Risk scan step A: profiling risk

Introduction
In this document is the riskscan of the studytrip, particularly about the days in Antwerp. In Antwerp we organized a tour in a hotel, a city walk and a
mocktailworkshop. Per day there will be around 60 persons from which 2 lecturers and first year students. The last day the 60 persons will also contain about 30
second- and third year students. There are many risks in working with this many people. The most important ones are alcohol abuse and accidents. These two
can conclude that the trip can end earlier for someone. Since we highly want to avoid that, we worked out what we can do to prevent it, as well as how we have
to manage the situation when it happens.

Visitors’ profile

Spectators/participants? Age Contractual relation Composition Special groups? Special characteristics Length of stay
1. Participants 16-23 Signing up for the Classmates (appr. 130) First – year students Possible alcohol/ drug 1 day & 1 night
event (ticket) use
2. Participants 18- 25 Signing up for the Classmates (appr. 130) Second and third year Possible alcohol/ drug 1 day & 1 night
event (ticket) students (via use
Promaitre)
3. Participants 25 - 50 No Colleagues (appr. 6) Scc Lecturers Possible alcohol use 1 day & 1 night

Spatial profile

Location(s) Indoor/outdoor Direct vicinity Accessibility emergency Accessibility Multiple usage?

services
1. Bus ride Indoor The road Emergency exits Participants only No
2. Hotel Ibis Budget Indoor Small streets Emergency exits, 24/7 Limited (Guests only) Yes, other guests stay
reception here as well
3. Hotel Sapphire Indoor Small streets, Pizza store Emergency exits Limited (Guests only) Yes, guest who stay in the
house and a real estate company hotel
4. Grote markt Outdoor The statue Brabo, a Open area Public Yes, tourists and local
square with houses people
around it
5. City hall Outdoor & Indoor A square Emergency exits Public Yes, people taking care of
documentations / working
6. Statue Brabo Outdoor A square with houses Open area Public No
around it
7. Onze-Lieve- Indoor & outdoor A square with houses Open area Public Yes, tourists and local
Vrouwe Cathedral around it, bars and cafes, people
small streets
8. Chocolate bastin Indoor A square with houses Emergency exits Public No
G bvba around it, bars and cafes,
small streets
9. Antwerp liquor Indoor A square with houses Emergency exits, open Public Yes,
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 Pelikaan around it, bars and cafes, area
small streets
10. Hilton antwerp old Outdoor A square Emergency exits Limited (Guests only) No
town
11. The smallest Indoor & outdoor (grab & A square with houses Open area Public No
waffle shop in the go) around it
world
12. Fries location Indoor & Outdoor (grab & - - Public No
go)
13. Palace on the Outdoor A square Emergency exits Public Yes, tourists and local
Meir people
14. Antwerp central Indoor & outdoor A square with houses Emergency exits Public Yes, people using public
station around it transport
15. Miraeus cocktails Indoor Small streets Emergency exits Limited (by signing up) No

Risc profiles

DATE TIME ACTIVITY LOCATION MAX. VISITORS VISITOR PEAK REALISTIC RISKS
Datum van uitvoer:13 - 16 November AT THE SAME NUMBERS + TIME
TIME OF PEAK

13-11- 11:00 – Hotel Tour Hotel 65 2 Peaks 1. Inhospitable behaviour of Students

2022 12:00 11:00 2. Property Damage
Sapphire 12:00 3. Accident
House
Antwerp 
13-11- 12:00 – City Walk Antwerp City 25 3 Peaks 1. Accidents
2022 15:00 12:00 2. Someone gets lost
13:00 - 3rd 3. Weather conditions
sector visit 4. Inhospitable behaviour
15:00 5. Food poisoning
6. Wrong Time Management
13-11- 15:15 – Mocktail Miraeus 65 2 peaks 1. Accident
2022 16:30 Workshop Cocktails 15:15 2. Inhospitable behaviour
16:30 3. Property damage
4. Wrong time management
13-11- 17:30 Free Antwerp city 65 No peaks 1. Students get lost
2022 Evening 2. Alcohol abuse
3. Drug abuse
4. Accidents
5. Wrong Time Management
6. Property Damage
7. Food poisoning
8. Cancelled public transport

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DATE TIME ACTIVITY LOCATION MAX. VISITORS VISITOR PEAK REALISTIC RISKS
AT THE SAME NUMBERS + TIME
TIME OF PEAK

14-11- 11:00 – Hotel Tour Hotel 65 2 Peaks 1. Inhospitable behaviour of Students

2022 12:00 11:00 2. Property Damage
Sapphire 12:00 3. Accident
House
Antwerp 
14-11- 12:00 – City Walk Antwerp City 25 3 Peaks 1. Accidents
2022 15:00 12:00 2. Someone gets lost
13:00 - 3rd 3. Weather conditions
sector visit 4. Inhospitable behaviour
15:00 5. Food poisoning
6. Wrong Time Management
14-11- 15:15 – Mocktail Miraeus 65 2 peaks 1. Accident
2022 16:30 Workshop Cocktails 15:15 2. Inhospitable behaviour
16:30 3. Property damage
4. Wrong time management
14-11- 17:30 Free Antwerp City 65 No peaks 1. Students get lost
2022 Evening 2. Alcohol abuse
3. Drug abuse
4. Accidents
5. Wrong Time Management
6. Property Damage
7. Food poisoning
8. Cancelled public transport

DATE TIME ACTIVITY LOCATION MAX. VISITORS VISITOR PEAK REALISTIC RISKS
AT THE SAME NUMBERS + TIME
TIME OF PEAK

15-11- 11:00 – Hotel Tour Hotel 65 2 Peaks 1. Inhospitable behaviour of Students

2022 12:00 11:00 2. Property Damage
Sapphire 12:00 3. Accident
House
Antwerp 
15-11- 12:00 – City Walk Antwerp City 25 3 Peaks 1. Accidents
2022 15:00 12:00 2. Someone gets lost
13:00 - 3rd 3. Weather conditions
sector visit 4. Inhospitable behaviour
15:00 5. Food poisoning
6. Wrong Time Management
15-11- 15:15 – Mocktail Miraeus 65 2 peaks 1. Accident

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DATE TIME ACTIVITY LOCATION MAX. VISITORS VISITOR PEAK REALISTIC RISKS
AT THE SAME NUMBERS + TIME
TIME OF PEAK

2022 16:30 Workshop Cocktails 15:15 2. Inhospitable behaviour

16:30 3. Property damage
4. Wrong time management
15-11- 17:30 Free Antwerp City 65 No peaks 1. Students get lost
2022 Evening 2. Alcohol abuse
3. Drug abuse
4. Accidents
5. Wrong Time Management
6. Property Damage
7. Food poisoning
8. Cancelled public transport

DATE TIME ACTIVITY LOCATION MAX. VISITORS VISITOR PEAK REALISTIC RISKS
AT THE SAME NUMBERS + TIME
TIME OF PEAK

16-11- 11:00 – Tour Thermen 145 2 Peaks 1. Inhospitable behaviour of Students

2022 12:00 Busloo 11:00 2. Property Damage
12:00 3. Accident
16-11- 12:15 – Lunch Thermen 145 2 Peak 1. Inhospitable behaviour of Students
2022 14:00 Busloo 12:15 2. Property Damage
14:00 3. Accident
4. Food poisoning

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Risk scan step B: risk matrix

Consequence

Minor (1) Moderate (2) Significant (3) Catastrophy (4)

Very likely (4) Weather conditions Someone gets lost

Likely (3) Cancelled public Wrong time 1.Accidents

transport management 2.Alcohol abuse
Likelihood

Unlikely (2) Inhospitable behaviour Drug abuse

Rare (1) 1.Property damage

2.Food poisoning

Ranking
Risk Likelihood Consequence Total score
Inhospitable Behaviour 2 2 4
Property Damage 1 3 3
Accidents 3 3 9
Someone gets lost 4 2 8
Weather conditions 4 1 4
Food poisoning 1 3 3
Wrong time management 3 2 6
Alcohol abuse 3 3 9
Drug abuse 2 3 6
Cancelled public transport 3 1 3
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Risk scan step C: Bowtie analysis

Preventive measures: Corrective Measures:

A1. Put signs A3. Visit a doctor
A2. Let participants know verbally A4. Call an ambulance if necessary
B1. Warn to be careful B3. Showcase further danger
B2. Make sure the lighting is sufficient for people to see everything B4. Ensure for assistance
C1. Warn students about the footwear C3. Use shoe pads
C2. Suggest bringing comfortable shoes C4. Use flexible bandage

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Preventive measures:
A1: making aware of limit verbally by explaining expected behaviour
A2: making aware of limit by accepting the code of conduct which includes the consequence for the student
B1: explaining in all cities what the consequences of good rest is for the rest of the trip
B2: verbally making aware of the effect of alcohol on a tired body
C1: verbally making aware of the effect of alcohol on a not well filled stomach
C2: giving tips to have a good meal for a well suited price

Corrective Measures:
A3: go to a doctor, first aid or calling an ambulance
A4: call parents to pick them up
B3: go to a doctor or first aid
B4: call an ambulance if necessary
C3: call parents to pick them up
C4: get medicine and a bag in the bus for sickness