BAM 062: Project Management

Student Activity Sheet Module # 7

Name: ____________________________________________________ Class number: _________

Section: ____________ Schedule: _____________________________ Date: ________________

Lesson Title: Material: SAS

Project Team Roles and Responsibilities
References:
Lesson Objective: 1. https://www.slideshare.net/shi
At the end of this module, I should be able to: m
2. https://www.invensislearning.c
1. Know and understand the roles and responsibilities om/resources/pmp/what-is-a-
of the Project Team members project-team-and-who-all-are-
involve

Productivity tip:

“Ordinary people think merely of spending time, great people think of using it.”- Arthur Schopenhauer

A. LESSON PREVIEW/REVIEW

1) Welcome! Before we begin, let us refresh your memory (2 mins)

One in sentence, what is Strategic Implementation?

__________________________________________________________________________

2) Activity 1: What I Know Chart, part 1 (2 mins)

What I Know Question: What I Learned (Activity 4)

1. Why do you think roles and

responsibilities of each member in
a group should be clearly stated?

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 BAM 062: Project Management
Student Activity Sheet Module # 7

Name: ____________________________________________________ Class number: _________

Section: ____________ Schedule: _____________________________ Date: ________________

B. MAIN LESSON

1) Activity 2: Content Notes (13 mins)

Project Team Roles and Responsibilities

The project team includes the project manager and the group of individuals who work together on a
project to achieve its objectives. It consists of the project manager, project management staff, and other
team members who are maybe not directly involved with management but carry out the work related to the
project. This team consists of people who have the required skills set to carry out the work of the project.
The structure and characteristics of a project team usually vary, but the project manager’s role as the leader
of the team remains constant. However, the amount and nature of authority the project manager has over
the members can differ.

Project Manager:

The project manager plays the chief part in the project and is responsible for its success and quality.
His job is to make sure that the project proceeds and completes within the specified time frame and the
ascertained budget, and accomplishing its goals at the same time.

A project manager is entrusted with various duties and responsibilities like:

 Developing a project plan

 Managing deliverables according to the decided plan
 Leading and managing the project team
 Deciding the methodology used in the project
 Establishing a project schedule and determining each phase
 Assigning tasks to project team members
 Providing regular updates to upper management

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 BAM 062: Project Management
Student Activity Sheet Module # 7

Name: ____________________________________________________ Class number: _________

Section: ____________ Schedule: _____________________________ Date: ________________

Project manager’s duties and responsibilities

Project Team members:

Project team members are mainly the people who work on various phases of the project. They could
be in-house staff or external consultants and may be working on a full-time or part-time basis. Their roles
can differ according to each project.

Project team members duties can be summed up as:

 Contribute to overall project objectives

 Complete individual deliverables
 Provide expertise
 Work with users to determine and meet business needs
 Document the process

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 BAM 062: Project Management
Student Activity Sheet Module # 7

Name: ____________________________________________________ Class number: _________

Section: ____________ Schedule: _____________________________ Date: ________________

Project Team Member duties

Project Sponsor:

The project sponsor is the driver and in-house champion of the project. He has a vested interest in
the successful outcome of the project. They are typically members of senior management – those with a
stake in the project’s outcome. Project sponsors work closely with the project manager. They legitimize the
project’s objectives and participate in high-level project planning. Also, they often help resolve conflicts and
remove obstacles that occur throughout the project, and they sign off on approvals needed to advance each
phase.

Project sponsor duties includes:

 Make key business decisions for the project

 Approve the project budget
 Ensure availability of resources
 Communicate the project’s goals throughout the organization

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 BAM 062: Project Management
Student Activity Sheet Module # 7

Name: ____________________________________________________ Class number: _________

Section: ____________ Schedule: _____________________________ Date: ________________

Business Analyst:

The business analyst recognizes requirements of the organization and suggests solutions to the
problems. In a project team, they make sure that the current project’s objectives can solve existing problems
and add value to the organization. They can also help make the most of project deliverables.

A business analyst is entrusted with:

 Helping in defining the project

 Collecting requirements from business units or users
 Documenting technical and business requirements
 Ensuring that project deliverables meet the requirements
 Testing solutions to validate objectives

Composition of Project Teams

Project team’s compositions may differ based on organization’s culture, scope, and location.

Some examples of basic project team compositions are given below:

Dedicated: This is the simplest structure for a project manager. In this composition, all or most of the
project team members are appointed to work full-time on the project. The project team has to report directly
to the project manager, and the lines of authority are well-defined so team members can concentrate on the
project’s objectives. Dedicated project teams are usually seen in projectized organizations, where most of
the resources of the organization are involved in project work, and project managers have independence
and power.

Part-Time: Some projects are assigned to a team as an additional temporary work, with the rest of
the organization’s members carrying out their regular functions. The functional managers have the control
over the team members and the resources assigned to the project, while the project manager continues with
other management duties. Part-time team members could also be assigned to more than one project at one
time. Part-time project teams are mostly seen within functional organizations. Matrix organizations use both
dedicated and part-time project teams.

Some compositions vary based on organizational structure, like a partnership-based project where
one lead organization appoints a project manager to coordinate the efforts of the partners. Some vary based
on the geographic location of its members, like virtual project teams. Virtual teams are usually needed for
projects where resources are situated onsite or offsite or both, depending on the project activities.

The success of a project cannot be accredited to a single person. It is the contribution of every
member of the team and people associated with the project from outside. It is imperative to keep an account

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 BAM 062: Project Management
Student Activity Sheet Module # 7

Name: ____________________________________________________ Class number: _________

Section: ____________ Schedule: _____________________________ Date: ________________

of how many people are related to your project and which role should be assigned to each one of them. A
proper training and thorough knowledge of the subject can guide you with the same.

Most individuals focus on the technical knowledge of the employee and neglect the interpersonal
and managerial skills, which is a big mistake. The latter is as important as the former because working with
an exceptional programmer who is inflexible and not willing to cooperate could be a problem.

Learning about the specifics of the composition and contributions of a project team members would
give you an insight of what’s important and what’s not. It would also help you make the most of the existing
talent and take steps to minimize flaws present in your group.

2) Activity 3: Skill-building Activities (with answer key) (18 mins + 2 mins checking)

Part 1. Instruction: Write the word “true” if the statement is correct and “false” if it is incorrect. Write
your answers on the space provided before each item.

______1. The project team includes the project manager and the group of individuals who work together on a
project to achieve its objectives.

______2. Project team consists of the project manager, project management staff, and other team members
who are maybe not directly involved with management but carry out the work related to the project.

_____3. The project team consists of people from different teams with precise subject matter knowledge or with
the required skill set to carry out the work of the project

_____4. . The structure and characteristics of a project team usually vary, but the project manager’s role as the
leader of the team remains constant. However, the amount and nature of authority the project manager has over
the members can differ.

_____5. The project manager plays the minor part in the project and is responsible for its success and quality.

_____6. A project manager’s job is to make sure that the project pauses and stops within the specified time
frame and the ascertained budget, and accomplishing its goals at the same time.

_____7. Project managers ensure that resources are insufficient for the project and refrain from relationships
with contributors and stakeholders.

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 BAM 062: Project Management
Student Activity Sheet Module # 7

Name: ____________________________________________________ Class number: _________

Section: ____________ Schedule: _____________________________ Date: ________________

_____8. Project team members are mainly the people who work on various phases of the project.

_____9. Project team members could be in-house staff or external consultants and may be working on a full-
time or part-time basis. Their roles can be the same all through -out according to each project.

_____10. The project sponsor is the passenger and in-house looser of the project.

3) Activity 4: What I Know Chart, part 2

For this activity I want you to write your answers on questions based on what you now know in the third
column of the chart.

What I Know Question: What I Learned (Activity 4)

1. Why do you think roles

and responsibilities of each
member in a group should be
clearly stated?

4) Activity 5: Check for Understanding (5 mins)

Instruction: Read each item carefully and identify whether the word or phrase that is being described
pertains to Organizing Project Team Roles and Responsibilities .Write your answer before each item.

__________________1. They are mostly seen within functional organizations. Matrix organizations use both
dedicated and part-time project teams

__________________2. It uses both dedicated and part-time project teams.

__________________3. Like a partnership-based project where one lead organization _____ a project
manager to coordinate the efforts of the partners.

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 BAM 062: Project Management
Student Activity Sheet Module # 7

Name: ____________________________________________________ Class number: _________

Section: ____________ Schedule: _____________________________ Date: ________________

___________________4. Some vary based on the geographic location of its members, like virtual project
teams.

___________________5. They are usually needed for projects where resources are situated onsite or offsite
or both, depending on the project activities

C. LESSON WRAP-UP

1) Activity 6: Thinking about Learning (5 mins)

A. Work Tracker

You are done with this session! Let’s track your progress. Shade the session number you just
completed.

B. Think about your learning by filling up “My Learning Tracker”. Students write the learning targets,
their scores, learning experience for the session and deliberately plan for the next session.

Date Learning Target/Topic Scores Action Plan

What contributed to the quality of your
What’s the What module# did you do? What What were your
performance today? What will you do next
date were the learning targets? What scores in the
session to maintain your performance or improve
today? activities did you do? activities?
it?

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This document is the property of PHINMA EDUCATION
 BAM 062: Project Management
Student Activity Sheet Module # 7

Name: ____________________________________________________ Class number: _________

Section: ____________ Schedule: _____________________________ Date: ________________

Did you have challenges learning the concepts in this module? If none, which parts of the module
helped you learn the concepts?

______________________________________________________________________________

______________________________________________________________________________

Some question/s I want to ask my teacher about this module is/are:

____________________________________________________________________________

_____________________________________________________________________________

KEY TO CORRECTIONS

Answers to Skill-Building Exercises

Activity 3:
Activity 5:
1. True
2. True 1. Part-time project teams
3. True 2. Matrix organizations
4. True 3. Appoints
5. False 4. Geographic location
6. False 5. Virtual teams
7. False
8. True
9. False
10. False

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