VOPAK TERMINAL

DOC. NO. : VTJ/OP-R-OBMC-01

JAKARTA
REV. NO. : 02

TITLE OF DOCUMENT :

Oil Vessel and Barge Marine Checklist

This document is to be used for Indonesian flag, small vessels and barges
only, loading or discharging products with a flash point higher than 55°C
(diesel)

ISSUED PREPARED REVIEWED APPROVED

REV DESCRIPTION
DATE BY BY BY

Daan van Daan van

0 July 25th, 2011 1st Issue
Erick Sutjiadi Rooijen Rooijen
1 October 10th, Multiple additions CARSURIN Hindra Daan van
2011 Gunawan Rooijen
2 February 28th, UT Test ; lay-out and Hindra Daan van Daan van
2012 numbering Gunawan Rooijen Rooijen
3 August 2nd, Amendement on clauses no. Hindra Daan Van Daan Van
2012 4.47 and 4.48 Gunawan Rooijen Rooijen

OPERATIONS DEPARTMENT
1. SHIP PARTICULAR
REMARKS AND COMMENTS
1.1. Name of vessel
1.2. Previous Name(s)
1.3. Flag
1.4. IMO number
1.5. Classification Society and details
1.6. Certificate and Class No.
1.7. Issued and valid date of certificate
1.8. Port of Registry
1.9. Vessel operator
1.10. Name
1.11. Address
1.12. Tel
1.13. E-mail
1.14. Number of crew and nationality
1.15. Vessel builder
1.16. Date of launch
1.17. Date of delivery
1.18. Type of hull
1.19. Deadweight Tonnage
1.20. Gross tonnage
1.21. Net tonnage
1.22. Length overall
1.23. Length between Perpendicular
1.24. Depth
1.25. Draft (max)
1.26. Breadth
1.27. Number of cargo tanks and type
1.28. Connection size and standard
1.29. Number of ship's header and manifold
1.30. Cargo tank capacity
1.31. Cargo pump capacity & rate/hour
1.32. Fresh water capacity
1.33. Last dry dock place and date
1.34. Additional remarks and comments (including
additional special equipment vessel has
onboard)
2. General Barge/Vessel Condition
General comments must be made on the following areas and, if appropriate, photographs should be
taken.
COMMENTS/OBSERVATION/NA
2.1. General Safety Management
2.2. Hull (Is the hull free from obvious
defects? etc.)
2.3. Accommodation sleeping area
2.4. Bridge (gangway)
2.5. Mess room
2.6. Galley
2.7. Main deck
2.8. Machinery space (e.g. is the space
free of oil leaks, clean, good
ventilation, etc)
2.9. Electrical equipment
2.10. Is all permanent wiring adequately
supported and secure? Is there
any evidence of bare electrical
wires? etc.)
2.11. Storage areas (general)
2.12. Additional
comments/observations

Inspection date:

Inspector:
3. Certification & documentation

Certificate or document Date Date Remarks

Issued Expired
3.1. Classification society certificate(s)

3.2. Life raft servicing certificates

3.3. Safety radio certificates

3.4. Safety equipment certificate

Safety construction and Load line

3.5.
certificate

3.6. Safety management certificate

3.7. Document of compliance

3.8. Certificate of class

Civil Liability Convention Certificate

3.9.
(Only applicable for > 2000 DWT)
International Oil Pollution
3.10.
Prevention certificate (IOPCC)
International Sewage Pollution
3.11.
Prevention Certificate (ISPPC)
International Ship Security
3.12.
Certificate (ISSC)

3.13. Certificates of insurances

3.14. Hull and machinery

3.15. P&I

3.16. Other certificates

4. Specific Checklist

CARGO TANKS, PIPELINES, PUMP ROOMS YES/NO/ NA REMARK

4.1. Are the cargo tanks in good condition?

4.2. Internal structure of cargo tanks, free from

significant corrosion, pitting, scaling, buck-ling,
dents, fractures, wastage, doublers,
temporary repairs etc?
4.3. The condition of pipe work in tanks or passing
through in apparent satisfactory condition?
4.4. Are all cargo tanks separate from each other?

4.5. Does the ship have a High Level Alarm? If No,

is there an indicator when the tank reaches
full capacity? Specify under comment
4.6. Is there a tank filling control procedure?

4.7. Is the ship able to load product while

manholes are closed?
4.8. Is the PVV in good condition?

4.9. Is the max flow rate and max pressure for Max flow receive:
every header clearly documented? Specify Max pressure:
under comment.
4.10. Is there a fixed and valid gauging point?

4.11. Are deck cargo piping, manifolds and relevant

deck equipment suitably marked and in
apparent satisfactory condition?
4.12. Are spill trays and save alls in satisfactory
condition and free from oil?

4.13. Are closing devices, gaskets and securing

arrangements on the freeboard deck in
apparent satisfactory condition?
4.14. Are cargos monitoring indicators, controls and
panels in apparent satisfactory condition?
4.15. Are gas detection systems and bilge alarms
operational, regularly tested and with results
recorded?
4.16. Are safety guidelines regarding static hazards
in place and strictly adhered to?
4.17. Is oil discharge monitoring equipment (ODME)
fitted and apparently operational?
4.18. Is tank cleaning system in apparent
satisfactory condition and fully operational?
4.19. Is an approved tank cleaning system manual
provided and are tank cleaning plans prepared
and adhered to?
4.20. Are cargo pumps, ballast pumps and stripping
arrangements fully operational including
associated monitoring, alarms instrumentation
and controls?
4.21. Are cargo pump emergency stops properly
located and regularly tested?
4.22. Are safe pump room procedures identified
and complied with?
4.23. Is the pump room clean and tidy and are bilges
free from cargo?
4.24. Are pump room fans operational?

4.25. Gas detection system in pump room

4.26. Communications from pump room to CCR and

ER
4.27. Bilge high level alarm in pump room?

4.28. Is the deck log book properly maintained and

up to date?
4.29. Is there an approved stability booklet on
board? If no original or approved copy of the
stability book, is a working copy available?
4.30. Is there evidence that the vessel’s stability was
calculated on previous voyages and during
critical periods during cargo opns?
4.31. Is there a planned maintenance system in
operation that covers on deck infrastructure
and equipment?
4.32. Is the General Arrangement plan displayed
and legible?
4.33. Is the Pipeline plan displayed and legible?

Weather-tight integrity YES/NO/ NA REMARK

4.34. Does the ship/barge have double hull?

4.35. Does the ship/barge have a double bottom? If

single hull and single bottom, than tanks have
to be inspected at the jetty during daytime
before loading. Only day-time loading allowed.
4.36. Is it possible to secure all openings to prevent
the ingress of water?
4.37. Are doors located above the weather deck,
which give access to spaces below, weather-
tight and able to be operated from either
side?
4.38. If any opening or port-lights are below the
weather deck, are there dead-lights or blanks
available to be secured in place?
4.39. Can all opening port-lights be effectively
secured?
4.40. Are all weather tight closures to ventilators in
full working order?
4.41. Does the hull and structure of the vessel
appear in a good state of repair?
4.42. Is there any independent certificate of
inspection of the vessel available (e.g.
classification society/flag state/insurance
survey)?
4.43. When a deck is fitted with bulwarks such that
water may be trapped, are there effective
freeing ports?
4.44. Are all plugs in the scupper present to prevent
spills from entering the sea water?
4.45. Are sea inlets and discharges below the
waterline fitted with a seacock or other
effective means of closure?
4.46. Is there evidence of any water leaking into the
vessel below decks?
4.47. Is a valid Ultrasound Test (UT) Report available?
(only applicable for single hull if older than 20
years)
4.48. Is a valid close-up certificate available? (only
applicable after dry dock for single hull if older than
20 years)
Machinery and electrical YES/NO/ NA REMARK
4.49. Are the engine/generator and the space in
which it is sited clean and well maintained?
4.50. Are vent pipes for fuel tanks protected against
flame and water ingress by a suitable gauze
diaphragm?
4.51. Is there a safe means of isolating the fuel
supply in the event of an emergency?
4.52. Are the machinery spaces free of fuel or oil
leaks?
4.53. Are the bilges free from oil?

4.54. Are there safe means of isolating electrical

supplies?
4.55. Are electrical systems protected from water?

4.56. Is the battery cut-off switch operational?

4.57. Is there effective emergency lighting provided

to allow escape from under-deck and to allow
 essential activities to continue?

4.58. Is effective emergency lighting provided to

illuminate survival craft launching and
embarkation areas?
4.59. Is effective emergency lighting provided to
illuminate man-overboard rescue equipment
and rescue areas?
4.60. Are there two fully working bilge pumps?

4.61. Are maintenance records available for the

onboard equipment?
4.62. Is the engine log book properly maintained
and up to date?
4.63. Is there a planned maintenance system in
operation that covers on the engine room?
Fire Equipment YES/NO/ NA REMARK
4.64. Is the vessel marked with a deck line and
freeboard mark? Or is the safe maximum draft
determined in another appropriate way?
Explain in the comments field.
4.65. Are there any means of escape from any
manned/occupied space?
4.66. Are means of escape clearly marked?

4.67. Are fire detectors, where fitted, working?

4.68. Are the fire detectors, where fitted, tested on

a regular basis?
4.69. Is the fire pump working?

4.70. Can the fire hose deliver a jet of water to any

part of the vessel? Show and include picture.
4.71. Does the jet and spray nozzle work on the fire
hose?
4.72. Are there multi-purpose fire extinguishers on
the vessel?
4.73. Do the fire extinguishers appear in good
condition?
4.74. Is there a fire-extinguishing in the engine
room?
4.75. Does the crew know how to operate the
firefighting equipment?
4.76. Fixed fire system available on board?

4.77. Is the Fire & Safety Plan displayed and legible

internal and external?
 Communication YES/NO/ NA REMARK
4.78. If operating a NAVTEX area, is a NAVTEX
receiver fitted?
4.79. Is there a person onboard with an approved
certificate for operation of the radio
equipment?
4.80. Are cards available giving a clear summary of
the radio telephone distress, urgency and
safety procedures?
4.81. Are there clear instructions for the operation
of the hand held VHF?
4.82. Is there a copy of list of radio signals available
for the area of operation?
4.83. Is a copy of the International Code of Signals
available?
4.84. SSB Radio

4.85. VHF Radio

4.86. SART

4.87. AIS

4.88. Does chart folio provide adequate coverage of

vessel’s trading area
4.89. Name source of chart outfit (e.g B.A., U.S. and
/or local)?
4.90. Was the folio corrected not more than 1
month ago? Mention date in comment
column.
4.91. Are Navigational Publications as required by
Flag State onboard (latest available editions or
equivalent) and fully corrected?
4.92. Are Deck Officers familiar with all Navigation
Systems?
4.93. Are there any written Master’s Standing
Orders?
4.94. Are Deck Officers familiar with radio
equipment and procedures?
4.95. When was the last entry in the Master’s Night
Order Book?
4.96. Are there company standing orders/fleet
instructions on navigational procedures?
Accommodation YES/NO/ NA REMARK
4.97. Are window and port light of non-opening
type?
4.98. Is all heavy equipment in the accommodation
secured?
4.99. Is there an efficient working ventilation system
for enclosed spaces that may be entered by
personnel?
4.100. Is there adequate ventilation to all
accommodation spaces?
4.101. Is there adequate electric lighting?

4.102. Is there an adequate supply of fresh water?

4.103. Is there a galley with adequate means for

preparing food, a stove for cooking and a sink?
Protection of personnel YES/NO/ NA REMARK
4.104. Is there a safe means of access to the vessel?
(i.e. does vessel have adequate own gangway
OR can terminal gangway be used on the
ship/barge)
4.105. Are there adequate guardrails around the
deck?
4.106. Is the surface of the working deck non-slip?

4.107. Have all personnel been provided with

protective clothing appropriate to the
prevailing air and sea temperatures?
4.108. Have all personnel been provided with
appropriate helmets, goggles and safety
shoes?
4.109. Are noise-warning signs posted as
appropriate?
4.110. Is a safety briefing given to all personnel who
go on a voyage covering such items as use of
lifejackets and procedures to be followed in
the case of an emergency?
4.111. Are adequate written emergency procedures
in place, covering: collision, grounding, fire,
explosion, spill, and gas or toxic vapor release?
4.112. Are adequate medical stores provided?
(Consider using company standards or the
information given in local maritime
administration guidance or regulation e.g.
MSN 1768 (UK), Maritime Rules Part 50 (New
Zealand).)
Manning YES/NO/ NA REMARK
4.113. Does the person in command hold an
appropriate certificate of competency?
4.114. Is there a second officer onboard deemed
experienced by the person in command?
4.115. Is there a person onboard familiar with the
operation and maintenance of the main
propulsion machinery?
4.116. Is there any person onboard who holds an
approved medical first aid certificate?
4.117. Has the person in command attended an
approved stability course for workboats or is
he/she able to satisfy the flag/coastal state, or
other independent body, that he/she has
adequate knowledge?
4.118. Are the crew members able to satisfactorily
demonstrate operation of life saving
appliances and fire-fighting equipment?
Reporting YES/NO/ NA REMARK
4.119. Are accidents and incidents investigated and
reported in accordance with relevant flag state
and/or coastal state requirements?
4.120. Has the vessel/barge been free of accidents or
incidents in the last 12 months? (If no, specify
in the comments field)
4.121. If there have been any accidents or incidents,
are reports available?
Clean seas YES/NO/ NA REMARK
4.122. Are arrangements in place to prevent the
discharge of sewage in prohibited areas?
4.123. Are prohibited areas for sewage discharge
identified?
4.124. Are arrangements in place for the retention of
garbage onboard?
4.125. Are arrangements in place for the handling of
oily wastes?
4.126. Are arrangements in place for the prevention
of discharge of oil/oil-contaminated water
overboard?
4.127. Is a continuous deck edge (scupper) installed
to prevent oily water or spills to flow to the
sea?
4.128. Are the scupper plugs available on the edge of
the deck or at each compartment, drip tray
and spill containment?
Life saving appliances YES/NO/ NA REMARK
4.129. Is there a life raft/s onboard sufficient for the
proposed maximum POB?
4.130. Does the life raft have a current certificate of
examination? Specify expiry date
4.131. Does/do the life raft(s) have a hydrostatic
release with a valid certificate of examination?
4.132. Are there sufficient lifebuoys for the type of
operation and vessel?
4.133. Are there sufficient lifebuoys with light for the
type of operation and vessel?
4.134. Do the lifebuoys have buoyant heaving lines?
4.135. Is there a lifejacket for every person carried on
the vessel?
4.136. Are there effective means to recover a person
from the water?
4.137. Are life-saving signal tables available?
4.138. Is there a means of sounding a general alarm
in the event of an emergency?
4.139. Does the general alarm operate satisfactorily?
4.140. Is there a training manual for use of life saving
appliances (LSA)?
4.141. Are there instructions for onboard
maintenance of the LSA?
4.142. Is a record of emergency drills maintained?
4.143. Is there an up to-date onshore emergency
response plan/manual?
Mooring and Towing YES/NO/ NA REMARK
4.144. Are there adequate mooring points on the
workboat?
4.145. Is there a suitable towage point on the
workboat, allowing it be towed in the event of
engine failure?
4.146. Are there suitable towing lines?
4.147. Is there emergency towing line (fore/aft)? Not
mandatory for <20000 DWT
4.148. Is there fire wire on board? (fore/aft)
4.149. Is there at least one boat hook available for
recovering lines or to assist in rescuing
personnel who fall overboard?
5. Summary of Observations

Place & Date

Attending Surveyor