Employee Referral 

Process:
 
1. The referral programme starts with the posting of the vacancy in the organisation by recruitment
team on the web portal, by placing the advertisement on job site or notice board or through an
announcement in the meeting or it can also be done by sending an email to employees.
 
2. The job description for the given position is shared with the employees along with job posting.
 
3. The employee after noticing the requirement looks into their network and refers to a candidate if it is
found suitable.
 
4. They send the CV to the recruitment team at the email id mentioned in the advertisement.
 
5. Recruiters review the resume of the candidate and match the skill and qualities with the job
description.
 
6. If found suitable under the employee referral programmerecruiter forward the CV to the hiring
manager.
 
7. The employee referring a candidate must mention the employee code, name, designation,
department, date of joining and the number of days completed within the organisation.
 
8. Recruiter checks in all the details filled in the employee referral claim form.
9. The Candidate goes through the interview process and if shortlisted and selected informed by the
recruiter and HR.
 
10. After the final selection, the employee who has referred the candidate is informed about the
selection of the candidate.
 
11. If the candidate joins the company, the employee referral amount is paid to referring employee after
passing of 3 months.
 
12. The referral amount is paid along with the employee’s salary.
 
Guidelines for employee referral:

1. The employees should mention their name and code while referring a candidate.
2. An employee following the  employee referral program policy can provide maximum 3 referral in a
year.
3. Only an active employee is eligible to receive employee referral amount for the candidate referred by
them.
4. In case the employee has resigned during 3 months from the date of joining of the candidate referred,
he/she will not be eligible to referral amount.
5. The resume sourced by the candidate will be valid for a time period of 3 months.
6. If 2 employees have referred the same candidate only the employee who has first referred will be
eligible to receive referral amount.
7. Submission of a resume to recruitment team is the responsibility of employee referring the candidate.
8. The interview and selection process will happen on merit basis only as per employee referral  policy
sample 
9. No special advantages would be given to the referred candidate.
10. Candidate directly approaching the HR for submission of resume will not be considered for employee
referral.
11. An employee however as per the "referral policy" cannot refer any family member or blood relative
or former company employee.
12. Also, no referral will be considered in case the candidate resume exist already in the database.
13. The hiring process must be completed within 90 days of referring a candidate.
14. Senior management and HR are not allowed to make any employee referral.
15. All Hiring decision will be kept confidential.
16. The referral employee will be informed only once the referred candidate has been finally selected. 
 
Accountability: 

1. HR team must ensure that the employee referral process is followed in the most transparent
way.
2. All employees while making any referral must adhere to the company defined recruitment
policy.

Referral Amount:

 Eligible for Rs. 2000 for employee referral.

Process for Employee Referral Policy:
 Job opening is posted on company intranet page. Notice for the same is also posted on notice
board. Notification for job opening can also be shared in meetings etc.
 Employees view the vacancy details on intranet/Notice board.
 Employee refer the candidate if he/she has someone in contact by filling in the employee referral
form
 Employee’s fills in all the details in the employee referral form and attaches the updated resume of
the candidate and submit it to the recruitment department.
 Recruiter crosscheck the details of the candidate and if the skills matches with the job description
and other details found relevant, the recruiter sends the form  to Human resource and Head of
department for approval.
 Recruiter coordinates with the referred employee for interview.
 The referred candidate undergoes normal interview and selection process. If selected, referred
candidate is being notified for the same.
 The recruiter sends the details to HR department regarding the referral amount to be paid to the
employee who has referred the candidate after 3 months of joining the referring candidate.
 Human resource make a note of the same in their tracker and process the referral amount once 3
months are completed by the referred employee.