DRAFT Bu proje Avrupa Birliği ve Türkiye Cumhuriyeti

tarafından finanse edilmektedir.

Needs Assessment
on Turkish Traffic Police (DGCA)

Construction of Çankırı Wastewater Collection

System

Contract No TR2017ESOP MI A1.15/WKS/23

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Rev 0 First Issue

This project is co-financed by the European Union and the Republic of Turkey

EMPLOYER:

General Directorate of European Union and Foreign Relations

END RECIPIENT:

Çankırı Municipality
ENGINEER: Review & Approval:

SAFEGE-Optimal Proje Yönetimi ve İnş. San. Tic. Ltd.

Şti. Consortium
CONTRACTOR:

Par-San Azersu Çankırı Joınt Venture

Project Title:
Construction of Çankırı Wastewater Collection System
Contract No:TR2017 ESOP MI A1.15/WKS/23

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 Document Name: QUALITY ASSURANCE PLAN

Reference Volume 3, Section 4, Clause 4.2.4 of Technical Specification

Clause:
Design: Name Signature Date Document No:
Prepared by:
Checked by: CAN-CD-QAP-001
Released by:

GENERAL
Introduction
This document describes the essential procedures to be adopted by the “JV PARSAN -
AZERSU ÇANKIRI” while executing the construction works. This QA plan lays down basic
measures to be taken by PARSAN-AZAERSU JV concerning its subcontractors, suppliers
and services in order to systematically assure quality in the project. Other servicing parties
will also be taken into account in this plan wherever relevant. It is not intended to substitute
the Contract Documents. Its purpose is to ensure that construction activities proceed in an
organized, and accurate manner and a comprehensive, transparent system of records is
maintained.

The QAP will be revised, as necessary, to accurately reflect Quality Assurance and Quality
Control activities over the course of the Project Construction Period.

Joint Venture Quality Statement and Policy for the Project

For the timely and high quality achievement of overall and specific Project goals PACJV will
implement and maintain an effective Quality Assurance Plan (QAP) in accordance with ISO
9001:2000, ISO 14001 and OHSAS 18001 standards and specific contract requirements. Full
commitment to the Quality policy will be strictly expected from every employee, subcontractor
and supplier so as to prevent nonconformity at all stages of their work.

In general, PACJV will take all necessary measures to ensure the following as part of the
quality assurance for the particular Project:
 All the Project works and services, either on-site or off-site, will follow this QAP
 Compliance with specifications and requirements stipulated in the Contract, applicable
local or international laws and regulations
 Provision of all levels of management, supervision and staff accountable for Quality
Assurance related issues
 Undertaking appropriate Quality Control measures together with reviews, evaluations,
and improvement of the QAP as necessary.

Quality Planning
PACJV will give before and during his Works consideration to the following activities, as

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appropriate, in meeting the specified requirements for different Project stages:
 Identification and acquisition of any controls, processes, material and equipment,
fixtures, resources and skills that may be needed to achieve the required quality;
 Ensuring the compatibility of the construction progress with supplying, installation,
commissioning, inspection and test procedures and the applicable documentation;
 Updating, as necessary, of quality control, inspection and testing procedures;
 Identification of suitable verification at appropriate stages in the realization of the
Works;
 Identification and preparation of quality records/forms.
The type and combination of documents that portray PACJV’s Quality Management System
for the Project are:
 Quality Assurance Plan (Level-I)
 Quality System Procedures (Level-II)
 Method of Statements, Working Drawings (Level-III)
 Inspection and test plans, checklists & forms (Level-IV)

CONTRACT DETAILS
This Contract is for the construction of Çankırı Wastewater Collection System. The overall
objective of the Works is to construct a new collector system to carry all wastewater
generated in Çankırı to wastewater treatment plant to be constructed under the same Project
so that the objective to achieve an adequate provision of wastewater in both quality and
quantity meets ESOP- Operational Agreement targets set by the Ministry of Environment,
Urbanization and Climate Change and EU Delegation to Turkey.

The project comprises in general the following works:

Wastewater Collector lines with various diameters of pipe, customer connection, special
crossing for wastewater collector.

Contract Data
Employer: T.R. Ministry of Environment, Urbanization and Climate Change
– General Directorate of EU and Foreign Relations –
Department of EU Investments
Employer’s Address: Mustafa Kemal Mah. Eskişehir Devlet Yolu (Dumlupınar Bulvarı)
No:278 Çankaya/Ankara
Employer’s Tel: (+90) 312 474 33 52 – 03 52 (Fax)
Employer’s Contact Burak YILMAZ
Name:

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 The Engineer: SAFEGE S.A.S Ankara Central Branch Office- SAFEGE-Optimal
Proje Yönetimi ve İnş. San. Tic. Ltd. Şti. Consortium
Engineer’s Mr. Mehmet Sıddık KUTLU
Representative:
Engineer’s Address: Aşağı Öveçler Mah. 1328 Cad. Diyar Apt. 10/6, 06460
Çankaya/Ankara
Contract Title: Lot-2 Construction of Çankırı Wastewater Collection System
Contract No: TR2017 ESOP MI A1.15/WKS/23
General Conditions of FIDIC 1999, Red Book
the Contract
Signature Date of the 20.10.2021
Contract
Commencement Date 01.12.2021
Time for Completion 730 days
Date of Taking-Over 01.12.2023
DNP 365 days
Estimated Final 29.11.2024
Acceptance Date
Accepted Contract 4.716.970,13 EUR
Amount

PROJECT ORGANIZATION
Generally, the Coordinator of the PACJV has the ultimate authority and responsibility to
ensure that the quality system is established, implemented and maintained for this project.
Specifically, the Contractor’s Representative and/or Project Manager will be responsible for all
kinds of QA/QC issues at the construction site.
At the lower level, QA/QC & Technical Office Engineer will assist the Project Manager in all
kinds of QA/QC issues at the construction site.

On the basis, QA/QC & Technical Office Engineer is responsible and fully authorized for
QA/QC activity at the site. Contractor’s Representative and/or Project Manager will report to
the Coordinator and the Management Board of the PACJV. Contractor’s Representative and
Project Manager will act as supervisor of the QAP and review the suitability and effectiveness of
the Quality Plan in relation to the ongoing work.

The Contractor’s Representative (Project Manager), being a superior, can delegate the
execution of his duties in respect of the QAP to an engineer or staff within the Project Team

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reporting to him, but the responsibility remains on himself.

Pipelying Engineer

H&S Officer

Site Manager

Land Surveying Engineer

Contractor's Representative
(Project Manager) Mechanical Engineer

Technical Office Engineer QA/QC Engineer

Key Personnel of the Project Team

In accordance with the Contract, Volume 1, Section 4, Form 4.6.1.2; key positions to be
involved in the project are listed here below.
1. Contractor’s Representative / Project Manager
2. Site Manager
3. Pipelying Engineer
4. Technical Office Engineer
5. QA/QC Engineer
6. Mechanical Engineer
7. Land Survey Engineer
8. Health and Safety Officer
The authority for the efficient and successful implementation of the Project lies with the
Contractor’s Representative (Project Manager). However, the key personnel will have the
organizational freedom and authority to:
 Initiate action to prevent the occurrence of any non-conformities relating to the
materials, construction process, tests and quality system;
 Identify and record any problems relating to the materials, construction process, tests
and quality system;
 Initiate, recommend and provide solutions through designated channels;
 Verify the implementation of solutions.

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Further to the above contractual key positions, PACJV will assign other supporting technical
and administrative staff required for successful project implementation. Staffing levels and
functions may vary during this project. An organization chart given above shows the
hierarchical lines of authority and communication. The organization chart will be reviewed
and updated regularly by the Project Manager.
Description of the duties and responsibilities of the contractual key personnel of the Project
Team are given below:

Contractor’s Representative / Project Manager

Reports to : Coordinator
Instructs : Site Manager, Technical Office Engineer, QA/QC Engineer, Pipelying Engineer
 Aims are to fulfil PACJV’s contractual responsibilities and assurance of internationally
accepted quality standards for the Works and Services within the Project scope.
 Fulfil the responsibilities specified in Sub Clause 4.3 of General Conditions of the
Contract (GCoC).
 Provides coordination between Çankırı Site Office and PACJV Head Office as well as
the different project activities executed like manufacturing/procurement, construction
and design etc.
 Responsible for all Project Activities in Çankırı.
Mainly the Contractor’s Representative and Project Manager assumes the following:
 Represents and acts on PACJV behalf on all contractual and legal matters
concerning the Project, receives and acts on instructions from the Engineer,
 Responsible for the planning, safe execution and monitoring of project operations
from project commencement to the final handing over,
 Manages and reviews all operations of the entire project cycle, including
preconstruction, budgeting, contract negotiation, material procurement, scheduling,
means and methods, cost control, billings, cash forecasting, quality, safety, sub-
contractor relations, employer relations and close-out,
 Liaises with the Employer, the Engineer and the End Beneficiary, organizes and/or
attends meetings
 Coordinates project activities in the Head Office and Çankırı Site Office,
 Briefs the Coordinator about progress, essential events and/or decisions, provides
that immediate management approval is obtained when necessary,
 Reviews and supervises the proper implementation of the Quality Assurance Plan,
Health & Safety Plan and Environmental Management Plan,
 Mobilizes resources and equipment required to perform the Works
 Efficiently supervises the project team and sub-contractors on-site,

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  Ensures that contract requirements are met with, and all activities are completed as
per the agreed schedule,
 Defines the scope of work for subcontractors, provides their coordination and carry-
out independence with relevant contracts,
 Provides the coordination of logistics in respect of the Project,
 Coordinates and supervises procurement,
 Supervises statements for interim payment certificates (IPC) to be submitted to
Employer/Engineer,
 Checks and approves Subcontractor’s invoices,
 Follows the cash flow, IPC and outgoings, investigates financial efficiency through
periodical analyses,
 Prepares Monthly Progress Reports
 Prepares and updates/revises Work Schedule and Cash Flow Estimations
 Ensures the project cost is within the budget, submits payment statements, obtains
certification and settlement
 Reviews project progress and financial status, defines and implements mitigation
measures as needed
 Ensures that the Works are compliant with contract conditions local and international
standards and all activities are completed as per the agreed schedule in coordination
with the Engineer
 Ensures legal compliance, coordinates the obtaining relevant permits, licenses,
certificates, protocols for the permanent Works.
 Reviews the purchase of major items as determined,
 Settles disputes.

Site Manager
Reports to : Contractor’s Representative / Project Manager
Instructs : Engineers,
The Site Manager will be responsible for all construction activities on site. He/She will receive
approved implementation design drawings from the Contractor’s Representative will organize
and coordinate the corresponding construction works accordingly. He/She will work in
coordination with the Technical Office Engineer on Quality issues.
Mainly, the Site Manager assumes the following:
 Plans and organizes site mobilization and temporary buildings,
 Supervises and sustains functional the site offices and mobilization work according to
the prepared planning,

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  Liaises with the Engineer’s supervisor(s) on-site,
 Defines methodology for each type of work and provides adherence to,
 Organizes that the Works all the time conform to the contract specifications and
applicable standards together with contractual timeline,
 Organizes Quality Control routines like tests, inspections, analyses etc., fill in the
standard forms and obtains approval from the relevant parties,
 Coordinates and supervises all activities on-site, including parallel operation of
different work teams and subcontractors, if any,
 Follows and keeps a record of site personnel, machinery and equipment,
 Follows and keeps a record of material deliveries; ensures proper handling and
storage,
 Keeps site diaries, prepares daily, weekly and monthly progress reports,
 Ensures that site safety policies are strictly enforced,
 Assists pipelying teams during installation of pipes and provides coordination with
other ongoing/planned works,
 Monitors project documentation, including drawings and checklists.

Technical Office Engineer

Reports to : Contractor’s Representative / Project Manager
Instructs : Works Teams
The Technical Office Engineer will be responsible for the overall QA/QC and relevant
documentation issues at the site. He will work in coordination with the Site Manager. His
primary duties and responsibilities will be as follows:
 Implementation of the QA/QC management system at the site
 Coordination of quality inspections and meetings with all site sub-contractors and
vendors, coordination of all testing on site
 Coordination with the Engineer on all quality matters
 Coordination of all the quality site inspections through the site QC inspectors
 Verifying that the quality related site activities are by the applicable codes and
standards
 Participation in the site internal and external site audits
 Controlling all non-conformance reports and undertaking remedial action
 Monitors the implementation of site quality control instructions and taking remedial
action where necessary
 Completion and coordination of site QC submittals to the Engineer
 Elaborating inspection and test programs

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  Assuring all documents relative to site quality control are in current status.
 Preparaing and Updating the Work Programme in line with the Project Manager’s
instructions.
 Preparing the relevant documents comprising the IPC specified in Sub-Clause 4.3 of
Preamble to BoQ.
 Preparing the working drawings if needed as required Volume 3, Section 3, Sub-
Clause 1.2.
 Preparing the method of statements.

Land Surveying Engineer

Reports to : Site Manager
Instructs : Work Teams
The Land Survey Engineer will be responsible for the overall surveying works, from the
application the data to construction and installation. His main duties and responsibilities will
be as follows:
 Collecting and compiling of all existing data regarding all infrastructure services,
property boundary, parcels/lots, and land information from various sources.
 Collecting all the relevant information on construction site and mapping out the site.
 Undertaking land surveys/measurements.
 Analysing data using plans, maps, charts and computer applications such as CAD and
GIS.
Pipelying Engineer
Reports to : Site Manager
Instructs : Work Teams
The Pipelying Engineer will be responsible for the overall construction of pipelines. He is
primarily responsible for the coordination of all pipe laying works in the site. In case of more
than one team in the site, he ensures the coordination of the teams. in fact, he will generally
carry out the function of assistant of the site manager. His main duties and responsibilities
will be as follows:
 Assisting the site manager
 Checking that the activities of the pipe laying teams are carried out in accordance
with the standards and the contract provisions
 Coordinating the Work at the site
 Organize Works in accordance with the traffic management plan
 Accompanying the Engineer's relevant expert during the measurements
 Troubleshooting possible problems in the project at the site

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  To ensure coordination with the relevant personnel of the end beneficiary at the site.
Health and Safety Officer
Reports to: Site Manager
Instructs : Work Teams

Health and Safety Officer will be responsible for the overall Health and Safety (H&S) and
relevant documentation issues at the site. His main duties and responsibilities will be as
follows:
 Implementation of the H&S management system at site
 Coordination of H&S inspections and meetings with all site sub-contractors and
vendors
 Coordination with the Engineer on all H&S matters
 Distribution of relevant H&S documentation to site subcontractors
 Verifying that the H&S related site activities are in accordance with the applicable codes
and standards
 Participation in the site internal and external site audits
 Ensuring that all H&S documentation is compiled and completed
 Controlling all non-conformance and accident reports and undertaking remedial action
 Completion of site H&S instructions and taking remedial action where necessary
 Monitoring the implementation of the approved H&S Plan
 Completion and coordination of site H&S submittals to the Engineer
 Elaborating inspection and test programs

 Assuring all documents relative to site H&S issues control are in current status.

Mechanical Engineer
Considering the general work items of the project, it is thought that there will be no need for a
mechanical engineer, but a Mechanical Engineer will be employed if needed during the
project.
Duties and responsibilities of the mechanical engineer will be determined according to the
qualifications of the need by the Project Manager.

QA/QC Engineer
Reports to : Technical Office Engineer
Instructs : Works Teams
The QA/QC Engineer will be responsible for the overall QA/QC and relevant documentation
issues at the site. He will work in coordination with the Technical Office Engineer. His primary
duties and responsibilities will be as follows:

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  Implementation of the QA/QC management system at the site
 Assisting in coordination of quality inspections and meetings with all site sub-
contractors and vendors, coordination of all testing on site
 Coordination with the Engineer on all quality matters
 Coordination of all the quality site inspections through the site QC inspectors
 Distribution of relevant QA/QC documentation to site subcontractors
 Verifying that the quality related site activities are by the applicable codes and
standards
 Ensuring that all quality control documentation is compiled and completed for as-built
handover
 Controlling all non-conformance reports
 Completion of site quality control instructions and taking remedial action where
necessary
 Monitoring the implementation of the approved QA Plan
 Completion and coordination of site QC submittals to the Engineer
 Assuring all documents relative to site quality control are in current status.

PROJECT ORGANIZATION
Participating Companies/Institutions
The following companies/institutions will be participating in the above-stated project:
Employer / Ministry of Environment, Urbanization and Climate Change
Contracting Authority: Department of European Union Investments
End Recipient / PIU Municipality of Çankırı
The Consultant / The SAFEGE S.A.S Ankara Central Branch Office- SAFEGE-Optimal
Engineer: Proje Yönetimi ve İnş. San. Tic. Ltd. Şti. Consortium
The Contractor: JV PARSAN AZERSU CANKIR
Subcontractors: N.N.

Organization and Areas of Responsibility

Employer / Contracting Authority

The project team of the Employer consists of the following employees listed:

Employee E-Mail Address Phone No Title

Aytaç YÜKSEL aytac.yuksel@csb.gov.tr +90 312 474 03-52 General Manager

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 İ.Raci BAYER iraci.bayer@csb.gov.tr +90 312 474 03-52 Director of EU Inv.

Efe PARLAK efe.parlak@csb.gov.tr +90 312 474 03-52 Coordinator of TIU

Burak YILMAZ burak.yilmaz@csb.gov.tr +90 312 474 03-52 Contract Expert

The Engineer / The Consultant

The project team of the Engineer consists of the following employees listed:

Employee E-Mail Address Phone No Title

M.Sıddık KUTLU

Arda DERELİ

Ivanka SAVİÇ

Ertuğrul
ÜNLÜTÜRK

The Contractor

Employee E-Mail Address Phone No Title

Özgür ÖZER
Serkan Tuğrul FİLİZ

COMMUNICATION
Communication with the Employer, Engineer, and the End-Beneficiary will be conducted
through meetings, reports, and ad-hoc discussions, when required, by mail, e-mail,

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telephone, and fax. All communication shall be in writing and/or shall be confirmed in writing
on the following as per Sub-Clause 1.3 of GCoC:
o Requests for Information
o Requests for Approvals
o Submittals
o Confirmation of verbal instructions
o Variations
All correspondence will be addressed to the Engineer for the attention of the Team Leader
and copied to the End Recipient (PIU). General correspondence will be copied to the
Employer without attachments.
However, in our communication with the End Recipient, we will take into account the
provisions laid down in Sub-Clause 2.6 of the Particular Conditions.
The contractor’s representative or his authorized delegate will be empowered to sign all
communication/correspondence.
Correspondence will be limited to a single subject, as practical, and it shall be dated of the
day of actual sending and transmitted by the fastest means. All correspondence, incoming
and outgoing, will be recorded and filed separately as per the company’s correspondence
recording procedures. Our file archive plan will be explained later in this Plan.

MEETINGS
Regular and ad-hoc meetings will be conducted within the Project Team on the course of the
Project implementation. The internal meetings will be organized at least to include the
following, but will not be limited to:

Activity Frequency Agenda Attendance

 Works executed during the day  Contractor’s
 Planning of the next day Representative
activities  Site Manager
Daily At the end of
 Problems and solutions
Planning each working
proposed
Meetings day
 Mitigation measures as
needed
 Contract Review
Progress Weekly  Work Progress  Contractor’s
Meetings  Submittals Representative
 Procurement  Site Manager,

 Subcontractors  Site Engineers,

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  Quality  Surveyor(s),
 Financial issues  Foreman(s)
 Contractual issues
 Non-conformities
 Work Progress  Coordinator
 Submittals  Contractor’s
 Procurement Representative,
Managem
 Subcontractors  Site Manager
ent
Monthly  Quality
Review
 Financial issues
Meetings
 Contractual issues
 Non-conformities
 Corrective measures

Minutes will be taken of all meetings including the identification of actions needed and
responsible staff. Special Meetings will be held between the involved parties whenever it is
necessary.
Furthermore, regular Monthly Progress Meetings as required Sub-Clause 4.7.3 of TS as well
as special Meetings will be held on request by the Engineer or the End Recipient. If the
stakeholders in the project agree, weekly progress meetings can also be held to establish
efficient and effective communication and solve the existing problems quickly before they
accumulate.

REPORTING
Contractor’s Representative will organize and supervise the furnishing and keeping up to
date of the following reports and documents during the whole Project period:
 Daily Site Diaries
 Weekly Progress Reports (internal)
 Monthly Progress Reports (internal for the Management Board)
 Monthly Progress Reports as required Sub-Clause 4.21 of GCoC and 4.7.1 of TS (to the
Engineer)
 Work Programme as required Sub-Clause 8.3 of GCoC and 4.6 of TS (to be updated
monthly)
 Cash Flow (internal)
 Cash Flow Estimations (to be submitted to the Engineer, updated quarterly)

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CONTRACT REVIEW
Regular Contract Review is conducted by the Contractor’s Representative and Project
Manager to ensure that:
 The contract requirements are adequately defined, understood and documented,
 Verbal instructions agreed upon and documented, before proceeding,
 Written Approvals obtained to proceed,
 The planned works conforms to the contract and legal requirements, corporate policies
such as legal, insurance, bonding, Quality etc.
 Any requirement differing from those in the Project, including Variations, is resolved and
documented,
 Contractual obligations are fulfilled,
 Sufficient resources, materials etc. are made available to carry out the Works as per
contract requirements.

PROCUREMENT AND SUBCONTRACTING

The procurement process is essential in order to ensure the Works meet contract
requirements. PACJV will ensure that purchased products conform to specified
requirements. The type and extent of control applied to the supplier and the purchased
product is dependent upon the effect of the purchased product on the subsequent or final
product realization.

Selection, Control and Monitoring of Sub-Contractors and Suppliers

PACJV will evaluate and select subcontractors and suppliers based on their ability to meet
contract requirements, including specific quality assurance requirements. PACJV will check
the following criteria for each supplier:
 Reference lists of the supplier
 The supplier is evaluated according to PACJV quality procedures
 The last ISO-9001 Audit Report of the candidate is reviewed if available
 The contract documents and technical specifications are submitted to the supplier
 The supplier must confirm in writing that he can meet all requirements specified in
these documents.
 The capacity certificate of the supplier is reviewed.
 Trade registry of the supplier is reviewed.
 The accreditation certificate of the supplier, if any, is reviewed.
Together with relevant documentation, selected subcontractors and suppliers will be
submitted to the Engineer for its approval. This submission will proceed parallel to the

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implementation of Works, and as subcontractors and suppliers for each
Analysis/Works/Part/Test etc. are chosen they will be submitted for approval.
The Project Manager will define the type and extent of control exercised by PACJV over
subcontractors and suppliers. This will depend on the type of goods (e.g. Ready mix
concrete plant, HDPE manholes and pipes, bedding and backfilling material, etc.), the impact
of subcontracted works and/or the supplied product on the quality of the Works. Suppliers
and Subcontractors will be monitored to ensure that the controls placed upon them are being
followed.
The quality assurance plan shall indicate inter-alia:

• A complete list of suppliers and subcontractors identifying the scope of supply for each
respectively;
• The procedures of repercussion of the quality requirements of the Engineer over the suppliers and
the subcontractors; and
The precise procedure of the evaluation of subcontractors.

Purchasing Documents
When products and services are purchased, it is necessary that purchase orders and/or sub-
contract documents must contain the appropriate data, specifications, and requirements
clearly defining the services and materials to be procured. Purchasing documents shall be
reviewed and approved, and maintained by authorized personnel of the head office of
PACJV. It will be taken into account that there must be a provision for health, safety,
environmental requirements, certification, access and facilities to the works, and traceability
when documents are reviewed.

Dispatch and Storage

On-site dispatch and storage of materials and/or equipment will be controlled and recorded
as per relevant procedures of PACJV.
All deliveries of all project materials in and out of the project site will be carried out through
the project site stores and will be controlled by the material dispatch forms. The Site
Engineer or QA/QC Engineer will conduct the materials inspection prior to acceptance on-
site, and Non-Conformance Reports will be furnished for defective/inappropriate materials.
The materials and equipment delivered on-site will be stored as required by material
specifications specified by the manufacturers under the control of a storekeeper. The
storekeeper will also carry out the issue of project materials and equipment.

CONSTRUCTION MANAGEMENT
The project process, which is an integration of engineering, and construction, is planned and
controlled to ensure the requirements and objectives of the project are met. The Contractor’s

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Representative, and the Project Team manage construction, inspection, and testing
activities.
The controlled activities include establishing and/or maintaining of:
 Project organization;
 Budget;
 Work Programme and milestone dates;
 Project scope and documentation;
 Contract administration;
 Engineering design if applicable;
 Construction works;

Work Programme
The Work Plan will be established based on the provisions of the Sub Clause 4.6 of
Technical Specification. Also, those specified in Sub Clause 8.3 of GCoC shall be
considered. In order to monitor progress effectively, an overall work program is established in
accordance with the contractual milestone dates. Work Program will be revised when
deviation from the actual progress is considerably high or when the engineer requests to
change.
The Contractor will explain a comparison of actual progress with the work program and
remedies for the deviation on each Monthly Progress Report.

Method Statements
In order to cover the entire scope of construction activities, method statements will be
developed where the absence of method statements would adversely affect quality.
The Contractor will prepare detailed Method Statements before the commencement of each
work and/or section of work. Furthermore, prior to the commencement of any hazardous
operation, the Contractor shall submit a safety method statement to the Engineer for his
approval. Where deemed appropriate by the Engineer, a hazardous condition HAZCON
study shall be undertaken by the Contractor and agreed with the Engineer prior to the
method statement being prepared.
The Contractor shall prepare the following documents, but not be limited to those listed
below, and submit them to the Engineer's approval.
No Scope of Method Statements Reference Clause
1 The method of overcoming the obstruction or service on 5.1.2 of Technical
the route of pipelines giving details such as the type of Specification
service, or obstruction, its dimensions, depth below
ground level

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 2 The method of keeping the excavations clear of water, 5.1.3 of Technical
dewatering and the disposal of water Specification
3 The method of excavation for pipes in trench giving 5.1.4 and 5.2.8.3 of
details of the location, programme of excavation. Technical Specification
4 The method of excavation support 5.1.4.6 and 5.2.8.3 of
Technical Specification
5 The method of preparation of foundation of trenchs for 5.1.5 of Technical
pipes Specification
6 The method of compacting 5.1.6.2 of Technical
Specification
7 The method of backfilling 5.2.8.7 of Technical
Specification
8 The method of leakage test 5.2.9.2 of Technical
Specification
9 The method of pipe jacking&HDD 5.4.2 of Technical
Specification

INSPECTION AND TESTING

Inspections and tests must be performed on all significant construction processes to verify
that they conform to contract requirements and will be carried out as specified in the contract.
This will ensure that the particular identified process has been satisfactorily completed and
that the construction works may continue. The Site Manager will initiate all inspections and
tests of site construction activities on site. Inspection and Test procedures for individual
construction works will be drafted out and submitted to the Engineer in line with the activities
to be carried out as per the Work Programme. Those will include:
o Activity description,
o The verification document to record the inspection/test,
o Hold points where applicable,
o The document that governs the acceptance criteria for the conformance of the
inspection/test to the project requirements,
o The key personnel/agency and their specific role in the execution of the
inspection/test.
The Contractor will take the Engineer’s approval for inspection and test methods, and then
he will be notified suitably before any inspection and testing take place. Standard Inspection
Request Forms (IPF) will be used when the Engineer’s examination for the works or sections
is required.

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Forms of inspection and testing were attached to the ANNEXES.

Nonconforming Work/Goods/Materials
The site manager will be responsible for evaluating the conformance of the works, identifying
the origins of nonconformance, and issuing nonconformance reports (NCR) during inspection
and testing activities.
The nonconformance control of the pipelying and manhole installation works will be done by
the Site Engineer, whereas control of the materials will be conducted in line with the
company’s production department standard procedures.
All nonconformance with the project requirements will be reported to the PACJV’s Project
Management and to the Engineer. The Engineer can reject non-conforming works and
products and request additional inspections/tests in writing. The non-conforming products or
works will be classified into three levels:
(Level 1 Reject) - Non-conforming material not incorporated into the final product
(Level 2 Repair) - Nonconformance product is repaired and incorporated in the Final Product
(Level 3 Use as is) - Nonconformance product is incorporated, and effects on performance
will be monitored and evaluated
Any nonconformance will be reviewed and pursued in accordance with the requirements of
the contract. In the event of a nonconformance, the required action will depend on the level
of nonconformance as defined above. Below, steps and procedures are given for different
levels of nonconformance for construction activities on site.
Reject: Level 1 Nonconformance
The Site Manager will be responsible for determining whether or not isolation or work
suspension is required until the defective product is rejected. The Engineer will immediately be
notified in writing on the nonconformance and mitigation actions. The defective work will be
uniquely identified and traced to the inspection/test report. A QA review will be carried out on all
Level 1 nonconformance’s to ensure a proper disposition of the nonconforming materials or
products.
Level 2 And Level 3 Nonconformances
“USE AS IS” Scenario One Where the original test data indicates that a nonconforming item
is incorporated into the works; additional investigations and/or testing may be performed to
verify that a nonconformance has really occurred. If additional investigations and/or testing
confirm that the original test data is invalid, then a report will be issued indicating that the
apparent nonconformance has been investigated. Approval of any nonconforming works in the
“use as is” category will be made by the Project Manager upon the respective approval by the
Engineer.
“USE AS IS”: Scenario Two When further investigation indicates that a nonconformance

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has occurred but performance of the product is not affected, the Project Manager will assess
the nonconformance in order to reach an acceptable resolution. The resolution will be
consistent with the contract requirements, and will be subject to engineer’s approval.

CONTINUOUS IMPROVEMENT, CORRECTIVE AND

PREVENTATIVE ACTIONS
Continuous improvement will be the goal of all the members of the Project Team responsible
for the works. ALL employees will be encouraged to freely give suggestions, ideas or
proposals at the routine training meetings and toolbox meetings throughout the Project. Each
member of the Project Team will aid the Quality Management in proposing and determining
continuous improvement methods to the Quality of the works. A significant focus of the
Continuous Improvement efforts will be taking corrective and preventive actions.

Preventive Action
QA/QC and Project Manager will be responsible for reviewing all sources of information that
document the quality of the works to detect, examine, and eliminate potential causes of
future nonconformance. Once an appropriate Preventive Action has been proposed, the
group responsible for the Works will implement it.
QA/QC Manager will review the Preventive Action to assess the effectiveness of the process
and will report the results to the Project Manager for evaluation.

HEALTH & SAFETY AND ENVIRONMENTAL MANAGEMENT

All works shall be carried out strictly in accordance with current health & safety legislation of
Turkey. The Contractor shall strictly follow the provisions stipulated in Sub-Clause 6.7 of
GCoC and 4.13 of TS.
Safety is seen as an essential part of all activities and will be considered as the same
manner as all other primary PACJV’s objectives. Every employee who supervises or directs
the work of others shall use their best efforts to assure the safety of each employee under
their supervision or direction. In addition, they shall be accountable for protecting the
equipment and property within their area of responsibility.
Especially, the following areas of work will involve serious hazards; hence appropriate
actions shall be taken to reduce the risks as far as practicable:
 Excavations (e.g. support to prevent earth movement, contact with underground /
overhead services, stops to prevent dumpers, barriers / warning signs for
pedestrians);
 Working at height (e.g. falls, falling materials);
 Confined spaces (e.g. oxygen deficiency, poisonous gas/vapour/fumes, explosive

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 gas);
 Sewage, sludge in tanks, chambers and pipelines (e.g. leptospirosis/Weil's disease,
drowning, poisonous gas);
 Work on roads (e.g. traffic, pedestrians);
 Heavy lifting (e.g. suitable equipment, stable ground, trained driver/ slinger/ banks
man);
 Vibrating equipment;
 Overlap with Employer's undertaking (e.g. existing operational plant and equipment);
 Dangerous substances' storage, handling and use (e.g. chemicals, explosives); and
 Controlled waste materials' handling.
Achieving the main objective of the safety policy, special attention is given to the activities
that promote safety. The Site Manager shall be responsible for recording any accidents or
incidents. The Project Manager shall ensure that all personnel are familiar with the
Company’s commitment to Health and Safety. The Contractor will submit the General Health
and Safety Guarantee Plan for the Project separately in accordance with Sub-Clause 4.13.1
of TS.

QUALITY AUDITS
The QA/QC Engineer or his delegate will conduct periodic audits of compliance of site
activities to the requirements of the QAP. The QAP and its referenced procedure will be
systematically audited. The QA/QC Engineer is responsible for arranging with the Project
Manager the carrying out of these audits on regular as pre-scheduled and ad-hoc basis.
All the audit findings will be recorded by the auditor on an Audit Report. The Site
Management may request the assistance of the Headquarter’s Quality Control Department to
participate in quality audits on site.

TRAINING
Employees shall receive all appropriate training for the positions that will affect the Quality of
the works. These are based on the training procedures for each major field of work. Job
descriptions will be issued to all staff that affects Quality of the Project.
The Project Manager will ensure that the site staff is familiar with this QAP. He will also
ensure that the people performing assigned tasks are qualified on basis of appropriate
education, training and/or experience. Appropriate training shall be provided where
necessary, prior to assignment.

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DOCUMENT AND DATA CONTROL – TRACEABILITY
The documentation produced during the course of the project must be kept in an organized
and efficient method to ensure that no information is lost, misplaced, accidentally destroyed
or overwritten.
 All documents and drawings generated, received or transmitted on the project shall
be handled in a consistent manner,
 All documents and drawings generated shall be numbered according to the
Document Coding System for easy identification;
 All documentation shall be reviewed and approved by authorized personnel before
issue,
 Any modifications shall be undertaken by authorized personnel, and are to be clearly
identified on all documents and drawings,
 Obsolete documents shall be removed and only current issues of documents are
used for construction,
 A master list of documents will be maintained to identify the current revision.
Electronic documents will be in Microsoft Word and all drawings will be AutoCAD. All
electronic files will be properly archived with secure backups.
The Contractor will keep site documents at the site office with copies of critical documents
such as minutes of meetings, employment records, general correspondence, and quality
record documents copied offsite regularly to a secure office location.
The status of the as-built drawings will be recorded in a Design Document Log by the
technical Office Engineer and kept up to date following receipt of the latest and most current
situation. All design documents will be transmitted with a Transmittal Form providing a clear
description of the design document transmitted, the document number, and the revision
number.
For this aim Marking System will be prepared as follows.

Marking System
Purpose
The purpose of the instruction is to describe the standard system of numeration and
symbolizing all of the drawings, the technical documents, and correspondences prepared for
the Çankırı Wastewater Collection System Project.

Responsibility
The Technical Teams are responsible for the application of this instruction. The System
Development and Quality Assurance Executive are responsible for revision and publication
of the instruction with the common decision of the technical teams.

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Application
I. Numeration System For The Drawings:

A standard system of numeration and coding that is to be applied to the technical drawings
and documents, to be followed in the project,
Coding for drawings: Project Expense Centre Code – LLL, 018, AX, RN(L)
Primarily, the serial numbers are assigned to the units which take part in the project coverage
and the project list is prepared. This numeration system is used in the legends of all of drawings
The same numbers are also used in the unit numeration in the general lay-out plan.
The numeration of all of the documents related with the project such as the accounts, technical
specs, reports etc., the specimen cover and continuance pages as given in the appendix are
used and the numeration will be carried out in accordance with this procedure.
Project Expense Centre Code: Expense centre code which is explained by accountancy

The first figures which are given as revision numbers indicate the
revisions which are presented to the administration. Letters which
are given as the revision numbers indicate the number of the
revisions that are made in the company on the last revision
presented to the engineer for the related section. In-company
revision numbers are removed before the re-presentation of the
section to the engineer, the revision number that is presented to
the engineer is increased by one.

Example project : Çankırı Wastewater Collection System

Project Work Code : CAN

Example Drawing List

II. Numeration System For The Technical Documents:

Coding for drawings : Project Expense Centre Code-DOC.LLL.(C).NN(-S.EQ)MM.AX.RN

Different from the drawings, whenever necessary, the equipment Code (C) and the
equipment number (-S.EQ)(in specs in particular) is entered, and also MM indicates the
document number.

A. REPORTS : RXX (Report, XX: variable)

Quality Assurance Plan RQA

Safety Guarantee Plan RSG

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 Traffic Management Plan RTM

Environmental Management Report REM

Monthly Progress Report RMP

Operation and Maintenance Manual ROM

Example : CAN-DOC.RQA.0001.A4.R0
Example : CAN-DOC.RMP.0001.A4.R0

B. TECHNICAL SPECTS : TXX (Technical Specification, XX: variable)

Material Technical Specs :

TME

Supplier Technical Specs : TSP

Example : CAN-DOC.TME.P.01-1.01.A4.R0

APPENDIX C - Document Numbering System

Drawings:
As sample: DBY - 105 -SW-NP – 01 - 00

DBY 105 SW NP 01 00
Related Component

Drawings Content

Revision Number
Sheet Number
Project Name

Project ID

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