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A GUIDE TO PLANNING REGIONAL ASSESSMENTS

AND INFORMING DECISION-MAKING

June 2014
Pacheco, Erich J., Julia Stewart Lowndes, Steven K. Katona, and Benjamin S. Halpern.
Ocean Health Index: A guide to planning regional assessments and informing decision-
making. 7 July 2014. Arlington, VA U.S.A
Table of Contents

page page page page page

3
introduction
6
requirements:
12 14 24
understand the Strategic planning outreach +
philosophy of the communications
creating the right • team + actors • considerations
Index
conditions for joint planning • identify key
• decision-making
• methods messages and
+ planning • vision
recommendations
• resources
• understand local • scale
decision-making
• strategy + task
process
timeline
• data availability
• objectives +
strategies
• action plan
• adaptive
management
About the guide
There are three distinct and
PHASE 1 PLANNING & PARTNERING WITH
DECISION MAKERS
interconnected phases in the Ocean
• Requirements
Health Index regional assessment • Adaptive management
process. This document describes • Understand OHI philosophy
• Outreach + Communications
Phase 1. • Strategic planning

The recommended process and


criteria presented in this section offer a
systematic approach to leveraging PHASE 2 CALCULATE THE INDEX SCORES (DATA & MODELS)
existing efforts into the Index. The way
information is incorporated depends • Data discovery and acquisition • Determine goal weights
on what is most appropriate for the • Establish reference points and modify • Prepare the OHI Toolbox Application
region conducting the assessment, goals • Use the OHI Toolbox Application
which requires considering local
conditions and capacities.

PHASE 3 USE OHI AS MANAGEMENT TOOL


• Policy reforms
• Publish findings • Plan future assessments to monitor
• Determine management actions impact of management actions,
• Reduce pressures & increase resilience policies, and reforms

page 2
Producing the Index is not the end goal: It is merely a process
Introduction toward the true end goal —achieving improved ocean health

The Ocean Health Index was explicitly


designed to help inform decision-making by Elements of a Regional Assessment
providing a comprehensive, comparable, and
quantitative assessment of a range of
components that drive overall ocean health.

‘Regional assessments’ use the Index


framework to evaluate ocean health of a
country or small area. Regional assessments
Science
are usually locally-led efforts that incorporate
existing data, indicators, and political and
cultural priorities, and thus provide Index
scores at scales more useful for management
purposes. Regional assessments require
appropriate conditions and resources to be
available in the region of interest Stakeholders Management
Ocean
Health
Index

Policy +
Communications
Governance

page 3
creating the right
For regional assessments, appropriate conditions and resources are
scientific capacity, government actions (policies, barriers to action,
regulatory frameworks and transparency), and civil engagement, all of
conditions which create an environment conducive to effectively conducting the
assessment

Although Index regional assessments Achieving healthy oceans (i.e.


can be produced without the input of reaching the targets established) will
non-scientific groups (policy, civil require using information produced
society, etc.), multi-stakeholder from the regional assessment to
collaborative planning and adopt management actions and
decision-making are more likely to enact policies that gradually improve
yield integrated management ocean conditions across multiple
efforts focusing on coordinating multi- ocean goals.
sector activities, assessing cumulative
impacts and trade-offs, and The OHI team can facilitate the
maximizing sustainable strategic planning process, where
productivity.Therefore, the steps we the leadership team and
present here propose establishing a stakeholders decide together what
strong multi-disciplinary management they want to accomplish and how
and leadership framework, and focus they intend to do so.
on developing a strong strategic plan
that can guide the entire process.

page 4
who should be involved

Regional  assessments  require  leadership  to  help  set  targets  and  get  buy-­‐in  from  various  
interested  parties.  The  assessment  should  be  an  element  of  a  larger  strategy  to  improve  ocean  
health,  and  in  no  case  it  should  be  the  sole  strategy  for  improving  ocean  health.

Actors involved in regional assessments

Scientific & Academic Government Agencies


NGOs & Civil Society
Institutions + Decision-Makers

page 5
team  +  actors

decision-­‐makers  +  

requirements planning
understand  local  
decision-­‐making  
processes

data  availability

page 6
A  stakeholder  analysis  can  help  identify  who  to  involve  in  the  process  and  
team & actors how,  recognizing  that  stakeholder  support  and  buy-­‐in  is  typically  stronger  
when  the  process  is  transparent  and  inclusive  from  the  very  early  phases  of  
development.  

Stakeholder participation may vary We recommend creating a Working


greatly depending on the regional Group of individuals who are able to
assessments and the unique commit important time to the
characteristics of the regions chosen for processes, and have the authority
the study. Prior initiatives demonstrate necessary to represent their
The regional assessment process that enduring success is more likely organizations. A Technical Working
requires dedicated and interested when stakeholders and communities Group can support the calculation of
individuals to lead the initiative. are actively involved throughout the the goal scores and establish a scientific
This core team, tasked with planning process. nature to ensure validity.
detailing the process, may
include managers, government “The Index offers a tool to engage Ensuring continuous transparency and
stakeholders and decision-makers participatory opportunities is essential to
officials, community members,
in difficult but necessary guaranteeing that the findings will be
nongovernmental
discussions, while also helping widely accepted and validated.
representatives, and others.
agencies fulfill their Although a participatory process is
mandates” (Halpern et al. 2014). highly encouraged, there should be a
balance between stakeholder
The process of implementing the tool, participation and keeping the process
however, requires scientists and leaders moving along a pre-established timeline.
to make politically sensitive decisions It is very important to create clear
across multiple social, political, and guidelines for participation, and assign
economic dimensions. specific roles and responsibilities to the
team members directly involved in the
process.

page 7
possible list of
stakeholders
Scientific/Academic institutions: Non-Governmental Organizations/Civil
society:
• University research centers
• Coastal community leaders/
• Government statistics departments associations

Government: • Fishing associations

Participant stakeholders could • Ministry/Department of: • Tourism associations


include, but not limited to, the
• Environment • Conservation non-profits
following:
• Production

• Planning

• Fisheries/aquaculture

• Tourism

• Agencies:

• Oceans commission

• Water

page 8
“The  Index  was  explicitly  designed  to  help  inform  decision-­‐
decision makers & making  by  providing  a  comprehensive,  comparable,  and  
planning quantitative  assessment  of  the  range  of  components  that  drive  
overall  ocean  health”  (Halpern  et  al.  2014)

The Index provides a knowledge Continuous tracking and monitoring


foundation that, when combined with
political influence, can drive informed • Track how Index findings are
decisions to improve overall ocean incorporated into policy – is policy in
health. It “provides stakeholders and alignment with findings?
decision-makers a forum to
• Monitor scores annually or every two
articulate their targets and
Collaborative regional years to evaluate current policies
assumptions, while leveraging their
assessment planning is an against scientific assessment of ocean
values and knowledge, and a means to
effective approach to ensuring health
disentangle and clearly define their
that the regional assessment will multiple, interacting objectives” (Halpern • Report annual scores related to
be useful for decision-making. et al. 2014) policies to improve policy and
Strengthening scientist-decision management actions in the future
maker partnerships creates Regional assessments can help assess
opportunities for applying tradeoffs inherent in many decisions and
research findings to improve compare very different management
actions in a transparent and quantitative
ocean health
way across different sub-regions.

Using the Index as a management tool


requires recalculating scores regularly to
determine whether management
actions had the intended effect on both
overall ocean health and particular goals
(Halpern et al. 2014).
page 9
understand local Components of decision-making: identify issue, consider solutions and
assess their impacts, implement
decision-making
processes Partnering with decision-makers:
The Ocean Health Index
responds to management needs
• Identify types of management
• Weight Index goals to align with
issues OHI will help inform
national priorities
• Identify and leverage ongoing
• Provide quantitative assessment of
efforts and existing partnerships or
economic, social, and ecological
opportunities for new partnerships
impacts

In most countries decision-makers are • Tap into existing networks of other


• Test approaches using a “what-if
entrusted by their constituents to colleagues, etc; figure out who
scenario” of the Index
represent them and act in their best would be good to work with and
interest. This fact makes it important to has the capacity to influence • Assess the greatest desired
translate regional assessment science change within their networks/ improvement and weigh it against
into accessible information and organizations cost and effort
disseminating this information through
discussions with decision-makers and • Engage decision-makers in • Develop cross-agency consensus
other stakeholders. research, so results are relevant to
their needs —> results used in • Address information needs
It is equally important to match the decision-making
scale of the assessment to that of • Understand existing processes —>
the decision-making, so the Index Clarify policy issues —> Identify
can be used as a management tool to information needs
inform actions and policies at local
scales. • Identify sources of high quality
information and data
page 10
data availability The  availability  of  local  data  is  perhaps  the  single  most  
important  requirement  for  conducting  a  regional  assessment.  
Time-series data are needed for the four components of each goal:
status, future trend, pressures, and resilience.

1.Data required for status and 2.Data required for pressures


trend • Ecological pressures

Index scores are a reflection of • Fisheries mariculture harvest • Pollution


data quality, and thus accessing • Natural products harvest • Habitat destruction
the best data available is of
• Need and ability for small-scale • Species threats
highest importance. Data from
fishing • Fishing impacts
existing environmental, social,
and economic indicators may be • Coastal habitats extent and • Climate change
used. All data will be rescaled to condition
• Social pressures
specific reference points (targets) • Employment, wages, and revenue of
before being combined; therefore coastal industries • Governance indicators
setting these reference points at • Species extinction risks and 3.Data required for resilience
the appropriate scale is a protection of special places
fundamental component of any • Ecological resilience
regional assessment. This • Tourism and recreation information
• Regulatory framework
requires the interpretation of the • Water pollutants
philosophy of each Index goal • Ecological integrity
and sub-goal using the best • Social resilience
available data and indicators. • Social integrity
• Governance indicators

page 11
understand methods

the philosophy resources

of the index
page 12
methods resources
Global 2013
Natural Products
31

Carbon Storage Artisanal Fishing Opportunities


74 95

Mariculture
Food
26
Coastal Provision
Protection
69
Fisheries
31

65 Species
82
Tourism &
Recreation Biodiversity
39
Habitats
89

Livelihoods
81
Coastal Clean Waters
Livelihoods Economies 78
& Economies 83 Iconic Lasting Special
Species Places
60 61
Sense of Place

The first step to conducting a regional assessment is We have developed a suite of documents and
to become familiar with the methods employed to materials to support this important step:
calculate the Ocean Health Index. We suggest
reading the following: 1. Ocean Health Index Regional Assessments
Factsheet
1. A framework for understanding methods
2. A Guide to Planning Regional Assessments and
(www.oceanhealthindex.org/About/Methods/)
Informing Decision-Making
2. The Ocean Health Index Conceptual Guide 3. Prologue to the regional assessments
(www.ohi-science.org) documents
4. The Ocean Health Index Conceptual Guide &
Highlights
5. The Ocean Health Index Toolbox Application
Manual
All the guides and manuals can be found at:

www.ohi-science.org

page 13
considerations  for  joint  
planning

vision

strategic scale

planning
strategy  +  task  timeline

objectives  +  strategies

action  plan

adaptive  management
page 14
considerations for
joint planning
• Create a workplan that has research • Fundraise with decision-makers: Align
and management objectives research with policy issues to ensure
both parties are pursuing the same
• Align research with policy issues to objectives
ensure all parties are pursuing the
same objectives • Articulate the agreed plans in writing
(scientists also share a research plan)
Collaborative regional • Share timeline of the study -
assessment planning is an availability of results, critical decision- • Create a budget that includes a
making dates (budgets, planning, etc.) communications component to cover
effective approach to ensuring
- releasing findings strategically can costs of nationally disseminating
that the regional assessment increase impact findings: providing briefings about
will be useful for decision- findings and applications of the Index
making. Strengthening • Identify sources of high quality to agencies, decision-makers, and
scientist-decision maker information and data managers who will use the Index
partnerships creates • Plan communications to make the • Allocate ~15% of the budget to
opportunities for applying information accessible to stakeholders science outreach and
research findings to improve and various decision-makers communications: travel, time, meeting
ocean health costs, planning, production of
• Funding strategy should include short
materials
and long term planning for science,
communication, and action

page 15
vision Producing the Index is not the end goal: It is merely a process
toward the true end goal —achieving improved ocean health

Establishing a vision is the first step, • Are there any special management
and will help identify outstanding needs?
important issues that may need to be
addressed later on. Here, it is • Is there a need for stronger multi
important to think about why is there sectorial collaboration for effective
interest in completing an Index management?
assessment. For example:
Index findings can be used by
decision-makers to establish ocean • What are existing stakeholder
health outcomes and management problems, needs, and interests that
actions that have measurable need to be addressed?
impacts. Establishing a common
vision and determining early in the • Is the objective to use the findings
process how the findings will be used, to reform policies and/or practices?
and by whom, makes the final goal
clear to the greater community (as well • Are there any specific management
as to stakeholders and participants). priorities established though
Social, political, ecological, economic, government mandates, private
and governance criteria should be sector initiatives, and/or
considered when determining the goal international treaty obligations that
for a regional assessment. would especially benefit from an
Index regional assessment?

page 16
spatial scale The scale of assessment should match the scale of decision-
making

global !
assessments

study area: globe region: countries


When deciding the spatial scale of These questions are important to
the regional assessments, the keep the Index assessment relevant,
Working Group should consider the but ultimately data availability will
regional ! following: be most important factor when
assessments defining regional boundaries for
• At what spatial scale are most data the Index.
study area: country region: states collected?
Scores are calculated for each region and combined to produce a total
There is no single criterion for
score for the study area. Data or indicators are required for every region. • What are the existing governance identifying the scale of the study area
or political boundaries that would since the Index can potentially be
be relevant? (governance/decision- used at all scales using data,
Most assessments focus on political
making boundaries are needed if parameters, interests, and goals at
boundaries, since most agencies and
the Index will be useful for the scale of the study.
organizations gather and report data
management)
at this spatial scale.
• If managers and/or policy makers
Index goal scores are calculated at the
are interested, what needs to be
scale of the reporting unit, which is
measured and why? At what scale
called a ‘region’ and then combined
do they work?
using a weighted average to produce
the score for the overall area
assessed, called a ‘study area.’

page 17
A  results-­‐based  planning  document  that  details  the  results  and  
strategy objectives  that  will  be  achieved  through  the  regional  
assessment  and  the  specific  activities,  human  resources,  and  
funding  needed  to  achieve  them.

Those involved in developing the The regional assessments planning


regional assessment should use a approach should be appropriate to
planning approach that is familiar the local context. It is important to
and comfortable to them. All carefully consider the physical,
strategies should at a minimum social, political, economic, and
answer these key questions environmental characteristics of
regardless of the exact approach or the study area to develop a
Regional assessment strategy timeline: realistic and achievable plan. The
ensures that financial and process we recommend in this guide
human resources are used • What do we want to achieve by can be followed step by step, but it
systematically and logically to developing an Index regional is better if it is adapted to local
assessment? needs.
accomplish the intended
objectives. • Who will use the strategy, and for It is important to create a detailed
what purposes? planning timeline, detailing specific
deadlines and milestones to help
• Who will be involved?
organize and coordinate production.
• When will the assessment be
completed?

• What funding and support are


available?

page 18
Identify  the  tasks  involved  and  skill  sets  required  to  conduct  a  regional  
task timeline assessment.  The  time  required  to  complete  an  assessment  will  depend  on  the  
scale,  skills,  and  resources  available.
Tasks Phase 1 Phase 2 Phase 3
LEGEND
1. Starting Decisions
Skills and
Understand the philosophy of OHI Roles
responsibilities
Understand how reference points are works well
set Everyone involved together, remotely
Understand how goal models can be and in person
modified are comfortable
Outline priorities in using OHI with handling
Identify study area and regions large data sets,
Scientific analysts
making decisions,
Assemble skilled team for OHI and thinking
Outline timeline creatively

2. Data Discovery & Acquisition works with


ArcGIS or other
Understand data and models in global Spatial analyst
spatial analysis
studies software
Gather appropriate data work(s) with the
Create spatial reporting units (study software program
area, regions) R programmer R and work with
user-created
Process spatial data into tabular form
packages
Format tabular data
have broad
3. Reference Points and Models scientific
understanding
Finalize reference points Informed decision
and experience
Modify goal models makers
with
Process data: scale to reference environmental
points policy

page 19
task timeline (cont.)
Phase
Tasks Phase 2 Phase 3
1
LEGEND
4. Prepare the Toolbox App
Skills and
Update data layer files Roles
responsibilities
Register data layers in layers.csv works well
directory Everyone involved together, remotely
Register data layers in pressures and in person
matrix are comfortable
Register data layers in resilience with handling
matrix large data sets,
Scientific analysts
making decisions,
5. Use the Toolbox App
and thinking
Program goal models creatively
Calculate scores works with
Confirm results ArcGIS or other
Spatial analyst
spatial analysis
Interpret results software
6. Documentation and Publishing work(s) with the
Document all decisions software program
R programmer R and work with
Document results and interpretation of user-created
scores packages
Create technical report / peer- have broad
reviewed manuscript scientific
Share results on website understanding
Informed decision
and experience
7. Policy & Communication makers
with
Increase awareness with policymakers environmental
Increase awareness with public policy

page 20
objectives & First,  establish  concrete  objectives  for  the  assessment  itself:  
creating  models,  collecting  and  synthesizing  data,  analyzing  
strategies spatial  information,  and  writing  programming  code.  Second,  
create  short  and  long-­‐term  objectives  highlighting  intentions  for  
the  findings  and  iterative  activities  for  future  assessments.

The objectives should describe the


future conditions after the problem
has been addressed (think of the
reference points), following a logical
hierarchy, and illustrating their
Objectives refer to specific relationships with the final goal.
measurable results for the
assessment’s broad goals. The In defining the objectives, the team
regional assessment objectives should also describe the intended
strategies (the how) to reach the
describe how much of what
desired objectives. These strategies
will be accomplished by when. can range from the broad
(stakeholder analysis) to the very
specific (institutionalization of the
Index).

page 21
As the budget is developed, When identifying funding sources,
action plan: costs & consideration should be given to the
source of financing for the
make sure the team understands the
tasks needed to secure and maintain
financial planning assessment. The budget should
provide a detailed estimate of all the
any contracts and/or grants
awarded. As part of identifying roles
costs to complete objectives and and responsibilities in the step
activities. It might be helpful to above, it will be important to choose
separate the budget into the three a person or group who will be
Phases of the Index process. The responsible for tracking and
budget should allow the satisfactorily monitoring the finance plan (the
completion of all the activities to Working Group could be in charge of
accomplish the objectives. Given the this step).
scientific nature of the Index,
engaging qualified human resources Depending on the local context,
may be the highest cost involved in fundraising can be an important
developing a regional assessments. challenge to overcome.
Foundations, NGOs, research
It may take up to 18 months to institutions, and/or the private sector
complete a regional assessment, could serve as donors. It might be
Funds are needed for human
therefore creating a financing plan beneficial to design the financing
resources, workshops and is recommended to determine how plan in a “modular” way, so that key
travel, research, data gathering, the expenses in the budget will be pieces can be pulled out from the
spatial and statistical analysis, covered over time. plan to respond to specific funding
model programming, opportunities.
communications, and(including It is important to understand tasks
publications), and outreach. and commitments made under
contract, including the disbursement
time frame, financial reporting
schedule, and possible renewal
options. Also consider future
finances for long-term objectives.

page 22
adaptive management
Through this process, the design,
Findings will help inform decision- management, and monitoring of the
makers about management actions project should be used to continually
and policies. However, gather information on the
understanding the effect of effectiveness of its decision-making
management actions requires process. As information is gathered
iterative studies. Repeated and assessed, it is possible to
assessments are also necessary to recommend policy and management
continuously adapt management reforms as needed, providing a
“If the Index were adopted as a strategies. flexible decision-making process that
management tool, recalculating constantly improves.
A repeatable process of Index
scores regularly could reveal whether assessments will need to establish to This will provide key information to
management actions had the determine how well the management decision-makers so they can adapt
intended effect on both overall interventions are accomplishing the their management strategies over
ocean health and particular established targets. time, in a way that increasingly
goals.” (Halpern et al 2014) moves closer to the target.
Management plans must include a
thorough mechanism to track any Continuous monitoring of the
changes related to the regional strategy will also help improve
assessments activities. resource allocation, so the strategies
remain cost-effective.

page 23
considerations  for  joint  
planning

vision

outreach + scale

strategy  +  task  timeline

communications objectives  +  strategies

action  plan

adaptive  management
page 24
identify key messages In addition to highlighting key findings of specific geographies and
goals, it is important to provide recommendations to decision-
& recommendations makers and managers about interventions and policies that can
help improve goal scores

Create an outreach strategy • Provide clear recommendations


and courses of action that create
• Stakeholder workshops and/or the conditions to sustainably
town hall meetings: present maximize ocean productivity
findings, develop a strategic plan of
next steps, evaluate different • Clearly articulate geographic
Communications strategy management scenarios priorities and sectorial problems
affecting local oceans
• Materials needed to influence • Work with network of decision-
decision making: makers who were part of the • Be available to support ocean and
planning team to organize public coastal resource management
• Summary of findings: present meetings, hearings, inter-agency planning and/or policy
paper findings to wider audience, meetings development processes
press, managers, and various
decision-makers • Consider perspective of the
decision-maker: clarify issue and
• Policy paper/report/memos: why of interest, highlight action to
provide recommendations to key take and the relevant science to
decision-makers support the action,

• Website: in local language(s) and • Maintain engagement in the


English (optional) decision-making process: councils,
partnerships with stakeholders,
• Fact-sheets & printed materials periodic meetings with technical
working groups and government
agencies
page 25
Bibliography Other Ocean Health
Index Publications
Halpern, Benjamin S., et al. (2012)"An index to Jacobsen, K.I., S.E. Lester and B.S. Halpern. 2013. A global synthesis of the
assess the health and benefits of the global economic multiplier effects of marine sectors. Marine Policy: dx.doi.org/
ocean." Nature 488.7413: 615-620. 10.1016/j.marpol.2013.09.019

Elfes CT, Longo C, Halpern BS, Hardy D, Halpern, B. S., C. Longo, K. L. McLeod, R. Cooke, B. Fischhoff, J.F. Samhouri
Scarborough C, et al. (2014) A Regional-Scale and C. Scarborough. 2013. Elicited preferences for components of ocean
Ocean Health Index for Brazil. PLoS ONE 9(4): health in the California Current. Marine Policy 42: 68-73.
e92589. doi:10.1371/journal.pone.0092589
Halpern, B.S., S.D. Gaines, K. Kleisner, C. Longo, D. Pauly, A.A. Rosenberg,
Halpern BS, Longo C, Scarborough C, Hardy D, J.F. Samhouri, and D. Zeller. 2013. Reply to Branch et al. ‘Is the ocean food
Best BD, et al. (2014) “Assessing the Health of the provision index biased?’ Nature 495: E7
U.S. West Coast with a Regional-Scale Application
of the Ocean Health Index.” PLoS ONE 9(6): Kleisner, K.M., C. Longo, M. Coll, B.S. Halpern, D. Hardy, S.K. Katona, F. Le
e98995. doi:10.1371/journal.pone.0098995 Manach, D. Pauly, A. A. Rosenberg, J. F. Samhouri, C. Scarborough, U. R.
Sumaila, R. Watson, and D. Zeller. 2013. Exploring patterns of seafood
Nagy, J., Fawcett, S.B. (2013)“An Overview of provision revealed in the global Ocean Health Index. Ambio 42: 910-922.
Strategic Planning or "VMOSA" (Vision, Mission,
Objectives, Strategies, and Action Plans),” Selig, E.R., C. Longo, B.S. Halpern, B.D. Best, D. Hardy, C.T. Elfes, C.
Community Tool Box. University of Kansas. http:// Scarborough, K.M. Kleisner and S. Katona. 2013. Assessing global marine
ctb.ku.edu/en/table-of-contents/structure/ biodiversity status within a coupled socio-ecological perspective. PLoS ONE
strategic-planning/vmosa/main 8(4). DOI: 10.1371/journal.pone.0060284. April 11, 2013.

Samhouri, J.F., S.E. Lester, E.R. Selig, B.S. Halpern, M.J. Fogarty, C. Longo,
and K.L. McLeod. 2012 Sea sick? Setting targets to assess ocean health and
ecosystem services. Ecosphere 3: 41 http://dx.doi.org/10.1890/
ES11-00366.1

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