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TECHNICAL REPORT WRITING

(Eng. 4)

LESSON I: Introduction to Technical Writing and Reporting

 Introduction
“The present world has astonished us with its new development. From the nuclear weapons to space age, man has
made enormous strides in technology. With the ever- increasing complex demands of modern society, expanded economic
and technical advancements and progress have created the indispensable need for technical writers.
Skill in writing technical reports is an invaluable asset not only in college but also in the professions. As the
country’ industrialization program grows space, skill in this type of writing will be a highly vital personal asset, not only
in business and industry, but also in science and technology as well as the in the government service.
For instance, engineers submit reports on the progress of their projects they are undertaking to their superiors.
Architects attach explanations with their design plans for the information to their stockholders. So, to be an effective
professional, one should have enough knowledge on making technical reports, for him to communicate with his superior.”
(Manalo, 2008)
Objectives:
At the end of this module, you should be able to:
1. Define technical writing and discuss the characteristics.
2. Distinguish technical writing in terms of the following criteria: a. Purpose b. Subject Matter c. Readers
3. Identify what the people in the technical profession are required to write.
4. Recognize the aspects of technical writing.
5. Discuss the basic principles of good technical writing.
6. Explain the ABC’s of technical report writing.
7. Identify the qualities of a good technical report.

 Technical report- is a document that describes the progress, results, or process of scientific or technical research. A
technical report may also include some conclusions and/or recommendations of the research. Technical reports are
considered to be “non-archival” publications so that they can be published elsewhere in peer-reviewed venues with or
without modification-ClickHelp Glossary.

before starting to write a report, you should do some preparations:

 Establish the message of your report. You should clearly understand for what reason you’re writing and what
information you want to provide your documentation.
 Define your audience. The process of writing a tech report is the same as writing documentation. Before starting to
write a tech report, define your target audience to make your content more relevant to them — if people of your field
read your report, it can be more “technical” in language and detail. In another case, cut back on the jargon for non-
expert readers.
 Create an outline. Technical reports are usually very structured, so create a draft to follow it to make your report
clear and well-structured.
Here are the elements of a technical report:
 Title page
 Introduction
 Summary
 Results
 Body
 Conclusion
 Details
Elements of a technical report example
When you’re tasked to write a technical report example, you must take note of the technical report format because this is
very important. The format of such a report makes it unique from other types of written reports because it contains
technical information thus, you need to plan it well.

When writing this report, you must understand its structure so that you can achieve your objective. Make sure the
document contains the following elements:

Let’s examine them in detail.

1. Title Page: The title page comes first in a technical report. It contains the title, the date, institution details, and the
like. Keep in mind, that the content of the title page is not added up to the word count of a report. This page must
come first in any technical report sample. It contains the title of your report, the date, the details of the institution,
and the supervisor. This page is also known as a cover page.
Any content you place here isn’t included on your report’s word count. This page is a separate entity in terms of
word count so keep this in mind.
2. Introduction: In this part, highlight the main goals of your paper clearly to help your readers understand the
purpose you’re writing for. You can also describe the flow of your report to let your readers know what they should
expect. Here, you highlight the main objectives of your technical report example for the reader. This helps your
reader understand why you wrote the report in the first place. You can also include a comment about the report’s
flow to give the reader an idea of what to expect.
3. Summary: Write an overview of the whole report here. It usually includes the results and conclusions. For this
part of the technical report format, come up with an overview of the entire report including any results or
conclusions you’ve made. It’s best to write this part after you’ve finished the rest of the content.
4. Details of the experiment
Here, include each of the details about the experiment you’ve conducted starting from the materials and
equipment you used then the procedure or the steps you took. If you didn’t perform any experiment, then you may
omit this part from the technical report format.
5. Body: This is the main part of your report because it carries your content. Introduce the information using small
subheadings to make the body section more presentable and clear, so readers will be guided with these
subheadings.You can also use bulleted or numbered lists to point main ideas in order to help your readers
understand what are you talking about. This is the most important part of your technical report sample since it
contains the “meat” of your document. Here, create subheadings to emphasize the most important points. Also,
adding subheadings makes the report easier to reads your readers can use the subheadings to guide them.
Also, placing your points in a bulleted or numbered list makes it easier for the readers to understand the points
you’re trying to convey. To make it even better, separate the points under their individual subtopics to avoid
confusion.
6. Conclusion: A conclusion implies a summary of the main points that you report in the body, what decision you
came. Use words to show that you are concluding your work to prepare readers that you’re about to finish. The
conclusion should be short and concise. But the main idea is to cover every question that a reader may ask. When
writing your conclusions, create a summary of all the main points of your report’s body. This serves as a wrap-up
of the main content of your document. Also, use words which indicate that you’re concluding the report so the
reader is psychologically prepared that the report is now coming to an end.
7. Recommendations: Here, you can give your suggested solutions for any of the challenges you’ve stated in the
body of the report. This is the best place to write your opinions for the readers to know about them.
8. Bibliography: In a bibliography, list the sources you use for writing the report and research. When you finished
with your report, it’s a good idea to use a plagiarism tool from this list: ‘Top 10 Free Plagiarism Detection Tools’
to prove whether there is plagiarism in your work or not.
9. References
In this section, make a list of all the materials you used throughout your research. If you have quoted any text, list
 those references here to ensure that your report isn’t considered plagiarism. When writing the references, you’re
acknowledging that you’ve obtained your content from certain sources.
10. Acknowledgments: Here you should list all the people who took part in writing this tech report, who helped you,
who proofread your work and so on. So, appreciate other people’s efforts. Make a list of everyone who helped you
come up with the report. From the people who proofread your report to those who helped you with the
experiments and more, mention them in this section.
11. Appendices: In this section, you should include graphs or diagrams but if you don’t have any materials, just skip
the section. If you used other materials like diagrams and graphs to emphasize the information in your report,
include them in this section. If you didn’t use any such materials or information, you don’t have to include this
section.
https://medium.com/technical-writing-is-easy/how-to-write-technical-report-e935210002c9

Activity 1: Choose a title for your report.

Activity 2: Make at least one page of introduction about your chosen topic.
Write it on a one whole pad of paper and it will serve as your draft.

Note: Just read and base your work on the example provided for you.