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INVITATIONS
Invitations are extended to near and dear
ones on the occasions such as marriages, birth
celebrations, etc. It is formally extended to general masses
for public events or functions.
Invitations are of two types:
(a) Formal Invitations, and (b) Informal Invitations.

Formal Invitations can be of two types:

(i) Printed (card type), and (ii) non-printed (letter type)

POINTS TO REMEMBER:
In case of formal printed invitations, each of the following is
written in a separate line and in different font sizes and
styles.
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1. Name of the host.
2. Formal expressions like,
(a) ‘request the pleasure of your benign presence’
(b) ‘seek your auspicious presence’
(c) ‘solicit your gracious presence on the
auspicious occasion’.
3. The date, time and venue of the event.
4. The purpose and occasion of invitation.
5. Third person and simple present tense are used.
6. Details like address, dress code or any other
instruction are written at the bottom to the left or the
right side as per choice or convenience.
7. Subject matter is generally written in the centre.
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8. No abbreviation is used.
9. Name of the Chief Guest appears prominently.
10. Printed invitation is put in a box.

Word Limit: 50
Marks Distribution: 03 M
Format: 01M
Content: 01 M
Expression:
01M
EXAMPLES
FORMAL INVITATION (PRINTED)
I. Formal invitation for marriage or auspicious
occasion: Write a formal invitation for the marriage
function of your daughter.
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 Mrs. and Mr. Surendra Mehra
solicit your gracious presence on the auspicious occasion
of the marriage of their granddaughter
SUREKHA
(Daughter of Mrs. Sushma and Mr. Rakesh Mehra)
with
SWATANTRA
(Son of Mrs. Vedika and Mr. Vedant
Sharma) on the 15th September 2020 at
8.30 p.m. at SHEHNAI BANQUET
HALL
Paradise Road, Mysore
RSVP - Rakesh Mehra With best compliments
from D-62, Residency Road All Relatives
Mysore and
Phone:9425094250 Friends
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II. Formal invitation for school events or exhibition for general
public: The Principal, Staff and Students of
MODERN PUBLIC ACADEMY
Rabindra Sarani, Durgapur
cordially solicit your benign
presence
on the occasion of

ANNUAL DAY CELEBRATION

on Sunday, the 22nd November 2020 at 5.30 p.m.
in the School Auditorium
Honourable Chief Justice, Dr. Ayan Sengupta
has kindly consented to be the Chief Guest
RSVP - Dr. Shrikala
Principal

(This card admits only two.

You are requested to be seated by 5.00 p.m.)
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 FORMAL INVITATION (NON-PRINTED)
I. You are the Secretary of the Old Students’ Association, Modern
Public School, Park Road, Pune. Write invitation letters to all
the old students of the school on the Alumni Meet.
Old Students’ Association
Modern Public School
Park Road
Pune

26th August 2020

To Address

Dear Alumna/Alumnus,
 The 25th Alumni Meet of the school will be held on
Sunday,13th September 2020 at Paradise Hotel, Golden
Avenue, Pune. Old students, along with their spouses, will
be our guests of honour.
Kindly assemble at 8.00 p.m. in the Banquet Hall
for a get-together, dance and dinner party.
Please confirm your seats by sending ₹ 1,000/- to
the undersigned.
Yours faithfully
Rajesh Kumar
Secretary

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II. You are the President of the English Literary and Cultural Society
of your school. You have to organize an Inter Zonal Declamation
Competition on the topic ‘Communication Skills are important in
Modern World’ at the +2 level. Write an invitation to Dr.
Shrikant Jain, an eminent educationist to preside over the
function.

Modern Public
School Park Road
Pune

27th August 2020

Dr. Shrikant
Jain 26 M. G.
Road Pune
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Sir
Subject: Invitation to preside over Inter Zonal
Declamation Competition.

The English Literary and Cultural Society of the school

is organizing an Inter Zonal Declamation Competition on
the topic ‘Communication Skills are important in Modern
World’ on Monday,14th September 2020 at 9.30 a.m. in the
School Auditorium.
It would be a great honour if you could grace the
occasion and preside over the competition as the Chief
Guest.
Yours faithfully
Nitin Sharma
President
English Literary and Cultural Society
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 INFORMAL INVITATION
POINTS TO REMEMBER:
1. First person and second person are used.
2. The sender’s address is written.
3. The receiver’s address and subject are not written.
4. The date of writing of the invitation is given.
5. The salutation is ‘Dear + Name’.
6. The complimentary close is ‘Yours sincerely’.
7. Different tenses are used as the sense demands.
8. The style or tone is relaxed and personalized.
EXAMPLE
Write a letter in not more than 50 words to your friend
inviting him to the house warming ceremony of your
house.
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201D Ashoka Road
Thane

26th August 2020

Dear Santosh
I invite you to the house warming ceremony of our
newly constructed house at the address given above. The
‘House Warming Ceremony’ is at 9 a.m., followed by lunch
at 1 p.m. on Saturday, the 5th September 2020.
Kindly do join us on this auspicious day. I shall take
this opportunity to introduce you to my parents and
friends. Yours sincerely
Ravi
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 REPLIES TO INVITATION
Replying to invitations is an essential courtesy to the
host who has extended an invitation. It can be in the
form of acceptance or refusal.
Replies are of two types:
(a) Formal Replies, and (b) Informal Replies.

FORMAL REPLIES
A formal reply is usually brief and to the point, yet it
is pleasant and courteous in tone.
POINTS TO REMEMBER:
1. Acknowledge the invitation.
2. Express thanks in third person.
3. Not to be signed at the end.
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4. When accepting, confirm date and time.
5. If declining, give reason, and convey your best wishes.
6. Write address and date at top left corner.
7. Use simple and formal language.
8. Put the reply in a box.
Word Limit: 50
Marks Distribution: 03 M
Format: 01M, Content: 01 M, Expression: 01M

EXAMPLES
You are Dr. Shrikant Jain, an eminent educationist. You have been
invited to preside over the Inter Zonal Declamation Competition by
Nitin Sharma, the President of the English Literary and Cultural
Society of Modern Public School, Park Road, Pune. Write a letter
of acceptance of the invitation.
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26 D. A. Road
Pune

29th August 2020

Nithin Sharma
President of ELC
Modern Public School

Sub: Acceptance of invitation.

Dear Sir,
Shrikant Jain thanks Mr. Nitin Sharma, the President
of the English Literary and Cultural Society to preside
over the Inter Zonal Declamation Competition to be held
on Monday, the 14th September 2020 at 9.30 a.m. in the
School Auditorium.
He is delighted to accept the invitation. It will be
considerate enough if he is provided the official
transport for the occasion.

Thank you
Yours sincerely
Dr Srikanth Jain
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Write a letter for refusal of the invitation.

26 D. A. Road
Pune

29th August 2020

Mr Nithin Sharma
President of ELC
Modern Public School

Sub: Refusal of invitation.

Dear Sir,
 Shrikant Jain thanks Mr. Nitin Sharma, the
President of the English Literary and Cultural Society to
preside over the Inter Zonal Declamation Competition to
be held on

Monday, the 14th September 2020 at 9.30 a.m. in the

School Auditorium.
However, he regrets his inability to accept the
same due to some prior engagement.

Yours sincerely
Dr Srikanth Jain
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 INFORMAL REPLIES
POINTS TO REMEMBER:
1. Acknowledge the invitation.
2. Use the first person.
3. Use the ordinary letter format.
4. When accepting, confirm date and time.
5. If declining, give reason, and convey your best wishes.
6. Use informal words and expressions.

EXAMPLES
You are Santosh. You have been invited to the house
warming ceremony of your friend’s new house. Write a
reply accepting the invitation you got.
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401 Gulmohar Avenue
Pune

29th August 2020

Dear Ravi
I am indeed thankful to you for inviting me to attend
the inauguration ceremony of your newly
constructed house on Saturday, the 5th September
2020.
I shall definitely come a day before and lend a helping
hand in making preparations for the ceremony.
Yours sincerely
Santosh
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Write a reply refusing the invitation you
got. 401 Gulmohar Avenue
Pune

29th August 2020

Dear Ravi
I am indeed thankful to you for inviting me to attend
the inauguration ceremony of your newly
constructed house on Saturday, the 5th September
2020.
Unfortunately, due to some prior engagements, I
shall not be able to attend it. Kindly accept a small gift that
I am sending on this auspicious occasion.
Yours sincerely
Santosh
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