Capiz State University- Sigma Satellite College 2021

ToTPC 318 Introduction to Meeting, Incentives, Conferences and Events Management

(MICE)
Chapter 5 The Extra Mile: How To Go Beyond Expectations?

EVALUATION PART I

Name: CHRISTINE ABEGAIL M. SAMBILE Score:

Course, Year & Section: BSTM 3-B Date:
Course Facilitator: PROF. KIRSTY G. TANQUE Contact Number: 09073825978

Activity 1. Read the case study on page number 2 and answer the question “If you are
the event manager, what will you do?”

If I were the event manager, I would start by telling the client that his request to use their
company's new foot spa line at the hotel's newly opened spa would not be granted because
the spa has its own brand and cannot use another brand. However, if he is open to my
suggestion and if he accepts, I'll give him a discount on all of his costs related to the
aforementioned event. Then, I'll honestly tell him that his request to "book the entire
presidential floor for the awardees" will not be accepted. However, I'll then make a
suggestion that instead of using the Presidential Floor, I will recommend the helipad since
it is something brand-new and exciting with a great view and a twist on the awarding
ceremony theme.

Activity 2. Explain the concepts of carbon offsets.

Any activity that reduces emissions elsewhere to make up for carbon dioxide (CO2)
or other greenhouse gases (measured in carbon dioxide equivalents, or CO2e) emissions.
No matter where such reductions in emissions take place, the climate benefits from them
since greenhouse gases are widely distributed in the Earth's atmosphere. Carbon offsets
can be bought, sold, or traded as part of a carbon market. If carbon reductions are equal to
the total carbon footprint of an activity, the activity is said to be "carbon neutral."

Since the late 1970s as a part of the U.S., the term "offset" has been used to refer to
emissions paid for by decreases at another site. In accordance with the Clean Air Act,
additional emissions were only permitted in regions with high levels of pollution if they
were balanced out by other reductions. Additionally, increased concern over CO2 as an
atmospheric pollutant coincided with the term "carbon offset" becoming well-known in the
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first decade of the twenty-first century. Projects that generate carbon offsets include the
following:
● Replace coal-fired power facilities with renewable energy initiatives, like the
construction of wind farms.
● Increases in energy efficiency, such as adding additional insulation to buildings to
stop heat from escaping or switching to more energy-efficient cars for
transportation.
● Destruction of industrial greenhouse gases with high potential, such as halocarbons.
● Carbon sequestration through activities like planting trees in soils or forests.

PROCESS OF OFFSETTING CARBON

As a part of compliance programs like the Kyoto Protocol of the United Nations
Framework Convention on Climate Change (UNFCCC) or the European Union Emission
Trading Scheme, carbon offsets can be purchased and sold (EU ETS; a regional carbon
market where European countries can trade carbon allowances to meet regional emission-
reduction goals). In such compliance programs, one advantage of carbon offsetting is that it
enables emission reductions to take place where costs are lower, resulting in higher
economic efficiency where emissions are restricted.

According to the Kyoto Protocol, developed-world countries must reduce their

greenhouse gas emissions in comparison to their levels in 1990. A party can sell an unused
emissions allowance to a party beyond its limit as permitted by the Kyoto Protocol, which
may assist them reach their desired limit. The treaty also permits trading of carbon offsets.
A technique known as joint implementation (JI) allows Kyoto Protocol parties to receive
offsets whereby one party constructs an emission-reduction or emission-removal project in
another nation where emissions are restricted. The Clean Development Mechanism (CDM),
which allows for the procurement of offsets, enables parties to undertake projects in
developing nations where emissions are not otherwise constrained.

Businesses and consumers alike can voluntarily purchase carbon offsets to make up for
their pollution. Large buyers of offsets include firms like Google, HSBC Holdings PLC,
and IKEA as well as the directors of large events like the Olympic Games, which can strive
to be carbon neutral. Despite the fact that a number of international standards have been
devised to judge their quality, the voluntary market in offsets is mostly unregulated. Norm
14064 on greenhouse gas accounting, verification, validation, and certification of standard-
setting bodies, for instance, was developed by the International Organization for
Standardization (ISO) in March 2006. Additionally, a group of nonprofit sponsors created
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the Gold Standard registry in 2003 to certify carbon projects and track credits. It serves as
a tracking database for the CDM and the JI.

Activity 3. Discuss the three stages of the bidding process.

1. Before the bid presentation

A preliminary study must come after the identification of a request for proposals or
chance to bid. A concept and feasibility study for an event is comparable to the preliminary
study for a bid. Steps 1.1 and 1.2 can therefore be used in the format given in Part III while
paying special attention to the following:
● Since the majority of the events up for bid have already been held, historical data
regarding previous events, such as dates, locations, and attendance, should be
provided.
● There are a variety of hosting criteria, including: the number of meeting rooms to
be utilized, the number of days, the number and kind of guests, the number and
type of accommodations needed, the amount of air and ground transportation
needed, social events, and meals, among others.
● Financial obligations between the foreign organization and the host organization.
● Competing nations that have shown a desire to compete for the same event.
● Procedure for preparing a bid, including the date, location, presentation style, and
similar details.
● All of the proposal's parameters, including the services that the host is expected to
supply, the price, and the USP, are contained in the bid paper itself. The following
are some of the key components of a bid:
● A formal letter of invitation or proposal outlining the host's hosting skills and selling
point for the event.
● A description of the facilities and services that will be made accessible to delegates,
together with the associated costs, are included in the package specifics for hosting
requirements.
● Support from relevant government organizations.
● Promotional material and information.

In particular for events scheduled five to ten years from the time of bidding, the
proponent may ask a CVB or a tour operator for help in negotiating advance prices
from hotels, airlines, transport providers, and other suppliers.

2. Presenting the bid

The bid proposal is created and then delivered to the event committee, the board of
directors, or the general assembly of an international organization. After the presentation,
follow up.
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3. After the bid presentation

Draw a contract or memorandum of understanding outlining the areas of responsibility
between the bidder (the local association) and the international organization if you win the
bid; if you lose the bid, consider re-bidding options and adjust your bid.