THE SCHOOL MONITORING SYSTEM

The concept

The school monitors will be able to collect information

related to the following indicators about any school:

 School Enrolment and Attendance.

 Teaching and Non-teaching staff availability and
attendance.
 School Facilities.
 School Infrastructure.
 Teaching and Learning Environment.
 School Visits by Education Department Officials and
other stakeholders.
 Professional Development of Teachers.
 Utilization of Funds provided to cluster hub schools.

1.Downloading The Data Of Target School

The School Monitoring Process begins with the provision

of target number of schools to School Monitoring
Associates. The Monitoring Associates access the internet
and enter EMIS codes of target schools in the Android
Software. The software downloads data of the target
schools.
2:School visit

2.1: General Information

The Monitoring Associates fill in basic information of the
school including the names and contact number of school
administration. The Android software is programmed to
automatically download the GPS coordinates of the school
upon initiation of the monitoring activity. At the general
information stage the monitors are also required to capture
pictures with the school signboard and with the school
principal/head teacher
2.2 Class Wise Student Attendence And Teaching
And Learning Envoirment
The Monitoring Associates visit each class to mark the
number of present and absent students.. During the
process the monitors also observe the physical and
academic environment of the class against given
indicators. The major indicators included in academic
environment are the availability of curriculum, syllabus and
timetable in class and the availability of books and
notebooks with students

2.3 School Facilities and infrastructure

The Monitoring Associates check the school for availability
and condition of facilities such as availability of clean
drinking water, natural gas, electricity, desks and chairs
and blackboards and chalks. The monitors also record the
number of classrooms and toilets available in school and
the physical condition of the infrastructure. Information
about the availability of school boundary wall is also
recorded.
2.4: Staff Attendance
Attendance of the teaching and non-teaching staff is
coincided with the attendance register and the physical
presence of staff on the given day. In order to cater the
need for identifying ghost teachers and other of the sort,
the Android software is linked to EMIS to enable the
monitors to see pictures of all teachers in school by
tapping their name. The NIC numbers of the teaching and
non-teaching staff are also retrieved from the EMIS. The
monitors are required to capture a picture of the staff
attendance register.
2.5: Student Clubs
Information about student participation and leadership
programs is collected in this section.
2.6: School Visits
The monitors collect information about visits of education
managers and other officials to school. The record of
visitors is verified for availability. Information about the
visits of other stakeholders such as the Parent Teacher
School Management Committees is also verified. The
monitors are required to probe whether records of any
visits or meeting minutes are available.
2.7: Teacher's Professional Development
In this section the monitors interview the school principal
about the number of teachers in school involved in the
continuous professional development which is an initiative
of the education department for uplifting the quality of
education. The teachers are generally asked if the school
mentor is providing continuous professional support.

2.8: Funds Utilization

The monitors record the amount received by high school
for procurement for self and other feeder schools. The
amount spent is also recorded. The record of procurement
committee meetings is verified. In middle and primary
schools, the head teachers are also interviewed about the
quality of teaching and learning materials received from
the cluster hub school.

2.9: Remarks
Both Monitor and School Principal record their
observations. The monitor also recommends the school
report to relevant authority if actions are required.
3: Uploading the Data

As soon as the Monitoring Associates can access internet

services, the school monitoring report is uploaded to the
School Monitoring Website for viewing of authorized
managers in the Education Department.