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3 A Guide To Planning Regional Assessments and Informing Decision-Making Co
3 A Guide To Planning Regional Assessments and Informing Decision-Making Co
June 2014
Pacheco, Erich J., Julia Stewart Lowndes, Steven K. Katona, and Benjamin S. Halpern.
Ocean Health Index: A guide to planning regional assessments and informing decision-
making. 7 July 2014. Arlington, VA U.S.A
Table of Contents
3
introduction
6
requirements:
12 14 24
understand the Strategic planning outreach +
philosophy of the communications
creating the right • team + actors • considerations
Index
conditions for joint planning • identify key
• decision-making
• methods messages and
+ planning • vision
recommendations
• resources
• understand local • scale
decision-making
• strategy + task
process
timeline
• data availability
• objectives +
strategies
• action plan
• adaptive
management
About the guide
There are three distinct and
PHASE 1 PLANNING & PARTNERING WITH
DECISION MAKERS
interconnected phases in the Ocean
• Requirements
Health Index regional assessment • Adaptive management
process. This document describes • Understand OHI philosophy
• Outreach + Communications
Phase 1. • Strategic planning
page 2
Producing the Index is not the end goal: It is merely a process
Introduction toward the true end goal —achieving improved ocean health
Policy +
Communications
Governance
page 3
creating the right
For regional assessments, appropriate conditions and resources are
scientific capacity, government actions (policies, barriers to action,
regulatory frameworks and transparency), and civil engagement, all of
conditions which create an environment conducive to effectively conducting the
assessment
page 4
who should be involved
Regional
assessments
require
leadership
to
help
set
targets
and
get
buy-‐in
from
various
interested
parties.
The
assessment
should
be
an
element
of
a
larger
strategy
to
improve
ocean
health,
and
in
no
case
it
should
be
the
sole
strategy
for
improving
ocean
health.
page 5
team
+
actors
decision-‐makers +
requirements planning
understand
local
decision-‐making
processes
data availability
page 6
A
stakeholder
analysis
can
help
identify
who
to
involve
in
the
process
and
team & actors how,
recognizing
that
stakeholder
support
and
buy-‐in
is
typically
stronger
when
the
process
is
transparent
and
inclusive
from
the
very
early
phases
of
development.
page 7
possible list of
stakeholders
Scientific/Academic institutions: Non-Governmental Organizations/Civil
society:
• University research centers
• Coastal community leaders/
• Government statistics departments associations
• Planning
• Fisheries/aquaculture
• Tourism
• Agencies:
• Oceans commission
• Water
page 8
“The
Index
was
explicitly
designed
to
help
inform
decision-‐
decision makers & making
by
providing
a
comprehensive,
comparable,
and
planning quantitative
assessment
of
the
range
of
components
that
drive
overall
ocean
health”
(Halpern
et
al.
2014)
page 11
understand methods
of the index
page 12
methods resources
Global 2013
Natural Products
31
Mariculture
Food
26
Coastal Provision
Protection
69
Fisheries
31
65 Species
82
Tourism &
Recreation Biodiversity
39
Habitats
89
Livelihoods
81
Coastal Clean Waters
Livelihoods Economies 78
& Economies 83 Iconic Lasting Special
Species Places
60 61
Sense of Place
The first step to conducting a regional assessment is We have developed a suite of documents and
to become familiar with the methods employed to materials to support this important step:
calculate the Ocean Health Index. We suggest
reading the following: 1. Ocean Health Index Regional Assessments
Factsheet
1. A framework for understanding methods
2. A Guide to Planning Regional Assessments and
(www.oceanhealthindex.org/About/Methods/)
Informing Decision-Making
2. The Ocean Health Index Conceptual Guide 3. Prologue to the regional assessments
(www.ohi-science.org) documents
4. The Ocean Health Index Conceptual Guide &
Highlights
5. The Ocean Health Index Toolbox Application
Manual
All the guides and manuals can be found at:
www.ohi-science.org
page 13
considerations
for
joint
planning
vision
strategic scale
planning
strategy
+
task
timeline
objectives + strategies
action plan
adaptive
management
page 14
considerations for
joint planning
• Create a workplan that has research • Fundraise with decision-makers: Align
and management objectives research with policy issues to ensure
both parties are pursuing the same
• Align research with policy issues to objectives
ensure all parties are pursuing the
same objectives • Articulate the agreed plans in writing
(scientists also share a research plan)
Collaborative regional • Share timeline of the study -
assessment planning is an availability of results, critical decision- • Create a budget that includes a
making dates (budgets, planning, etc.) communications component to cover
effective approach to ensuring
- releasing findings strategically can costs of nationally disseminating
that the regional assessment increase impact findings: providing briefings about
will be useful for decision- findings and applications of the Index
making. Strengthening • Identify sources of high quality to agencies, decision-makers, and
scientist-decision maker information and data managers who will use the Index
partnerships creates • Plan communications to make the • Allocate ~15% of the budget to
opportunities for applying information accessible to stakeholders science outreach and
research findings to improve and various decision-makers communications: travel, time, meeting
ocean health costs, planning, production of
• Funding strategy should include short
materials
and long term planning for science,
communication, and action
page 15
vision Producing the Index is not the end goal: It is merely a process
toward the true end goal —achieving improved ocean health
Establishing a vision is the first step, • Are there any special management
and will help identify outstanding needs?
important issues that may need to be
addressed later on. Here, it is • Is there a need for stronger multi
important to think about why is there sectorial collaboration for effective
interest in completing an Index management?
assessment. For example:
Index findings can be used by
decision-makers to establish ocean • What are existing stakeholder
health outcomes and management problems, needs, and interests that
actions that have measurable need to be addressed?
impacts. Establishing a common
vision and determining early in the • Is the objective to use the findings
process how the findings will be used, to reform policies and/or practices?
and by whom, makes the final goal
clear to the greater community (as well • Are there any specific management
as to stakeholders and participants). priorities established though
Social, political, ecological, economic, government mandates, private
and governance criteria should be sector initiatives, and/or
considered when determining the goal international treaty obligations that
for a regional assessment. would especially benefit from an
Index regional assessment?
page 16
spatial scale The scale of assessment should match the scale of decision-
making
global !
assessments
page 17
A
results-‐based
planning
document
that
details
the
results
and
strategy objectives
that
will
be
achieved
through
the
regional
assessment
and
the
specific
activities,
human
resources,
and
funding
needed
to
achieve
them.
page 18
Identify
the
tasks
involved
and
skill
sets
required
to
conduct
a
regional
task timeline assessment.
The
time
required
to
complete
an
assessment
will
depend
on
the
scale,
skills,
and
resources
available.
Tasks Phase 1 Phase 2 Phase 3
LEGEND
1. Starting Decisions
Skills and
Understand the philosophy of OHI Roles
responsibilities
Understand how reference points are works well
set Everyone involved together, remotely
Understand how goal models can be and in person
modified are comfortable
Outline priorities in using OHI with handling
Identify study area and regions large data sets,
Scientific analysts
making decisions,
Assemble skilled team for OHI and thinking
Outline timeline creatively
page 19
task timeline (cont.)
Phase
Tasks Phase 2 Phase 3
1
LEGEND
4. Prepare the Toolbox App
Skills and
Update data layer files Roles
responsibilities
Register data layers in layers.csv works well
directory Everyone involved together, remotely
Register data layers in pressures and in person
matrix are comfortable
Register data layers in resilience with handling
matrix large data sets,
Scientific analysts
making decisions,
5. Use the Toolbox App
and thinking
Program goal models creatively
Calculate scores works with
Confirm results ArcGIS or other
Spatial analyst
spatial analysis
Interpret results software
6. Documentation and Publishing work(s) with the
Document all decisions software program
R programmer R and work with
Document results and interpretation of user-created
scores packages
Create technical report / peer- have broad
reviewed manuscript scientific
Share results on website understanding
Informed decision
and experience
7. Policy & Communication makers
with
Increase awareness with policymakers environmental
Increase awareness with public policy
page 20
objectives & First,
establish
concrete
objectives
for
the
assessment
itself:
creating
models,
collecting
and
synthesizing
data,
analyzing
strategies spatial
information,
and
writing
programming
code.
Second,
create
short
and
long-‐term
objectives
highlighting
intentions
for
the
findings
and
iterative
activities
for
future
assessments.
page 21
As the budget is developed, When identifying funding sources,
action plan: costs & consideration should be given to the
source of financing for the
make sure the team understands the
tasks needed to secure and maintain
financial planning assessment. The budget should
provide a detailed estimate of all the
any contracts and/or grants
awarded. As part of identifying roles
costs to complete objectives and and responsibilities in the step
activities. It might be helpful to above, it will be important to choose
separate the budget into the three a person or group who will be
Phases of the Index process. The responsible for tracking and
budget should allow the satisfactorily monitoring the finance plan (the
completion of all the activities to Working Group could be in charge of
accomplish the objectives. Given the this step).
scientific nature of the Index,
engaging qualified human resources Depending on the local context,
may be the highest cost involved in fundraising can be an important
developing a regional assessments. challenge to overcome.
Foundations, NGOs, research
It may take up to 18 months to institutions, and/or the private sector
complete a regional assessment, could serve as donors. It might be
Funds are needed for human
therefore creating a financing plan beneficial to design the financing
resources, workshops and is recommended to determine how plan in a “modular” way, so that key
travel, research, data gathering, the expenses in the budget will be pieces can be pulled out from the
spatial and statistical analysis, covered over time. plan to respond to specific funding
model programming, opportunities.
communications, and(including It is important to understand tasks
publications), and outreach. and commitments made under
contract, including the disbursement
time frame, financial reporting
schedule, and possible renewal
options. Also consider future
finances for long-term objectives.
page 22
adaptive management
Through this process, the design,
Findings will help inform decision- management, and monitoring of the
makers about management actions project should be used to continually
and policies. However, gather information on the
understanding the effect of effectiveness of its decision-making
management actions requires process. As information is gathered
iterative studies. Repeated and assessed, it is possible to
assessments are also necessary to recommend policy and management
continuously adapt management reforms as needed, providing a
“If the Index were adopted as a strategies. flexible decision-making process that
management tool, recalculating constantly improves.
A repeatable process of Index
scores regularly could reveal whether assessments will need to establish to This will provide key information to
management actions had the determine how well the management decision-makers so they can adapt
intended effect on both overall interventions are accomplishing the their management strategies over
ocean health and particular established targets. time, in a way that increasingly
goals.” (Halpern et al 2014) moves closer to the target.
Management plans must include a
thorough mechanism to track any Continuous monitoring of the
changes related to the regional strategy will also help improve
assessments activities. resource allocation, so the strategies
remain cost-effective.
page 23
considerations
for
joint
planning
vision
outreach + scale
action plan
adaptive
management
page 24
identify key messages In addition to highlighting key findings of specific geographies and
goals, it is important to provide recommendations to decision-
& recommendations makers and managers about interventions and policies that can
help improve goal scores
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