Resident Record Momitoring Checked by Adviser

Mindoro State University
Victoria, Oriental Mindoro 5205 Philippines
WEB-BASED RESIDENT RECORD MONITORING AND MANAGEMENT

SYSTEM WITH DATA ANALYTICS
A Research/Capstone Project
Presented to the Faculty of the
College of Computer Studies
MINDORO STATE UNIVERSITY
Bongabong Campus
Labasan, Bongabong
Oriental Mindoro
In Partial Fulfillment
of the Requirements for the Degree
BACHELOR OF SCIENCE IN INFORMATION TECHNOLOGY
by
KARLO M. ARANDA
BERNIE V. MALVAR, JR.
ERICKA CLARISSE S. PERALTA
February 2022
Resilience Integrity Commitment Excellence

APPROVAL SHEET
The Research/ Capstone Project Study entitled WEB-BASED

RESIDENT RECORD MONITORING AND MANAGEMENT SYSTEM WITH DATA
ANALYTICS prepared and submitted by KARLO M. ARANDA, BERNIE
V. MALVAR, JR. and ERICKA CLARISSE S. PERALTA has been
successfully presented and recommended for approval by the
Advisory Committee in partial fulfillment of the requirements
for the degree, Bachelor of Science in Information
Technology.
ADVISORY COMMITTEE
JOHN EDGAR S. ANTHONY, MSIT URIEL M. MELENDRES, MIT

Chairperson Adviser
____________ ____________
Date Date
ANTHONY C. VILLENA ERNESTO B. RODRIGUEZ, JR., MTE

Technical Critic Major Critic
____________ ___________
Date Date
ELSIE Y. GUIBONE, MSc. LYRIES K’ZANDRA G. ANGELES

RDE Coordinator English Critic
____________ ___________
Date Date
ACCEPTED and APPROVED in partial fulfillment of the

requirements for the degree, Bachelor of Science in
Information Technology.
JOHN EDGAR S. ANTHONY, MSIT

Dean, College of Computer Studies
______________
Date
ii

EXECUTIVE SUMMARY
The barangay, the smallest unit of government in the
Philippines, oversees a number of operations. The researchers
feel that a systematic records management system is crucial
to have to prevent issues from manual document processes
because the barangay office contains important records of its
residents. Barangay typically employs a manual file-based
system that houses various barangay data. Due to the
transaction's manual nature, challenges arise when
organizing, tracking, and monitoring transactions, which
makes it more difficult for the barangay to deliver improved
public services.
In response to the mentioned concerns, researchers were
encouraged to develop a Web-based resident record monitoring
and management system with data analytics. With barangay
personnel as its primary user, the system may store barangay
and resident data, monitor population, requested papers, and
filed reports.
The researchers used a rapid application model by which
they planned, developed, tested and reworked the prototype
iii

when errors persisted until the system's objectives were
finally achieved.
The system was tested and evaluated by 30 respondents
with the following criteria based from ISO 25010 Software
Quality Model: functional suitability, performance
efficiency, compatibility, usability, reliability, and
security. All in all, the system was rated as Very Acceptable
by the users/respondents among the different criteria set.
The system has been developed to provide a Web-Based
Resident Record Monitoring and Management System with Data
Analytics to barangay for more reliable and systematic record
management. The said system application is functional,
efficient, compatible, usable, secured, and reliable for the
respondents. The evaluation results in all criteria of
ISO/IEC 25010 with the overall mean of 3.44 and has been
interpreted as effective. The system must acceptable by the
users in terms of performance, efforts, and facilitating
condition with the overall mean of 3.29 and has been
interpreted as effective also. And, the Barangay Malitbog now
have an efficient platform for their record management
wherein the admin can easily track and organize each
transaction through the system.
iv

ACKNOWLEDGEMENT
The following person helped the researchers make their
project a success, and for that, they would like to express
their profound gratitude. The completion of this study would
not have been possible without their assistance.
Foremost, the researchers want to offer this endeavor to
the Almighty God for the wisdom, strength and good health He
bestowed upon the developers in order to finish this project.
The researchers also convey their sincerest thanks to their
family for giving them the strength, endless patience,
financial support and encouragement upon fulfilling their
study.
To their classmates for being there when they needed
help and for giving them moral support. Moreover, special
thanks to the developers’ team mates who extended their time
and effort. Without them, the project would not have come to
reality.

Sincerest thanks to their Capstone adviser and subject
teacher Mr. Uriel M. Melendres, who inspired and gave them
advice to achieve the goal of this project.
They would also like to extend their deepest thanks to
the following members of the panel of critics; Mr. Ernesto B.
Rodriguez, Jr., the major critic, Mr. Emmanuel S. Pineda, the
English critic, Mr. Anthony C. Villena, the technical critic,
to Mr. John Edgar S. Anthony, the chairperson, and to Mrs.
Elsie S. Guibone, Director for Research, and to Mr. John
Edgar S. Anthony, the Dean of College of Computer Studies for
their advice and support to the developers during the
development process.
To all their college instructors for the knowledge,
skills and wisdom they shared with them.
Warm thanks to their classmates for those four long
years of companionships and unforgettable memories.
And lastly, profound gratitude is also expressed to the
respondents of the project for giving their time during the
evaluation of the project.
The researchers thank all who contributed to the
completion of this Capstone project.
Thank you.
vi

K.M.A.
B.V.M.
E.C.S.P.
TABLE OF CONTENTS
Title Page
TITLE PAGE i
APPROVAL SHEET ii
ABSTRACT iv
ACKNOWLEDGEMENT v
TABLE OF CONTENTS vii
LIST OF FIGURES viii
LIST OF TABLES ix
LIST OF APPENDICES x
CHAPTER
I. INTRODUCTION
Project Context 1
Objectives of the Study 2
Scope and Limitation of the Study 3
Significance of the Study 4
vii

Conceptual Framework 6
Definition of Terms 7
II. REVIEW OF RELATED LITERATURE/SYSTEM
Related Literature/Studies 9
Related System 14
Synthesis 19
III. METHODOLOGY
Development Method 21
Gantt Chart 24
Requirements Specifications 25
Functional Requirements 25
User Interface 27
Hardware Interface 28
Software Interface 28
Security Requirements 29
Technical Background 30
Hardware Specification 31
Software Specification 32
System Analysis and Design 34
System Overview 34
System Architecture 35
Use-Case Diagram 36
Activity Diagram 38
viii

Data Flow Diagram (DFD 39
Context Diagram 39
Diagram 0 40
Database Schema 41
Testing and Evaluation 42
Implementation Plan 44
IV. RESULTS AND DISCUSSION
Presentation of the System 47
Testing and Evaluation Result 57
Implementation Result 64
V. SUMMARY, CONCLUSION AND RECOMMENDATION
Summary 66
Conclusions 67
Recommendations 68
BIBLIOGRAPHY 70
APPENDICES 73
ix

LIST OF FIGURES
Number Title Page
1 Conceptual Framework 6
2 Development Method 21
3 Admin Dashboard 27
4 System Architecture 35
5 Use Case Diagram 37
6 Activity Diagram 38
7 Context Diagram 40
8 Diagram 0 40
9 Database Schema 41
10 Resident Login Page 47
11 QR Code Login 48
12 Resident Registration 48
13 Resident Homepage 49
14 Resident Document Request 50
15 Generated ID with QR Code 51

16 Admin Login 51
17 Admin PIN 52
18 Admin Dashboard 52
19 Resident Information 53
20 Document Request Page 54
21 Blotter Information 54
22 Transaction Logs 55
23 Brgy. Officials/Staff Position 56
24 User Management 37
xi

LIST OF TABLES
Number Title Page
1 Gantt Chart 24
2 Functional Requirements 26
3 Software Interface 29
4 Hardware Specifications 32
5 Software Specifications 33
6 Survey Questionnaire 43
7 Likert Scale 45
8 Work Plan 46
9 Budget and Resource 46
10 Functional Suitability of the System 58
11 Performance Efficiency of the System 59
12 Compatibility of the System 60
13 Usability of the System 61
14 Reliability of the System 62
15 Security of the System 63

xii

16 Summary Results of Evaluation 64
17 Implementation Result 65
LIST OF APPENDICES
Appendix Title Page
A Project Team Assignment Form 73
B Capstone Project Topic Proposal Form 74
C Notice of Title Acceptance 96
D Endorsement for Final Defense 97
E Grammarian’s Certificate 98
F Certification of Originality 99
G Program Listing 100
H Data Elements / Dictionary 127
I Capstone Evaluation Form 131
J Picture During Development 134
K Pictures During Final Defense 135
L Research/Capstone Project Waiver 136
M Certificate of Oral Research Presentation 137
N ACM Format 138
O Curriculum Vitae 141

xiii

xiv

Resident Record Momitoring Checked by Adviser

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Mindoro State University

Victoria, Oriental Mindoro 5205 Philippines

WEB-BASED RESIDENT RECORD MONITORING AND MANAGEMENT

Resilience Integrity Commitment Excellence

The Research/ Capstone Project Study entitled WEB-BASED

JOHN EDGAR S. ANTHONY, MSIT URIEL M. MELENDRES, MIT

ANTHONY C. VILLENA ERNESTO B. RODRIGUEZ, JR., MTE

ELSIE Y. GUIBONE, MSc. LYRIES K’ZANDRA G. ANGELES

ACCEPTED and APPROVED in partial fulfillment of the

JOHN EDGAR S. ANTHONY, MSIT

Resilience Integrity Commitment Excellence

The barangay, the smallest unit of government in the

Philippines, oversees a number of operations. The researchers

feel that a systematic records management system is crucial

to have to prevent issues from manual document processes

because the barangay office contains important records of its

residents. Barangay typically employs a manual file-based

system that houses various barangay data. Due to the

transaction's manual nature, challenges arise when

organizing, tracking, and monitoring transactions, which

makes it more difficult for the barangay to deliver improved

In response to the mentioned concerns, researchers were

encouraged to develop a Web-based resident record monitoring

and management system with data analytics. With barangay

personnel as its primary user, the system may store barangay

and resident data, monitor population, requested papers, and

The researchers used a rapid application model by which

they planned, developed, tested and reworked the prototype

Resilience Integrity Commitment Excellence

when errors persisted until the system's objectives were

The system was tested and evaluated by 30 respondents

with the following criteria based from ISO 25010 Software

Quality Model: functional suitability, performance

efficiency, compatibility, usability, reliability, and

security. All in all, the system was rated as Very Acceptable

by the users/respondents among the different criteria set.

The system has been developed to provide a Web-Based

Resident Record Monitoring and Management System with Data

Analytics to barangay for more reliable and systematic record

management. The said system application is functional,

efficient, compatible, usable, secured, and reliable for the

respondents. The evaluation results in all criteria of

interpreted as effective. The system must acceptable by the

users in terms of performance, efforts, and facilitating

condition with the overall mean of 3.29 and has been

interpreted as effective also. And, the Barangay Malitbog now

have an efficient platform for their record management

wherein the admin can easily track and organize each

transaction through the system.

Resilience Integrity Commitment Excellence

The following person helped the researchers make their

project a success, and for that, they would like to express

their profound gratitude. The completion of this study would

not have been possible without their assistance.

Foremost, the researchers want to offer this endeavor to

bestowed upon the developers in order to finish this project.

The researchers also convey their sincerest thanks to their

family for giving them the strength, endless patience,

financial support and encouragement upon fulfilling their

To their classmates for being there when they needed

help and for giving them moral support. Moreover, special

thanks to the developers’ team mates who extended their time