Republic of the Philippines

DEPARTMENT OF EDUCATION
Region XI
DIVISION OF DAVAO DEL SUR
Northern Paligue, Padada, Davao del Sur

SCHOOL-BASED MANAGEMENT (SBM) DIVISION MONITORING TOOL

School : District :

School Head : Date of Visit :

KEY RESULT AREAS √ Ẋ Remarks

1 SCHOOL IMPROVEMENT PLAN
1.1 Approval & Endorsement pages
1.2 Introduction (brief history of the school)
1.3 DepED Vision, Mission, and Core Values Statement
1.4 School Vision, Mission and Goals
1.5 School Context
1.5.1 Background
1.5.2 Assessment of Past Performance
1.5.2.1 Enrolment
1.5.2.2 Performance Indicators
1.5.2.3 Program Indicators
1.5.2.4 Academic Performance
1.5.2.5 Nutritional Status
1.5.2.6 Instructional Supervision
1.5.2.7 Infrastructure Projects
1.5.2.8 Furniture and Equipment
1.5.2.9 Financial Management
1.5.2.10 Other Accomplishments
1.5.3 Gap Analysis / Problems and Issues
1.5.3.1 Gap Analysis – Access
1.5.3.2 Gap Analysis – Quality
1..3.3 Gap Analysis – Governance
1.5.4 Program Targets
1.5.4.1 Enrolment
1.5.4.2 Performance Indicators
1.5.4.3 Program Indicators
1.5.4.4 Academic Performance
1.5.4.5 Nutritional Status
1.5.4.6 Instructional Supervision

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1.5.4.7 Infrastructure Projects
1.5.4.8 Furniture and Equipment
1.5.4.9 Financial Management
1.5.4.10 Other Accomplishments
1.5.4.11 Teacher & Student Welfare Program
1.6 Priority Improvement Area
1.6.1 Priority Improvement Area - Access
1.6.2 Priority Improvement Area - Quality
1.6.3 Priority Improvement Area - Governance
1.7 Planning Worksheets
1.7.1 Planning Worksheets – Access
1.7.2 Planning Worksheets – Quality
1.7.3 Planning Worksheets – Governance
1.8 Project Work Plan and Budget Matrix
1.8.1 Project Work Plan and Budget Matrix - Access
1.8.2 Project Work Plan and Budget Matrix - Quality
1.8.3 Project Work Plan and Budget Matrix - Governance
2 ANNUAL IMPLEMENTATION PLAN
2.1 Annual Implementation Plan – Access
2.2 Annual Implementation Plan – Quality
2.3 Annual Implementation Plan - Governance
2.4 Project Monitoring Report Form
2.4.1 Project Monitoring Report Form - Access
2.4.2 Project Monitoring Report Form - Quality
2.4.3 Project Monitoring Report Form - Governance
2.4.4 Signed by School Planning Team
2.4.5 Reviewed and Approved by Division SBM Task Force
2.4.6 Approved by the Schools Division Superintendent
3 WORK AND FINANCIAL PLAN
3.1 Funded by MOOE
3.2 Funded other than MOOE
4 ANNUAL SCHOOL/SCHOOL OPERATING BUDGET
5 ANNUAL PROCUREMENT PLAN
3.1 Aligned with the Project Procurement Management Plan (PPMP)
3.2 Aligned with the SIP
3.3 Approved by the Schools Division Superintendent
6 PROJECT PROCUREMENT & MANAGEMENT PLAN
7 SCHOOL REPORT CARD
7.1 School Profile
7.1.1 Enrolment
7.1.2 Health and Nutrition Status
7.1.3 Learner Materials
7.1.4 Teachers Professional Development
7.1.5 Funding Sources
7.1.6 School Awards and Recognition
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7.2 Performance Indicators
7.2.1 Access
7.2.1.1 Number and rate of drop-outs by cause
7.2.2 Quality
7.2.2.1 Promotion Rate
7.2.2.2 National Achievement Test
7.2.2.3 Literacy Level
7.2.3 Governance
7.2.3.1 SBM Assessment Level
7.2.3.2 Child Friendly School Survey Result
7.2.3.3 Stakeholders’ Participation
7.2.3.4 Learner-Teacher Ratio
7.2.3.5 Learner-Classroom Ratio
7.2.3.6 Learner-Toilet ration
7.2.3.7 Learner-Seat Ratio
7.2.4 Status of School Projects
4.2.4.1 Status of SIP/CI Project
4.2.4.2 Other Stakeholders’ Accomplishments
8 School-Based Management Assessment Level
8.1 Means of Verification of Assessment
8.1.1 Leadership and Governance
8.1.2 Curriculum and Instruction
8.1.3 Accountability and Continuous Improvement
8.1.4 Management of Resources
8.2 Stakeholders’ Participation
8.2.1 Minutes
8.2.2 Attendance Sheet
8.2.3 Other MOVs
9 School Partnership
9.1 Organized PTCA
9.1.1 Certificate of Recognition
9.1.2 BOD/Set of Officers
9.1.3 Resolution to Collect Parents’ Contribution
9.1.4 Financial Statement
9.1.4.1 Previous School Year
9.1.4.2 Current School Year
10 Procurement Process
10.1 Bids and Awards Committee Members
10.2 Bids and Awards Committee Secretariat Members
10.3 Inspectorate Team
10.4 Follow Procurement Process Flow
10.4.1 Purchase Request (PR) is based on Annual Procurement Plan
10.4.2 Availability of Bidding Document
10.4.2.1 Request For Quotation
10.4.2.2 Abstract of Quotation

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10.4.2.3 Resolutions
10.4.2.4 Minutes of Meetings (Pre-Bid, Bid Opening, etc)

Monitored and Evaluated by:

___________________________________

Confirmation and Forging of Commitment

The undersigned have noted the above-mentioned findings and further forge that those not
complied with shall be rechecked to determine its compliance on , 20 .

School SBM Coordinator School Head

Copy furnished:

PSDS MARIO C. MONDEJAR, Ed. D.

Chief, SGOD

NELSON C. LOPEZ, CESO V

Schools Division Superintendent