What is ‘5S’?

• 5S is the name of a workplace organization method that uses a list of

five Japanese words: seiri, seiton, seiso, seiketsu, and shitsuke.
• 5S describes how to organize a work space for efficiency and
effectiveness by identifying and storing the items used, maintaining
the area and items, and sustaining the new order.
 Origin of ‘5S’
❖5S was developed in Japan and was identified in 1960s
as one of the techniques that enabled Just in Time (JIT)
manufacturing or the Toyota Production System (TPS).
❖Two major frameworks for understanding and applying
5S to business environments have arisen. One proposed
by Osada, the other by Hirano.
❖Japanese Toyota Company had adopted Hirano’s
approach. That was '4S‘ where Seiton and Seiso were
combined.
 1st S
Sort (Seiri)
Sort Using Color Tag
Example of Sorting
 2 nd
S
Set In Order (Seiton)
 Set In Order (Seiton)

❖Arrange all necessary items so that they can

be easily selected for use.
❖Prevent loss and waste of time by arranging
work station in such a way that all tooling /
equipment is in close proximity.
❖Make it easy to find and pick up necessary
items.
 Set In Order (Seiton)
❖Organise layout of tools and equipment
- Designated locations
- Use tapes and labels
- Ensure everything is available as it is needed and
at the “point of use”
❖Make workflow smooth and easy.
❖All of the above work should be done on a regular basis.

❖Maintain safety.

❖Define some check points to apply set in order.

Set in order Examples
 Workplace Checkpoints to Set In Order
❖Which people (or workstations) use which items?
❖When are items used?
❖Which items are used most frequently?
❖Should items be grouped by type?
❖Where would it be most logical to place items?
❖Would some placements be more ergonomic for workers than
others?
❖Would some placements cut down on unnecessary motion?
❖Are more storage containers necessary to keep things
organized?
 3 rdS
Shine (Seiso)
 Shine (Seiso)
❖Create a spotless workplace
❖Identify and eliminate causes of dirt and grime – remove the
need to clean
❖Sweep, dust, polish and paint
 How to Apply Shine ?

❖Divide areas into zones.

❖Define responsibilities for cleaning.

❖Clean your workplace on daily basis completely or set

cleaning frequency.

❖Tools and equipment must be owned by an individual.

 How to Apply Shine ?

❖Focus on removing the need to clean.

❖Use cleaning as inspection.

❖Prevent machinery and equipment

deterioration.

❖Keep workplace safe and easy to work.

 4th S
Standardize (Seiketsu)
 Standardize (Seiketsu)
❖Creating a consistent way of implementing the tasks that are
performed on a daily basis including “sort,” “set in Order,” and
“shine”

❖“Do the right things the right way, every time!”

 How to Implement Seiketsu
Sort

Set in Order

Shine
 5th S
Sustain (Shitsuke)
Sustain (Shitsuke)
 Sustain (Shitsuke)

❖Everyone understand, obey and practices the rules when in

the plan.
❖Sustain making a habit of properly maintaining correct
procedure.
❖The first 4 pillar can be implemented without any difficulty
if the workplace is where employees commit to sustain the
5S condition.
Implement of Sustain (Shitsuke)
 Implement of Sustain
Factory must create conditions that will help to sustain the five
pillars such as:
❖ Awareness: You and your employees need to understand
what the five pillars are and how to important to sustain them.
❖ Time: You need to make enough time in your work schedule
to perform 5S daily.
❖ Structure: You need to have support for your efforts from
management, in terms of acknowledgement, leadership and
resources.
❖ Reword & recognition: Your effort should be reworded.
 Tools and Techniques to Sustain
There are many tools and techniques that can be used to sustain
implementation. we offer these below .
❖5S Slogans: Communicate the themes of the five pillars campaign
in your factory. They can be displayed on machines, stickers, flags,
posters etc.
❖5S posters: 5S slogans descriptions of 5S activities can be posted
throughout the workplace.
❖5S photo: Story board “picture is worth a thousand words.”Photo
exhibits and story board showing the before and after of 5S
implementation activities.
Tools and Techniques to Sustain
Tools and Techniques to Sustain
❖5S department tours: When one department in a company has
implemented the five pillars successfully, it can serve as a model
area for other departments to come visit. Since “seeing is
believing” this technique is extremely effective for promoting 5S
implementation throughout the company.
❖5S months: Campaigns should be designate tow , three pr four
month every year as “5S months.” during these various activities
such as 5S seminars , field trips, and contest can be carried out to
further promote 5S implementation in the company.
Tools and Techniques to Sustain
Comparison of before & after 5S
 Conclusion
At the end of discussion followings can be
harnessed form the 5S …
❖NEAT & CLEAN WORKPLACE

❖SMOOTH WORKING

❖NO OBSTRUCTION

❖SAFETY INCREASES

❖PRODUCTIVITY IMPROVES
 Continued...
❖QUALITY IMPROVES

❖WASTAGE DECREASE

❖MACHINE MAINTENANCE

❖VISUAL CONTROL SYSTEM

❖EMPLOYEES MOTIVATED

❖WORKSTATIONS BECOME SPACIOUS