2/10/22, 19:02 Documentation:Botany Departmental Print Services - UBC Wiki

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Documentation:Botany Departmental
Print Services

Contents
Changes since Feb 2017
Strategic Goals
Cost recovery formula
Application Procedure
Equipments and location

Changes since Feb 2017

This Print Services is now a shared service between Botany and Zoology;

We now have four Ricoh multi-functional printers located at four locations: outside of Botany office in
Bio-Science, Zoology mail room in Bio-Science, Biology office in COPP, and room 220A in
WesBrook;

User management and access control are now through the PaperCut MF software;

Strategic Goals
To deliver cost savings and productivity improvements directly to Botany users and associate
members;

To reduce the overall energy consumption and carbon footprint by phasing out private desktop
printers.

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Cost recovery formula

The instruction from Botany Administrative Director for print services cost recovery is that we should be
revenue neutral. So we decide to only transfer the bare cost to the end users. There are three parts in the
monthly cost of print services:

Equipment rental cost for the multi-functional pritners;

charge per page by Xerox;
paper cost;

Base on numbers from 2011 fiscal year, our monthly print volume (including photo copy) is around
13,000 pages.Dividing our mostly cost by the monthly print volume, We decide to charge 7 cents for each
black/white printout and 12 cents for each color printout. We will review the price each year to make
sure the end user will enjoy the best price. Keep in mind that when the monthly volume increases, the
cost per page will decrease, which mean if more users choose to use the departmental print service, and
give up their desktop printers, we can provide better price to our users.

Note:

Scan to email service is free.

Botany IT is not responsible for setting the price for Fax service. Please contact Botany main office
for detail price for Fax service.

Application Procedure
In order to use this machine, you will need to download the application form here (http://wiki.ubc.ca/Fil
e:Photocopy-Printing_Request_Form(A).pdf), fill it in, have it signed by your supervisor/departmental
administrator and then return it to the main Botany office. An account will be created for you and your 7
digit UBC employee number will be your account ID. You will be required to type in your account ID
before you can print or copy with those multifunctional machines. All account IDs will be linked to one
or several speed charts that your supervisor or departmental administrator has authorized you to use.
You will have to install the driver for those multifunctional devices to print. We synchronize user
accounts with all of our multifunctional machines, so your account can be used to access
any machine listed below.

Equipments and location

Ricoh MP C6004 in WesBrook Building
Domain name: ricoh1.botany.ubc.ca
Location: Room 220A, WesBrook Building
Functionality: This multifunctional printer can do color and black/white print, color and black/white
copy, scan to email. This machine has letter, legal and tabloid size paper.

Ricoh MP C6004 in Biological Science Building

Domain name: ricoh2.botany.ubc.ca
Location: Room 3200, Biological Sciences Building
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Functionality: This multifunctional printer can do color and black/white print, color and black/white
copy, scan to email. This machine has letter, legal and tabloid size paper.

WorkCentre 6400 in Biological Science Building

Domain name: wc6400.botany.ubc.ca
Location: Hallway outside of Room 2231, Biological Sciences Building
Functionality: This multifunctional printer can do color and black/white print, color and black/white
copy, and scan to email. There is no Fax function with it. this machine has letter and legal size
paper. For tabloid size paper, you need use the ColorQube 9203.
click WorkCentre 6400 in Bio-Science for usage instruction.

WorkCentre 6400 in Beaty Biodiversity Research Centre

Domain name: beatywc6400.botany.ubc.ca
Location: Room 229, Beaty Biodiversity Research Centre
Functionality: This multifunctional printer can do color and black/white print, color and black/white
copy, and scan to email. There is no Fax function with it. this machine has letter and legal size
paper. For tabloid size paper, you need use the ColorQube 9203.
click WorkCentre 6400 in Bio-Diversity for usage instruction.

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