<Project ID>

<Project Name>
<Contractor Name>

EXECUTIVE SUMMARY OF THE MONTHLY

PROGRESS REPORT
Month <MM/YYYY>

Report No. XX
Report Date XX/XX/20XX

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 EXECUTIVE SUMMARY OF THE MONTHLY PROGRESS REPORT

Control Sheet
Prepared by
Name Company Position Signature Date

Supervision
Consultant Name

Supervision
Consultant Name

Supervision
Consultant Name

Supervision
Consultant Name

Reviewed by
Name Company Position Signature Date

Supervision
Consultant Name

Supervision
Consultant Name

Approved and Issued by

Name Company Position Signature Date

Supervision
Project Manger
Consultant Name

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 EXECUTIVE SUMMARY OF THE MONTHLY PROGRESS REPORT

Table of Contents
1 Project Contractual Information...........................................................................................................................................5
2 Executive Summary..............................................................................................................................................................5
3 Project Scope........................................................................................................................................................................5
3.1 Scope Description.................................................................................................................................................5
3.2 Main Project Deliverables.....................................................................................................................................5
3.3 Project Works.......................................................................................................................................................6
4 Project Schedule...................................................................................................................................................................6
4.1 Current Status.......................................................................................................................................................6
4.2 One Month Lookahead Schedule..........................................................................................................................7
5 Manpower............................................................................................................................................................................7
5.1 Manpower Staffing Plan Status.............................................................................................................................7
5.2 Manpower Staff List..............................................................................................................................................8
5.3 Manpower Histogram...........................................................................................................................................8
6 Equipment............................................................................................................................................................................ 8
6.1 Equipment List......................................................................................................................................................8
6.2 Equipment Histogram...........................................................................................................................................9
7 Submittals Status (Cumulative during report month)...........................................................................................................9
7.1 Design Drawing.....................................................................................................................................................9
7.2 Shop drawings....................................................................................................................................................10
7.3 Document Submittals.........................................................................................................................................10
7.4 Material Submittals.............................................................................................................................................10
7.5 Subcontractors/Suppliers Approval....................................................................................................................11
8 Long Lead Items Status.......................................................................................................................................................12
9 Cost.....................................................................................................................................................................................13
9.1 Budget (Original and Current).............................................................................................................................13
9.2 Budget Balance...................................................................................................................................................13
9.3 Annual Budget....................................................................................................................................................13
9.4 Budget forecast...................................................................................................................................................13
9.5 Invoice Summary log (from project start to date)..............................................................................................13
10 Variation Orders Summary (from project start to date).....................................................................................................14
11 Claims Status......................................................................................................................................................................14
12 External Stakeholders.........................................................................................................................................................14
12.1 Coordination with External Stakeholders...........................................................................................................14
12.2 Permitting Status................................................................................................................................................15
13 Communication..................................................................................................................................................................15
13.1 Letters in Report Month.....................................................................................................................................15
13.2 Meetings in Report Month.................................................................................................................................16
13.3 Reports Status.....................................................................................................................................................16
14 Updated Risk Register Summary........................................................................................................................................17
15 Issues..................................................................................................................................................................................17

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 EXECUTIVE SUMMARY OF THE MONTHLY PROGRESS REPORT

16 Subcontractors...................................................................................................................................................................18
17 Quality Summary................................................................................................................................................................18
18 HSE Summary.....................................................................................................................................................................18
19 Photos.................................................................................................................................................................................19
20 Attachments.......................................................................................................................................................................20

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 EXECUTIVE SUMMARY OF THE MONTHLY PROGRESS REPORT

1 Project Contractual Information

Item Description
Project ID  
Project Location  
PO Number  
Project Name  
Project Type  
Design Consultant  
Project Start Date  
Original Project Duration  
Latest Approved Project Duration
Original Project Finish Date
Revised Project Finish Date
Actual Project Finish Date  

2 Executive Summary
(Summarize the whole report)
3 Project Scope
3.1 Scope Description
(Describe the latest approved project scope)
3.2 Main Project Deliverables
(Describe main project deliverables)
(The blue highlighted data in below table are examples)
Planned Actual
SN Item*1 Commissioning Commissioning
Date Date
1 Pumping Station
2 Aeration Tank
3 Wells
4 Transmission Line from X to Y (KM)
5 Water Network of district XXXXXX (km)
6 Wastewater Network of district XXXXXX (km)
7 Water house connections of district XXXXXX (#)
8 Wastewater house connections of district XXXXXX (#)
. …
. …
*1
Describe items as per BoQ description.

3.3 Project Works

(Mention information for applicable items)
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 EXECUTIVE SUMMARY OF THE MONTHLY PROGRESS REPORT

Available Works
Month Total
Cumulative Total Unavailable
SN Item*1 Executed Remaining Contractual
Executed Available Qty*3
Qty*2 Qty Qty
Qty*2 Qty
1 Transmission Lines (Excavation) (km)
2 Transmission Lines (Pipe Laying) (km)
3 Transmission Lines (Backfilling) (km)
4 Water Network (km)
5 Wastewater Network (km)
6 Water house connections (#)
7 Wastewater house connections (#)
8 Wells
. …
. …
*1
Describe items as per BoQ description.
*2
For “Month Executed Qty” and “Cumulative Executed Qty”, mention only approved or approved with
comments works.
*3
Mention only proved unavailable works.

4 Project Schedule
4.1 Current Status
4.1.1 Overall Progress
Item Description
Project Deadlines
Project Start Date
Original Project Duration
Original Project Finish Date
Total Approved EOT Days
Latest Approved Project Duration
Revised Project Finish Date
Project Status
Cut-off date (Data Date)  
Planned Progress (%)  
Actual Progress (%)  
Schedule Variance (%)  
SPI  
Elapsed Time (Day)  
Elapsed Time (%)  
Forecasted Finish based on updated time schedule  
Project Status*1

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*1 For “Project Status”, select one of the following: “Ahead of Schedule”, “On Time”, “Delayed”,
“Troubled”, “Withdrawn”, “Suspended”, “Under Handing over” or “Handed over”

4.1.2 Summary Schedule Level 2

(Printout the schedule from P6 presenting the baseline and updated activities)
4.1.3 Progress curves
(Printout the curve from P6 presenting the planned, actual, earned value curves and indices)
4.1.4 Current Critical Activities Status
(Mention critical activities that,
● in the report month, are:
◦ actually completed.
◦ actually under construction.
◦ planned to be completely or partially executed.
● before report month, are planned to be started and not completed yet.)
Duration Start Date Finish Date
Activity No Activity Description Expecte Status*1 Issues Solutions
Planned Planned Actual Planned Expected
d
… …
… …
… …
… …

*1 For “Status”, select one of the following: “Not started”, “Ongoing” or “Suspended”

4.1.5 Behind Schedule Activities list

(Obtained from P6)
Duration Start Date Finish Date
Activity No Activity Description Actual or Planne Status*1 Issues Solutions
Planned Expected Planned Expected
Expected d

… …
… …
… …
… …

*1 For “Status”, select one of the following: “Not started”, “Ongoing” or “Suspended”

4.1.6 Recovery Schedule (up to the project end)

(Printout the schedule from P6 presenting the baseline, actual and recovery)
4.2 One Month Lookahead Schedule
(Printout the schedule from P6 presenting the baseline, actual and recovery)

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5 Manpower
5.1 Manpower Staffing Plan Status
(The blue highlighted data in below table are examples)
Assignment

Previous Report Month Next

Month Week a* 1
Week b* 1
Week c* 1
Week d* 1 Month
SN Role Name Assigned Remarks

Assigned

Assigned

Assigned

Assigned
Planned

Planned

Planned

Planned

Planned

Planned
1 Role 1 Name 1 No NA Yes No Yes Yes Yes Yes Yes Yes Yes
2 Role 1 Name 2
3 Role 1 Name 3
4 Role 2 Name 4
5 Role 2 Name 5
. … …
. … …

*1 Week number is counted over the whole project duration.

5.2 Manpower Staff List

(To be calculated based on planned and actual dates)
Previous Report Next
Month Month Month

S
Deviation (%)

Deviation (%)

Description Remarks
N
Planned

Planned

Planned
Actual

Actual

1 Role 1 # # % # # % #
2 Role 2
3 Role 3
4 Role 4
. …
. …
Totals

5.3 Manpower Histogram

(Printout the histogram from P6)
6 Equipment
6.1 Equipment List
(The blue highlighted data in below table are examples)

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 EXECUTIVE SUMMARY OF THE MONTHLY PROGRESS REPORT

Previous Report Month Next

Month Week 1 Week 2 Week 3 Week 4 Month
S
Description Remarks

Mobilized

Mobilized

Mobilized

Mobilized

Mobilized
N
Planned

Planned

Planned

Planned

Planned

Planned
1 Equipment 1 22 20 25 24 25 25 25 25 25 25 30
2 Equipment 2
3 Equipment 3
4 Equipment 4
. …
. …
Totals

6.2 Equipment Histogram

(Printout the histogram from P6)
7 Submittals Status (Cumulative during report month)
(The blue highlighted data in below table are examples)
Approved with Comments
Revise/Resubmit
Not Submitted

Under Review

Disapproved

Cancelled

Approved

SN Submittal Description Remarks

1 Design Drawing 1 3 2 2 1 11 8
2 Shop Drawing
3 Document Submittals
4 Material Submittals
5 Subcontractors/Suppliers Approval

7.1 Design Drawing

Actual
Planned Actual
S Approva
Design Drawing Description Submission Submission Status*1 Remarks
N l
Date Date
Date
1 …
2 …
3 …
4 …
. …
. …

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*1 For “Status”, select one of the following: “Not Submitted”, “Under Review”, “Disapproved”, “Revise
and Resubmit”, “Cancelled”, “Approved with Comments” or “Approved”

7.2 Shop drawings

Actual
Planned Actual
S 1 Approva
Shop Drawing Description Submission Submission Status* Remarks
N l
Date Date
Date
1 …
2 …
3 …
4 …
. …
. …

*1 For “Status”, select one of the following: “Not Submitted”, “Under Review”, “Disapproved”, “Revise
and Resubmit”, “Cancelled”, “Approved with Comments” or “Approved”

7.3 Document Submittals

Actual
Planned Actual
S Submissio 1
Document Submittal Description Submission Status* Approval Remarks
N n
Date Date
Date
1 Construction Management Plan
2 Schedule (Baseline)
3 Schedule (Report Month Update)
4 Quality Management Plan
5 HSE Management Plan
6 Procurement Plan
7 Organizational Chart and CVs
8 Design Verification/Deviation Remarks
Any study or report (e.g. geotechnical,
9
topographical, environmental, etc.)
10 Method statements
. …
. …

*1 For “Status”, select one of the following: “Not Submitted”, “Under Review”, “Disapproved”, “Revise
and Resubmit”, “Cancelled”, “Approved with Comments” or “Approved”

7.4 Material Submittals

Actual
S Planned Actual
Material Submittal Description Status*1 Approval Remarks
N Submission Date Submission Date
Date
1 …
2 …
3 …

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 EXECUTIVE SUMMARY OF THE MONTHLY PROGRESS REPORT

Actual
S Planned Actual 1
Material Submittal Description Status* Approval Remarks
N Submission Date Submission Date
Date
4 …
. …
. …
. …

*1 For “Status”, select one of the following: “Not Submitted”, “Under Review”, “Disapproved”, “Revise
and Resubmit”, “Cancelled”, “Approved with Comments” or “Approved”

7.5 Subcontractors/Suppliers Approval

Subcontractors/ Planned Actual Actual
SN Suppliers 1
Submission Submission Status* Approval Remarks
Submittal Description Date Date Date
1 …
2 …
3 …
4 …
. …
. …
. …
Totals

*1 For “Status”, select one of the following: “Not Submitted”, “Under Review”, “Disapproved”, “Revise
and Resubmit”, “Cancelled”, “Approved with Comments” or “Approved”

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 EXECUTIVE SUMMARY OF THE MONTHLY PROGRESS REPORT

8 Long Lead Items Status

Actual Factory
Manufacturing Shipment
S BoQ BoQ or Material Material PO Acceptance Test
Item Delivery Installation Remarks
N Unit Qty. Planne Submittal Approval Placement
d Start Finish Start Finish Start Finish

Planne 01/01/2020 03/01/2020 10/01/2020 01/02/202 01/03/2020 03/03/2020 05/03/202 15/03/2020 20/03/2020 30/03/202 10/04/2020
d 0 0 0
1
04/02/202 12/03/202 10/04/202
Actual
01/01/2020 03/01/2020 12/01/2020 0 05/03/2020 08/03/2020 0 22/03/2020 29/03/2020 0 22/04/2020
Planne
2 d
Actual
Planne
. d
Actual
Planne
. d
Actual
Planne
. d
Actual
Planne
. d
Actual
Planne
. d
Actual
Planne
. d
Actual

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 EXECUTIVE SUMMARY OF THE MONTHLY PROGRESS REPORT

Actual Factory
S BoQ BoQ Material Material PO Manufacturing Shipment
Item or Acceptance Test Delivery Installation Remarks
N Unit Qty. Submittal Approval Placement
Planne Start Finish Start Finish Start Finish
d
Planne
. d
Actual
Planne
. d
Actual
Planne
. d
Actual

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 EXECUTIVE SUMMARY OF THE MONTHLY PROGRESS REPORT

9 Cost
9.1 Budget (Original and Current)
Value
Item
(SAR)
Original Contract Value
Approved Variation Values
Approved Varied Contract Value

9.2 Budget Balance

Value
Item
(SAR)
Advance Payment to Contractor
Total of Processed Current Invoices
Budget Balance Value (Approved
Project Value - Advance Payment -
Total of Processed Current Invoices)

9.3 Annual Budget (actual to date and planned up to completion)

Value*1 Number of elapsed
Item Months of this year
(SAR)
Budget for 20xx
Budget for 20xy
Budget for 20xz
Total (Current Contract Value)

*1 To calculate the year value, consider the actual values for past months and consider the planned
values for coming months.

9.4 Budget Forecast

Value
Item
(SAR)
Original Contract Value
Approved Variation Values
Expected Variation Values
Expected Contract Value

9.5 Invoice Summary Log (from project start to date) (Cashflow)

Submissio
Value Approval
SN Month n Status*1 Remarks
(SAR) Date
Date
1 Jan 2020
2 Feb 2020
3 Mar 2020
4 Apr 2020

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 EXECUTIVE SUMMARY OF THE MONTHLY PROGRESS REPORT

Submissio
Value Approval
SN Month n Status*1 Remarks
(SAR) Date
Date
. …
. …
Total

*1 For “Status”, select one of the following: “Not Submitted”, “Under Review”, “Disapproved”, “Revise
and Resubmit”, “Cancelled”, “Approved with Comments” or “Approved”

10 Variations Summary (from project start to date)

Variation Variation Actual Actual
SN Description Type*1 Value Duration Submission Status*2 Approval Remarks
(SAR) (Day) Date Date
1 …
2 …
3 …
4 …
. …
. …
Balance

*1 For “Type”, select one of the following: (Time) (Cost) (Time and Cost)
*1 For “Status”, select one of the following: “Not Submitted”, “Under Review”, “Disapproved”, “Revise
and Resubmit”, “Cancelled”, “Approved with Comments” or “Approved”

11 Claims Status
Actual Actual
Claim Claim
Submissio Approva
SN Description Type*1 Value Duration Status*2 Remarks
n l
(SAR) (Day)
Date Date
1 …
2 …
3 …
4 …
. …
. …

*1 For “Type”, select one of the following: (Time) (Cost) (Time and Cost)
*1 For “Status”, select one of the following: “Not Submitted”, “Under Review”, “Disapproved”, “Revise
and Resubmit”, “Cancelled”, “Approved with Comments” or “Approved”

12 External Stakeholders
12.1 Coordination with External Stakeholders
Stakeholde
SN Related Work Subject Needs Coordination Coordination Details Agreed Actions Due Date Remarks
r
1 …

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 EXECUTIVE SUMMARY OF THE MONTHLY PROGRESS REPORT

Stakeholde
SN Related Work Subject Needs Coordination Coordination Details Agreed Actions Due Date Remarks
r
2 …
3 …
4 …
. …
. …

12.2 Permitting Status

S Permit Request Date Issue Expire date Status*1
Permit Description Organization Department Remarks
N No. date
Organization: Municipality
1 Irrigation
2 Lighting
3 Building Construction
. …
. …
Organization: Saudi Electricity Company (SEC)
1 Transmission
2 Distribution
. …
. …
Organization: National Water Company (NWC)
1 Transmission
2 Network
. …
. …
Organization: Saudi Telecommunications Company (STC)
1 …
2 …
. …
. …
Organization: …
1 …
2 …
. …
. …

*1 For “Status”, select one of the following: “Not Requested”, “Requested and under issuance”,
“Rejected”, “Valid” or “Expired”

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 EXECUTIVE SUMMARY OF THE MONTHLY PROGRESS REPORT

13 Communication
13.1 Letters in Report Month
SN Letter Subject Ref No. From To Submission Date Remarks
Contracto NWC
1 … … xx/xx/20xx
r
Contracto Consultant
2 … … xx/xx/20xx
r
3 …
4 …
. …
. …
Totals

13.2 Meetings in Report Month

MOM
Scheduled Actual
Meeting Prepared,
SN Meeting Subject Meeting Meeting Remarks
Location Signed and
Date Date
Circulated
xx/xx/
1 Weekly Meeting No # xx/xx/20xx Yes
20xx
2 Weekly Meeting No #
3 Weekly Meeting No #
4 Weekly Meeting No #
5 Other Internal Meetings
6 Meeting with NWC Stakeholder
7 Meeting with External Stakeholder
. …
. …
Totals

13.3 Reports Status in Report Month

Scheduled Actual
SN Report Subject Submission Submission Remarks
Date Date
1 Weekly Report No # xx/xx/20xx xx/xx/20xx
2 Weekly Report No #
3 Weekly Report No #
4 Weekly Report No #
Monthly Report No
5
#
6 Other Report 1
7 Other Report 2
. …
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 EXECUTIVE SUMMARY OF THE MONTHLY PROGRESS REPORT

Scheduled Actual
SN Report Subject Submission Submission Remarks
Date Date
. …
Totals

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 EXECUTIVE SUMMARY OF THE MONTHLY PROGRESS REPORT

14 Updated Risk Register Summary

Current Situation
Impact Severity on Project Elements
(Nil, A, B, C, D, E )

Likelihood (%)

Risk Degree
Risk Status Response Risk Action Due
SN Impact Category

Environment
Description (Open/Closed) Action Owner Date

Community

Reputation
Schedule

Security
Quality
Cost

HSE
1 …                                
2 …                                
3 …                                
. …                                
. …                                

15 Issues
Issue Description Resolution Action Resolution Action
SN Impact Implemented Resolution Actions Ongoing Resolution Actions
(Affecting this month) Responsible Due Date
1 …          
2 …          
3 …          
. …          
. …          

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 EXECUTIVE SUMMARY OF THE MONTHLY PROGRESS REPORT

16 Subcontractors
Actual
Subcontractor Name Planned/Actual Number of
SN Work Type Start
(Worked Report Month) End Date Employees
Date
1 …        
2 …        
3 …        
. …        
. …

17 Quality Summary
See attached Monthly Quality report

18 HSE Summary
See attached Monthly HSE report

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 EXECUTIVE SUMMARY OF THE MONTHLY PROGRESS REPORT

19 Photos
(Insert Project Photos)

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 EXECUTIVE SUMMARY OF THE MONTHLY PROGRESS REPORT

20 Attachments
● Updated Risk Register
● Monthly Quality Report
● Monthly HSE Report
● Soft Copy of Primavera Updated Schedule

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