FLOW CHART OF SALES CASH COLLECTION AND DOCUMENTATION PROCESS

Sales Personnel prepared MDS after Sales clearance

from Store

Accounts personnel physically receive the sales cash

from the sales personnel.

Subsequently Money Receipt was prepared /Posting into the system

by Accounts personnel. (Only cash & H/O confirmed amount)

Collected amount deposit to Bank on a certain time

End of the day cash reconcile, opening and closing balance

confirmed. Money receipt printed Brand wise and Cash bundle
received from sales personnel by Account Personnel

Next day collection and Deposit statement with MDS slip cross
check by Accounts officer with Bank Deposit Slip for the confirming
of closing balance.

Bank deposit cross check by Head Office provided Bank

Statement (Remittance) and credit voucher (MR) was prepared.

Sales cash closing balance was cross checked by accounts

officer.

Finally the sales cash closing summary and credit voucher

(MR) was given to AIC for checking.

After checking by AIC and authorized by BIC, it will

preserved in the file.
FLOW CHART OF BILL CHECKING AND DOCUMENTATION PROCESS

Sales personnel submit bill to 3rd man for checking

After scrutiny 3rd man cross check the bill with action plan
and necessary documents.

Then the bill forward to DBIC for verification

Then the bill was prepared in summary sheet by Sales

Personnel.

After cross checked, bill summary was given to AIC for

rechecking

Bill summary was given to accounts personnel for checking

and it was checked with necessary documents.

After checking the bill by AIC the following bill was given to
BIC for approval

After approval and receiving the cash from the cash

department, bill summary was given to accounts and imprest
closing summary was prepared.

Then the imprest closing summary was checked and given to

AIC for authorization. Next the paid bill was posted in Accpac
and also posted into the cash book.

Debit voucher was prepared with necessary A/C Head and

the debit voucher was authorized by AIC and BIC. Finally the
paid bill was preserved in the voucher file.