Purpose:

1.         To understand the importance of learner attendance submissions as it helps to improve t

2. To actively manage learner attendance so as to intervene timeously in order to raise lear

What is the impact of learner attendance:

Accurate learner attendance helps with the root cause analysis of poor performance at schoo
It could be that the poor performance is not due to an educator’s absenteeism or lack of conte
Therefore, accurate attendance data helps to give a proper diagnosis of the issues that affect p

Policy:
1.   A learner is deemed to be absent from school when the learner is not present in class or n
2.   If a learner is absent from school for 10 consecutive days, the principal must make reason
3. If the learner has been withdrawn, or if no valid reason for absence is given, or if the princ

Monthly Attendance Report- Distr

Term to Date Attendance Report-

Headings: Analysing Learner Attendance

Enrolment Learner attendance: weekly submissions rate
School Name
F M Week 1

Refer to "Learner Attendance Tab" below for Complete Table.

Questions to ask when looking at this data:

Hint: Since the information is interrelated, when doing the analysis, consider information from all tables and colum
·       Which circuit has the lowest weekly attendance submission rate?
·        Look at the enrolment, submission rate and attendance:
−       If the enrolment is higher than the other circuits, is it possible that, with the circuits submission rate, the a
·       What is the highest attendance percentage? What was that circuit’s weekly submission rate?
·       If you look at the number of learners absent and enrolment columns, take the lowest number of learners absent
·       Which circuit has the lowest pass rate? What is this circuit’s attendance? If the attendance is high, i.e. above 90%
·       Which circuit has the highest number of learners with more than 10 consecutive days absent? What have/has th
·       Looking at the whole district’s attendance related data, do you think reintroducing class registers makes a differ
 Learner Attendance

tendance submissions as it helps to improve the accuracy of the attendance data.

s to intervene timeously in order to raise learner performance and identify drop-out risks.

cause analysis of poor performance at schools.

to an educator’s absenteeism or lack of content knowledge but due to the learners not being in the class.
e a proper diagnosis of the issues that affect poor performance

ol when the learner is not present in class or not participating in a school activity when the register is marked.
ecutive days, the principal must make reasonable attempts to ascertain from the learner’s parents whether the learner has been wit
alid reason for absence is given, or if the principal is unable to make contact with the parent or the learner, the principal must cancel

Dashboard Report
Monthly Attendance Report- District Level
Term to Date Attendance Report- District Level

e: weekly submissions rate

Week 2 Week 3 Week 4 Week 5 Week 6

sider information from all tables and columns.

e that, with the circuits submission rate, the attendance is correct? Is it possible that the attendance could have been captured accur
weekly submission rate?
s, take the lowest number of learners absent amongst circuits, is it possible that a circuit with such an enrolment can have only thos
ance? If the attendance is high, i.e. above 90%, and if the learners are supposedly in class then what causes the lower pass rate?
0 consecutive days absent? What have/has the school/s done with these learners?
k reintroducing class registers makes a difference in capturing accurate data? Will it give you accurate attendance data? Will it give y
her the learner has been withdrawn from the school.
er, the principal must cancel the learners record in the class register on the grounds of “continuous absence”.

Number
of
Number learners Action
Learner Report
of absent for taken by
attendanc mark pass
learners 10 the
e rate
absent consecuti school
ve days
and more

ld have been captured accurately if the submission rate is low?

nrolment can have only those number of learners absent?

es the lower pass rate?

ttendance data? Will it give you better insights on the pass rate?
 Enrolment Learner attendance: weekly submissions rate
School Name
F M Week 1
 Learner Attendance
District management
Data analysis table

e: weekly submissions rate

Week 2 Week 3 Week 4 Week 5 Week 6
 learners Action
Number of Report
Learner absent for taken by
learners mark pass
attendance 10 the
absent rate
consecuti school
 Monthly Attendance Report/ Term To Date

Monthly Attendance Report

Learner Attendance
EMIS School
Last Interim Submission

Term To Date Attendance Report

EMIS School
Learner
Grade
Attendance By Weeks
Last Interim Submission
 Learner Attendance
Dashboard Reports
ly Attendance Report/ Term To Date Attendance Report

ce Report
e No of Learners Learner Attendance % for M
April 2020
Last Full Term Enrolment > 5 days absent % %Absent
Submission Attendance

endance Report
e By Weeks
Last Full Term Enrolment
No of Learners
> 5 days absent 2020-04-03 2020-04-10
Submission
er Attendance % for Months Hierarchy
May 2020
% %Absent Province Region District Circuit
Attendance

Learner Attendance submission for week ending

2020-04-17 2020-04-24 2020-05- 2020-05- 2020-05- 2020-05- 2020-05- 2020-06- 2020-06-
01 08 15 22 29 05 12
 Hierarchy
Province Region District Circuit