial in Att.3.
8(d) Is the chemical economically justified? Please give details of alternatives, including
no use in Att. 4.

9. Where will chemical finish up? Air.................% Water.................% Oil ..................

%,

other ................. %, ( please specify) .................

10. Please attach completed SHOC Questionnaire (yes/no) &/or MSDS (yes/no) (Strike out
as appropriate) as Att. 5.

11. Please supply plan for monitoring effectiveness of chemical during use in Att.6.

Signed: .......................................................... Telephone Number: ..................................

To be completed by TKL
The chemical is approved/rejected (Strike out as appropriate).

Signed: ....................................... (TKL ) Date ............................

(Fill in as appropriate).

Distribution: Chemical Initiator/Contract holder TKL/1

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Business Unit:........... Area: ................................................................... Sheet: ..../of .....

Name of Chemical Designated Use/Location Date SHOC Number Chemical Custodian

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Appendix D Glossary of Terms, Definitions & Abbreviations

TERM DEFINITION
Asset Manager A person to whom the total managerial responsibility for an asset has been
delegated. He/She is responsible for the effective use and maintenance of
the asset with the resources and authority available to him/her.
CAP Chemicals Approval Panel
CDAF Chemical Disposal Advice Form, which must be raised by the chemical
waste originator and approved by the production chemist before the
chemical waste can be disposed of.
Chemical Custodian Person responsible for the use of chemicals in the operations, construction,
laboratory or office areas throughout the life cycle of the chemical
Chemical Initiator Person responsible for initiating the request to use a chemical in PDO by
completing an SCRF and relevant attachments.
Chemical Waste Any chemical residue as defined in this guideline which has to be disposed
of.
Chemicals All liquid and solid substances which are purchased in
containers/drums/packages and tankers.
Composition (waste) The complete chemical analysis make-up of a waste stream.
Contaminant Any substance that may cause an impact to the environment when
released.
Emission A release directly to the environment.
Hazardous Any liquid or solid (traditional) waste which , because of its quantity,
physical, chemical or infectious characteristics (or over-riding regulatory
requirements), can result in hazards to human health or the environment
when improperly treated, stored, transported, discharged or disposed of as
defined in MD 18/93.
Monitoring The repeated measurement or estimation of the quantity and/or quality
(composition of environmentally significant components)
NORM Naturally Occurring Radioactive Materials. Low Specific Activity (LSA)
scale is one example of a NORM waste.
SHOC Card Safe Handling of Chemical Card giving HSE data on the chemical.
TREM Card Transport Emergency Card listing the HSE precautions to be taken in
handling and disposal of waste , and advice on disposal and treatment of
the waste streams.
Waste Discharges of solids, liquids and gases to the environment for which there
is no economical demand and which cannot be prevented at source or
recovered/recycled. Accidental discharges are also included.

GU-292 18 August 1999

Version 1.0 Chemicals Management Guideline

Appendix E References
(1) PDO, HSE Specification for Waste Management, SP 1009, 5/98.

(2) PDO, Chemical Management Manual Volume 2, TSE/ENV/95/003, 8/93.

(3) PDO, HSE Management Procedure - Documentation and Document Management, PR 1059, 6/98

(4) PDO, Waste Management Guideline, GU , Dec 1998.

(5) PDO, Specification for Aqueous Wastes, SP 1006, 5/98.

(6) PDO, Specification for Emissions to Atmosphere, SP 1005, 5/98.

(7) PDO, Road Safety Case, TOM/01/001.

(8) PDO, Transport Operations Manual, TOM/04/001, 1993-94.

(9) PDO, Managing Transport, TOM/02/001.

(10) PDO, Emergency Procedures Part III, Contingency Plans Vol. III, Production Operations,

Section 2.1, Chemical spillage.

(11) PDO, Specification for Accidental releases to Land and Water, SP 1007, 5/98

(12) International Air Transport Association (IATA), Dangerous Goods Regulations, 1995.

(13) International Civil Aviation Organisation (ICAO), Technical Instructions for the Safe Transport of
Dangerous Goods by Air, 1995/96.

(14) International Marine Organisation (IMO), International Maritime Dangerous Goods Code, 1994.

(15) PDO, AEF, Spacing of Tanks and Tank Bunding Requirements, ERD-09-02, July 1993.

(16) PDO, HSE Code of Practice, CP 122, 6/98.

(17) PDO Occupational Health Management Guidelines, 1996

GU-292 19 August 1999