Republic of the Philippines

Department of Education
SOCCSKSARGEN REGION

Enclosure No. 1 to Region Memorandum QAD No. ___, s. 2022

TOOLKIT FOR 2nd QUARTER RMEPA

Theme: Efficiency and Quality Performances during
the COVID-19 School Year 2021-2022

The 2nd quarter toolkit is designed to guide the division management team
in formulating a Completed Staff Work (CSW) during the 2nd Quarter RMEPA. This
serves as management tool in analyzing the gathered quantitative and qualitative
information of schools division performance indicators on efficiency and quality
performances for SY 2021-2022. To complement the indicator on quality, the
results of the General Performance Average for 3 rd grading period on five
learning areas for Grades III, VI and 10 shall be obtained. To analyze the trend
of efficiency indicator, the total number of learners no longer participating in
the learning session shall be captured from 1st to 4th grading period.

To measure the efficiency and effectiveness of the department’s performance

particularly on the implementation of major programs, the identified programs for
progress monitoring is carefully aligned to the Budget Execution Document (BED)
and Budget Accountability Report (BAR) quarterly required by the Department of
Budget and Management (DBM) for submission. The summary of data collated from
the division offices shall be extracted for consolidation by the regional office as
input to the 2nd quarter BAR for submission to the DBM.

It also outlines the enabling questions to be asked by the region and

divisions to unleash issues and root causes about the prevailing situation and
document the initial progress of the department’s programs and intervention
implementation through the identified performance indicators. Questions are
structured to explain the results, including why and how prevailing issues and
concerns can be mitigated with corresponding corrective actions to be implemented
to lessen the probability and impact of risks to happen. The use of dashboards and
segmentation in presenting the results particularly the performance indicator is
highly recommended to clearly visualize the trend of data and area for prioritization
and management action.

This 2nd quarter shall also assess the performances of the SDOs on the
following strategic objectives of the region, particularly the:
LEARNERS SY 2022 Target
Strategic To attain 75% of learners in 8 out of 8 70% of learners
Objective 1 SDOs will have proficiency level of at least
80% by 2023
80% proficiency
level

Address: Regional Center, Brgy. Carpenter Hill, City of Koronadal

Telefax No.: (083) 2288825/ (083) 2281893
Website: depedroxii.org
Email: region12@deped.gov.ph
 Republic of the Philippines
Department of Education
SOCCSKSARGEN REGION

Strategic To reduce the percentage of schools with 1

Objective 2 to 10 percent drop-out rate in 8 out of 8
SDOs by 2023
Number of SDOs 8/8
Percentage of schools (Elementary) 5%
Percentage of schools (Secondary) 5%
Percentage of drop-out learners
(Elementary) 4%
Percentage of drop-out learners
(Secondary) 6%

The 2nd Quarter RMEPA is purposely formulated to trace the progress of

performances on efficiency for the 4th quarter and quality basic education for
the 3rd grading period of SY 2021-2022. It shall assess the schools/community
learning centers’ performances in ensuring that all learners are participating in the
learning session via the distance learning modalities and those schools offering the
progressive face-to-face as of 4th grading. For quality indicator, it will monitor the
progress of learning for the 3rd grading period particularly the results of the
general percentage average in Math, Science, English, Filipino and Araling
Panlipunan for Grades 3, 6 and 10. On the efficiency indicator, data on the
number of learners no longer participating in the learning session for the 4th
quarter of SY 2021-2022 as of May 2022 shall be analyzed with corresponding
distance learning modalities offered.

I. Program Implementation Progress

1. Present the Budget Accountability Reports for Physical and Financial of the
2nd Quarter overall physical & financial targets versus the accomplishment
and utilization of each program identified below:

Programs/Sub- Output Physical Financial Varianc

Programs/Projects Indicators Target Actual Target Actual e
EDUCATION POLICY Number of
DEVELOPMENT Education
PROGRAM Research
Completed
BASIC EDUCATION Percentage of
INPUTS Program schools
meeting the
standard ratio
for teachers
Number of

Address: Regional Center, Brgy. Carpenter Hill, City of Koronadal

Telefax No.: (083) 2288825/ (083) 2281893
Website: depedroxii.org
Email: region12@deped.gov.ph
 Republic of the Philippines
Department of Education
SOCCSKSARGEN REGION

newly-created
teaching
positions newly
filled up
Percentage of
Learners
enrolled in
SPED (Public)
Percentage of
Learners
enrolled in
ALIVE (Public
and Private)
Percentage of
Learners
enrolled in
IPED (Public)
Percentage of
Learners
enrolled in ALS
Percentage of
learners
provided with
learning
resources
Number of
Schools
Offering
ALIVE
IPED
SPED
Number of
Schools
Provided with
Learning
Resources
SUPPORT TO Retention Rate
SCHOOLS AND Elementary
LEARNERS PROGRAM Secondary
Completion
Rate
Elementary
Secondary
Proportion of
learners
achieving at

Address: Regional Center, Brgy. Carpenter Hill, City of Koronadal

Telefax No.: (083) 2288825/ (083) 2281893
Website: depedroxii.org
Email: region12@deped.gov.ph
 Republic of the Philippines
Department of Education
SOCCSKSARGEN REGION

least nearly
proficient level
in NAT increased
Grade 6
Proportion of
learners
achieving at
least nearly
proficient level
in NAT increased
Filipino
Mathematics
English
Science
HEKASI
Junior High
School Grade
10
Filipino
SUPPORT TO Mathematics
SCHOOLS AND English
LEARNERS PROGRAM Science
Araling
Panlipunan
Senior High
School (Grade
12)
Filipino
Mathematics
English
Science
Araling
Panlipunan
Number of
learners
benefitting from
the “School
Feeding
Program"
Elementary
EDUCATION HUMAN Increase in
RESOURCE percentage of
DEVELOPMENT schools
PROGRAM conducting
schools learning
action cell
sessions

Address: Regional Center, Brgy. Carpenter Hill, City of Koronadal

Telefax No.: (083) 2288825/ (083) 2281893
Website: depedroxii.org
Email: region12@deped.gov.ph
 Republic of the Philippines
Department of Education
SOCCSKSARGEN REGION

Number of
teachers trained
Number
teaching-related
staff trained

2. Highlight program or outputs that were delayed, and physical targets not
achieved. Explain causes of delay and fall short to achieve physical targets.
Suggest adjustments and correctives actions to support program continuity.

3. Explain causes of not achieving the physical targets and the poor utilization
of resources. Suggest how these can be mitigated to comply the Cash
Budgeting System and withstand the COVID-19 pandemic.

4. Highlight Most Significant Change stories regarding the contribution of

inclusive education programs and projects to the lives of the learners,
teachers, school, and education stakeholders and systems improvement.

5. If needing assistance to facilitate program implementation, ask assistance

from the RO or CO. Be specific in the assistance or actions needed from
RO/CO.

II. Overall Division Performance

II.A Focus on the overall division performances on efficiency particularly the

data of those learners no longer participating in the learning session or
drop-out and quality,

II.B Analyze, present and discuss the four grading period performances
(1st to 4th Grading period as of May 2022 of SY 2021-2022) for Kinder,
Elementary, Junior High School, Senior High School and ALS learners’ indicators
on:

 Efficiency particularly the number of learners no longer

participating in the learning session (Kinder, Elementary, Junior High
School, Senior High School and ALS learners) by municipality for
provincial division and by district for city division
 Comparative data on the number of learners no longer participating
in the learning session by learning modality and key stage outcome
(Kinder, Elementary, Junior High School, and Senior High School)

Address: Regional Center, Brgy. Carpenter Hill, City of Koronadal

Telefax No.: (083) 2288825/ (083) 2281893
Website: depedroxii.org
Email: region12@deped.gov.ph
 Republic of the Philippines
Department of Education
SOCCSKSARGEN REGION

 Provide a comparative analysis on the number of learners no longer

participating in the learning session for four grading periods (1st to
4th Grading period as of May 2022 of SY 2021-2022) by key stage
outcome and by gender, e.g. By Key stage outcome and gender
 For those divisions having school/s implementing the expanded face-to-
face classes present a comparative analysis on the number of drop-out
learners from 1st to 4th grading period as of May 2022 of SY 2021-
2022 by key stage outcome and by gender.

a. Kinder
Kinder/Grade Total Kinder Total Number Percentage of
Level Number of / of Learners Increase/Decre
Learners Grade No Longer ase
No Longer Level Participating
Participati in the
ng in the learning
learning session/drop
session/dr -out as of
op-out May 2022 –
as of 1st 4th grading
Grading period of
Period of SY 2021-
SY 2021- 2022
2022
Kinder Kinder
Male Male
Female Female
Total Total

b. Elementary, Junior High School, and Senior High School

Kinder/Grade Total Number Kinder/ Total Percentage
Level of Learners Grade Level Number of of
No Longer Learners No Increase/
Participating Longer Decrease
in the Participatin
learning g in the
session/drop learning
-out session/dro
as of 1st p-out as of
Grading May 2022 –
Period of SY 4th grading

Address: Regional Center, Brgy. Carpenter Hill, City of Koronadal

Telefax No.: (083) 2288825/ (083) 2281893
Website: depedroxii.org
Email: region12@deped.gov.ph
 Republic of the Philippines
Department of Education
SOCCSKSARGEN REGION

2021-2022 period of
SY 2021-
2022
Grade One Grade One
Male Male
Female Female
Total Total
Grade Two Grade Two
Male Male
Female Female
Total Total
Grade Three Grade
Three
Male Male
Female Female
Total Total
Grade Four Grade Four
Male Male
Female Female
Total Total
Grade Five Grade Five
Male Male
Female Female
Total Total
Grade Six Grade Six
Male Male
Female Female
Total Total
Grade Seven Grade
Seven
Male Male
Female Female
Total Total
Grade Eight Grade
Eight
Male Male
Female Female
Total Total
Grade Nine Grade Nine
Male Male

Address: Regional Center, Brgy. Carpenter Hill, City of Koronadal

Telefax No.: (083) 2288825/ (083) 2281893
Website: depedroxii.org
Email: region12@deped.gov.ph
 Republic of the Philippines
Department of Education
SOCCSKSARGEN REGION

Female Female
Total Total
Grade Ten Grade Ten
Male Male
Female Female
Total Total
Grade Eleven Grade
Eleven
Male Male
Female Female
Total Total
Grade Twelve Grade
Twelve
Male Male
Female Female
Total Total

C. ALS learners
ALS Learners Total ALS Learners Total Percentage
Number of Number of of
Learners No Learners No Increase/
Longer Longer Decrease
Participatin Participatin
g in the g in the
learning learning
session/dro session/dro
p-out p-out as of
as of 1st May 2022 –
Grading 4th grading
Period of SY period of
2021-2022 SY 2021-
2022
Male Male
Female Female
Total Total

D. IP, Muslim and SPED (Graded & Non-graded) Learners

Learners Total Number Learners Total Number Percentage of
of Learners of Learners Increase/Decrease
No Longer No Longer

Address: Regional Center, Brgy. Carpenter Hill, City of Koronadal

Telefax No.: (083) 2288825/ (083) 2281893
Website: depedroxii.org
Email: region12@deped.gov.ph
 Republic of the Philippines
Department of Education
SOCCSKSARGEN REGION

Participating Participating
in the in the
learning learning
session/drop- session/drop-
out out as of May
as of 1st 2022 – 4th
Grading grading
Period of SY period of
2021-2022 SY 2021-
2022
IP learners
Male Male
Female Female
Total Total
Muslim Learners
Male Male
Female Female
Total Total
SPED Learners
Male Male
Female Female
Total Total

 Present a comparative data on the summary of total number of public

and private schools for kindergarten, elementary, junior high school
and senior high school levels versus the total percentage of schools
with increase and decrease of learners no longer participating in the
learning session.

A. Pinpoint the segment/s needing focus. The following are samples:

I. 1st to 4th grading analysis of results on increasing number of learners
no longer participating in the learning session/drop-out. (Elementary,
Junior High School, Senior High School, ALS learners, IP, Muslim and
SPED learners)
II. Type of schools to determine which segment or type of school needs
support. Highlight those schools implementing expanded face-to-face
classes; and
III. Learner groupings such as gender having increasing number of
learners no longer participating in the learning session/drop-out.

B. Explain the increase or decrease trend

Address: Regional Center, Brgy. Carpenter Hill, City of Koronadal

Telefax No.: (083) 2288825/ (083) 2281893
Website: depedroxii.org
Email: region12@deped.gov.ph
 Republic of the Philippines
Department of Education
SOCCSKSARGEN REGION

Analysis/Explanation

 Significant Increase
1. If efficiency is increasing, what areas/school registered the highest increase?
Is the division increase consistent with the region-wide increase in drop-out or
no longer participating in the learning session?

2. What external factors contributed to such increase? What are the

barriers/external factors that prevented school learners to continue
schooling/learning? Pandemic? Calamity? Conflict? Changes in environment
(Please specify)

3. What bottlenecks/internal factors affecting to the increase? Please specify

policy, programs, policies, mechanisms and initiatives of DepEd not working
well on efficiency.

4. What were the limitations of existing programs which resulted to learners not
participating in the learning session? Please specify.

5. Resources. Please specify and describe limitations in resources.

 No significant Increase

1. Why is there no significant increase? What are the hindering external

and internal factors?

 Significant Decrease

1. What areas/schools are with decreasing number of learners no longer

participating in the learning session for the two grading periods, respectively?

2. What are the external factors that contributed to the decrease in number of
learners to discontinue participating learning. (Please specify)

3. What are the internal factors that contributed to the decrease? Were there
policies and systems that enable learners to continue learning? Please specify.

II.C. Quality

II.C.1 Dashboard

Address: Regional Center, Brgy. Carpenter Hill, City of Koronadal

Telefax No.: (083) 2288825/ (083) 2281893
Website: depedroxii.org
Email: region12@deped.gov.ph
 Republic of the Philippines
Department of Education
SOCCSKSARGEN REGION

 Present the 1st to 3rd quarter general performance average on

Math, Science, English, Filipino, and Araling Panlipunan SY
2021-2022 by level (Grades 3, 6 and 10)
 Show comparative graphs and tables to provide overall
performance of the Division on the from 1st to 3rd quarter
general performance average on Math, Science, English
Filipino, and Araling Panlipunan SY 2021-2022 by level
(Grades 3, 6 and 10)
 Show performance of schools using the achievement of the 1st
to 3rd quarter general performance average - quartile ratio

II.C.2 Segmentation

 Show a data map as of 3rd quarter general performance average

for Math, Science, English Filipino, and Araling Panlipunan SY
2021-2022 by level (Grades 3, 6 and 10) (one map per GPA
results of Grades 3, 6 and 10)

II.C.3 Analyses

 Describe the programs and/or practices implemented leading

to improve performance or achievement/general performance
average
 Explain the context (environmental factors) contributing to
poor pupils/students performance/achievement
 Explain why the Division and schools are unable to improve
achievements despite the implementation of locally initiated
programs related to quality education

II.C.4 Proposed Actions

 Describe measures being undertaken to sustain DepEd

programs on quality.
 Provide suggestions on how to improve programs on quality to
minimize effects of environmental factors contributing to GPA.
 Suggest actions or measures that will address the limitations
or weaknesses of DepEd programs on quality.
 Suggest new policies and/or enhancements in DepEd policies
and systems related to quality.

III. Newly Created Teacher Items and Reclassification of Teaching

Positions

Address: Regional Center, Brgy. Carpenter Hill, City of Koronadal

Telefax No.: (083) 2288825/ (083) 2281893
Website: depedroxii.org
Email: region12@deped.gov.ph
 Republic of the Philippines
Department of Education
SOCCSKSARGEN REGION

A. Total Number of newly created Teacher Items and Reclassification of

Teaching Positions

A.1 Focus on the total number of newly created teacher items by level and
program and newly reclassified teaching positions by item and level as of May 31,
2022.

A.2 Analyze, present and discuss the following data:

 Total number of newly created teacher items distributed by program

and level
Kinder/Elem JHS Senior High School Grand
Regular Regular Regular Total
(Based DOST (Based DOST (Based
SPIMS Total SPIMS TOTAL Total
on (RA7687) on (RA10612) on
Shortage) Shortage) Shortage)

 Total number of newly created teacher items with issued NOSCAs

distributed by program and level
Kinder/Elem JHS Senior High School Grand
Regular Regular Regular Total
(Based DOST (Based DOST (Based
SPIMS Total SPIMS TOTAL Total
on (RA7687) on (RA10612) on
Shortage) Shortage) Shortage)

B. Total number of newly reclassified teacher positions by level and status of

appointment

B.1 Focus on the total number of evaluated applications for reclassification

of teaching positions versus the teaching positions reclassified with issued NOSCA
as of May 2022

B.2 Analyze, present and discuss the following data:

 Comparative data on the total number of evaluated applications for

reclassification of teaching positions by level versus the total
reclassified items with issued NOSCA, e.g.
Teaching Position/s Total Number of Total number of
Evaluated Applications Reclassified items
with issued NOSCA
ELEMENTARY
T II
T III

Address: Regional Center, Brgy. Carpenter Hill, City of Koronadal

Telefax No.: (083) 2288825/ (083) 2281893
Website: depedroxii.org
Email: region12@deped.gov.ph
 Republic of the Philippines
Department of Education
SOCCSKSARGEN REGION

JUNIOR HIGH SCHOOL

T II
T III
SENIOR HIGH SCHOOL
T III
TOTAL
GUIDANCE COUNCILOR
ELEMENTARY
GC II
GC III
SECONDARY
GC II
GC III
TOTAL
SPET
ELEMENTARY
SPET I
SPET II
SPET III
SECONDARY
SPET I
SPET II
SPET III
TOTAL
MASTER TEACHER
ELEMENTARY
MT I
MT II
MT III
SECONDARY
MT I
MT II
MT III
TOTAL
HEAD TEACHER
ELEMENTARY
HT I
HT II
HT III
HT IV

Address: Regional Center, Brgy. Carpenter Hill, City of Koronadal

Telefax No.: (083) 2288825/ (083) 2281893
Website: depedroxii.org
Email: region12@deped.gov.ph
 Republic of the Philippines
Department of Education
SOCCSKSARGEN REGION

HT V
HT VI
SECONDARY
HT I
HT II
HT III
HT IV
HT V
HT VI
TOTAL
PRINCIPAL
ELEMENTARY
P II
P III
P IV
SECONDARY
P II
P III
P IV
TOTAL
GRAND TOTAL

C. Highlight issues, gaps and explain causes of issues. Suggest

adjustments and recommendation to ensure process continuity on:
 Implementation of the newly created teaching positions and
ERF/reclassification/conversion of teaching positions relative to the
newly approved MSP;
 Compliance to the planning parameters, standards, processes and
documented information requirements of the ERF and reclassification
including the newly created teaching positions; &
 Timelines for the issuance of appointment.

C. Be specific, discuss the division and schools prioritized interventions

or corrective actions to do to address and mitigate the gaps.

If needing assistance to facilitate interventions or program

implementation, ask assistance from the RO or CO. Be specific in the
assistance or actions needed from RO/CO.

Address: Regional Center, Brgy. Carpenter Hill, City of Koronadal

Telefax No.: (083) 2288825/ (083) 2281893
Website: depedroxii.org
Email: region12@deped.gov.ph
 Republic of the Philippines
Department of Education
SOCCSKSARGEN REGION

IV. AGENDA

Highlight policy issues, program design concerns, system

improvements and/or capability building needs relative to efficiency
and quality that the RO/CO should immediately address.

Address: Regional Center, Brgy. Carpenter Hill, City of Koronadal

Telefax No.: (083) 2288825/ (083) 2281893
Website: depedroxii.org
Email: region12@deped.gov.ph