Business Requirements Document (BRD)

Prepaid Salary card

September 2021
Version 1.00

Atyati Technologies Pvt Ltd

Bangalore.

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 Contents
1 Document Revisions.......................................................................................................................2
2 Approvals........................................................................................................................................2
3 Introduction....................................................................................................................................3
3.1....Project Summary............................................................................................................................3
3.1.1Objectives......................................................................................................................................................3
3.1.2Background....................................................................................................................................................3
3.2....Project Scope..................................................................................................................................3
3.2.1In Scope Functionality....................................................................................................................................3
3.2.2Out of Scope Functionality............................................................................................................................3
3.3....System Perspective.........................................................................................................................4
3.3.1Assumptions...................................................................................................................................................4
3.3.2Constraints.....................................................................................................................................................4
4 Business Process Overview.............................................................................................................5
4.1....Current Business Process (As-Is).....................................................................................................7
4.2....Proposed Business Process (To-Be).................................................................................................7
5 Business Requirements...................................................................................................................8
5.1....Functional Requirements................................................................................................................8
5.1.1Bulk uploading and reloading facility............................................................................................................8
5.1.2Web-based MIS..............................................................................................................................................8
5.1.3Instant SMS alerts on every Transaction.......................................................................................................8
5.1.424x7 Customer Care assistance.....................................................................................................................8
5.1.5Acceptance across more than five lac merchant outlets..............................................................................8
5.2....Non-Functional Requirements........................................................................................................8
5.2.1Audit...............................................................................................................................................................8
5.2.2Security..........................................................................................................................................................8
5.2.3Capacity..........................................................................................................................................................8
5.2.4Availability......................................................................................................................................................8
6 Appendices.....................................................................................................................................9
6.1....List of Acronyms.............................................................................................................................9
6.2....Glossary of Terms...........................................................................................................................9
6.3....Related Documents........................................................................................................................9

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1 Document Revisions
Version
Date Document Changes
Number
16/09/2021 1.0 Initial Draft

2 Approvals
Role Name Title Signature Date
Project Sponsor
Business Owner
Project Manager
System Architect
Development Lead
User Experience
Lead
Quality Lead
Content Lead

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3 Introduction
3.1 Project Summary
3.1.1 Objectives
 A complete salary payment solution for enterprises/companies in the form of a Prepaid Card.
 Eliminate the use of traditional instruments like cheques and liquid cash.
 Reliable and convenient option for making salary payments to the associates.
 Instant or same day card loading with funds.
 Safe and Secure payment instrument.

3.1.2 Background
Usually the contractors/Enterprises face tax audit issues due to excessive cash withdrawal for paying contract
employee. As per recent tax laws, banks deduct TDS; if the cash withdrawal is above a threshold limit.

In the era of digitization and cashless universe, there are some segments of companies in existence, who pay
their contract/temporary employees using old payment instruments like liquid cash and cheques. Payments via
cheques may take up to three days to realize funds. While the payment via cash is a cumbersome process which
includes handling different denominations of currency and time in distributing the right denomination to the
employees.

3.1.2.1 Business Drivers

 Enterprises need a bulk upload facility for salary disbursement to their associates.
 Unavailability of a payment instrument for use at swiping machines, Pay bills and make online
transactions.
 Need for able to track and check transaction history.
 Safe and easy to carry means of cash.

3.2 Project Scope

3.2.1 In Scope Functionality
 Bulk Uploading and reloading facility by the enterprises.
 Able to withdraw funds from ATMs.
 Make purchases at merchant outlets having POS machines.
 Online transactions
 Instant SMS alerts on every transaction.
 Check all the transactions and spends of the card holders online.

3.2.2 Out of Scope Functionality

 Make UPI payments.
 Internet Banking.
 Transfer of funds from prepaid card to bank account.

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3.3 System Perspective
3.3.1 Assumptions
 For integrating with payment gateways we can reuse existing payment gateway interfaces like
VISA/Mastercard.
 The card issuance process takes less than T+6 days, as this is a KPI for card success.

3.3.2 Constraints
 The cardholders cannot use UPI payment options
 The cardholder cannot use other banking services like creating Term deposits & enabling NACH
 The cardholders cannot transfer funds to bank account or other cards.

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4 Business Process Overview
 Business process would include basic functions like issuing card after accepting the KYC and mobile no.,
loading the card every month, Re-issuance of a lost card and processing the transactions at various point
of sales.
 Pre-paid card solution, designed to be used at a corporate/entity level. The respective corporate/entity
must register themselves with the bank by giving the entity KYC documents. Post which, a request for
the card issuance to be placed along with the KYC of end-users. Cards are issued by the bank against the
respective end-users after validating the authenticity of documents. End-user can use the card for cash
withdrawals at any ATM, Cash deposits at the banks, POS machine transactions and in online payment
gateways.

Figure 1 : Card Lifecycle

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 Loading the card with desired amount can be done with a request from the entity with details of card
and denomination. Bank shall process the card load request after checking the funds availability in entity
account.

Figure 2: Card loading process and new card issue

 Lost card issuance will be done after the end-user reporting the loss to the customer care and blocking
it. Card loss will also be reported by the end-user to the entity, through whom a new card issuance
request can be raised. New card is issued by the bank after disabling the lost card and cross checking the
KYC.

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 Figure 3: Lost Card issuance

4.1 Current Business Process (As-Is)

The current work process includes payment of salaries using traditional instruments like cash or cheques to its
employees.
 Multiple cheques are drafted against the respective employee’s name and all needs to be signed
by the authority before handing over to the employees.
 Likewise in cash mode, salaries are handed over in person to employees with respective
denominations, which is a very inefficient and time consuming
 Bookkeeping is done manually which is prone to human errors.

4.2 Proposed Business Process (To-Be)

 The Prepaid Salary Card is a magnetic-strip-based reloadable Prepaid Card that addresses the
concerns of an enterprise for payment of salaries to its employees/associates.
 The Salary Card is the ideal alternative to traditional payroll cheques, which also helps your business
increase efficiency and builds employee loyalty.
 The Salary Card is a reliable and convenient option for making salary payment to your associates.
 For every pay period, the employee's earned funds are automatically loaded onto the card and
available on payday itself.
 Employees can then use the card to buy goods and services physically or online, pay bills, or get
instant access to their funds through ATMs.
 The card also offers an extra level of security for the company and its employee.

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5 Business Requirements
5.1 Functional Requirements
5.1.1 Bulk uploading and reloading facility
 Corporates can upload and reload any number of cards at any time unlike with cheques, which need to
be signed and distributed to each employee separately.

5.1.2 Web-based MIS

 Ability to check all the transactions and spends of the cardholders online, which gives the advantage of
better tracking of their Card.

5.1.3 Instant SMS alerts on every Transaction

 A facility where the cardholder receives an SMS alert on his mobile phone whenever any transaction
happens through the card.

5.1.4 24x7 Customer Care assistance

 Be it a balance inquiry, lost card reporting or activating the replacement card, this Customer care
number remains available for help anytime.

5.1.5 Acceptance across more than five lac merchant outlets

 The card can be used to withdraw cash from any Bank ATM and to shop at all merchant outlets.

5.2 Non-Functional Requirements

5.2.1 Audit
 System must maintain full traceability of transactions.

5.2.2 Security
 Encryption – All external communications between the system’s data server and clients must be
encrypted.

5.2.3 Capacity
 Throughput - System need to be able to handle 0.5million transactions at peak time.

5.2.4 Availability
 24x7 availability of services

6 Appendices

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6.1 List of Acronyms
 POS – Point of Sale
 ATM – Automated Teller Machine
 TDS – Tax Deducted at Source
 NACH – National Automated Clearing House
 KYC – Know Your Customer

6.2 Glossary of Terms

 NA

6.3 Related Documents

 NA

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