FORMAL

LETTER

FORMAT
Sender’s Address- ½ mark
Date- ½ mark
Receiver’s Address- ½ mark
Salutation- ½ mark (Dear Sir, or Dear
Madam, Sir, or Madam)
Body[content-2marks]
Subscription- ½ mark (Yours faithfully, or
Yours truly )
Name[Full Name]- ½ mark
**********************
Marks Distribution

Format-3marks
Content-2 marks
Expression- 5 marks

NOTE:

! Be careful about punctuations.
" Avoid using short forms like M.G. Road in the address
" Address should be written in three to four lines
" The subject matter must be brief, written to a plan and
enumerated in paragraphs, maintaining the formal tone
throughout the letter.
 " The concluding sentence is a gentle request and varies
depending on the topic of the letter. Few examples of
such sentences are:
I shall be looking forward to a positive reply…
I shall be grateful if my application is considered
favourably, etc.
" Date: Do not write 23.02.2018 or 23/02/18
! Write full name. Just writing the first name will result in
deduction of the marks.

Points to Remember
" State the purpose of your letter.
" The availability of present facilities and amenities, that
are inadequate.
" Need for change, with plausible arguments and facts.
" Likely benefits that would accrue if the changes are made.
" Conclude reiterating your proposal and its likely benefits.




Sample Letter

Write a letter to the Police Commissioner of your city drawing
his / her attention to the menace of hawkers outside your
school. Tell him / her what dangers they pose and offer
solutions for their rehabilitation.
Flat 236, Block C, Hill Crest View Apartments

Salem Street,
Coonoor-26.

23rd February, 2018.

The Police Commissioner,
Police Commissioner’s Office,
6, Cavalry Road, Coonoor-3

Dear Sir,
I write to draw your attention to the menace of hawkers
outside St. Paul’s School in Nehru Nagar of our town. I am the
Secretary, Swach Bharat Club, St. Paul’s School.
The hawkers sell open food and cheap toys. A number of our
school students cluster around them and the lane in front of
our school is blocked, dirty and congested.
I would request you to look into this problem and have the
hawkers move into the field behind our school. This would
ensure that they are not deprived of their livelihood and the
area in front of our school is kept clean and congestion fee.
The hawkers must also be warned about the importance of
necessary hygiene and the sale of clean food. This will ensure
that students do not fall sick after eating food sold by the
hawkers.
I trust that you will consider my suggestion and take the
necessary steps as outlined in my letter to you to deal with the
menace of hawkers outside the school.

Thanking you,
Yours faithfully, / Yours truly,
Santosh Haldar


Assignment:

You want to start a new club in your school. Write a letter to

your Principal requesting permission to start the club, explain
your role in it and give reasons to prove that the club will be
beneficial for the school.

Kind of club- Literary club, Drama Club, Dance Club

Your role- Head/President- Plan/ organize/carry out the
activities

Benefits- increase the exposure,win competitions, spot the

talent, all around development, extra activity