QUIRINO HIGH SCHOOL ONLINE ENROLLMENT SYSTEM

A Capstone Project
Submitted in Partial Fulfillment of the Requirements
for the Degree of Bachelor of Science in Information Technology

Submitted By:

Jessabel B. Salditos

Jules Samuel A. Bumanlag

MARCH 2013
 SAMSON COLLEGE OF SCIENCE AND TECHNOLOGY

College of Science and Information Technology

Cubao, Quezon City

EDITOR’S CERTIFICATION

This is to certify that the Capstone Project entitled “Quirino High School Online
Enrollment System and Information System” prepared and submitted by Jessabel B.
Salditos and Jules Samuel A. Bumanlag, has been edited and endorsed for Final
Defense.

March _____, 2013, Cubao, Quezon City.

Robert Managbanag

Editor
 SAMSON COLLEGE OF SCIENCE AND TECHNOLOGY

College of Science and Information Technology

Cubao, Quezon City

RECOMMENDATION FOR FINAL DEFENSE

In partial fulfillment of the requirements for the Degree of Bachelor of Science in

Information Technology, this Capstone Project entitled “Quirino High School Online
Enrollment System and Information System” prepared and submitted by Jessabel B.
Salditos and Jules Samuel A. Bumanlag, is hereby submitted to the Capstone
Committee for consideration and approval.

Robert Managbanag

Adviser

In partial fulfillment of the requirements for the Degree of Bachelor of Science in

Information Technology, this Capstone Project entitled “Quirino High School Online
Enrollment System and Information System” prepared and submitted by Jessabel B.
Salditos and Jules Samuel A. Bumanlag, is hereby considered and endorsed for Final
Defense.

Robert Managbanag
 Capstone Project Coordinator

SAMSON COLLEGE OF SCIENCE AND TECHNOLOGY

College of Science and Information Technology

Cubao, Quezon City

RESULT OF THE FINAL DEFENSE

Researchers: Jessabel B. Salditos

Jules Samuel A. Bumanlag

Project Title: Quirino High School Online Enrollment System

and Information System

Place: SCST Date: March 7, 2013 Time: 2:00PM – 5:00PM

PROPOSAL DEFENSE COMMITTEE ACTION TAKEN

PANEL NUMBER ONE ____________________

Panel Member

PANEL NUMBER TWO ____________________

Panel Member

PANEL NUMBER THREE ____________________

Panel Member

Robert Managbanag

Adviser
 Robert Managbanag

Capstone Project Coordinator

SAMSON COLLEGE OF SCIENCE AND TECHNOLOGY

College of Science and Information Technology

Cubao, Quezon City

CAPSTONE PROJECT COMPLETION

Project Title: Quirino High School Online Enrollment System and Information
System

Researchers: Jessabel B. Salditos

Jules Samuel A. Bumanlag

Degree Program: Bachelor of Science in Information Technology

Final Defense Completed on: March 7, 2013

CAPSTONE PROJECT COMMITTEE

Name Signature
PANEL NUMBER ONE ____________________
Panel Member

PANEL NUMBER TWO ____________________

Panel Member

ROBERT MANAGBANAG ____________________

Editor

ROBERT MANAGBANAG ____________________

Adviser

ROBERT MANAGBANAG ____________________

Capstone Project Coordinator

SAMSON COLLEGE OF SCIENCE AND TECHNOLOGY

College of Science and Information Technology

Cubao, Quezon City

CERTIFICATE OF APPROVAL

This is to certify that the Capstone Project of:

Jessabel B. Salditos

Jules Samuel A. Bumanlag

has been approved by the

Capstone Project Committee in partial fulfillment of the

Requirements of the Bachelor of Science in Information

Technology of College of Engineering and Computer Studies

Robert Managbanag

Adviser

Robert Managbanag

Capstone Project Coordinator

Ronald Buenavenuto

Dean
 EXECUTIVE SUMMARY

The Quirino High School, that is located at Molave street Brgy. Project 3, Cubao,
Quezon City has encountered problems regarding the school Enrollment System. The
problems encountered are about the student information, registration and enrollment of
the student. The school is using the manual way of enrollment system which is time
consuming because of too much paperwork.

Our system is very efficient to use because it’s user friendly. The system is protected
by username and password that enables users such as the registrar, cashier, student
and the admin. Each user has its own account that the administrator can simply edit and
update the account. The registrar, cashier, student and administrator have different
function when it comes with the usage of the system. The registrar focus on the student
information, the cashier is in charge of the payments of each student. The student can
view their account and their schedule using the students account. The administrator can
view all the records of the student account and assessment. Also, admin can add new
registrar ad cashier that will use the system.

Problems identified are all about the schools’ student information, registration and
enrollment. Student records may be lost because of too many records in the school,
files or records can be easily misplaced. The students fill up the registration forms
manually. Enrollment procedure is done manually.

The features of the new system are quite different than the old system. In the student
information or account, students can access it using their own username and password.
They can view the schedules and the assessment. The system has the online
information system in which the school advertises using the web so the people can use
the internet to view the school’s profile and information. The registrar, the cashier and
the admin work together in order for the system to work accurately. Administrator has
the control for everything; the username and password of both registrar and cashier;
can view all the records of the school, the student information, student account and
assessment. Registrar is in charge of the student’s records and profile while cashier is
in charge of the payments of the student and assessment. Problems encountered in the
existing system in terms of Student Information, Registration and Enrollment. The
finding is that Student records may be lost because of too many records in the school.
Files or records can be misplaced. The registration is being done using registration
forms that students should fill up. Also, enrollment procedure is manually operated.

Conclusion, using the new system, the student information is saved in the database,
is secured and will not be lost and always be available. With the new system registration
is being done in the web, registrar can easily input the information about the student.
 Features of the proposed system? The finding is that the system will have been
useful in terms of enrollment and online information about the school. The conclusion is
usage of the new system will greatly affect the flow of the system than the manual way
system. Implementation plan to be developed in terms of the Student Information,
records will be stored in the database that is easily retrieved by the user. Registration
using the manual system uses paper and ball pen that enrollee should fill up the
information needed. Also, enrollment is manually operated. Conclusion is Student
Information will be displayed in the web. Admin, registrar and cashier can view the
student information. Registrar will do the encoding of the students profile. Enrollment
will be less work because payments will print by the cashier.

The Implementation plan consists of project phases, deliverables, recommendation,

key-milestones, people involve and dependencies. The project phases includes the
student information that has student schedule, assessment and profile. The deliverables
of student information has student schedulem assessment and students profile and
recommendation is using the students account, student can view their profile, total
assessment and schedule of classes. Registrar can view the student information. The
key-milestones are good for 3 years and the people involve are the Registrar and
Student their dependencies are Student to Registrar to Administrator. Another project
phases is the registration that includes update record, upload picture, delete record,
insert record and view records. Deliverables is Registrar updates, upload and delete
records of the student; also can view all the records regarding the student information.
Insert student information using the registration form. The recommendation for this is
that Registrar and the student their dependencies are the registrar to administrator. The
next project phase is the enrollment that has payment and print receipt. The
deliverables is Cashier receives the payment of the student and can print the payment
of the student. The recommendation for this Cashier is responsible for the payment of
the student. The recommendation for this Cashier is responsible for the payments of the
student weather it is new or old. The people involve are the student and cashier their
dependencies are Student to Cashier.
 ACKNOWLEDGEMENT

The researchers of the study would like to express their gratefulness and
appreciation to those people who unselfishly gave their encouragement and support to
make this study a reality. They then are grateful to the following:

Mr. Robert Managbanag, our adviser, for his continuous support, freely giving us
time and sharing to us ideas and suggestions for the completion of this study.

Robert Managbanag, the Capstone Project Coordinator for her unending and untiring
support and efforts, for her patience and kindness and for giving us some advices which
help us to finish the study on time.

Robert Managbanag, for being the proponents panel, accommodating us during our
data gathering procedure and for giving us his time to answer our questions related to
the study.

Our beloved parents, relatives and friends, for bearing with us in all our needs and
for being understanding to complete this study.

And above all, to the Heavenly Father, for the strength and intercessions.

To all whom the researchers’ failed to mention, a million thanks to all of you. God
bless!

Jessabel and Jules

 TABLE OF CONTENTS

Contents Page No.

Title Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . i
...............
Editor’s Certification . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ii
..............
Recommendation for Proposal iii
Defense . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Result of Proposal iv
Defense . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Capstone Project Completion . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . v
..............
Certificate of vi
Approval . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
...
Executive vii
Summary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
......
Acknowledgment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xi
..............
Table of xii
Contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
........
List, Tables and xv
Figures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
..

Chapter 1 – PROJECT IDENTIFICATION

Project 1
Context . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
........
Purpose and Description . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
..............
Objectives . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
...............
Scope and 6
Limitation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
.....
Significance of the Project . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
..............
Notes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
...............

Chapter 2 – RELATED LITERATURE AND STUDIES

Local 10
Literature . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
..........
Foreign Literature . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
..............
Local 12
Studies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
...........
Foreign 13
Studies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
........
Definition of Terms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
..............
Notes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
...............

Chapter 3 – TECHNICAL BACKGROUND

Narrative Explanation for Manual/Existing 20
System . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Context Diagram of Existing System . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
..............
Diagram 0 of Existing 23
System . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
ER Diagram of Existing system . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
...............
Narrative Explanation for Proposed 25
System . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Context Diagram of Proposed 28
System . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Diagram 0 of Proposed System . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
..............
Child Diagram of Proposed System . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
..............
R Diagram of Proposed 34
System . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Normalization . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36
...............
Data 40
Dictionary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
..........

Chapter 4 – DESIGN AND METHODOLOGY

System 42
Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
........
System Analysis . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43
...............
System Design . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45
...............
Source of Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47
...............
Software Development Model . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48
.............
Notes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52
...............

Chapter 5 – SUMMARY, FINDINGS, CONCLUSION AND

IMPLEMENTATION PLAN
Summary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53
...............
Findings and 54
Conclusion . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
....
Implementation Plan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55
..............
BIBLIOGRAPHY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56
................
APPENDIX . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58
................
A. Source Code . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59
..............
B. User’s Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 134
.............
C. Permit/Letter To Conduct The 153
Study . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
D. Gantt 154
Chart . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
.........
E. Compliance Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 156
.............
CURRICULUM VITAE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 158
................
 LIST OF TABLES AND FIGURES

Table No. Page No.

1. Definition of 15
Terms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
...
2. Normalization . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36
.............
3. Data 40
Dicitionary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
.........
4. Cost and Benefit Analysis of Existing System . . . . . . . . . . . . . . . . 43
.............
5. Cost and Benefit Analysis of Proposed System . . . . . . . . . . . . . . 44
.............
6. System Design of Proposed 45
System . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
7. System Design with End-User Development of Proposed System 45
............
8. Purpose and Deliverable of Software Development Life 49
Cycle . . . . . . . . . . . . . . .

Figure No. Page No.

1. Context Diagram of Existing System . . . . . . . . . . . . . . . . . . . . . . . 22
.............
2. Diagram 0 of Existing System . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
.............
3. ER Diagram of Existing 24
System . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
4. Context Diagram of Proposed System . . . . . . . . . . . . . . . . . . . . . . 28
.............
5. Diagram 0 of Proposed System . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
.............
6. Child Diagram Process 2 of Proposed 31
System . . . . . . . . . . . . . . . . . . . . . . . . . . . .
7. Child Diagram Process 8 of Proposed 32
System . . . . . . . . . . . . . . . . . . . . . . . . . . . .
8. Child Diagram Process 3 of Proposed 33
System . . . . . . . . . . . . . . . . . . . . . . . . . . . .
9. ER Diagram of Proposed 34
System . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
10. Software Development Model . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48
............