Important Guidelines

General:

i. Higher Education Statistics (HES) Proforma Part-I (in MS Word) and Part-II (in MS Excel) to be submitted in
soft form to the focal person at HEC through official e-mail account. The section-wise information provided in
Part-I and Part-II should be tallied.
ii. The signed duly stamped certificate (in original) by Authority providing information is mandatory to be
provided to HEC.
iii. Please do not use email ID of any private email service provider/domain i.e. Gmail, Yahoo, Hotmail,
Outlook etc. for official matters. Please make sure that correspondences (if any) may be made through
your official domain email address i.e. ………@university.edu.pk. In case of email from private email ID (as
specified above), then an official should include Vice Chancellor/Rector/President and
Registrar/Controller/Additional Controller/Deputy Controller in the copy of email.
iv. Name, Designation, Institution Name and Contact Details of the sender is mandatory to be provided in the
email.
v. Please avoid to generate/initiating new email every time. Please respond to last/previous email to keep
proper track of emails on the subject matter.
vi. Previous year subjects/required fields have already been provided in the proforma. However, the figures
for each subject are required to be provided as per factual data for year 2019-20.
vii. Proforma has been uploaded on HEC website and is available on the link:
http://hec.gov.pk/english/universities/pages/universitiesstatistics.aspx
viii. The information which is not applicable be marked “N.A.” along with top heading of each section/sheet
separately.
ix. The information will be considered ‘ZERO’, if any field left blank.
x. It is highly recommended that Part-II should be completed/finalized first before fill-in required information in
Part-I Proforma.
xi. The information provided on different templates (other than HES proforma 2019-20) will not be
considered/accepted for further processing.
xii. The sheet for provision of details regarding all degree programs offered in the university has been added in
the HES Proforma 2019-20, the same is required to be filled-in completely and carefully.
xiii. The subject-wise active Enrollment, Pass out students’, faculty detailed information regarding all
centres/institutes/constituent colleges including i.e. Centre of Excellence, Pakistan Study Centre, Area Study
Centre etc. (excluding affiliated colleges/private candidates) working directly under university administration
may be provided as per each template separately.
xiv. Standardization issues may be sorted out by university/institute in entire fields/columns of all sheets
 Different spellings for similar entries UK, United Kingdom, British, etc. or
 Spelling mistakes i.e. Pakstan, Chaina etc. or
 Abbreviations/Short Names i.e. Engg:, AP, FSS, Buss: Adm etc. or
 Dates: 1-2-2020, 5 jun 2019, 9/12/2018, 7\6\1999 etc. or
 Incorrect/irrelevant information in any column/field i.e. Sector of university as “Education” or
“Medical”, BS Architecture in Bachelor 16 years etc.
For Active Enrollment and Pass out data:
xv. The information regarding active Enrollment and Pass out students’ may be provided subject-wise as per the
template.
 xvi. Foreign Enrollment detailed sheet has been added in the HES Proforma 2019-20, the same is required to be
filled completely and carefully.
xvii. Information of Distance education programs (if any) to be provided separately in Part-II Proforma by
replacing campus name with Distance Learning.
xviii. The duration of PGD programs should not be less than one year time period. Moreover, the
certificates/short/ languages courses should not be included in the active Enrollment and Pass out sheets.

For Faculty and Staff Members Data:

xix. All the information required against each field is mandatorily to be provided in the detailed sheets. The
information may be reviewed carefully and newly inducted faculty/staff members may be inserted in the end
of sheet with required details.
xx. Full time faculty members means that the faculty member who bears course load .
xxi. The faculty/staff members provided as “Full time” once in the sheet may not be repeated again as “Full time
or Visiting or Part Time” to avoid duplication of records.
xxii. In case CNIC#/Passport#/name of any fulltime faculty/staff member is found duplicate(s) in university or
anywhere in other university/institute during the same period, then the same would be removed/excluded
after necessary verification/validation/cross-checking.
xxiii. Please ensure that the CNIC# provided against each Male/Female faculty/staff member (Pakistani National) is
correct/authentic as per your record/documents. It has been observed in some of the cases that CNIC# is not
parallel with the gender i.e. Male/Female. The last digit of CNIC# should be ‘0’, ‘2’, ‘4’, ‘6’, ‘8’ for Female and
‘1’, ‘3’, ‘5’, ‘7’, ‘9’ for Male as identified by NADRA.
 Please check Gender/CNIC# of each faculty/staff member carefully before processing/submitting any
information.
xxiv. In case Date of Birth, Date of Joining or Relieving is missing or not provided as per the standard date format
DD-MM-YYYY then formatting tool in excel will be applied for its automation and total number of faculty/staff
members would be calculated accordingly. Total number may be increased/ reduced after applying necessary
formatting tools in MS Excel. The number of faculty/staff members would be finalized as per details provided
in Date of Joining and Date of Relieving columns.
xxv. “Actual Designation” in the faculty detailed sheet identified as the faculty members originally appointed as.
xxvi. “Additional Charge (if any)” in the faculty detailed sheet identified as the faculty members currently working
as.
xxvii. The subject/area of specialization of each degree program may be provided separate in the required space.
xxviii. The relieving date of all the faculty/staff members should be provided, who have been
relieved/retired/deceased or resigned during the said year.
xxix. The current status i.e. working/retired/resigned/relieved of each faculty/staff member should clearly be
specified in the last column.
xxx. For Formatting of dates: Rt. Clk on cell having any date “13/01/1951” (in your sheet), Clk on Format Cells,
Category: Date, Location: United Kingdom, try to change its format and observe on sample/preview above. If
it responds then ok otherwise go back to specified cell and enter date as “13 Jan 1951”. Now check it!! The
date will not be displayed as earlier in the filter of MS excel. You can try it on more one cells but ensure that
the changes made recently have not affect the actual date like DD/MM/YYYY. Your system date also matters
a lot. The format for Date of Joining and Relieving may be used as “DD-MM-YYYY” by setting location as
“English (United Kingdom)”.

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 Higher Education Statistics 2019-20
From 1st July 2019 to 30th June 2020
Certificate
1. Name of the University as in the Act:

2. Postal Address

3. Information Providing Authority/Officer.

Name: Designation:

Office Phone#: Cell#: E-mail Address:

It is certified that Higher Education Statistics (HES) including enrollment, pass out, faculty and facilities etc. on prescribed
HES proforma 2019-20, Part I and Part II (both summary and details) provided to Statistical Information Unit, HEC via
email:…………………………………………………………………………dated:……………………………………….by
Mr./Ms./Dr..…………………………………………….……..Designation…………………………………………………….
Office Phone#: ..…………………………………………….……..Cell#:..…………………………………………….……..
has been checked and found correct to the best of my knowledge and as per the record.
 sSignature & Stamp
Authorized Officer of the University/Institute

Higher Education Statistics 2019-20

From 1st July 2019 to 30th June 2020

Part-I
(University Wise Executive Summary)

1. University Setup during the year 2019-20

University
Number of Number of Colleges Affiliated with the University
Foreign Foreign offers Number of
Academic Number of
Students Faculty distance Number of Number of Depts. at
Faculties at Centers i.e.
admitted hired learning Sub- Constituent Main Public Sector Private Sector
Main CoE, PSC,
programs Campuses Colleges Campus
Campus ASC etc.
(Yes/No) (Yes/No) only
Only Male Female Co-Edu. Male Female Co-Edu.
(Yes/No)
         

2. University Wise Number of Books and Computers:

Parameter Books available in the University
Computers for students use in the University?
Library including central/main Computers for faculty use in the University?
(Excluding Prime Minister and Chief Minister
Library (Excluding Chief Minister Laptop Scheme)
Laptop Schemes)
(Excluding digital books) (All Campuses)
(All Campuses)
(All Campuses)
Department-wise    
Central/Main Library
Note: Campus wise details to be provided in soft form in Sheet No.1 of Part II Proforma (MS Excel)

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3
3. University Wise Facilities:

Facility Name Total Number

Number of Sport Grounds/Courts (Cricket/Hockey/Football/Squash Court etc.)

Number of Religious Places (Mosque/Church/Temple etc.)
Number of Hostels for Boys
Number of Hostels for Girls
Number of Hostels for Faculty Members (Male)
Number of Hostels for Faculty Members (Female)
Number of Auditorium(s)
Number of Laboratories
Number of Libraries
Number of Classrooms
Number of Cars
Number of Buses
Number of Coasters/HiAces
Number of Cafeterias
Number of Wi-Fi Hotspots
Number of CCTV Cameras
Number of Generator(s)
Number of ATMs
Number of Trees
Any other important facility

*Details to be provided in softcopy in Sheet No.2 Part II Proforma (MS Excel)

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4. University Wise Available Seats, Applicants (Candidates Applied) and Fresh Intakes information for Year 2019-20.
Bachelor Bachelor Bachelor Bachelor Master 16 Master
Parameters 14 Yrs. of 15 Yrs. of 16 Yrs. of 17 Yrs. of Yrs. of 17+/MS/MPhil 18 PhD PGD Total
education education education education education Yrs. of education
Total Number of Available Seats
(All Campuses)                  
Total Number of Local (Pakistani)                  
Applicants (All
Campuses) Foreign
Total Number of
Student Succeeded in Local (Pakistani)
                 
Getting Admission in
First Year
(Fresh Intake) (All Foreign
Campuses)
*Details to be provided in softcopy in Sheet No. 4 of Part II Proforma (MS Excel)

5. University Wise Total and 1st year Active Enrollment (Students Studying) including Distance Education Programs (If any) (All Campuses) during
2019-20.

Master Master
17+/MS 17+/MS
Bach Bach Bach Bach Bach Bach Bach Bach Master Master
/MPhil /MPhil Grand
14 Yrs 14 Yrs 15 Yrs 15 Yrs 16 Yrs 16 Yrs 17 Yrs 17 Yrs 16 Yrs 16 Yrs PhD PhD PGD PGD Total Total
Parameter of Edu of Edu of Edu of Edu of Edu of Edu of Edu of Edu of Edu of Edu
18 Yrs 18 Yrs
(M) (F) (M) (F) (M) (F)
Total
of Edu of
(M) (F) (M) (F) (M) (F) (M) (F) (M) (F)
(M) Edu
(F)

1st year Enrolment

Pakistani
Regular
Students
only
Foreign
Students
only

Distance
Learning
only

Total Active Enrolment

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 Master Master
17+/MS 17+/MS
Bach Bach Bach Bach Bach Bach Bach Bach Master Master
/MPhil /MPhil Grand
14 Yrs 14 Yrs 15 Yrs 15 Yrs 16 Yrs 16 Yrs 17 Yrs 17 Yrs 16 Yrs 16 Yrs PhD PhD PGD PGD Total Total
Parameter of Edu of Edu of Edu of Edu of Edu of Edu of Edu of Edu of Edu of Edu
18 Yrs 18 Yrs
(M) (F) (M) (F) (M) (F)
Total
of Edu of
(M) (F) (M) (F) (M) (F) (M) (F) (M) (F)
(M) Edu
(F)
Master Master
17+/MS 17+/MS
Bach Bach Bach Bach Bach Bach Bach Bach Master Master /MPhil Grand
/MPhil
14 Yrs 14 Yrs 15 Yrs 15 Yrs 16 Yrs 16 Yrs 17 Yrs 17 Yrs 16 Yrs 16 Yrs PhD PhD PGD PGD Total Total
Parameter of Edu of Edu of Edu of Edu of Edu of Edu of Edu of Edu of Edu of Edu
18 Yrs 18 Yrs
(M) (F) (M) (F) (M) (F)
Total
of Edu of
(M) (F) (M) (F) (M) (F) (M) (F) (M) (F) (M) Edu
(F)

Pakistani
Regular
                                 
Students
only

Foreign
Students                                  
only

Distance
Learning
only
Total
Enrollment
(Pakistani +
Foreign +
Distance
Learning)
*Maximum up to 5 year enrollment for PhD students studying
Note: Campus wise/Subject wise details to be provided in soft form in Sheet No. 5, 6 and 8 Part II Proforma (MS Excel)

6. Total Pass out Students (Degree Completed) including Distance Education Programs (if any) (All Campuses) during 2019-20.

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 Master 17+ Master 17+
Bach Bach Bach Bach Bach Bach Bach Bach Master Master Yrs of Yrs of Edu
14 Yrs 14 Yrs 15 Yrs 15 Yrs 16 Yrs 16 Yrs 17 Yrs 17 Yrs 16 Yrs 16 Yrs Edu /MS/ /MS/ PhD PhD PGD PGD Total Total Grand
Parameter of Edu of Edu of Edu of Edu of Edu of Edu of Edu of Edu of Edu of Edu MPhil 18 MPhil 18 (M) (F) (M) (F) (M) (F) Total
(M) (F) (M) (F) (M) (F) (M) (F) (M) (F) Yrs of Edu Yrs of Edu
(M) (F)

Output
(Degree
Completed )
                                   
(Pakistani
Regular
Students only)

Output
( Degree
Completed )                                    
Foreign
Students only

Output
(Degree
Completed)
Distance
Learning only

Total Output
(Pakistani +
Foreign +
Distance
Learning)

Note: Campus wise/Subject wise details to be provided in soft form in Sheet No. 9, 10 and 11 Part II Proforma (MS Excel)

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7. Full Time Faculty Members (Filled and Sanctioned Posts), Please provide detail of each faculty in Part-II

Status during current year 2019-20

Sanctioned
Pay
Designation/Title Filled Posts
Scale Vacant
Posts PhD Non-PhD
Total Posts
Male Female Male Female
BPS
TTS
Professor
Any
other
BPS
TTS
Associate Professor
Any
other
BPS
TTS
Assistant Professor
Any
other
BPS
Lecturer Any
other
Other teaching
faculty i.e.
Demonstrator,
Instructor, Lab
Engineer etc.
Total

8. Full Time Faculty Members by Designation and Qualification during 2019-20

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 Qualification
Master 16 Yrs/ Grand
Designation PhD M. Phil/MS Bachelor 16 or 17 Yrs Total Male Total Female
Total
of Education
Male Female Male Female Male Female
Professor            
Associate Professor            
Assistant Professor            
Lecturer            
Others teaching
faculty i.e.
Demonstrator,
Instructor, Lab
Engineer etc.            
Note: Campus wise/Subject wise details to be provided in soft form in Sheet No. 12 Part II Proforma (MS Excel).
It is highly recommended that Part-II be completed/finalized first and then fill-in Part-I.

9. Visiting Faculty Members by Designation and Qualification during 2019-20

Qualification
Master 16 Yrs/ Bachelor 16 Total Total Grand
Designation PhD M.Phil / MS
or 17 Yrs of Education Male Female Total
Male Female Male Female Male Female
Professor            
Associate Professor            
Assistant Professor            
Lecturer            
Other teaching faculty
i.e. Demonstrator,
Instructor, Lab
Engineer etc.            
Note: Campus wise/Subject wise details to be provided in soft form in Sheet No.12 Part II Proforma (MS Excel).

10. Number of Staff Members (2019-20)

Grade (BPS or equivalent) Cadre Qualification Total Total Total

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 Bachelor
Bachelor
MPhil/ (16/17 Yrs of FA/F.Sc or
14 years Matriculation
General Technical PhD MS or Education) 12 years of Male Female
of or below
equivalent or Master 16 Education
Education
Yrs

Grade-22

Grade 20-21

Grade 18-19

Grade 17

Grade 16

Grade 12-15 (Assistant, CO etc.)

Grade 6-11 (UDC, LDC, Diarist, DEO

etc.)
Grade 1-5 (Driver, Attendant, Sweeper,
Plumber, Electrician etc.)
Note: Campus wise/Subject wise details to be provided in soft form in Sheet No.13 Part II Proforma (MS Excel).

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