GVG AGRIVET SUPPLY

019 MANSANITAS ST. GENERAL SANTOS CITY

PERFORMANCE RATING
Name of Employee: Methuselah Ponce
Position: Administrative Officer Name of Rater: Grace Saclot
Review Period: Jan 2, 2015 - Dec 31, 2015 Position: Department Head
Date of Review 5-Jan-15

PERFORMANCE CATEGORY Objectives Timeline Performance Indicators RATING ADJECTIVAL RATING

1. Ascertained that transaction have been properly recorded in books.

Daily Record Books of Accounts
2. Prepared financial statement reports such as trial balances, income
and expenditure statement and balance sheet statement with the
2nd Day of the Disb. Vouchers, Journal Entry
supporting journals and vouchers. Succeeding Month Vouchers, General Ledgers,
FINANCIAL RECORDS AND Subsidiary Ledgers
REPORTS
3. Prepared adjusting entries needed for an accurate and timely General journals, Journal Entry
preparation of financial reports and to be submitted to COA and other Vouchers, Notes to Financial
oversight agencies.
Monthly Statements

1. Prepared schedules to support statements of accounts or other Remittance Lists/ Schedules , General
financial statements for incorporation in the books of accounts or Ledgers, Journal Entry Vouchers
Monthly
progress reports.

2. Prepared reconciliation of books of accounts to make necessary Bank Reconciliation Statement,

ACCOUNT TRACKING adjustments to maintain accuracy and updated records. Monthly Statement of Cash Flow, General
Journal
3. Monitored release of cash advances to employees without complete Liquidation Report, Subsidiary
attached documents needed for liquidation. Monthly Ledger, Status of Cash Advance,
Aging of Cash Advance
 Compilation of Issuances
re:Internal Control Measures and
Procedures
FINANCIAL TRANSACTIONS Year End
RECORDING PROCEDURES 1. Recommended to management and drafts correspondence pertaining
to financial/bookkeeping matters based on issuances of CO Finance
and oversight agencies and monitored understanding
3. Provided inputs for improvement of accounting section. Using the Enhanced Financial
Daily
Reporting System (EFRS)
4. Ensured that communications are acted upon within prescribed Daily Transmittal Letters and Reports
period. Submitted
OTHER TASKS
1. Processed documents on personnel actions such as appointments, Authority to Fill Form, Proposal Sheet,
promotion, transfer, reclassification, separation, resignation and ERF Form, Appointment Papers,
PERSONNEL ACTIONS retirement and submitted copies to HR personnel concerned Year Round Clearance

Salary Grade Table, STEP Increment

1. Checked the accuracy of salaries and benefits given to employees on Computation Table
a periodic basis and respond to queries pertaining to salary /benefit Year Round
claims.

2. Computed salary adjustment based on new salary schedule, Salary Grade Table
SALARY ADMINISTRATION AND changes/adjustments in deductions and communicate such to
PERSONNEL RECORDS personnel concerned (Notice of Step Increase (NOSI) and/or Notice of Year Round
Salary Adjustment (NOSA)

3. Processed and released pertinent papers for leaves, travel, transfers, Form 6, Clearance, Apllication Letter
reinstatements and non-compensatory time off of office personnel and for Leaves and Reinstatement,
teachers.
Year Round Vacation and Sick Leave Ledgers

1. Checked and verified computed vacation service credits of teachers Individual Vacation and Sick Leave
and non-teaching personnel for accrual of leaves. Year Round Ledger

2. Processed retirement/ separation papers including accrued benefits Clearances Forms and Other related
and terminal leave pay of retiring/resigning employees for benefits forms for the application of such
payment purposes
Year Round
BENEFITS ADMINISTRATION
3. Processes application for monetization of leave credits Apllication Letter, Form 6, Leave
Year Round
Ledger Card
4. Processed on application on leaves (sick, vacation, training) Application of Leave, Form 6 and
Year Round
Clearance Forms
5. Checked and Verified application for loans with SSS, Pag-Ibig and Payroll, Individual Ledger Accounts,
Year Round
private lending institutions Certified Payslip
 1. Prepared and recommended disposal of waste materials and Inventory Report of Unserviceable
unserviceable equipment after conducting inspections on an annual Equipments and waste materials
basis to release accountability for unserviceable equipment and
DISPOSAL materials and deletion from accounting record. Year End

 Adjectival Ratings OVERALL RATING :

ADJECTIVAL RATING:
RANGE ADJECTIVAL RATING
4.500-5.000 Outstanding
3.500-4.499 Very Satisfactory
2.500-3.499 Satisfactory RATEE: GRACE SACLOT
1.500-2.499 Unsatisfactory DEPARTMENT HEAD
below 1.499 Poor Date:_____________________________