Ton Duc Thang University

Center for Applied Information Technology

Course Lecture

Website: cait.tdtu.edu.vn
Facebook: https://facebook.com/trungtamtinhoc
 Course Materials

• Textbooks:
– Joan Lambert, MOS 2016 Study Guide for Microsoft Excel,
2017.

• References:
– Joan Lambert, MOS 2016 Study Guide for Microsoft
PowerPoint, 2017.
– John Wiley, Microsoft Official Academic Course, Microsoft
Word core 2016, 2016.

1/13/2019 Chapter 6. Presenting Data Visually 2

Ton Duc Thang university
 Chapter 6. Presenting Data Visually

6.1 Create and Manipulate Charts

6.2 Apply Sparklines

6.3 Apply and Manipulate Illustrations

1/13/2019 Chapter 6. Presenting Data Visually 4

 Chapter 6. Presenting Data Visually

6.1 Create and Manipulate Charts

6.2 Apply Sparklines

6.3 Apply and Manipulate Illustrations

1/13/2019 Chapter 6. Presenting Data Visually 5

 6.1 Create and Manipulate Charts

1. Create charts
2. Design charts
3. Format charts

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 6.1 Create and Manipulate Charts

1. Create charts
2. Design charts
3. Format charts

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 1- Create charts
2

3
Select chart type
Select specific
chart type 4
1

Select the data range

The result

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 6.1 Create and Manipulate Charts

1. Create charts
2. Design charts
3. Format charts

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 2- Design charts
2
3
Change
the
layout
Select the Select the built in style
color
Change how rows and
columns of data are plotted

Select data range to plot

Select another
chart type

Move chart to another

worksheet
1
Select the chart

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 Show/hide axes to a chart
1
2

4
Show/hide the
3 horizontal axis
Show/hide the
vertical axis

Vertical axis

Horizontal axis
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 Show/hide axis titles

1
2

4
Show/hide the
3 horizontal axis title
Show/hide the
vertical axis title

Vertical axis
title

Horizontal axis
1/13/2019 Chapter 6. Presenting Data Visually title 12
 Show/hide chart title
1
2

4
3 Hide the title
Show the title above chart

Show the title centered overlay chart

Enter chart title

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 Show/hide data label
1
2

4
3 Hide the data label

Show the data label in callout

Click here to choose more options

The data label of

the chart

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 Show/hide legend
1
2

3 Hide the legend

Show the legend on the right

Show the legend on top

4
Show the legend on the left
Show the legend at bottom
The chart legend

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 Apply quick layout
1
2

3
Select one
of the quick
layouts

The layout has been applied

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 Change colors of a chart
1
2

3 Select the color

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 Change chart styles
1
2

Select the style

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 Edit plotted data range

Steps: Select the chart (1) → tab Design (2) → Select Data (3)

2 3

Select the chart

1

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 Edit plotted data range
Example: Add Total data range to the chart and name it TỔNG CỘNG

4
6

5 7

Kết quả thêm cột

8 9
The result

1/13/2019 Chapter 6. Presenting Data Visually 20

 Switch Row/Column

Steps: Select the chart → Tab Design → Switch Row/Column

2

Select the Trước khi hoán đổi Sau khi hoán đổi
chart
1

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 Change chart type

2 3

1 4
Select the chart type
Select
the chart
5

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 Move chart to another worksheet
3
2

Move to a new worksheet

4

Move to an existing
worksheet
1
Select
the chart

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 6.1 Create and Manipulate Charts

1. Create charts
2. Design charts
3. Format charts

1/13/2019 Chapter 6. Presenting Data Visually 24

 3- Format charts

Change the element Change the element

Select an element Set size of the element
shape style text style

Select the chart

1

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 Format text in an element of a chart
2

Text fill
Text outline
Text effect

3
Text quick styles

Select the
1 element

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 Format shape in an element of a chart

Color shape background

Color, style, width of outline
Apply shape effects

3
Select quick style in the list

Select the element

1

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 Set size of a chart
2
3

Maintain the
height/width
proportion
1
Select the chart
Alternative text title

Alternative text
description
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 3- Format charts

- To delete a chart: Select the chart → Press the Delete button

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 Chapter 6. Presenting Data Visually

6.1 Create and Manipulate Charts

6.2 Apply Sparklines

6.3 Apply and Manipulate Illustrations

1/13/2019 Chapter 6. Presenting Data Visually 30

 6.2 Apply Sparklines

1. Create sparklines
2. Manipulate sparklines

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 6.2 Apply Sparklines

1. Create sparklines
2. Manipulate sparklines

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 1- Create sparklines

+ Method 1:
Select sparkline type
2
3

4
Where the sparklines place

1
Select data range to summarize
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 1- Create sparklines

+ Method 2:
Select sparkline type
2
3

4
Each cell in the location
range is separated by
5 comma

Select each row data range

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 6.2 Apply Sparklines

1. Create sparklines
2. Manipulate sparklines

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 2- Manipulate sparklines
- Manipulate sparklines: Select the sparkline cells → tab Design
Show/hide markers and special Select sparkline color
Select sparkline type markers

Delete
sparklines

Select quick style Select maker color

1/13/2019 Chapter 6. Presenting Data Visually 36

 2- Định dạng và xóa biểu đồ sparkline

- To delete sparklines: Select the sparkline cells → tab Design → Clear →

select the command.

3
Clear only the selected sparklines

1 Clear all sparklines in

the group

Select the sparkline cells

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 Chapter 6. Presenting Data Visually

6.1 Create and Manipulate Charts

6.2 Apply Sparklines

6.3 Apply and Manipulate Illustrations

1/13/2019 Chapter 6. Presenting Data Visually 38

 6.3 Apply and Manipulate Illustrations

1. Insert and format pictures

2. Insert and format shapes
3. Insert and customize SmartArts.

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 6.3 Apply and Manipulate Illustrations

1. Insert and format pictures

2. Insert and format shapes
3. Insert and customize SmartArts

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 1- Insert and format pictures
- To insert a picture
2

1 4
Select the picture
Select the location

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 1- Insert and format pictures

- Format a picture:

Group Picture Styles Group Size

Group Adjust picture

2

1
Select the Group Arrange
picture

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 Group Size of Picture Tools
2
Set the height
Set the width

1 Select the
picture

Format picture Pane

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 Group Arrange of Picture Tools
Move the picture forward

Pictures alignment
2

Move the picture backward

1

Select the
picture

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 Group Picture Styles of Picture Tools

Select quick styles Select color, style, width

from list 2 of picture border

1
Select effect type and
Select the
picture the specific effect

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 Group Adjust of Picture Tools
Adjust sharpen/soften,
brightness/contrast

Select one of artistic

effect list
2

Select another
picture

Retrieve the original picture

1
Change
Select the
color picture

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 1- Insert and format pictures

- To delete a picture:
+ Select the pictures→ Press the Delete button.

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 6.3 Apply and Manipulate Illustrations

1. Insert and format pictures

2. Insert and format shapes
3. Insert and customize SmartArts.

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 2- Insert and format shapes

- To insert a shape:

Select a shape

Draw shape by press and drag the

mouse
Mouse pointer
The selected shape

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 2- Insert and format shapes
- To enter/edit text in a shape: Select the shape → Add
Text/Edit Text → Enter/Edit text in the shape.

Right click on the shape

Enter/Edit the text

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 2- Insert and format shapes
- Format a shape:
Color, style, width of
the outline Color, style,
width of text
outline Shape size
Color of the Color of
background text

Quick shape styles Quick text styles

Shape effects

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 Group WordArt styles

2
3

1
Select the shape
4

5
Select the specific effect

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 2- Insert and format shapes

- To delete a shape:
+ Select the shape → Press the Delete button.

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 6.3 Apply and Manipulate Illustrations

1. Insert and format pictures

2. Insert and format shapes
3. Insert and customize SmartArts.

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 3- Insert and customize SmartArts
- To insert a SmartArt:
2
1
6
Enter the text

4 Select the layout

The layout
name
3
Select the
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 Customize SmartArts

Convert the smartart to shapes

Change the color
Select the quick style
Change the direction of the smartart

Change the layout

Retrieve to the original smartart

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 Chapter 6. Presenting Data Visually

6.1 Create and Manipulate Charts

6.2 Apply Sparklines

6.3 Apply and Manipulate Illustrations

1/13/2019 Chapter 6. Presenting Data Visually 57