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PRESENTATION TIPS
BEFORE RECORDING
Make sure you are in a well-lit area, and try to avoid sitting in front of window blinds or a bright light, as it will affect the lighting.
It is best to be in an area that isn’t too cluttered. Clear your background of anything that may be distracting to your viewers.
Explore Zoom setup options in the client. Select “Settings” and consider using a virtual background, or “Touch up my appearance” under
“Video.” If choosing a virtual background, make sure it is an appropriate, professional setting.
Put your camera at face level (use a stand, or stack of books if you are using a laptop camera), relatively close to you, making sure you
are centered in the screen.

DURING RECORDING
Sit up during your presentation or consider standing to produce better results when presenting.
Look directly at your camera while speaking. Your attendees will feel much more included in the conversation.
Position the “active speaker” window on your screen directly under the camera so that it is natural for your eyes to be looking toward
the camera.
Make sure you are in a quiet area, free of distractions.

SHARING YOUR SCREEN

When sharing a PowerPoint presentation or files on your computer, make sure you do not have personal information open for others
to see. Close any and all communication apps except the one you’ll use to share screens. This includes email, so confidential business
information is not accidentally displayed for all participants to see.
Clean up your destop. Make sure your desktop wallpaper isn’t offensive or too distracting to colleagues during a virtual meeting.
Close irrelevant documents and browser tabs. Keep confidential business information (and your personal browsing history!) away from
your screen before you start sharing your screen. Close any documents or browser tabs not related to your meeting.

Open relevant docs and browser tabs. Open any documents or navigate to webpages you’ll need when you are sharing your screen. It
saves you time spent waiting on pages to load during the meeting.

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WHAT YOU NEED BEFORE YOU BEGIN
►Zoom downloaded onto a computer or laptop
►Computer with a microphone and camera

If you have not done so already, you will need to download the Zoom application onto your computer using the instructions below.
Please note: A recording can not be done using the Zoom app on your smartphone. This must be done on a computer.

HOW TO DOWNLOAD ZOOM ON YOUR COMPUTER

Open your computer’s internet browser and navigate to https://zoom.us/download#client_4meeting.
On the Download Center page, click Download under the “Zoom Client for Meetings” section.
The Zoom app will then begin downloading.

We recommend signing up for a free account. The application will automatically download during the sign-up process. You may do this
by clicking the orange Sign Up, It’s Free button at the top righthand corner of the screen.

RECORDING YOUR PRESENTATION

GETTING STARTED
Open the Zoom application on your computer and click on the New Meeting button making sure Start with Video is checked.

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When prompted, click on Join with Computer Audio. This will allow Zoom to record your audio. Now you have started a “meeting” with
yourself as the only participant.

READY TO RECORD!

The Share Screen button located on the menu bar should now be green, indicating that your Zoom meeting has started. At this point,
you should see yourself as the presenter. If you do not, you will need to click the Start Video button.

In the same menu bar, click the Record button. The record button will now be replaced with Pause/Stop Recording. This is an indicator
on your screen verifying that the meeting is now being recorded. You may want to make a brief recording first to confirm that your equip-
ment is working as expected.

When you are done recording, go back into your Zoom toolbar, click on End, then End Meeting for All. The Zoom application will begin
compressing the recording and save it on your computer in the Documents folder.

UPLOAD YOUR PRESENTATION FILES TO HUBB

Once your recording has been saved, please upload your files to Hubb. Instructions on how to upload your recording in Hubb can be
found in your virtual presenter guideline information.