Disclaimer The views and opinions expressed in the following PowerPoint slides are those of the individual presenter. These PowerPoint slides are protected under the copyright laws of the United States of America and other countries. Used by permission. All rights reserved. Project Management Institute and PMI are registered trademarks. All other trademarks are the property of their respective owners. The PowerPoint slides are for registered attendees of the PMI® Virtual Experience Series 2022: 24 March - PMXPO.P@ Project S Management. EN institute. HOW TO LEVERAGE VISUAL PLANNING TO CAPTURE KEY PROJECT REQUIREMENTS Nick Duffill MindManager 24 March 2022 WY #ExperiencePMIWelcome! Context Learning objective Key takeaway According to the PMI, 70% of companies set themselves up for project failure and significantly higher IT cost due to poor requirements practices ‘Poor Requirements, Failed Projects* projectmanagement.com, February 21, 2008 To understand why and how visualization strengthens requirements management Visualization adds value to 7 of the 11 PMBOK tools and techniques for requirements managementra Demure OCC Conic Wetec esac tes ReMi cy Pees atFocusing CNL = Albert = cited by Einstein Tom Gilb in "Competitive “The perfection of means and Epomeenny confusion of ends seems to characterize our age” Focusing on the methodology --we are in danger of : 9 can obscure objectives focusingmoreonthe = method than the results Requirements management should be centered on i delivering resultsrege a Ce Od requirements are problems stored up forthe future Responsesto negative risk Inadequate ) Allinadequate requirements ‘illeventuatly be exposed Unspecified requirements Ambiguous requirements Inaccurate requirements Inodequacy Cconfting ineldes.—|__ requirements Unestad1e requirements ‘over-speed requleements isk ‘management EHfective change management relies ‘on valid descriptions in the fst place cchonge management eavyneight change management can dete strategie or opportunistic ImprovementsClear requirements Cer Rica Posies Clarity leads to feedback We can manage positive risk in the ‘opposite way to negative risk Stakeholder engagement Early feedback Better quality feedback Increase likelthood, Increase impactFundamentals of elit uate) management Communicate clearly Be concise and precise Scale with the project Benefit from early feedback Benefit from change Provide traceabilityBenefits of visualizing Telltale ed You can hané irregular detail large amounts of Itis easy to see patterns and gaps Context is visualized and guides understanding Avisual model is a powerful discussion aid Conversations around o jisualization are much more productive ‘You can expose assumptions ‘and reach consensus quicklyChoosea structure that maintainsthe focus on results NMS Reet ety Peta 1 ‘Amap represents.a een snapshot of an Le ongoing process steps in an iterative process8301 specie, ction ces 1105: 4 wai) 80x __O Aetion objective igh tov Cas ebjective = [> Roquitements stots ASRS “requirement E> rr Bsns 1608: 2 word) estan iyProvide a continuous dashboard of ® requirements status work Da eel) collaboratively ire L Ko} Technical features to help you... Flexibly handle large ‘amounts of Le Inconsistent detailCod “et =) | {Raise i backups tinestamped ered) R56 ortine woking =z Functionality 526 Last 26 hourly backups relaned Retention et Tai a 1 ay tape eed ae requirements bab Backups tobe encrypted Security 316 Backup capa of validation —— A Compliance [Rai Slee dt roma fomalbakipe VieingreqatomentenaaeneatyBackup system requirements - Requirements status (5) Pending 2 Rejected 1 8356 Offline working 8316 Backup capable of validation 8321 Backup every hour R8341 Selective data removal from all backups ein regrementy tatarVisualized requirements are more accessible to stakeholders Making requirements clear controls negative risk and increases positive risk with valuable feedback Asingle requirements workspace supports decision making, flexible change control and trackingProject NEUE lao (lalla xN. latSseie loa THANK YOU | | Questions? Visit the MindManager® booth in the exhibit hall, or go to www.mindmanager.com/pmi