 ATTENDANCE MONITORING SYSTEM OF STUDENTS USING GSM

_________________________

A Research Presented to the

Faculty of the Technology Department

Eastern Visayas State University – Tanauan Campus

Tanauan, Leyte

_________________________

In Partial Fulfillment

of the Requirements for the Course

RES 001 (ET 3 Research 1)

Bachelor of Science in Industrial Technology – Electronics

_________________________

by

Dominador Devaras

Mary Ann Diola

Joemari Dupalo
 A.Y. 2020 – 2021

 Table of Contents

Chapter 1: Introduction

Origin and Justification of the Study . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

Objective of the Study . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Scope and Limitations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Chapter 2: Conceptual Framework

Conceptual Framework . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Conceptual Literature . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Research Literature. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Concept of Study . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

The Cabinet Main Structure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

Block Diagram . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Schematic Diagram . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Conceptual Process . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Chapter 3: Project Development and Methodology

Project development and Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Development and Installation Procedure. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Revision Made. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Time Frame in the Development of the Project. . . . . . . . . . . . . . . . . . . . . . . . . 18

Evaluation Instrument . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Treatment of data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
 CHAPTER I

Introduction

Origin and Justification of the Study

For the past years, many things have changed, especially with students. In the

past, there were no internet cafes and online games. The students are good learners. As

time goes by, when internet Café and online games were established, some students were

distracted because of this innovation. Some students learned how to miss class or not

attend school because they went to internet cafes to play online games. They use their

time in the internet instead of studying without their parent’s awareness. This is one of the

reasons why the grades of the students fluctuates. Parents expected their child to study

well, but they do not know what their children were doing, whether they go to school or

not.

The reason why the researchers created a system to monitor student’s attendance

and report to the parents automatically.

This study which aims to monitor the attendance of the students entering the class

or not. The researchers created an Attendance Monitoring System of Students using

GSM. This research will automatically text the parents when the RFID Card of students

swiped to Radio Frequency Identification RFID Reader.

Attendance monitoring system which provides a messaging platform for informing

parents or guardian of students regarding the attendance in school or colleges.

This study Attendance Monitoring System of Students using GSM is based on

Arduino Uno, GSM Module, RFID Modules, RFID Card.

Arduino Uno is an open source electronics platform based on easy to use

hardware and software. Arduino boards are able to read inputs light on a sensor, a finger

on a button, or Twitter message – and turn into an output – activating a motor, turning on
 a Led, publishing something online. You can tell your board what to do by sending a set

 of instructions to the microcontroller on the board. To do so you use the Arduino

programming language (based on writing), and the Arduino software (IDE), based on

processing.

The application of Arduino Uno include the following: Arduino Uno is used in Do it

– Yourself projects prototyping, in developing projects based on code-based control,

development of Automation system, designing of basic circuit designs.

A Radio Frequency Identification Tag (RFID Tag) is an electronic tag that

exchanges data with RFID Reader.

The RFID Reader is an electronic receiver of RFID Card.

GSM Module is incorporated system which provides a messaging platform for

informing parents or guardian of students. Their ward attendance in school or colleges. A

GSM module is basically a GSM modem connected to a printed circuit board. A global

system for mobile communications (GSM) will be interfaced to the RFID system for the

purpose f sending text messages (short message service) to parents which will aid them

monitor the presence of their children at school in a specific time.

Objectives of the Study

The objective of this research entitled “Attendance Monitoring System of Students

using GSM” is to provide a solution to monitor the attendance of the students. In this study,

the parents automatically received a message if his/her child is entering the class or not.

This attendance monitoring system which provides the functionalities of registering

students and recording attendance. On the point of passing into the lecture room, the

students have to register their attendance using own personal RFID tag

This design will use a GSM Module, Radio Frequency Identification Reader

(RFID), RFID Card and Arduino Uno a board to programmed.

 Scope and Limitations of the Study

This study Attendance Monitoring the system functionality is not limited to student

attendance record only, it also sends SMS message to their parents.

The attendance monitoring system is easy to use and can be implemented in

classrooms. The application of Attendance Monitoring System of Students using GSM is

used for monitoring the attendance of students attending the class.

The researcher will use the Attendance Monitoring System of Students using GSM.

For parents to monitor their children whether they are attending class. This research will

be used in EVSU TANAUAN.

 CHAPTER 2

Conceptual Framework

Conceptual Framework

The primary function of RFID is based on attendance monitoring system of

students using GSM. The tracking system is designed to scan and verify a RFID tag, will

take attendance based on the card scanned. A radio frequency signal is generated and

transmitted to the surrounding using an RFID antenna reader. If a card is swiped, a small

force is induced from the radio wave to the RFID tag and allow modulated electromagnetic

wave that can be returned to the reader. And the reader receives the modulated signal

from the tag and produces an output in Wieg and 26-bit format. The output is sent to the

microcontroller via the data line for further processing. The microcontroller receives data

from the reader and re -establishes the signal in wieg and 26 bit format. The result will be

used to compare with the ID stored in microcontroller. If this RFID Card cannot be received

by the RFID reader it will blink a red light, which means you have to repeat swiping your

card in the RFID reader.

Conceptual Literature

This project RFID based attendance system uses RFID technology to make a note

of every student entering into the classroom and also to calculate the time resides in the

class. In this proposed system, every student is allotted with an RFID tag. The process of

attendance can be done by placing the card near the RFID reader and not only this but

we have introduced some more functions in this project. The term RFID (radio frequency

identification) is one type of electronic device includes a small antenna and a chip. This

device is used to transmit the information like persons, animals, books or any stuff
 between the reader and RFID tag using radio frequency electromagnetic fields. It is

capable of carrying 2k bytes of data. There are different kinds of RFID systems in the

market, which consist of an antenna, a transponder, and a transceiver. Some types of tags

 can be located close to the RFID reader and some tags can be located far from the reader.

The operating frequency ranges of these devices mainly include low, mid and high ranges.

The low-frequency range is from 30kHz to 500kHz, mid-frequency range is from 900kHz

to 1500kHz and high-frequency range is 2.4kHz to 2.5kHz. RFID reader must be scanned

to retrieve the information. RFID belongs to a group of technologies referred to as

Automatic Identification and Data Capture (AIDC). AIDC methods automatically identify

objects, collect data about them, and enter those data directly into computer systems with

little or no human intervention. RFID methods utilize radio waves to accomplish this. At a

simple level, RFID systems consist of three components: an RFID tag or smart label, an

RFID reader, and an antenna. RFID tags contain an integrated circuit and an antenna,

which is used to transmit data to the RFID reader (also called an interrogator). The reader

then converts the radio waves to a more usable form of data. Information collected from

the RFID Card is then transferred through a communications interface to a host computer

system, where the data can be stored in a database and analyzed at a later time.

Research Literature

In Schools, Colleges, Institutions there is a problem of irregularity of students that

affects the overall academic performance of Students. Currently, in some institutions, the

attendance is taken by calling or signing in registers. Very time consuming and space

consuming. So, in this paper the researchers wants to present an RFID and GSM Based

Attendance Monitoring System. In this paper RFID Reader receives the data from RFID

tag. Each student is issued an RFID tag. A predefine program is stored in this tag for

Student ID. Whenever the Student enters into the institution, he has to sweep that RFID

tag near RFID Reader that is attached externally to our microcontroller based embedded
 system. At that moment the reader will checks whether the information of the students is

correct or not and then it will decide whether the student is permitted to enter or leave. If

the student's information is correct then the guard of the institution will be permitted to

 enter the student inside. And if the information is not correct then he will not permit to go

inside. The Student Details will be indicated on the Led lights and send through GSM SIM

to parents to display whether the student is present or not. The designed system provides

an acknowledgement to the parents whose attendance has been taken and when. This

research has a similar of, (1)"Attendance Management System for Educational Sector",

August 2018, Project: by; Zainab Hussein Arif, Nabeel Salih Ali, University Of Kufa" for

the purpose of To maintain the attendance records, several government organisations and

educational institutions in many countries still depend on the paper-based attendance

approach. And also a similar to, (2) "Attendance Monitoring System of Students Based on

Biometric and GPS Tracking System" by. J.Chandramohan, R.Nagarajan, M. Ashok

kumar, T.Dineshkumar, G.Kannan, R.Prakash, this project is to develop an embedded

system, which is used for security applications, also provides the design method of

fingerprint based student attendance with help of GSM.

Concept of the Study

This system can be used to take attendance for students in school, colleges and

universities. It can also be used in taking attendance of workers in working places. Its

ability to uniquely identify each person based on their RFID tag type of ID card make the

process of taking the attendance easier, faster, and secure as compared to conventional

method. Students or workers only need to place their ID card on the reader and their

attendance will be taken immediately. With real time clock capability of the system,

attendance taken will be more accurate since the time for the attendance will be recorded.

The attendance tracking system of students using GSM is developed by equipment

such as Battery 9v, Arduino Uno, Radio Frequency Identification Reader (RFID), GSM
 Module. The following parts of our product are based on the statement indicated in the

product plan.


Time Frame in the Development of the Project

This study “object sensor and counter”, the researchers gave time and effort for it

to be effective and a success. So the time frame in the development of the said project is

presented in the table below.

Time Frame in the Development of the Project

ACTIVITIES

MAN HOURS

1. Conceptualization and Preparation

120 hours

2. Preparation of the Materials

120 hours

3. Make a Codes

48 hours

4. Installing the Product

4.1 Testing of LCD

4.2 Testing of relay switch

4.3 Program the Arduino

720 hours

5


5. Final Evaluation

24 hours

TOTAL

1,032 hours
Evaluation Instrument

In this study, the appropriate device is selected and it do its allotted function. When

the relay get the output it supply voltage to the bulb and if someone enter the room bulb

switch ON with increase in counter and if someone exit bulb switch OFF with decrease in

counter.

In the gathering of needed data from the respondents, this study evaluated the

device’s design, performance, safety, and its cost. The evaluative measure employed a

five-point scale with corresponding qualitative descriptions as follows, 5 – Very

Acceptable, 4 – Acceptable, 3 – Moderately Acceptable, and 1 – Not Acceptable.

Treatment of Data

After the evaluation, the data obtained from the respondents were carefully tallied.

The mean (x) was statistical tool used in the treatment of data gathered from the

respondents. The average mean for each criterion was computed and the grand mean (x)

was derived base on the average mean ratings of the identified criteria for the purpose of

determining the acceptability of the instructional device.

Weighted Mean

𝐗�

𝐗�

𝐍�

Where

= Sum
 X = Scores

N = Number of Cases

Percentage

𝐏� =

𝐟�

𝐧�

× 𝟏�𝟎�𝟎�

Where:

P = percentage of frequency

f = frequency items given

n = number of cases or total number of respondents

To analyze the mean score of each item, the following formula below was used:

𝐱�̅ =

𝐱�

𝐧�

Where:

n = total number of respondents

x = responses obtained

x̅ = mean score obtained of each item