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Enjoy SAP
EnjoySAP

Presentation by Hasso Plattner at SAPPHIRE Nice99

 SAP AG 1999

 SAP AG 1 999

© SAP AG D346MM 2-1

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EnjoySAP Initiative

EnjoySAP Initiative

 SAP AG 1999

© SAP AG D346MM 2-2

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Presentation: EnjoySAP Initiative

At the conclusion of this topic, you will be able to:

 Explain the goal of the EnjoySAP initiative

 Discuss where the Enjoy R/3 Release fits into
an upgrade strategy

 SAP AG 1999

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The EnjoySAP Initiative

 The objective
 Make SAP software easier to learn,
tailor, and use
 The way
 Listen to people
(contest, user visits)
 All SAP applications went back to the lab
 New visual aesthetics
“Obvious at first glance”
 New interaction
“High-speed user interaction”
 New personal, role-based interface
“Streamlined to my needs”
 Work with world-renowned design experts

 SAP AG 1999

 The EnjoySAP initiative puts the SAP user at the forefront, concentrating on a new interaction
design rather than on new system functions.
 By speaking with customers and users and observing their day-to-day tasks, such as procuring
materials and services or settling trip costs, SAP identified areas where the usability of the software
needed improving. Together with internationally renowned design experts and SAP’s own usability
specialists, SAP has redesigned and improved not just the appearance of the interface, but, more
importantly, the way the software interacts with the user.
 The software is now easier to learn and use because it reflects the real steps users take to accomplish
their tasks. People who have never used the system before can quickly learn how to use it for tasks
outside their usual roles, thereby freeing up specialist resources. For example, employees can order
the supplies they need in the system themselves, without going through the specialist in purchasing.
 The software is also faster to operate. Users have a manageable number of screens, simple
navigation, and instant access to all the functions they need.
 The software is easier to adjust and tailor to each user's needs. System administrators can customize
the menus and screens for the users, and users can personalize their transactions and functions.

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Old R/3 Purchasing

Item Overview
Header Data

Initial Screen

Item Details

 SAP AG 1999

 Early user interface designs offered limited color options.

 Screens had to be partitioned to display necessary information.
 In this example from Release 4.0B, creating a simple purchase order required four screens.

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New R/3 Purchasing

Header Data

Item Overview

Item Details

 SAP AG 1999

 The Enjoy initiative marks the first major change to the user interface in five years.
 In this example, only a single screen is now required to create a simple purchase order making the
system more convenient and efficient to use.

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EnjoySAP Initiative - The Gateway into mySAP.com

 The Objective
 Empower people to more easily learn,
tailor, and use SAP software

 The Way
 Strong user & design experts
involvement 100%

 Usability with higher priority than R/3 4.0

Enjoy R/3
functionality Release

Time
 Applied to all SAP software (R/3 4.6)

 The Result
 Time to learn reduced by 50% on avg*
1. 2. 3. 4. 5. 6. 7. 8. 9. 10.
 Time to use reduced by 10% to 65%* Repetitions

 SAP AG 1999 * Prof. Dr. Franz Steffens, University of Mannheim, Germany, 1999

 The study “Usability Test of Selected Business Processes - A Comparison of SAP System Release
R/3 4.0B and the R/3 Enjoy Release (4.6A)” measured the time it took for randomly selected
information management students - who had a solid knowledge of business management, but no
specific R/3 knowledge - to learn and complete more than 15 core processes and process chains. The
basis for the investigation was the IDES process descriptions.
 The results showed a decrease in the time required to learn new functions by almost 50% on average.
Experienced users found their efficiency improved by between 10% to more than 65%.
 For example: Using SAP R/3 Release 4.0, it took students on average more than 1 hour to complete
the entire procurement process chain (purchase requisition, quotation request, creation/comparison,
incoming goods) at first. The time to complete the process decreased to just over 8 minutes after
gaining experience. However, when using SAP R/3 Release 4.6, it took the students less than 28
minutes to learn the process. This time decreased dramatically to an average of just over 4 minutes
after gaining experience.

© SAP AG D346MM 2-7

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EnjoySAP Navigation

Enjoy Navigation

 SAP AG 1999

© SAP AG D346MM 2-8

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Presentation: Enjoy Navigation

At the conclusion of this topic, you will be able to:

 Log on to a Release 4.6 system

 Identify the new Enjoy navigation features
 Navigate the SAP Standard menu
 Display and use the Role-based user menus
 Add transactions, Web addresses, and files to
a Favorites list

 SAP AG 1999

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Logging on to the R/3 System

User System Help

SAP R/3
Log off New password

Client

User
Password Language field
requires 2 characters
Language

Multiple logons
are tracked

iwdf4042 OVR

 SAP AG 1999

 As of Release 4.0, the Language input field requires two characters.

 Multiple logons are always logged in the system beginning with Release 4.6. This is for security as
well as licensing reasons. A warning message appears if the same user attempts to log on twice or
more. This message offers three options:
 Continue with current logon and end any other logons in the system
 Continue with current logon without ending any other logons in the system (logged in system)
 Terminate current logon

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Screen Elements

Command field Menu bar Standard toolbar

Menu Edit Favorites Extras System Help

Options
System function name : Activity Title bar
Status

Application toolbar
Input field Input field
Tab
Overview

1st selection
2nd selection
3rd selection
4th selection
Radio button Green light; positive

Yellow light; neutral

5th selection

Display Change
This screen is made
up of various screen
elements. It does not
exist in the system.
1st selection 2nd selection 3rd selection
Checkboxes
 System I42 (1) (400)
Client 400
User I009761
Execute Pushbutton Program SAP_PROGRAM
Status bar
Transaction TCODE
Response time 1.58
Round Trips/Flushes 2/1
Message I42 (1) (400) iwdf4042 INS

 SAP AG 1999

 The screen header elements have been redesigned and re-ordered as follows:
 Menu bar
System and Help options are still available on all screens
 Standard toolbar
As of Release 4.5, two new icons are available to Create a new session and to Create a desktop
shortcut icon to log on or for any report, transaction, or task if you are working with a Windows
32-bit operating system
As of Release 4.6, the arrow to the right of the Command field allows you to hide/show it as
desired
 Title bar
 Application toolbar
 The status bar still displays information on the current system status, for example, warning and error
messages. In addition:
 As of Release 4.5, you can select the desired information to display in the lower right portion of
the status bar.
 The arrow to the left of this information allows you to hide/show the information.

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SAP Easy Access - Standard

Menu Edit Favorites Extras System Help

SAP Easy Access

Other menu Create menu Assign users Documentation

Favorites
SAPAccounts
standard receivable
menu
Office
Create FD01
Logistics
Change FD02
Accounting
Display FD03
Human
Inbox Resources
Accounts
PPMDTpayable
- Manager‘s Desktop
SAP standard
Personnelmenu
management
Time management
Office
Payroll accounting
Logistics
Training and events
Accounting
Organizational
Human Resourcesmanagement
Travel
PPMDT management
- Manager‘s Desktop
Information system
Personnel management
Information Systems
Time management
ToolsPayroll accounting
Training and events
Organizational management
Travel management
Information system
Information Systems
Tools

I42 (1) (400) iwdf4042 INS

 SAP AG 1999

 SAP Easy Access is the standard entry screen displayed after logon. Using the menu path Extras >
Set start transaction you can select a transaction of your choice to be the default entry screen after
logon.
 You navigate through the system using a compact tree structure that you can adapt to your own
specific requirements. Use the menu path Extras > Settings to change your view of the tree structure.
Among other things, you can use this to display the technical names (transaction codes).

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Role-Based User Menu

Menu Edit Favorites Extras System Help

SAP Easy Access

Other menu Create menu Assign users Documentation

Favorites
User menu
Schedule Manager
Information system
Closing
Account master data
Create
Change
Display
Display changes
Block / unblock
Set deletion flag
Confirmation of change
Compare
Maintain centrally
Account balances and account items
Entry
Payment and clearing
Editing options

I42 (1) (400) iwdf4042 INS

 SAP AG 1999

 A role describes a set of logically linked transactions. These transactions represent the range of
functions users typically need at their workstations.
 Users who have been assigned to an activity group can choose between the user menu and the SAP
standard menu. Selecting the User menu icon displays the user menu in place of the SAP standard
menu.
 The authorizations for the activities listed in the menus are also assigned to the users using activity
groups. With Release 4.6, predefined activity groups (user roles) from all application areas are
included in the standard system. These can be displayed and used by selecting the Other menu
button.
 Activity groups (user roles) have to be set up using the Profile Generator so that users of the SAP
System can work with user-specific or position-related menus. The Create menu, Assign users, and
Documentation buttons provide access to Activity Group Maintenance functions.
 Note: The availability of the Other menu, Create menu, Assign users, and Documentation buttons
depends on the user’s authorizations.

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Favorites List

Menu Edit Favorites Extras System Help

SAP Easy Access

Other menu Create menu Assign users Documentation

Favorites
Accounts receivable Change,
Create Customer Add with transaction code
Change Customer move, etc.
SAP Homepage
Inbox

SAP
Accounts payable
User standard
menu menu
Drag & drop
Office Manager
Schedule
Logistics system
Information
Accounting
Closing
Human Resources
Account master data
Manager‘s Desktop
Create
Add Web address or file
Personnel management
Change
Time management
Display
Payroll accounting
Display
Trainingchanges
and events
Block / unblock management
Organizational
Set deletion
Travel flag
management
Information system
Confirmation of change
Information
CompareSystems
Tools
Maintain centrally

I42 (1) (400) iwdf4042 INS

 SAP AG 1999

 You can create a Favorites list of the transactions, reports, files and Web sites you use most.
 You can add items to your Favorites list by using the Favorites menu option or by dragging &
dropping.
 You can also create your own folders in the Favorites list, move Favorites, and change their text as
desired.

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Selecting Functions

Menu Edit Favorites Extras System Help

Create session

SAP Easy Access End session

User profile
Other menu Create menu Assign users Documentation
Services
Favorites Utilities
User menu List
Workflow
Links
…using Favorites Private notes
or the tree Own spool requests
Own jobs
structure Short messages
Status...
Log off

…using the menu path

/nFD03

…using the technical name

(transaction codes)
 SAP AG 1999

 In addition to selecting functions from a Favorites list, User menu, SAP standard menu, or the menu
bar, you can still select functions using transaction codes.

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EnjoySAP Help Features

Help Features

 SAP AG 1999

© SAP AG D346MM 2-16

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Presentation: Help Features

At the conclusion of this topic, you will be able to:

 Identify changes to Field Help

 Use quick-info text help for Enjoy transactions

 SAP AG 1999

© SAP AG D346MM 2-17

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Enjoy Transaction Help

Help

 SAP AG 1999

 The newly designed Enjoy transactions offer quick-info text for additional information about the
current transaction.
 You can choose to hide or show this help as required.

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EnjoySAP User-Specific Settings

User-specific Settings

 SAP AG 1999

© SAP AG D346MM 2-19

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Presentation: User-Specific Settings

At the conclusion of this topic, you will be able to:

 Set user defaults and parameters

 Create and save screen variants
 Describe GuiXT

 SAP AG 1999

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User Profile

User Edit Goto System Help

Maintaining your user profile

User profile  Own data
User MUSTER
Last changed by ADMIN 01.01.2000 12:00:00 Status Saved

Address Defaults Parameters

Start menu

Logon language

Output controller Decimal notation

1.234.567,89
1,234,567.89
1 234 567,89
Output immediately
Delete after output Date format
DD.MM.YYYY
Personal timezone MM/DD/YYYY
MM-DD-YYYY
YYYY.MM.DD
CATT YYYY/MM/DD

I42 (1) (400) iwdf4042 INS

 SAP AG 1999

 Use the menu option System > User profile > Own data to set your own personal profile. You can
choose between the Address, Defaults, and Parameters tabs.
 Address: You can create and maintain personal data here, for example, name, function, room
number, telephone number, e-mail addresses, and so on.
 Defaults: Defaults include the date display format, the decimal notation format, the default
printer, the logon language, and so on.
 Parameters: Use this to assign entries to commonly-used fields. This is only available for
input fields that have been allocated a parameter ID.

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Table Settings - Example

Table control icon

Parameters Value Text
Sales order type
Company code
Processing group
Bank key

Table Settings

Choose Variants
Current setting My variant
Standard setting Basic setting

Maintain Variants
Variant
Use as standard setting
Create

Delete

Save Administrator

 SAP AG 1999

 Use the Table Settings function to change, in the table control, the individual basic table settings that
are supplied with the system. This is particularly useful for tables where you do not need all the
columns. Use the mouse to drag & drop the column positions and column widths, right down to
making the column disappear.
 Save the changed table settings as a variant. The number of different variants you can create per
table is not restricted.
 The first variant is called the basic setting; the SAP System defines this setting. You cannot delete
the basic setting (you can delete the variants you define yourself).
 The table settings are stored with your user name. The system uses the variant currently valid until
you exit the relevant application. If you then select the application again, the system will use the
standard settings valid for this table.
 Note: you can change table settings wherever you see the table control icon in the top right-hand
corner of a table.

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Personalizing the Front End

Sales document Edit Goto Environment System Help

Create Sales Order: Initial Screen

Sales document Edit Goto Environment System Help
Create with reference Sales Item overview Besteller

Create Sales Order: Initial Screen

Order type Create with reference Sales Item overview Ordering party

Organizational data
Sales organization Frankfurt sales organization ... and with GuiXT
Distribution channel Distribution channel
Division Final customer sales
Sales office Sold for resale
Sales group

Order type

Standard order
Rush order
Returns
R/3 Standard ... Free of charge

Remember ...
Advertising articles 471199 and 471299 (valid until end of May)
Product 34611 must be replaced by product 34611_S!!!

 SAP AG 1999

 As of Release 4.6, GuiXT is part of the SAP standard system.

 GuiXT allows you to:
 Add graphics and text
 Hide certain screen elements
 Hide whole screens
 Rearrange fields
 Add pushbuttons
 Change input fields (or their F4 help result) into radio buttons
 The GuiXT scripts are stored on the frontend, and modify the representation of the content sent from
the application server in accordance with local scripts. These scripts can be standard throughout a
company, or they can be different for each frontend.

© SAP AG D346MM 2-23