Notice of the Annual General Meeting

Bamboo Lounge Limited

RC No. 1519804 – registered under The Companies and Allied Matters Act 2020
(A Company Limited by Shares)

NOTICE IS HEREBY GIVEN THAT:

The Annual General Meeting of Bamboo Lounge Limited situated at 38, Oduduwa Way, Ikeja GRA, Lagos
shall be held physically on Friday, 3rd June, 2022 by 12:00 pm (Nigeria Standard Time) to transact the
following Businesses:

ORDINARY BUSINESS
1. To receive and consider the Audited Financial Statements for the year ended 31st December, 2021, together
with the Reports of the Directors and External Auditors thereon.

2. To re-elect, reject Directors, appoint new Directors, etc. under Section 273 and 274 of the Companies and
Allied Matters Act 2020.

3. Discussion on signatories to the Bank Account.

SPECIAL BUSINESS

4. Report of the Internal Auditor Recruitment Committee.

5. To approve the appointment by the Board of Directors of Mrs. Sumati Badgujar and Mrs. Gloria Wallace as
new Directors to fill casual vacancies arising out of the death of Mr. Ramchandra Badgujar and Mr. George
Wallace.

6. To discuss the ongoing issues by the existing Director Ms. Amara Chikwendu – for taking unwarranted action
against the Company and disturbing day-to-day business and affairs of the Company including harassing the
Directors and expatriate employees of the Company, directly against the interest and progress of the Company.
Thus, to also take necessary decision and seek solution for present and future prospects of the Company, in
view thereof, post discussion, and review and re-consider her interest in the Company.

Kindly Note: The Company Secretary / Chairman / any person authorised by the Chairman shall distribute the
necessary documents (via email) for discussion, in advance and / or immediately succeeding the meeting, including
but not limited to the meeting / other statutory documents, required by any / all the share-holders (under the CAM
Act, 2020)

BY ORDER OF THE BOARD

Name:

Company Secretary

Dated this 6th May 2022

NOTE:
PROXY
A member who is entitled to attend and vote at the meeting is also entitled to appoint a proxy to attend and vote in
his stead. A proxy need not be a member of the Company. For an appointment of a proxy to be valid, a completed
and duly stamped proxy form must be deposited at the office of the Company being 38, Oduduwa Way, Ikeja GRA,
Lagos, either in person or by Email on: 38bamboolounge@gmail.com not less than 48 hours (by 1st June 2022, 12
pm) before the time fixed for the meeting. A blank form of proxy is attached herewith.
 PROXY FORM

Annual General Meeting to be held physically on Thursday, 26th May, 2022 by 12:00 pm (Nigeria Standard
Time)

I/We* of , being
a member of Bamboo Lounge Limited hereby appoint **
OR failing him/her, the Chairman of the meeting as my proxy to vote for me on my behalf at the Annual General
Meeting of the Company to be held on Friday, 3rd June, 2022 by 12:00 pm (Nigeria Standard
Time) and at any adjournment thereof.

Signed this ………. Day of May / June 2022 at ……………...

Signature

S/ RESOLUTION FOR AGAINST ABSTAIN

N
1. To receive and consider the Audited Financial Statements for the year
ended 31st December, 2021, together with the Reports of the Directors
and External Auditors thereon.
2. To re-elect, reject Directors, appoint new Directors, etc. under Section
273 and 274 of the Companies and Allied Matters Act 2020.
3. Discussion on signatories to the Bank Account.
4. Report of the Internal Auditor Recruitment Committee.
5. To approve the appointment by the Board of Directors of Mrs. Sumati
Badgujar and Mrs. Gloria Wallace as new Directors to fill casual
vacancies arising out of the death of Mr. Ramchandra Badgujar and
Mr. George Wallace.
6. To discuss the ongoing issues by the existing Director Ms. Amara
Chikwendu – for taking unwarranted action against the Company and
disturbing day-to-day business and affairs of the Company including
harassing the Directors and expatriate employees of the Company,
directly against the interest and progress of the Company. Thus, to
also take necessary decision and seek solution for present and future
prospects of the Company, in view thereof, post discussion, and
review and re-consider her interest in the Company.

Please, indicate with “X” in the appropriate box how you wish your votes to be cast on the resolutions set out
above. Unless otherwise instructed, the proxy will vote or abstain from voting at his / her discretion.

NOTE
A member who is unable to attend an Annual General meeting is allowed by law to vote by proxy. A proxy form
has been prepared to enable you exercise your right in case you cannot personally attend the meeting. The proxy
form should not be completed if the member is attending the meeting.

If you are unable to attend, read the following instructions very carefully:
(a) Write your name in BLOCK CAPITALS on the proxy form where marked*
(b) Write name of your proxy where marked**, and ensure the proxy form is dated and signed by you.
(c) The proxy form must be posted OR emailed on 38bamboolounge@gmail.com so as to reach the address
shown overleaf not later than 48 hours (by 1st June 2022, 12 pm) before the time for holding the meeting.