Standard Operating Procedure (SOP) for Conducting Online Classes

For Odd semester- 2020-21 (August – December, 2020)

As we are aware that due to Covid-19 pandemic, physical classes will commence late for Odd semester-
2020-21. However to avoid the academic loss of the students, University has strongly recommended the
commencement of the effective online classes from 06.08.2020 for all courses.

Online Workshop for understanding of the technical methods for conduction of online classes will be
organised on 24.07.2020 from 10 AM to 1 PM. Participation of all the faculty members is mandatory.

To optimise the benefits of online classes following guidelines are to be strictly followed.

1. Time Table: - Only 4 regular theoretical classes may be conducted as per time table given below.
However if required more sessions may be scheduled by the departments for virtual
practical/quiz/tutorial etc.

SN Time Type
1 9:15 AM to 10 AM Lecture
2 10:15 AM to 11 AM Lecture
3 11:15 AM to 12:00 PM Lecture
4 12:15 PM to 1:00 PM Lecture
5 2:00 to 3:00 PM Practical/Tutorial

2. All online classes shall be conducted only using official licensed approved platforms.

3. Use of Google classroom is mandatory for dissemination of the study material and other
information.

4. All PPTs and notes that are to be shared with the students must be of good quality and highly
relevant to the syllabus. All GATE related subjects must be taught more effectively and
questions asked in previous GATE papers must also be discussed.

5. Department wise Proper Time Table of the upcoming online classes must be submitted by
27.07.2020 to Dean (Academics) and also to be uploaded at ERP and official Website for the
information of all students.

6. List of next day scheduled Lectures must also be submitted in one specified form one day in
advanced along with the lecture links and googleclass room code.
7. All faculty members must login 5 minutes before the commencement of the classes.

8. All students must also be asked to login 5 minutes before the commencement of the classes;
late entry of students must be discouraged by the teachers except in case of technical issues.

9. In case any unauthorised student try to enter in the class or someone create indiscipline must
be removed from the class immediately by the faculty member.

10. Attendance will be marked in attendance register by the faculty members and also will be
uploaded at ERP on the same day.

11. Daily SMS to the parents of the ABSENT students also must be sent. All Class Advisors are
requested to verify the correct numbers of the parents of their student updated in ERP database
by 28.07.2020.

12. All online classes shall be monitored by the HODs/Competent Authorities any time.

13. All lectures will be recorded automatically and can be shared with the students later on.

14. In addition to the above interactive classes, faculty members must also record good quality
lectures well in advanced as instructed earlier.

15. In case some student complain of poor internet connectivity in specific areas, he/she must be
provided already prepared video lecture and to test the self-learning by him/her some questions
related to the topic must be given to solve, then only he/she must be marked as present.

16. Weekly online feedback about the content delivery to be taken from the students that have
minimum 90 percent ongoing attendance.

17. Department wise one online class co-ordinator need to be nominated who will help all other
faculty members in conduction of the classes and also submit daily academic report of
Conducted online classes, topics covered student attendance to the undersigned.

18. Faculty members may deliver the lectures using digipad or in a conventional manner (Chalk
blackboard + PPT).

19. Any technical issue/complaint or difficulty in conduction of the online classes must be mailed at
helpdesk@coer.ac.in by the faculty members.