PHASE 1 : PROJECT

PLANNING

STEP 1: Determine Project Scope

Purpose. Determine Project Scope Purpose. When

"selling" the project to internal or external sponsors, it
is important for the project manager to make a
preliminary guess at the project scope. This provides a
reality check, allowing everyone concerned to affirm his
or her commitment to the project and its scope.

Activities. Make an early estimate of the amount of

materials that must be created, the time and effort
required to create them, and the resources required.
Results :
Preliminary materials specifications •
A project schedule and/or time estimate
A budget and/or cost estimate

STEP 2 : Organize the project

Purpose. Purpose. It is likely that substantial time will

pass between the time the project scope is
determined (Step 1) and the time that the project is
authorized to begin. Therefore, the actual
management of a project begins with Step 2.
Organize the Project. This step requires that the
manager confirm that the assumptions made about
project scope are still valid. In addition, it requires
that detailed plans be developed, thus helping to lay
the groundwork for a successful project.

Activities. Confirm earlier assumptions about preliminary

materials specifications, schedule, and budget. Confirm
the project team members, set up the Project Diary, and
organize the kickoff meeting.

Results:•
A revised or confirmed set of materials
specifications, schedule, and budget
List of project team members
Project Diary
Well organized kickoff meeting