Dairy – Procurement – Milk Agent

MILK MAN

BULK DEALERS
PROCUREMENT TEAM

Procurement team contacts the Bulk dealers over phone call or email to get details on the availability and
prices (based on parameters) of raw milk.
 BULK DEALERS
PROCUREMENT TEAM

The team also performs price benchmarking and then confirms the sourcing requirement over email to the
bulk dealer.
 Order
Confirmation

Vendor Quality
Invoice Parameters

Production Plant

VENDOR

Based on the confirmation, vendor dispatches the milk container to the production plant along with the invoice and
quality parameters.
 Order
Confirmation

Advance Payment
Reciept
Tx.no xxxxxxxx

FINANCE TEAM

Production Plant

VENDOR

in cases of advance payments, the vendor dispatches the container post receipt of advance payment.
 SNF%

Fat%

Sample Test
Stellapps

Chilling Center

QUALITY TEAM

Once the Raw Milk is received at the production plant, quality team carries out the sample test.(Quality
parameters like Fat%, SNF% etc are identified and recorded in the Stellaps Software).
 Quality
Test

QUALITY TEAM

The team provides an output of the quality test.

 Quality
Test

PROCUREMENT TEAM
QUALITY TEAM

In case the milk fails the quality test, the team informs about it to the Procurement team over email.
 VENDOR

QUALITY TEAM

and sends it back to the vendor.

 Quality
Test Vendor
Stellapps Invoice

QUALITY TEAM

If the milk passes the quality test, team checks the milk characteristics recorded in stellapps software with the
characteristics mentioned in the vendor invoice.
 Vendor
Stellapps Invoice

OPERATION TEAM

PRODUCTION OPERATIONS TEAM

PROCUREMENT TEAM
QUALITY TEAM

PROCUREMENT TEAM
In case of any deviations, quality team informs the operations and procurement team over email (with a
photo / video attachment)
 MILK MAN

VENDOR

ok !
Revising
Invoice

Production Plant

PROCUREMENT TEAM

and price of the milk is renegotiated (by procurement). In case of no deviations or re-negotiation, milk is
unloaded at the plant.
 VENDOR

Vendor Goods
Invoice Purchase
Receipt
Order (PO)
Note (GRN)

OPERATIONS TEAM

After unloading, the Operations team receives the Vendor Invoice. The team creates Purchase Order (PO)
and the Goods Receipt Note (GRN) in SAP