Republic of Philippines

Department of Education
Region I
SCHOOLS DIVISION OF ILOCOS SUR
ALILEM NATIONAL HIGH SCHOOL
Alilem

PERFORMING ARTS CLUB

CONSTITUTION AND BY-LAWS

PREAMBLE

We, the officers of the Performing Arts Club, imploring the aid of the Almighty God to organize a body that
shall promote our welfare, hereby adopt this constitution and by-laws.

Article I. ORGANIZATION

Section 1. The name of this club shall be the Nalibnos Performing Arts Club (NPAC) as a Recognized
Accredited Student Organization of Alilem National High School. The said club consists of the Indayog
Dance Troupe, Dance Squad and ANHS Campus Choir.

Section 2. This will be the official logo seal of Nalibnos Performing Arts Club (NPAC).

Alilem Daya, 2716 Alilem, Ilocos Sur

DepEd Tayo – Alilem National High School – 300033
0960-8494-479
“Accept, Appreciate and Work Heartly”
 Republic of Philippines
Department of Education
Region I
SCHOOLS DIVISION OF ILOCOS SUR
ALILEM NATIONAL HIGH SCHOOL
Alilem

Article II. PURPOSE

The purpose of the Nalibnos Performing Arts Club is to promote, incorporate, create, and offer
opportunities to participate in music and dance as an art form in Alilem National High School. The said club
will work towards these goals by:

1. creating an accepting and inclusive environment for anyone interested in music and dance as an
art form,
2. creating and putting on shows open to the school, community, and beyond, and
3. providing performance, choreography, friendship, music, and dance education opportunities to
any student interested and willing.

Article III. MEMBERSHIP

Section 1. The Nalibnos Performing Arts Club prescribes to the statement of non-discrimination.
Section 2. Membership to this club is open to junior and senior high school students possesses an interest
in music and dance as an art form.
Section 3. The club will meet collectively each month for, at least, trainings, conference, school
presentation and outside school presentations.
Section 4. Each member will regularly attend club meetings. Three missed meetings are reason for
dismissal from a piece at the discretion of the moderator.
Section 5. At auditions, each member will sign a document agreeing to adhere to the expectations
outlined by the document.
Article IV. THE OFFICERS
Section 1. The officers of the Nalibnos Performing Arts Club shall consist of the following:
1. President
2. Vice President
3. Secretary
4. Treasurer
5. Auditor
6. Public Information Officer
7. One (1) Representative each from Indayog Dance Troupe, Dance Squad and ANHS Campus
Choir.
Section 2. The addition and subtraction of officer positions must be approved by the school principal and
two-thirds vote of the current club officers and with the support of the moderator.
Section 3. All Alilem National High School students may serve as offices.
Section 4. The duties of the President will be:
Alilem Daya, 2716 Alilem, Ilocos Sur
DepEd Tayo – Alilem National High School – 300033
0960-8494-479
“Accept, Appreciate and Work Heartly”
 Republic of Philippines
Department of Education
Region I
SCHOOLS DIVISION OF ILOCOS SUR
ALILEM NATIONAL HIGH SCHOOL
Alilem

1. Providing leadership to the club.

2. Acting as the chief spokesperson of the club.
3. Coordinating and conducting monthly officer meetings.
4. Scheduling and chairing all meetings of the club.
5. Organizing activities sponsored by the club.
6. Making necessary reservations for all non-social club activities (i.e., studio time, gym, etc.).
7. Calling emergency meetings.
8. Working directly with the Club Moderator to ensure the Club is operating within the
expectations of the school.
9. Establishing an effective relationship with the junior and senior high school, and other
school administrative departments.
10. Guaranteeing attendance of an Officer at meetings.
11. Creating and maintaining a ledger, during trainings and rehearsals of each member and the
dances they are participating in.
Section 5. The duties of the Vice President will be:
1. Assisting the President with the fulfillment of his/her duties.
(a) To help organize activities sponsored by the club.
(b) Assisting the President in making necessary reservations.
2. Taking the place of the President when he/she is absent.
3. Recording and dispersing meeting minutes.
4. Maintaining all club-wide communication.
5. Acting as the point of contact for other clubs, choreographers, and the club.
6. Providing support for the development of club activities.
7. Working with the Treasurer to establish a budget.
Section 6. The duties of the Secretary will be:
1. Updating club member attendance Drive.
2. Cleaning and organizing the costumes in the closet.
3. Maintaining and updating the costume list.
4. Assigning Committee members to costume closet related tasks (i.e., washing, returning,
organizing).
5. Printing and creating necessary forms and documents, not including forms for other officers.
6. Acting as the committee chair of Costume Committee.

Section 7. The duties of the Treasurer will be:

1. Creating and maintaining all budgets.
2. Working with the Vice President to establish and manage a budget.
3. Meeting with the moderator on a regular basis to review account balances and financial
transactions.
4. Keeping a record of all financial transactions.
5. Overseeing all major purchases and reimbursements.
Alilem Daya, 2716 Alilem, Ilocos Sur
DepEd Tayo – Alilem National High School – 300033
0960-8494-479
“Accept, Appreciate and Work Heartly”
 Republic of Philippines
Department of Education
Region I
SCHOOLS DIVISION OF ILOCOS SUR
ALILEM NATIONAL HIGH SCHOOL
Alilem

6. Acting as the point of contact for photographers.

7. Making necessary reservations for all social club activities.
Section 8. The duties of the Auditor will be:
1. Conduct periodic examination required by the members of the club funds, accounts,
receipts, and disbursements in accordance with the generally accepted practices of an
auditor.
Section 9. The duties of the Public Information Officer.
1. The Public Information Officer shall be responsible for the publication of any activity of the
club.
2. He/ She shall post ant announcement at least five days before expected date.
Section 10. The duties of the Representatives.
1. The Representatives are responsible of informing his substituent of the contemporary
activity of the club.
2. Shall act as spokesperson on any suggestions, recommendations, objections in the
implementation of the activity of the club.
3. Responsible in leading their group for the rehearsals and trainings.
4. Acting as the Committee Chair on Auditions for Indayog Dance Troupe, Dance Squad and
Campus Choir.
Article V. ELECTION
Section 1. All club officers shall be elected to serve for one year. Elections will be held prior to the end of
the school year.
Section 2. Election of officers shall take place one month after the school year has started. The conduct of
the election shall be under the supervision and control of the committees composed of the incumbent
president as chairman with any two members and adviser.
Section 3. The election may be done by secret balloting or any other manner as the body may determine.

Article VII. COMMITTEE CHAIRS

Section 1. The committees will be Costume Committee and Audition Committee.
Section 2. Participation in the committee is voluntary and can be selected on the Audition Form at the
beginning of the school year.
Section 3. Secretary will be the committee chair of Costume Committee. All duties of Costume Committee
chair will be:
1. Communicating monthly with Costume Committee member’s opportunities available to
participate in the committee.

Alilem Daya, 2716 Alilem, Ilocos Sur

DepEd Tayo – Alilem National High School – 300033
0960-8494-479
“Accept, Appreciate and Work Heartly”
 Republic of Philippines
Department of Education
Region I
SCHOOLS DIVISION OF ILOCOS SUR
ALILEM NATIONAL HIGH SCHOOL
Alilem

2. Keeping the club officers and club moderator aware of plans and intentions of the committee.
3. Becoming familiar with pertinent school policies and procedures.
Section 4. The Representatives from the Indayog Dance Troupe, Dance Squad and Campus Choir will be
the committee chairs on Auditions. The Audition Committee are responsible in the selection process of the
aspiring students to become part of the Club.

Article IX. MEETINGS

Section 1. Meetings will consist of club wide meetings and rehearsals.
Section 2. A list of meeting and rehearsal dates shall be established by the club officers and shall be
posted on the Nalibnos Performing Arts Club page no later than two weeks after the club carnival.
Section 3. If an emergency meeting of the club needs to be held, the Chairman of the club shall have the
authority to call such meetings. All officers must agree in advance to the emergency meeting and at least
24-hours notice must be provided to all active members. Communication of emergency meetings will be
the responsibility of the club assistant chairman.

Article X. FINANCES
Section 1. All disbursements of funds must be approved by the majority of the Club.
Section 2. All expenditures require an original, itemized receipt and a description of the expense incurred.
Section 3. Any expenditure more than 100 pesos must be approved by the majority of the club officers.
Section 4. Only the authorized signatories (the President of the Club and the Adviser) shall have the
ability to charge expenses.

Article XI. AMENDMENT PROCEDURES

Section 1: Amendments may be made to this constitution at any time by a two-thirds vote of the club
officers.
Section 2: Members interested in proposing amendments to the constitution must submit the proposed
amendment to the Chairman no later than ten days before the Club’s next officer meeting.
Section 3: The proposed amendment shall be presented in printed copy to the officers no later than five
days before the meeting where the amendment will be debated.
Section 4: Amending the Constitution and By-Laws shall require a committee-in-charge. Rationalization
for amending a provision or adding of provisions in this constitution is deemed necessary and shall be

Alilem Daya, 2716 Alilem, Ilocos Sur

DepEd Tayo – Alilem National High School – 300033
0960-8494-479
“Accept, Appreciate and Work Heartly”
 Republic of Philippines
Department of Education
Region I
SCHOOLS DIVISION OF ILOCOS SUR
ALILEM NATIONAL HIGH SCHOOL
Alilem

approved by the adviser, and the school principal. Implementation of amendments shall only take effect
after the school year it was ratified.

Article XVIII. EFFECTIVITY

Section 1. This Constitution shall take effect on the day following its ratification. Adopted and ratified this
17th day of October at Alilem National High School, Alilem, Ilocos Sur
with the list of members, together with their signatures, who ratified the same appearing in Annex
“A” hereof.

Certified Correct:

KELLY MARK B. ANDAYA

Secretary

Attested:

KRISHNA CYRILLE KAYE P. JERWIN T. JAVAR MARIEL G. GALIBUT

IBENG
President Vice President Treasurer

MICHAELA NICOLE ALILIS RAMIL O. PIAS JONAS ALBERT D. PILAYAN

Auditor Public Information Officer Representative,
Indayog Dance Troupe

LIEZEL KATE P. PEDRO ROHANY G. ISMAEL

Alilem Daya, 2716 Alilem, Ilocos Sur

DepEd Tayo – Alilem National High School – 300033
0960-8494-479
“Accept, Appreciate and Work Heartly”
 Republic of Philippines
Department of Education
Region I
SCHOOLS DIVISION OF ILOCOS SUR
ALILEM NATIONAL HIGH SCHOOL
Alilem

Representative, Representative,
ANHS Campus Choir ANHS Dance Squad

Noted:

JOHN CHRISTOPHER P. PAR

NPAC Adviser/MAPEH Teacher I
Approved:

ROMEO S. VENANCIO
School Principal II

Alilem Daya, 2716 Alilem, Ilocos Sur

DepEd Tayo – Alilem National High School – 300033
0960-8494-479
“Accept, Appreciate and Work Heartly”