Announcement date: Wednesday, July 20, 2022

Procurement control number: 22a00321

Country name: Malawi

Department in charge: Social Infrastructure Department Transportation Group

Second Team

Procurement subject: Malawi Airport maintenance capacity building project

detailed plan formulation Inspection (evaluation analysis)

1. Work in charge, rating, etc.

(1) Business: Evaluation analysis

(2) Rating: No. 3

(3) Type of work: Participation in the survey team

2. Scheduled contract period, etc.

(1) Overall period: From late August 2022 to late October 2022

(2) Business person month: Local 0.53, domestic 0.60, total 1.13

(3) Number of business days: Preparation period Local business period

Arrangement period

3rd 16th 9th

3. Number of copies to submit, such as simple proposals, deadline, method

(1) Number of copies to submit simple proposal: 1 copy

(2) Number of copies submitted: 1 copy

(3) Deadline for submission: Wednesday, August 3, 2022 (until 12:00)

(4) Submission method: Electronic data only

 Dedicated address (e-propo@jica.go.jp)

 Please see the following on the JICA website for details on how to submit.
when.

"Guidelines for creating proposals for consultant contracts"

(April 2022) ”Attachment 11 Business implementation contract (stand-alone type)

public announcement

Competition procedure

https://www.jica.go.jp/announce/information/20220330_01.html

In addition, the receipt at the reception desk of the JICA Headquarters 1

Gradation / Dispatch Business Department has been abolished.

Therefore, even if you bring it with you, we will not be able to receive it. Please
note.

 Evaluation result notification: Individual notification by Tuesday, August 16,

2022

The submitted proposal is evaluated by JICA.

After selection, the contract negotiation order will be decided.

4. Simple proposal evaluation items and points

(1) Business implementation policy, etc .:

① Basic policy for business implementation 16 points

(2) 4 points of backup system for business implementation

(2) Experience and ability of business workers:

① 40 points of experience in similar work

(2) 8 points of work experience in the target country / region

③ Language ability 16 points

④ Other 16 points such as degree and qualification

(100 points in total)

Fields of similar work experience Various evaluation surveys

Target country / region or similar region Malawi / All developing countries

Language type English

5. Conditions, etc.

(1) Companies that are not eligible to participate: Corporations and individuals
who have received orders for this survey (reinforcement affiliated companies)

) Is allowed to apply for and participate in the project itself such as the technical
cooperation project.

not.

(2) Necessary preventive contact: None in particular

6. Business background

In Malawi, a landlocked country, the aviation sector promotes trade, tourism,

investment, etc.

It plays an extremely important role in doing so. For this reason, in Japan, Marau

For the aviation sector of B, Malawi's largest international airport, Riki Musu
International Airport

He said that he has provided support through financial and technical cooperation
for many years, including construction.

It's about time.

However, the country's airport facilities and equipment are aging and the
International Civil Aviation Organization (lCAO)

The situation does not meet the safety requirements of the company, which
hinders the smooth flow of people and logistics.

It is harmful. In recent years, in Japan, airport facilities and equipment have been
addressed to these issues.

We are also providing support for repairs and renewals. Specifically, Comes
Country
At the airport, the passenger terminal building, air traffic control, air lighting
system, etc. have been revised.

Ability to repair and update, and to operate, maintain, and manage aircraft
monitoring systems

In addition to providing support for strengthening, Chi is located in Blantyre, the

second largest city in the country.

At Reka International Airport, the development plan research type technical

cooperation "Blantyre City Cire" is currently available.

Renovation and expansion of the airport through the "K International Airport
Development Master Plan Formulation Project"

We are supporting the formulation of a master plan related to.

As a result, while the country's airport facilities and equipment are being
refurbished and renewed,

It is operated with damage to the pavement such as the runway and lack of
aviation lighting equipment left unattended.

The maintenance of airport facilities and equipment is still an issue. Also,

renovation

Appropriate maintenance and repairs will be required to ensure the safe and
sustainable operation of the airport.

It is also important to carry out preventive maintenance type management.

International airports in Malawi, including Kam's International Airport and Cireka

International Airport

Management of possession is the Department of Civil Aviation, Ministry of

Transport and Public Works. Hereinafter referred to as "DCA". ) Is done and

these

In order to operate the airport sustainably, the maintenance pipes for airport
facilities and equipment at DCA
Since it is necessary to strengthen the physical ability, this project will be
implemented this time.

It has just been requested by the Japanese government.

This project detailed plan formulation survey is requested for the implementation
of this project.

Check the background, the status of airport facilities and equipment in Malawi,
the current status of DCA, etc.

After analyzing and organizing the information for examining the implementation
system of JECT, with the Malawi side

Project cooperation framework (upper goals, project goals, outcomes, indicators,

activities,

Confirmation and discussion on cooperation period, implementation system,

input, etc., and related to project implementation

Conclude an agreement (M / M: Minutes of Meeting) and conduct a preliminary

evaluation

The purpose is.

7. Business content

This worker fully understands the mechanism and procedure of the technical
cooperation project.

Above, discussing and coordinating with other JICA staff and other JICA staff
dispatched as survey team members.

In addition, the following surveys necessary for formulating a cooperation plan for
the field of responsibility will be conducted. Engagement in this business

The person is a report including a report (draft) prepared by a business worker

who is in charge of other issues.

Compile the entire declaration (draft). In addition, 6 evaluation items (validity,

consistency, validity)

Collects data and information necessary for preliminary evaluation based on

(sex, impact, efficiency, sustainability)
Collect, organize and analyze. Regarding the evaluation criteria and procedures
for JICA project evaluation

Information will be provided by the supervisor.

The specific matters in charge are as follows.

(1) Domestic preparation period (late August 2022 to early September 2022)

(1) Request background / contents by collecting / analyzing materials /

information such as request forms and related reports

The status of cooperation between Japan and other aid agencies so far

Check the results and issues.

Four

(2) Create a questionnaire (draft) (in English) for related organizations on the
Malawi side and other donors.

To. At that time, members of other fields dispatched separately (airport facility
maintenance, aircraft)

Created by members of other fields, making appropriate adjustments so that the

contents do not overlap with the material maintenance)

Summarize the completed questionnaire (draft). The created question item (draft)
is a local group

He submits it to JICA before sending.

③ Her PDM (Project Design Matrix) plan (English), PO (Plan of) of the project

Operations) compile a proposal (in English).

④ Participate in meetings within the study team, coping policy meetings, etc.,
and the minutes (Japanese)

Is created by taking turns with members of other fields.

(2) Local business period (mid-September 2022 to late September 2022)

(1) Participate in meetings including the JICA Malawi office.

(2) Participate in discussions and field surveys with related organizations on the
Malawi side.

③ Check the background, purpose, and contents of the project. (In the request
form and related reports

Based on the situation, confirm the needs of Malawi-related organizations. )

④ Through the questionnaire distributed in advance through the JICA Malawi

Office and ② above

Collect and organize information and materials, and grasp and analyze the
current situation and issues.

Specifically, it is as follows.

A) Overview of Malawi

B) Positioning of the aviation sector in the policy of the Malawi government and
this project

Positioning

C) Relationship with Japan's aid policy

D) DCA system (business, organization, staff, budget, etc.)

E) Of the major airports managed by DCA, 4 airports for which cooperation was
requested (Cam)

Use of Zu International Airport, Cireka International Airport, Mzuzu Airport,

Karonga Airport)

Status (number of passengers, cargo volume, number of takeoffs and landings,

actual data such as aircraft operators, etc.

etc)

F) Kam's International Airport, Cireka International Airport, Mzuzu Airport,

Karonga Airport 4

Current status and maintenance plans of airport facilities

G) Stakeholders and their relationships in implementing the project

Relationship

H) Information related to risky events when implementing the project

K) Information on necessary safety measures for project implementation

(experts)

Office room, activity place, etc.)

E) European Investment Bank (EIB), World Bank (WB), African Development

Bank (AfDB)

Examination of aid trends of other donors and the possibility of cooperation with
this project

Five

Discussion (when implementing a business / activity with DCA as the executing

agency)

⑤ Share information on your field of responsibility with members of other fields.

In addition, members of other fields are actually

Support the collection of information to be given. Make minutes of each interview.

⑥ Confirmation of gender ratio of DCA airport maintenance staff, employment

and training of female staff, etc.

Considering measures to promote participation and incorporating activities from a

gender perspective

Consider setting indicators.

⑦ Based on the survey results, the implementation plan of this project (project
cooperation period,

Implementation system, minutes of discussions (R / D: Record of Discussions)

with members of other fields

Consider both.

⑧ PDM (draft) related to the field in charge of the contents agreed in the
discussion with the concerned parties
(English), PO (draft) (English), R / D (draft) (English) and minutes of consultation
(M / M: Minutes)

of Meetings) (Draft) Cooperate in creating (English).

⑨ Participate in the explanation to her M / M plan including her R / D plan to the

executing agency, and if necessary

The contents will be explained and supplemented.

⑩ Evaluation 6 items (validity, consistency, effectiveness, impact, efficiency,

sustainability)

Created a business preliminary evaluation table (draft) (Japanese / English)

related to the field in charge from the viewpoint of

Summarize what was created by members of other fields.

⑪ Share the survey results related to the field in charge within the group and
report to the JICA Malawi office, etc.

I will tell you.

(3) Post-return reorganization period (early October 2022 to mid-October 2022)

(1) Arrangement and analysis of collected materials and prepared materials

(preparation of collected materials list and questionnaire)

Materials prepared by other survey team members such as answers, preliminary

evaluation table, PDM, PO, etc.

(Including the compilation of).

(2) Risk management check from the viewpoint of 6 items of situation analysis
and evaluation of the project

Create a backpack sheet (draft).

③ Attending the return report meeting and domestic meetings, and reporting the
survey results related to the field in charge.

(4) A detailed plan survey report that summarizes the fields in charge and the
fields in charge of other survey team members.
(Draft) Create (Japanese). At that time, the results of the survey on the field of
responsibility, PDM

Details of various indicators, the process of determining the means of obtaining

indicators, the basis for setting, and his 6-item evaluation results

Describe the details.

8. Reports, etc.

The reports, etc. prepared and submitted in the process of carrying out the work
are as follows.

(1) Business completion report

Submitted by Thursday, October 13, 2022.

Submit the following (1) to (3) as electronic data.

(1) Detailed plan formulation survey report (draft) (Japanese) related to the field
in charge

(2) Business preliminary evaluation table (draft) (Japanese / English)

③ Risk management check sheet (draft) (Japanese)

9. Points to keep in mind when preparing a quotation

When accumulating this announcement, the following URL "Contract for

consultants, etc."

"IX. Business Implementation Contract (Simply)" in "Accounting Processing

Guidelines (April 2022)"

Please refer to "Attachment 2 Remuneration Unit Price List".

https://www.jica.go.jp/announce/manual/guideline/consultant/quotation.html

The points to keep in mind are as follows.

(1) Airfare, daily allowance, accommodation charges, etc.

Airfare, daily allowance, accommodation fee, etc. are included in the contract
(please include in the quotation).

The air route is economic and profitable between Japan and Malawi.