AN OUTPUT IN

ELECTIVE 2: PROPERTY AND

RESOURCES MANAGEMENT FOR
EDUCATION
AND
ED618A- PHYSICAL PLANT AND
FACILITIES
Preliminary Survey Visit
in
Dumaguete National High School
Submitted to:

Dr. Cesar Estrope

Submitted by:

Pino, Jan Mc Queen V.

Bangalon, Kylla C.

Balansag, Maridel F.
Viola, Ervin M.
 TABLE OF CONTENTS

I. Letter of Permission

II. Preliminary Survey Visit

a. Library

b. Physical Plant and Facilities

c. Laboratories

III. Checklist

IV. Formulation & Result

V. Documentation
 LETTER
OF
PERMISSION
 NEGROS ORIENTAL STATE UNIVERSITY
(http://www.norsu.edu.ph)
Main Campus I & II
Dumaguete City, Negros Oriental

DR. ALDEN RABINA

School Principal
Dumaguete City National Highschool
Dumaguete City, Negros Oriental

Sir:
I, Jan Mc Queen V. Pino, a MAEM (Master of Arts in Educational Management) student with my group
members Kylla C. Bangalon , Maridel F. Balansag, and Ervin M. Viola who are currently in their third
year, taking up BSED- Social Studies in NORSU-Dumaguete would like to request for a permission to
execute our tasks in your respective school. This is in connection with the output we need to comply for
our individual subjects Elective 2: Property and Resources Management for Education and ED618A-
Physical Plant and Facilities under Dr. Cesar Estrope.

This activity will be training us on how to conduct a Preliminary Survey Visit (PSV) particularly focused
on a) Library, b) Physical Plant and Facilities, and c) Laboratories. Rest assured that when we conduct
our task it would seem like we are non-existent. Furthermore, we would like to emphasize that this is
nothing more than a mock survey and it’s plainly for educational purposes. To give you an overview on
what we are going to do, here is the checklist format attached after this letter as reference to our
activity.

We are hoping for your kind approval as this would help a lot in complying our project.
Thank you so much and may God bless us all!

Respectfully yours,

JAN MC QUEEN V. PINO

MAEM Student

KYLLA C. BANGALON
3rd Year BsEd-SOCSCI Student

MARIDEL F. BALANSAG
rd
3 Year BsEd-SOCSCI Student

ERVIN M. VIOLA
3rd Year BsEd-SOCSCI Student
PRELIMINARY
SURVEY VISIT
A. PSV LIBRARY
B. PSV PHYSICAL PLANT and FACILITIES
C. PSV LABORATORIES
CHECKLIST
 AREA: LIBRARY
Checklist of data/information, process, and activities Available Available Not
but Available
Inadequate
A. Administration
A.1. Organizational structure of the library
A.2. Profile and functions of the head librarian
A.3. Composition of the library advisory committee, including
their functions
B. Staff/Personnel
B.1. Profile of the library staff/personnel
B.2. Evidence of compliance on the adequacy of library
personnel.
B.3. Copy of the librarian staff development plan
B.4. Policies on library personnel compensation, privileges,
and fringe benefits.
C. Collection Development Organization &
Preservation
C.1. Policies on collection development
C.2. Inventory of core collections
C3. Evidence on the provision for non-print, digital &
electronic resources.
C.4. List of research books and materials
C.5. Inventory of Filipiniana collections.
C.6. Evidence of an accepted and standard classification
system.
C.7. Policies on preservation, care, and upkeep of library
resources.
C.8. Evidence that library resources are provided.
C.9. List of classified library holdings discarded or weeded-out
books, serials, professional books and electronic resources.
 D. Services & Utilization
D.1. Schedule of library hours posted conspicuously.
D.2. Copy of library rules & regulations posted conspicuously.
D.3. Display board where list of new book arrivals and other
relevant information are posted.
D.4. Evidence on the existence of an integrated library system
(OPAC, Internet, CD Room, Database, E-library, etc)
D.5. Summarized statistical data on library resources
utilization.
E. Physical Set-up & Facilities
E.1. Library floor plan showing the location of the different
offices.
E.2. Description of lighting, ventilation, safety & security
conditions.
E.3. Inventory of library, furniture, and other physical
amenities.
F. Financial Support
F.1. Copy of the general budgetary allocation for the library.
F.2. Evidence of the Head Librarian’s participation in budget
preparation.
F.3. Evidence that library fees are utilized for library purposes.
G. Linkages
G.1. List of linkages established for exchange of materials,
funding and technical assistance.
 AREA: PHYSICAL PLANT & FACILITIES

Checklist of information, process and activities Available Available Not

but Available
Inadequate
A. Site

A.1. Site development plan/physical plant map displayed

prominently in the campus.
A.2. Evidence of land ownership
A.3. Vicinity map
B. Campus
B.1. A Copy of the campus development plan
B.2. Description of a mechanism to ensure the following:
B.2.1. traffic safety in & out of the campus;
B.2.2. waste management;
B.2.3. maintenance, repair & upkeep of property;
B.2.4. cleanliness & orderliness in the campus; and
B.2.5. security of the academic community inside the
campus
C. Buildings
C.1. Approved building plan showing the location of the
different buildings in the campus.
C.2. Evidence that electrical lines are safely installed and
periodically checked.
C.3. Schedule of water potability testing & pest control
inspection
C.4. PDF of the janitorial staff, including work schedule.
D. Classrooms (For ocular inspection)
D.1. Number of classrooms utilized by the program under
survey.
D.2. Sample of photographs of material resources inside the
classrooms.
 E. Offices, Function Rooms & Staff Rooms
(For ocular inspection)
E.1. Photographs of offices & function rooms.
E.2. Inventory of equipment, amenities and supplies in
function rooms & offices.
E.3. Availability of toilets and storeroom, where needed.
E.4. List and description of function rooms (administrative
office, faculty room, faculty lounge, music room, conference
hall, multimedia room etc)
E.5. File copies of approved requests for the use of the
function rooms.
F. Assembly & Athletic Facilities
(For ocular inspection)
F.1. Lay-out of the sports center
F.2. Inventory of sports facilities
F.3. List of assembly halls
F.4. Copy of rules and regulations in the use of assembly halls
and sports/athletic facilities.
G. Medical and Dental Clinic
G.1. Floor plan of the medical and dental clinic
G.2. Qualification of the medical and dental staff
G.3. Inventory of equipment, supplies, and other material
resources.
H. Student center (For ocular inspection)
H.1. Floor plan of the student center showing the location of
different offices.
H.2. Inventory of equipment, furniture and amenities at the
SC.
 I. Food Service/Canteen (For ocular inspection)
I.1.Copy of the permit to operate conspicuously displayed.
I.2. Display board were food/menu for the day, including prices
are posted
I.3.Health certificates of canteen staff & food handlers.
I.4. Inventory of equipment and furniture
J. Accreditation center (For ocular inspection)
J.1. Inventory of equipment, furniture and amenities.
K. Housing (Optional)
K.1. Floor plan or dormitories, showing entrance and exit points,
conference hall, mess hall, dorm head’s office, etc.
K.2. Certificate of occupancy
K.3. Evidence that a maintenance system exists
K.4. Requirements on admission of student, faculty and staff
boarders.
K.5. Copy of house rules and regulations including strategies for
dissemination.
K.6. List of dormitory staff and their PDF.
K.7. List of occupants, including vital information about them.
 AREA: LABORATORIES

Checklist of information, process and activities Available Available Not

but Available
Inadequate
A. Laboratories/Shops/Facilities

GENERAL (For all laboratories)

A.1. Building plan showing the location of laboratory
room/shops used by the program under survey.
A.2. Copy of the laboratory layout.
A.3. Inventory of available equipment, gadgets, fixtures in
every laboratory.
A.4. Laboratory manuals
A.5. First-aid kit and antidote charts displayed
conspicuously.
A.6. List of safety and precautionary measures being
implemented.
A.7. Evidence of training conducted on the proper use of
laboratories.
Computer Laboratory, Multimedia Center
A.8. Inventory of usable computer units and other
equipment.
A. 9. Guidelines in the use of computer laboratories.
A.10. PDF of the designated computer technician/s.
Natural Science/Technology/PE Facilities
A.11 Inventory of equipment fixtures, apparatuses, supplies
and materials.
A.12. Availability of a stockroom
A.13. Evidence on the availability of gas, water, and
electricity for practicum purposes.
A.14. Guidelines in the use of equipment and apparatuses.
 B. Equipment & Supplies
B.1. Inventory of available equipment, apparatuses,
supplies and materials
B.2. List of fabricated tools and apparatuses, including
relevant information.
B.3. List of fabricated equipment with patent (state patent
number), if any
C. Maintenance
C.1. Description of a system on:
C.1.1 maintenance of cleanliness and orderliness in the
laboratories;
C.1.2 replenishment of perishable materials;
C.1.3 coding and inventory; and
C.1.4 repairs and calibration
C.2 Composition of the maintenance & repair unit
C.3 PDF of the maintenance personnel
D. Special Provisions
D.1 Evidence of compliance on the requirements and
operation of laboratories, if applicable.
FORMULATION
AND
RESULTS
 Table Summary of Results

AVAILABLE AVAILABLE BUT NOT TOTAL MEAN

INADEQUATE AVAILABLE
Library 7 8 14 29 9.6
PP&F 21 12 8 41 13.6
Laboratories 10 12 1 23 7.6

Grand Mean = 9.6 + 13.6 + 7.6

= 30.8

Grand Mean = 10.26

DOCUMENTATION