Professional Documents
Culture Documents
Wa-725-2 O&m
Wa-725-2 O&m
PO Box 20
Abu Dhabi, United Arab Emirates
© Copyright 2016, by the Department of Municipal Affairs and Transport. All Rights Reserved.
This document, or parts thereof, may not be reproduced in any form without written permission of
the publisher
IRRIGATION SYSTEMS VOLUME-II O & M MANUAL
TABLE OF CONTENTS
TABLE OF CONTENTS .................................................................................................................... I
PAGE I
PAGE II
PAGE III
PAGE IV
4.8.2 Regulation of flows using Pumping Stations, Valves, Penstocks, Temporary Stoppers, etc. to
Accommodate Work on the System ...........................................................................................................80
4.8.3 Maintain the Irrigation Pumping Facilities for Optimum Performance ........................................80
4.8.4 Manage the Irrigation Pumping Facilities to Respond to the Changing Requirement for Water in
the Landscape ............................................................................................................................................80
4.8.5 Surveillance of Networks to Ensure Appropriate Use and/or Stop Misuse ................................81
4.8.6 Co-ordination of Work on the System by Others (Connections, Rehabilitation, Diversion, etc.)81
4.9 OPERATING PROCEDURES, SCHEDULES AND STRUCTURES ....................................................................81
4.10 COST CONTROL AND OPERATIONAL EFFICIENCY ...................................................................................82
4.11 PLANNING FOR EMERGENCIES ..............................................................................................................82
4.12 OPERATIONAL EMERGENCY PROCEDURES ............................................................................................83
4.12.1 Typical Responsibilities ..............................................................................................................83
4.12.2 O&M Engineer ............................................................................................................................84
4.12.3 Contract Management Team (CMT) ...........................................................................................84
4.12.4 Contract Maintenance Team ......................................................................................................84
4.12.5 Operation Team ..........................................................................................................................84
4.12.6 Contract Manager (CM) ..............................................................................................................84
4.12.7 Materials .....................................................................................................................................84
4.13 EMERGENCY REPAIRS ..........................................................................................................................84
4.14 REPORTING EQUIPMENT DEFICIENCIES ..................................................................................................85
4.15 SAFETY IN O&M OPERATIONS ..............................................................................................................85
4.16 OPERATIONS RECORDS ........................................................................................................................86
PAGE V
PAGE VI
PAGE VII
PAGE VIII
PAGE IX
PAGE X
PAGE XI
PAGE XII
PAGE XIII
PAGE XIV
PAGE XV
PAGE XVI
17.3.2 Request.....................................................................................................................................318
17.3.3 Authorization / Approval of Permit ............................................................................................319
17.3.4 Acceptance ...............................................................................................................................319
17.3.5 Testing and Commissioning .....................................................................................................320
17.3.6 Damage Assessment and Corrective Action ............................................................................320
17.3.7 Handback Following Completion of Works ...............................................................................320
17.3.8 Cancellation ..............................................................................................................................320
17.3.9 Request for Extension of PTW Validity Period .........................................................................320
17.3.10 Notice of Intent (NOI) for Location of Services .....................................................................321
17.3.11 Access Plan ..........................................................................................................................321
PAGE XVII
LIST OF FIGURES
Figure 2-1: Distorted Patterns of Spray Nozzle .............................................................................................27
Figure 2-1: Rising Stem, Solid Wedge Gate Valve ........................................................................................29
Figure 2-3: Ball and Socket Wedge Non-Rising-Stem Valve ........................................................................30
Figure 2-4: Gate Valve with Mechanical Lever ..............................................................................................30
Figure 2-5: Plug Valve ......................................................................................................................................31
Figure 2-6: Ball Valve .......................................................................................................................................31
Figure 2-7: Globe Valve ....................................................................................................................................32
Figure 2-8: Angle Valve ....................................................................................................................................33
Figure 2-9: ‘Y’ Valve .........................................................................................................................................33
Figure 2-10: Pinch Valve ..................................................................................................................................34
Figure 2-11: Diaphragm Valve .........................................................................................................................34
Figure 2-12: Butterfly Valve .............................................................................................................................35
Figure 2-13: Solenoid, Diaphragm Control Valve ..........................................................................................35
Figure 2-14: Hydraulic, Diaphragm Control Valve .........................................................................................35
Figure 2-15: Ball Check Valve .........................................................................................................................37
Figure 2-16: Disk Lift Check Valve ..................................................................................................................37
Figure 2-17: Swing Check Valve .....................................................................................................................37
Figure 2-18: Tilting Disk Valve ........................................................................................................................38
Figure 2-19: Diaphragm Check Valve .............................................................................................................38
Figure 2-20: Foot Valve ....................................................................................................................................38
Figure 2-21: Pressure Relief Valve..................................................................................................................39
Figure 2-22: Pressure Regulating Valve .........................................................................................................40
Figure 2-23: Automatic Distributing Valve ....................................................................................................40
Figure 2-24: Battery Operated Programmable Valve ....................................................................................41
Figure 3-1: KPI Categories...............................................................................................................................70
Figure 5-1: Notification / Work Order Basic Process ..................................................................................134
Figure 8-1: The ‘Classical’ Management Cycle ...........................................................................................175
Figure 8-2:An Asset Management Plan/Program ........................................................................................177
Figure 8-3:Controlled Documentation Levels ..............................................................................................180
Figure 8-4:Best Practice Maintenance Cycle ...............................................................................................181
Figure 8-5:Delivery Area/Catchment Management .....................................................................................182
Figure 8-6:Standard Work Procedures (SWP) defines all processes step-by-step .................................184
Figure 8-7:AMP and Asset Lifecycle Management .....................................................................................194
Figure 8-8:Approach to Identifying and Managing Risk ...............................................................................197
Figure 8-9:Probability of Failure.....................................................................................................................199
PAGE XVIII
PAGE XIX
LIST OF TABLES
Table 2-1: Recommended Valve Services ......................................................................................................41
Table 5-1: Maintenance Priority Levels ..........................................................................................................95
Table 5-2: Pumps Maintenance Frequency Checklist (Typical) .................................................................113
Table 5-3: Electric Motors Maintenance Frequency Checklist (Typical)...................................................116
Table 5-4: Reservoirs Maintenance Checklist (Typical) .............................................................................121
Table 5-5: Typical Distribution System Maintenance Checklist ................................................................122
Table 7-1: Levels of Emergencies .................................................................................................................158
Table 8-1: Condition of Grade Integrity of Asset .........................................................................................188
Table 8-2: Grade distribution.........................................................................................................................190
Table 8-3: Grade between 1 and 25 ..............................................................................................................190
Table 8-4: Performance Grade ......................................................................................................................192
Table 8-5: Criticality .......................................................................................................................................193
Table 8-6: Assessment Risk Matrix ..............................................................................................................198
Table 11-1: Risk Assessment ........................................................................................................................244
Table 11-2: Risk Assessment Matrix ............................................................................................................248
Table 11-3: Risk Assessment Sheet Template ............................................................................................249
Table 11-4: Regulations & Supervision Bureau Standards ........................................................................251
Table 11-5: Risk Assessment Administrative Processes ...........................................................................252
Table 12-1: First Aid Requirements ..............................................................................................................263
Table 14-1: RSB Recommended Quality Parameters Standards ...............................................................293
PAGE XX
The function of the Irrigation System is to receive TSE (Recycled Water) and potable water from
other service providers and transport this water through a series of reservoirs, pump stations
and networks to the landscaping contractor’s interface points. The landscape contractor uses
this water to irrigate the soft landscaping in the Municipality areas within Abu Dhabi Island and
Mainland. Therefore, the primary function of the irrigation system O&M Contractor is to ensure
the nominated volume of TSE is provided to the landscape contractor to enable them to
maintain world class landscaping.
The O&M Contractor(s) will deliver complete professional Operation and Maintenance (O&M)
services. The services to be provided will be state of the art and meet the established norms and
standards of international practice for the duration of the contract period. The Contractor shall
have in employment experienced professionals, who exhibit a high standard of management,
technical and administrative proficiency in all tasks, activities and deliverables.
The O&M services shall comply with the latest and relevant local, national and international
standards, codes of practices and laws. All works shall be in accordance with the scope of the
contract and the intent of the Department.
1.3 Purpose
The procedures mentioned in this Manual are intended to be guidelines for ensuring effective
O&M of the irrigation systems. The purpose of the Manual is provide guidance to the operation
and maintenance personnel in the proper understanding, techniques, references, and necessary
procedures for operating and maintaining the irrigation systems.
This Manual is not exhaustive but will serve as a reference volume for the Contractor/Operator
of the irrigation systems to develop their O&M programmes to suit their specific requirements
and site conditions. This Manual should be used as a supplement and not to replace existing
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By following the guidelines in this Manual, Abu Dhabi will be assured an efficient, effective,
continuous operation in accordance with good industry practices. The ultimate goal of the
irrigation pumping facilities is to efficiently convey and distribute the Recycled Water (RW/TSE)
in the most efficient manner possible. This Manual will outline the methods permissible by the
irrigation system to enable the pumping station/distribution networks operating and maintenance
personnel to evaluate the quantity of RW/TSE at a maximum efficiency in an attempt to achieve
this goal.
It is recommended that all operating personnel read the entire Manual so that they become
familiar of the details contained in each chapter. This manual provides essential background
information and guidelines to be followed in the O&M of irrigation facilities.
The O&M Contractors are expected to develop their own creative and innovative solutions
appropriate to the needs of each area, within the guidelines contained in this Manual and the
Employer’s requirement as specified the contract documents. The Manual’s contents are
designed to provide a flexible framework within which the O&M solutions can be conceived.
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objectives outlined below by entering into an O&M Contract with a private contractor The other
objectives of O&M Contracts, but not limited to, are:
To achieve 100% compliance with statutory documents relating to all equipment and to
maintain the safety and integrity of all systems and equipment,
To ensure plant, system and equipment availability is sufficient to enable the Department’s
assets to deliver the required level and quality of service,
To provide operations and maintenance services within agreed financial targets,
To improve plant and equipment and the environment it operates in and benefit from the
consequent reduction in operational and maintenance requirements and costs,
To provide the services in a manner which is not detrimental to the condition of assets and is
fully in accordance with best industry practice unless specified otherwise in this Contract,
To provide adequate quantities of water to meet irrigation demands and minimize wastage
and losses in accordance with the Department’s operating instructions,
Ensure that the Irrigation System is maintained, at all times, at the required condition,
To reduce electricity usage in the operation of the Irrigation System,
To transport TSE and potable water as efficiently as possible, including reducing Irrigation
System leakages where possible,
Training and upgrading the skills for the local personnel in the fields of O&M.
The O&M Contractor will be responsible for improving the standard of maintenance and
enhancing the operation of the Irrigation System to ensure more efficient usage of the TSE and
potable water supplied by the Department. The Department anticipates that the use of specialist
contractors to undertake the O&M of the Irrigation System will enhance the provision of
maintenance services, including scheduled proactive and preventative maintenance and
unscheduled, reactive maintenance activities, which may improve the quality of the Irrigation
System, providing subsequent energy and cost savings that will benefit the Department.
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Concrete reservoir located above / below ground or semi buried or GRP/Steel tanks.
Main pumps.
Jockey pump.
Control panel.
Piping and fittings
Pressure / surge vessel
Automatic self-cleaning screen filters.
Pipelines downstream of discharge valve chamber
Valve chambers and their downstream feeding local irrigation networks
The interface points at the discharge valve chamber, whether it is inside or outside the pump
station boundary
The SCADA system
The Department requires the irrigation systems be maintained at or above the required
condition, from the Handover Date to the end of the Contract, in accordance with the Contract
requirements.
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However, it is important that any incentives or penalties are within the overall context of
achieving other performance requirements. It is also important to build-in flexibility that allows
the irrigation consumption targets to be adjusted up or down as may be appropriate. The
objective is that the landscape should be provided with the correct quantity of water for optimal
growth, and neither too much or too little.
A mechanism (eg. KPI’s) within the Contract that gives financial incentives for achieving
performance targets is desirable, similar to that proposed above for meeting irrigation budgets.
At the same time, a contractually strong system for notification of non-compliances needs to be
incorporated within the contract documents, to be used in case of serious failures on the part of
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the Contractor.
Quality Assurance and Quality Control
The Contractor will be required to have in place their own quality assurance procedures, and
need to employ staff solely assigned to following up quality control and monitoring compliance
with their own procedures. A self-policing system will greatly reduce the burden of supervisory
duties for the contract management teams.
Where applicable, the O&M Contractor shall be responsible for any damage to plants, lawns, or
buildings caused by careless handling of irrigation equipment. Sprinklers shall not be set in such
a position as to throw water into doorways, windows, parked cars, parking areas, or to impede
vehicular or pedestrian traffic.
When for whatever reason irrigation water (TSE/RW) is not available, water will be furnished by
the O&M Contractor from the most convenient existing source of water, eg. 26inkering of TS/RW
from various locations on Abu Dhabi Island and Mainland. Where installed sprinkler system
equipment does not cover the area adequately, the O&M Contractor shall provide hoses and
sprinklers to irrigate the entire area uniformly.
The O&M Contractor will provide all other required maintenance to installed sprinkler systems
due to normal wear and tear, to include time clocks, valve systems, and underground piping.
Any damage to such systems caused by the O&M Contractor during mowing or other operations
shall be repaired or replaced by the O&M Contractor at no expense to the Department. The
O&M Contractor shall promptly report damage to or malfunction of any sprinkler system to the
CMT.
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Ensuring that the sprinklers and emitters are working properly is a major part of irrigation system
maintenance. The following items help keep sprinklers operating properly.
Keep heads properly aligned, leveled, and rotating.
Clean plugged sprinklers, emitters and filters when needed (Figure 2.1).
Replace broken sprinklers, worn nozzles and emitters with appropriate parts to maintain
matched application rates and uniformity.
Keep grass and plants away from sprinklers so spray patterns are not disturbed by them.
Raise sunken heads.
After evaluation move, add or remove sprinklers and emitters to make a more uniform
application of water.
Visual inspection of the landscape provides a good indicator of irrigation problems. Both
stressed (hot spots) and over irrigated (soggy spots) areas indicate irrigation problems. If the
irrigation system is operating improperly the following items should be checked.
Water supply: Check to see if all valves are opening and the system has proper pressure.
Controller and controller programming: Check the controller to make sure it is operating and
programmed properly.
Field wiring: Check to see if the automatic valves are receiving the proper voltage and
current, check for shorts in the wiring.
Valves: Use the controller to manually operate the valves through a cycle to make sure they
are operating properly. Adjust the flow control stems on the valves if needed.
Sprinkler heads: Check for plugged, blocked or broken heads. Make sure the sprinkler is
rotating properly.
Pipe and fittings: Check for broken or plugged pipes and leaks.
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Hoses, portable sprinklers, portable pipe, and similar irrigation equipment shall be removed from
lawn/grassed areas at the end of each work day or when not actually in use. All valves, covers,
and valve box covers shall be kept closed at all times except when in actual use.
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It is important to understand that managing plants in a deficit irrigation mode puts them at risk
to other environmental and/or biological factors. Careful and frequent observation of the
landscape is essential to such an irrigation strategy.
Other types of wedges can be used, such as split wedge, double disk parallel wedge, or a
combination of disks joined by a ball and socket which are self-aligning to each of the inclined
resting faces (Figure 2.3).
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Gate valves can be also classified on the basis of the stem movement. The stem is a shaft used
to control the position of the wedge. Stems can be classified into three groups: two types of
rising-stem (outside or inside thread) and non-rising-stem. Figure-2.2 represents a rising-stem
type of valve, where a non-rising-stem valve is shown in Figure 2.3.
With a rising-stem it is easier to determine how far the valve is open at a given time since the
threaded portion of the stem is exposed. However, sufficient space must be provided to allow for
the rise of the stem when the valve is in the fully open position.
All valves described above are slow acting due to the turning required for changing the position
of the control element. For a quick acting valve, the stem can be constructed in such a way that
it slides up or down through the action of a mechanical lever (Figure 2.4).
Gate valves should not be used for throttling or controlling liquid streams. Most of the shut-off of
this valve takes place when the valve is almost closed. As a result the flow control profile is not
linear and difficult to control. At the same time, the decrease of flow area in partially closed
positions, significantly increases the liquid velocity. This can result in quick erosion of the wedge
and destruction of the lower seating surface.
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As a result they are difficult to use for flow regulation. Some plug valves are provided with
special plug ports and can be used for throttling. However, unless specified by the manufacturer,
plug valves in general are not recommended for flow control operations. Similar to a gate valve,
partial closing of a plug valve can cause a rapid wear of internal parts. The biggest advantage of
a plug valve is its simple construction and compactness.
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A ‘Y’ valve forces liquid into two turns similar to a globe valve, however, the severity of the
bends is decreased and the liquid makes two 45° turns. This gives a relatively unrestricted flow
path which is nearly as free as in a gate valve. Due to relatively low pressure loss ‘Y’ valves as
well as angle valves are sometimes used for on-off service.
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Two types of controllers and actuators commonly used in irrigation are electric and hydraulic.
Globe and angle valves are commonly adapted for automatic control due to the tight shutoff of
these valves. Control valves allow for remote operation of irrigation systems by turning the
system on and off from a distant point.
A piston or a flexible diaphragm is the basic flow control element used in these valves. The
diaphragm operates by pressure differentials within the valve controlled by an electric (solenoid),
as shown in Figure 2.13, or hydraulic actuator (Figure 2.14). Power to the actuator is transmitted
as electrical current through wires or hydraulic pressure through small tubing.
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In addition to the type of power transmitted (hydraulic or electric) control valves can be classified
by the position which the valve assumes when the power is off. Some valves are normally open
when the power source is off, others are normally closed.
The solenoid valve, which is commonly used in irrigation systems relies on an electromagnetic
force to move the disk directly (Figure 2.13) or to initiate the piloting action that allows line fluid
to open the valve. Electric control valves can also be manually closed or manually opened.
Most of the hydraulic control valves are normally open and power has to be transmitted to close
these valves.
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A tilting disk check valve (Figure 2.18) has a modification of a standard swing check valve which
provides very rapid closing due to the position of the disk. The advantage of this valve is that it
doesn’t chatter or flutter like swing and ball check valves.
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here. This includes pressure relief valves and pressure reducing valves.
The valve is throttled by the action of an adjusted spring on the top of the diaphragm and the
pressure of the fluid on the underside of the diaphragm. The water from the reduced pressure
side of the valve is diverted into the chamber above the diaphragm to compensate for the
compression of the spring as the upstream pressure changes. This action throttles the
controlling valve and allows the pressure to remain at the set level. The construction of the
pressure regulated valve is presented in Figure 2.22.
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The automatic distributing valve permits the irrigation system to be switched from one zone to
another by turning the water supply on and off in sequence. A hard rubber disc with an opening
is located inside the valve. This disc is rotated to a new outlet for each pressure cycle (pump off,
then on). By using different cams, which are easily exchangeable, it is possible to automatically
switch from one to six zones. The use of this valve eliminates the necessity of using a large
number of control valves for each zone. A six outlet automatic distributing valve is presented in
Figure 2.23.
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Normally every zone requires one programmable valve. However, it is possible to water a few
zones by combining a programmable valve with an automatic distributing valve.
2.6.33 Summary
Different types of valves, their construction and function were discussed in this publication.
Recommendations for particular use of each type of valve were given and justified. In addition a
method of valve sizing was presented.
Reversal of Flow
Slurry Handling
Quick Opening
Flow Diverting
Free Draining
Prevent Over-
Low Pressure
Control and
Operation
Throttling
Frequent
Pressure
pressure
Prevent
Control
On-Off
Drop
Valve
*
Gate x x - - x - x x - - -
Plug x x x x x - x x - - -
Ball x x x x x - x - - - -
Globe x x - x - - - - - - -
Angle x x - x - - - - - - -
‘Y’ x x - x - - - - - - -
Needle - x - - - - - - - - -
Pinch x x - - x x - x - - -
Diaphragm x X - - - x x x - - -
Butterfly x x - x x x X x - - -
Ball Check - - - - - - - - x - -
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Swing Check - - - - x - - - x - -
Diaphragm Check - - - - x - - - x - -
Foot Valve - - - - - - - - x - -
Pressure Relief x - - - - - - - - x -
Pressure Reducing - - - - - - - - - - x
* All of these valves may not be completely free draining, but they trap a minimum amount of fluid.
Identify leaks and repair them promptly. Signs of leakage include particularly green spots,
soggy areas around spray heads and above ground hoses, jammed spray heads and torn
hoses.
Shut off irrigation systems and adjust whenever irrigation water falls or runs onto hard
surfaces such as sidewalks, streets or driveways.
irrigation, the start time, and the duration of watering. Some controllers have additional features
such as multiple programs to allow different watering frequencies for different types of plants,
rain delay settings, input terminals for sensors such as rain and freeze sensors, soil moisture
sensors, weather data, remote operation, etc.
There are two basic types of controllers, electric and hydraulic. Most automatic irrigation valves
are diaphragm valves in which the water above the diaphragm must be discharged for the valve
to open. In a hydraulic system, the controller and valves are connected via small plastic tubes
approximately 4 mm (¼ in) in diameter. The controller opens the tube connected to the valve,
allowing that valve to open.
Most newer systems employ electromechanical or electronic controllers. In this scenario, the
controller is connected to an electrical circuit that operates a solenoid attached to each valve
(solenoid valve). When the solenoid is actuated, the water above the diaphragm is relieved and
the valve opens.
There are broadly two categories of irrigation controllers: domestic ones for gardening
applications, and professional controllers for more demanding agricultural applications. While
most domestic (gardening) controllers can only open/close zones based on a time duration,
without any feedback from the irrigation process, professional irrigation controllers can irrigate
based on volume (quantities defined in m3/gals), receive feedback from the process, and react
to actual events happening during the process.
For example, the typical professional controller will calculate the actual flow rate running in the
system when a specific zone is operated, compare this to a pre-configured required amount, and
adjust the irrigation process if deviation from the zone's flow rate is detected; This mechanism is
called ‘flow monitoring’, and can prevent irrigation when a burst is occurring in the main line or in
the zone's hydraulic components. The controller can also alert the operator locally via its
interface, or remotely by sending an SMS or a message to a central control.
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With the use of TSE water, the solenoid valves are subjected to clogging and interrupt in the
continuous operation of the system. Hence periodic servicing in every year is recommended.
The contractor should follow the manufacturer’s instruction for the servicing. Any part, which is
faulty, has to be replaced immediately.
The gate valve in the solenoid valve assembly should be closed and opened slowly in order to
avoid surge. If the valve and or the valve box need to be changed, make sure that the identifying
tags are maintained on the box and the valve. The Y-strainer installed with solenoid valve also
needs to be cleaned thoroughly minimum in every 2 months or more frequently so as to improve
the smooth working of the system.
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lines and emitters are likely to get displaced from its original position causing plants to yellow.
Therefore the position has to be adjusted as and when required.
The chances of salt build up and sand accumulation are high in drip irrigation system and hence
drip tubes are to be flushed and emitters are to be cleaned periodically. A regular maintenance
program of inspection and flushing will prevent emitter clogging.
2.10.2 Bubblers
The debris in the water can clog the filters of the bubbler and water emission uniformity will be
substantially reduced, affecting the efficiency of the system. Filter cleaning has to be performed
frequently.
In case the flow of bubbler is still low, check the point of connection for blockage or bending and
rectify.
2.10.3 Sprayers
The coverage radius and the flow may have to change depending on water application rate and
can be adjusted by turning the screw on top of the nozzle. The tension of the spring has to be
checked for positive retraction under any conditions. Inspect alignment of the check valves for
eliminating leaks and puddles at the lower heads, protecting landscape from damage and
erosion while reducing wastage of water.
The filter beneath the nozzle gets clogged with debris and needs to be cleaned to ensure
uniform coverage.
2.10.4 Rotors
Arc and radius adjustment has to be made from time to time for proper coverage. The tension of
the spring has to be checked for positive retraction under any conditions. Inspect alignment of
the check valves for eliminating leaks and puddles at the lower heads, protecting landscape
from damage and erosion while reducing wastage of water.
The filter at the bottom of the rotors gets clogged and should be cleaned in every year to ensure
uniform coverage.
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Care should be taken for not to damage the nearby plants and vegetation.
For excavating grass area, lay plastic sheet and put the excavated soil on the plastic.
Care should be taken not to mix the topsoil with soil of lower layer.
The replacing materials should be the same as specified and used in the system. Any
materials other than specified require prior permission of the Engineer and ‘as-built’
drawings updated accordingly.
After backfilling, proper levelling has to be done to the satisfaction of the Engineer.
The minimum recommended mesh size is 140 (100 microns) for sub-surface drip irrigation and
200 mesh (75 microns) for porous pipes. Filters should be serviced regularly and as soon as
significant pressure drop is observed across.
For large systems with dedicated pump rooms, filtration requirements are as follows:
Self-flushing screen filter with a minimum mesh size of 120. The self-flushing mechanism should
be triggered by a pressure differential across the filter exceeding a certain pre-set pressure. In
the event of failure of the self-flushing system, then pumps should not be allowed to operate.
Disc filter with a mesh opening of 150 should be installed at the mainline
Y-Strainers with a mesh size of 150 should be placed in the valve boxes upstream the solenoid
valve.
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02-EXISTING IRRIGATION SYSTEM FIRST EDITION - DECEMBER 2016
IRRIGATION SYSTEMS VOLUME-II O & M MANUAL
2.12.3 Flushing
Flushing of the entire network must be performed regularly and using water velocity exceeding
that of normal irrigation, to flush away deposited sand particles. A minimum velocity of 0.5 m/s at
the end of laterals is required for effective flushing. This entails directing the system pressure
towards the lateral undergoing flushing by manually closing other valves. In addition, flushing
should be performed after servicing the filter system.
Convert all manual valves to automatic, remote control, solenoid valves (SV) and connect
the SV to a field controller (FC),
Program the field controllers to respond to upstream (reservoirs and PS operation) and
downstream (soft landscape requirements) conditions,
The irrigation system within AD Island comprises more than 60 zonal ground irrigation reservoirs
fed by TSE (Recycled Water) from the Effluent Distribution Centre (EDC) located at IPS2, via
main pipelines with diameters ranging from 600mm to 200mm. The current upstream irrigation
supply, storage and distribution system is monitored and controlled by SCADA system located at
the ADM office in Mussafah, Abu Dhabi Mainland.
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02-EXISTING IRRIGATION SYSTEM FIRST EDITION - DECEMBER 2016
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It is the Department’s objective to automate the downstream tertiary system provided that both
the up/downstream systems are integrated. This is necessary so as the status of any irrigation
zonal reservoir and pumping station (in terms of water availability and operation) determines the
amount of water supplied to its downstream tertiary network.
Similarly, the demand of the downstream green areas according to the plant species, quantities,
weather and soil conditions should determine the amount of water required from the upstream
system. The system should have the necessary management flexibility to automatically
manoeuvre and select the nearest and most reliable water source (based on the upstream
system information available from the existing SCADA) in order to supply the downstream
tertiary networks. The control system should be able to select the set of operating valves at a
time, determine the start times, number of irrigation cycles based on the available TSE
quantity/flow rate, pressure of the surrounding upstream irrigation system for each field
controller zone.
1. Site Inspection,
2. Performance Testing,
3. Irrigation Scheduling.
Each activity in itself can result in significant water and cost savings. Together, these activities
provide landscape maintenance personnel with a customized irrigation program based on site
specific conditions and irrigation system performance.
Performance problems are often inherent in an irrigation system. A sprinkler system where the
heads are spaced too far apart will result in poor water distribution and/or dry (or ‘hot’) spots on
the landscape. In order to compensate for this poor uniformity, the system is often set to operate
longer, which in turn over-waters most of the landscape. Insufficient or excessive operating
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02-EXISTING IRRIGATION SYSTEM FIRST EDITION - DECEMBER 2016
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pressure will also lead to high water loss through wind drift or poor coverage. Low water
pressure is generally caused by insufficient static pressure and/or high pressure losses through
valves, meters, piping and other components of the irrigation system.
Visual indications of low water pressure include large water droplets and short sprinkler throw.
High water pressure, on the other hand, indicates an absence of proper pressure regulation
devices. High pressure is generally characterized by excessive misting of water that is easily
evaporated or carried by the wind.
For irrigation scheduling purposes, the most accurate determination of precipitation rate is
achieved by conducting catch can tests. Catch can tests measure the amount of water that
actually hits the ground at various points within the landscape, and also serves to measure
application uniformity. Since irrigation systems commonly use different types and brands of
sprinklers, it is important to conduct catch can tests for each individual zone or “station” on an
irrigation system.
Determining when to irrigate should be based upon the depth of the plants root zone and the
type of soil therein. Together, root depth and soil type define the amount of water that is
available for plant use. A 150mm clay soil, for example, will hold more water that will six inch of
sand. Thus, the number of irrigations per week will be less in the clay, though the amount of
water the plant needs will remain the same. Root depth also influences irrigation frequency.
Shallow rooted turf grass, for example, will require more frequent irrigations than will a turf grass
with a deeper root zone.
The first step in determining how long to irrigate is to first determine how much water that you
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02-EXISTING IRRIGATION SYSTEM FIRST EDITION - DECEMBER 2016
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should apply each irrigation event. Plant water requirements vary significantly in urban
landscapes due to the variety of plant species, maintenance practices and microclimates. Water
requirements also vary with climate trends and rainfall patterns. Turf grass, which is generally
assumed to be the highest water user, requires up to 1-inch per week during the summer with
less in the spring and fall. Once it is determined how much water (in inches) is needed each
irrigation, the conversion to zone run time is simple. The following equation is used to determine
zone run times:
Run Time per Irrigation = (Targeted irrigation depth Zone precipitation rate) x 60
Notwithstanding the above, reference should be made to the O&M Contract for full range of
Contractor’s responsibility, some of which, but is not limited to, are as follows:
The Contractor’s responsibility will terminate at the boundary wall/fence of reservoirs, pumping
stations/reservoirs. There are exceptions which include the inlet pipework discharging direct to
the pumping station inlet or screening chamber.
b) Networks
The O&M Contractor’s responsibility will terminate at the last valve chamber (VC) and or
distribution chamber (DC) upstream of the automatic irrigation system.
c) New Assets
When new assets, such as irrigation pumping stations, reservoirs, networks and associated
pipework are added to an existing location, the O&M Contractor shall assume full responsibility
for those assets under the terms and conditions listed in the Contract.
d) New Sites
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When new sites or locations are added to the services, the O&M Contractor shall assume full
responsibility for those assets under the terms and conditions listed in the Contract.
Where repairs are required but the facilities are not within the O&M Contractor’s permanent
resources then in such cases the Contractor is allowed to engage a ‘third party’ service. The
Contractor shall obtain appropriate approvals from the Department/CMT and manage the
engagement and ensure that the Department quality standards are met against such works.
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3. PERFORMANCE EVALUATION
3.1 Purpose
The Contractor and Maintenance Contracts place an immense responsibility on the part of the
O&M Contractor for providing the critical public service of in an optimal manner. Utmost
importance shall be given to providing the continuity of the services with minimal interruption of
Recycled Water (TSE) flows.
The Contractor is to provide services to the best industry practice in terms of delivery, efficiency,
workmanship, housekeeping, planning and control. The O&M Contractor’s performance of the
services shall be continuously monitored and evaluated against both quantitative and qualitative
indicators.
The Department will be the sole judge of whether or not the requirements and responsibilities
are being met. The Department may, at its discretion employ or retain specialists or consultants
to aid in the evaluation of the Department’s performance. Criteria for judging performance shall
be standardized and shall include documentation, reports and records supplied by the
Contractor as described herein. Evaluation criteria may also include results of internal or
independent audits, inspections and laboratory analysis. For the purpose of performance
evaluations, the Department or its designated representatives shall have unrestricted access,
with or without prior notice, to all facilities and records under the Contractor’s control.
Key Performance Indicators (KPIs) shall be measured regularly by the Contractor and reviewed
with the Department with the aim of ensuring that service standards continuous improvement on
service.
The O&M Contractor shall be responsible for dealing with flows as required and shall take into
account the diurnal and seasonal variations in flow in the irrigation water system. In order to deal
with such flows the Contractor may, subject to the approval of the Department/CMT, apply
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temporary closure of valves or stoppering for limited periods of time without affecting the general
effectiveness of the distribution/supply system.
The O&M Contractor shall take care in carrying out its operations and functions to prevent
pollution of the environment. If there is any escape of matter which may be construed as a
pollution of the environment the Contractor shall immediately put in hand whatever procedures it
considers necessary or as otherwise it agreed with the Department/CMT, to limit and alleviate
the effects of the pollution. The Contractor shall immediately inform the Department/CMT and
any other known affected party, of the incident and of the measures taken to limit the effects of
the pollution.
If the Contractor anticipates requiring over-pumping, night, weekend or holiday working, he shall
inform the Department/CMT without delay and well in advance.
The O&M Contractor should be aware that any surface flooding of property or pollution of the
environment is viewed most seriously by the Department, Abu Dhabi Municipality. Any of the
above incidents directly attributed to the negligent actions of the Contractor will be viewed very
seriously. Moreover, the Department reserves the right to make good the affected area/premises
from any such incident at the cost of the Contractor.
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a) Manpower
The CMT will ensure through regular monitoring that the Contractor employs and utilises the
agreed numbers of key Personnel and that they are qualified in accordance with the Contract.
Close contact and monitoring will also indicate that the Contractor is able to meet these levels
for the duration of the contract. The Contract documents clearly list and describe the
qualifications and numbers of Contractor’s Personnel. The Contractor will inform the CMT of any
changes in Personnel and replacement personnel will be approved by the CMT and Head of
O&M Section before commencement.
The CMT will ensure that the Contractor meets the required levels of Plant and Equipment to
meet operational, maintenance and emergency needs. The Contractor shall be able to utilise
existing Municipality plant and equipment when specified, and the CMT will assist in that
process.
Where specialised equipment is to be used the CMT will ensure the Contractor has the
necessary expertise to operate it, or approve the use of a Sub-Contractor to operate it. The CMT
will also ensure that gauges and other critical measuring devices used by the Contractor have
been calibrated according to manufacturer’s instructions and the requirements of the Contract.
c) Transport
The CMT will ensure that the Contractor utilises levels of Transport to meet operational,
maintenance and emergency needs. Where the Contractor has an arrangement to utilise
Municipality vehicles the CMT will assist in that process.
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acceptable, monitoring and inspecting will take place at random times with random personnel.
If the problem of below standard workmanship persists or is likely to cause damage to assets,
the CMT will inform the Contractor to take appropriate actions to improve the situation. The CMT
will follow up to confirm that those actions have been carried out.
The CMT will request the Contractor to provide regular reports and statistical information from
data held on CMMS in order to check completed work and the effectiveness of the Maintenance
Programme. This will include:
Number of breakdowns,
Frequency of maintenance,
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Other communication with the Contractor will be on an unofficial basis as part of the day to day
working relationship between both parties. The Engineer will instruct the other CMT members to
ensure casual conversations with the Contractor cannot be mistaken for “official” instructions.
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The Contractor should organise the different levels of operation procedures into the following
categories:
Routine operation procedures which are normally carried out without shutting down of plant.
These include operational data gathering, plant condition monitoring, pump/equipment
status, cleaning etc.
Routine operational procedures requiring shutting down of plant for not more than two hours
continuously and where a standby facility is available.
Major maintenance/inspection and overhaul procedures which require shutdown of the plant
for more than two hours irrespective of availability of standby plant.
Routine maintenance procedures requiring shutting down of plant for not more than two
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Operating procedures shall be reviewed and audited systematically and regularly to ensure that
they are practical, safe and meet the intent for which they are designed. Operating schedules
shall:
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Store new schedule dates for comparison with the original target dates
Forecast future preventive maintenance dates for resource planning
The Contractor shall organise the operation of the Department’s assets into manageable;
efficient areas of responsibility for his personnel and organise service centres for call-outs,
inspections, cleaning and repairs.
On-going analysis of the database generated through CMMS linked to the assets will enable
improvements and fine tuning of the operational activities, minimizing costs of delivery and
ensuring activities are effective. Analysis of trends in salinity, odour issues, collapses, and
blockages against asset class, operating context, location and history will allow problems to be
identified and addressed effectively. Analysing the performance of assets will enable
understanding of assets performance and determine the most appropriate operational and
maintenance strategies.
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An analysis of the system, performed by the O&M Contractor is necessary to assess the
operating conditions/ environment and the consequence of failure to determine the ultimate
maintenance approach and periodicities. The recommended strategies and periodicities
identified in Section can, and should, be adjusted by the O&M Contractor in the Maintenance
section of the O&M Contractor’s Annual Work Plan.
Rotate lead lag standby pumps positions to equalize pump run hours.
All electrical panels, junction boxes, cables, wires, and switches will be kept closed covered
and sealed.
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with any and all Employer policies and procedures. The net result of the O&M Contractor’s
policies and procedures for the assets under the O&M Contractor’s control shall include but not
be limited to:
The safe, efficient and sustained operation and maintenance of all of the sewage related
assets in a fashion that assures they provide design performance for their design lifetimes.
The safe, efficient and sustained production of a treated effluent that meets or exceeds the
standards and parameters listed herein.
The cost effective, safe, efficient and sustained production of treated sludge and dewatered
sludge that meets or exceeds the standards and parameters listed herein.
A cost effective, safe and efficient water conservation program that minimizes water losses
throughout the works
A cost effective, safe and efficient program to maximize effluent water production by proper
grit removal, screening, sludge thickening, sludge drying and efficient irrigation.
The creation and sustained development of a safe, healthy and environmentally responsible
work place.
An on-going safety and process employee training program that will ensure all personnel are
fully familiarised with the skills and requirements of the services to be provided and the
various site layouts, plant assets, site safety regulations and statutory requirements and
Employer procedures.
The capacity of each station shall be assessed by the Contractor on an annual basis in order to
determine performance against KPI’s through the comparison of the original assessment
completed in Transition and the annual assessment. Each annual assessment must take
account of newly created or decommissioned pumping facility.
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discharging its obligations under this Contract. A Performance Review may be a review of the
Contractor’s performance generally or of a specific area of its activity, and may be undertaken
by the Department/Engineer’s staff.
ii. The Contractor shall co-operate fully with the Department/Engineer in any review carried out
and shall provide such facilities as the Department/Engineer shall request. The Contractor
shall make available to the Department/Engineer such records (including computerised
records), plans, correspondence, returns, explanations and other information that the
Department/Engineer may require and answer questions or provide explanations thereon.
iii. The Department/Engineer shall notify the Contractor in writing of any instance where it
appears to the Department/Engineer that the Contractor has failed to carry out satisfactorily
its obligations and duties under this Contract.
iv. The Contractor shall comply as soon as practicable with any instruction given by the
Department/ Engineer pursuant to (iii) immediately above.
v. If in the opinion of the Department/Engineer, the Contractor fails to act with due diligence in
taking the necessary action or complying with instructions given pursuant to (iii) above, the
Department/Engineer may give a Notice of Default in writing to the Contractor specifying the
failure and the instructions given in connection therewith. The Notice of Default shall remain
in force for three months during which time the Department/Engineer and the Contractor shall
jointly monitor the performance of the Contractor in complying with the Department’s
requirements in this regard.
vi. If the Contractor continues to fail to act with due diligence upon the requirements of the
Department/Engineer during the three month period of the Notice of Default, the Department
may at the end of the period give a further notice (period to be specified by the Department)
in writing to the Contractor to terminate this Contract in whole or in part.
vii. Without prejudice to the requirements of (iii), (iv), (v) and (vi) above if in the opinion of the
Engineer the failure of the Contractor to fulfil its obligations whether negligently or otherwise,
is such that the effect is to:
o the public or
o the employees of the Contractor or
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Provided that where in the opinion of the Engineer the Contractor has failed to fulfil any of its
obligation under this Contract and has thus given rise to one or more of the effects referred
to above on more than one occasion the Department may give twelve months’ notice in
writing to the Contractor to terminate this Contract, in whole or in part.
The Contractor shall allow the Department/Engineer (or its Accountants) to inspect its
accounting and other records including but not limited to health and safety, quality
assurance, time records, sub-contractors and any other records, relating to this Contract and
the Services without notice during normal hours. The Department/Engineer may take copies
of the records and the books of account which it shall keep confidential. The Contractor shall
co-operate fully with the Department/Engineer in providing such facilities as the
Department/Engineer shall request.
The Department/Engineer shall be entitled at any time to inspect, examine, test or witness
the performance of the services or any part of them. Such inspection or examination shall
not release the Contractor from any obligation or liability under this Contract.
The key idea of performance trending is that much of the equipment installed in the irrigation
pumping facilities is already provided with instrumentation that can be used to assist in
determination of the health/condition of the related component. Where the instruments are not
present, installation of a pressure-sensing or temperature-sensing device is generally easily
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performed and inexpensive. Many times this information is already being logged at some pre-
defined interval but not being utilized.
Evaluate what parametric data should/could be easily collected from installed or portable
instrumentation to provide information related to the condition/performance of the equipment on
the master list based on the equipment prioritization.
Determine what, if any, of the defined data is already collected. Evaluate if any related
parametric information is currently being tracked and if that information provides information
regarding a components/systems condition or efficiency. Terminate the collection of information
not useful in the evaluation of a component’s condition/efficiency unless required by other
administrative requirements.
Define and install instrumentation not currently available to monitor a critical component’s
condition/efficiency.
Log the information at some frequency defined by operational staff. For example, the frequency
may be every 4 hours while operating or may simply be a single reading after reaching steady-
state conditions, depending on the data evaluation needs.
Provide collected data to individual with knowledge and background necessary to properly trend
and evaluate it.
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Percentage PM / TM
Percentage PM SR completed
Percentage PM / TM
Percentage CM SR completed
Percentage PM / TM
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Payments are based on how well the contractor manages to comply with the performance
standards defined in the contract, and not on the amount of works and services executed.
b) Performance Contracts
Describe expected results
Flexibility for the vendor regarding achievement of those results
With a responsible contractor, possible cost efficiencies and improvements
Contractor may take more pride in work and look for ways to increase effectiveness and
efficiencies and add value
Any action from the time a contract is awarded until its closeout. It is the process of ensuring that
the intent, requirements, and terms and conditions of the contract are met.
Assess Performance
Compliance
Document Outcomes
Ensure Continuing Relevance
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c) Partnering
Partnering should not be eliminating the control mechanisms that are necessary in order to
have strong claims avoidance strategy.
The quest for trust, respect and co-operation replacing traditional confrontation, the delicate
balance required to accommodate flexibility, performance incentives and opportunities for
innovation
Each Operator is expected to maintain registers that identify catchment areas that are at risk of
receiving low pressure.
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o Security of Supply (leakage, and performance against our security of supply index),
o Consumer Service (written complaints, billing contacts, billing metered consumers,
telephone answering, telephone access, services to consumers with special needs,
supply pipe repair policies, debt and revenue policies, complaint handling, compensation,
and provision of information to consumers),
The O&M Contractor shall co-operate with Department/CMT in developing target values for all
KPIs. The KPI targets shall be regularly reviewed jointly by the Department/CMT and the
Contractor with the intention of making them more onerous each year by agreement. KPI
reports shall be prepared by the O&M Contractor and submitted each month to the
Department/CMT, within Contract specified period.
Where there is a failure in the Irrigation System, or any part of thereof, the KPI adjustment will
remain in effect unless the Contractor can demonstrate to the satisfaction of the Department that
the failure or non-performance, is a result of an act or omissions by the Department, or as
referred to under ‘KPI Adjustments’ in the Contract document.
The Department will monitor and inspect the performance of the Contractor against the KPI’s
from the Handover Date until the end of the Contract term. The Department’s assessment of the
Contractor’s performance against the KPI’s will be the final determining factor in applying any
abatement. The monthly report submitted by the Contractor shall also include details of the
evaluation.
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The Contractor must provide the Department/CMT full cooperation, including access to sites, for
the purpose of verifying the Contractor’s KPI report. As specified in the O&M Contract, the KPI
categories and KPI’s that the Contractor’s performance will be assessed against throughout the
Contract duration are as follows:
For detailed description of the KPI’s reference should be made to the Contract Documents.
However, it should be noted that during the Contract period the Department may, at its sole
discretion, review and revise the KPI’s in the Agreement to reflect actual operating conditions.
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4. OPERATIONS PROCEDURES
4.1 Operations
The Contractor shall be responsible for the delivery of operation of all facilities irrespective of the
Asset Condition Grade (ACG) of the component assets. The range of Operation shall include but
shall not be limited to the examples of activities listed below:
Operate the assets to minimise and/or control irrigation flooding events or irrigation overflow
events.
Maintain quality standards of recycled water pumped through the distribution systems.
Collect and transport waste materials from pump stations to licenced disposal facilities.
Provide all services including fuel to standby generators, plant equipment and vehicles.
Provide tankered irrigation water supplies to pump stations facilities without mains supplies
as required.
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i. Adopt a co-ordinated and planned operations policy for the contract with the aim of providing
a cost effective service whilst providing on-going security of service and assurance as to the
operation of the asset.
ii. Base operation management on sound planning, good communications and good working
relationships between all parties concerned.
iii. Optimise the operation system with the help of accurate operational records and
management science.
iv. Organise the different levels of operation procedures into the following:
Routine operation procedures which are normally carried out without shutting down of plant.
These include operational data gathering, plant condition monitoring, pump/ equipment
status, cleaning etc.
Routine operational procedures for shutting down of plant for not more than two hours
continuously and where a standby facility is available. The Contractor shall co-ordinate the
shut-down with his maintenance requirements. The Contractor shall inform the SCADA
Central Control Centre (CCC) before the shut-down is executed.
Major maintenance/inspection and overhaul procedures which require shutdown of the plant
for more than two hours irrespective of availability of standby plant. All such procedures shall
be co-ordinated with a ‘Permit to Work’ system through the Department/CMT. The
Contractor shall submit a request for ‘Permit to Work’ and allow sufficient number of working
days’ notice before the work is to be carried out/the proposed shutdown.
Emergency procedures which require immediate action from the Contractor. The Contractor
shall inform and agree with the Telemetry Centre before the shut-down is executed.
v. Operate under Health and Safety requirements for Confined Spaces, Training and
Equipment.
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In some systems reservoirs are allowed to float at the end of distribution system when pumps
are used to pump directly into the distribution system and excess water flows into the reservoir.
In such systems multiple pumps are used to cater to varying demand and pressures in the
system. Small changes in the distribution system such as pipeline extensions or the addition of
few more connections will not require additional storage requirement. Major system changes
such as addition of larger size of main pipelines and increase in large number of connections
may require additional storage.
Whenever demand for water goes up suddenly due to fire demand, or due to excessive
demand on one command area/zone of a system.
Due to failure or breakdown of water supply of another zone of the distribution system.
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reservoirs.
The Operator must have a thorough knowledge of the distribution system emanating from the
reservoirs. Closure or adjustment of valves at strategic points in the distribution system can
focus or divert the flow of water towards the affected areas. Emergency plans must be
developed in advance to cope with such situations.
Most of the distribution systems establish a pattern of levels for assuring the required supplies at
the required pressures. A water usage curve over a 24 hour period should be prepared for each
reservoir. It can be seen from the usage curve that the pattern varies not only during the
different times of the day but also during different days of the week especially on week-ends,
holidays and festivals. Demand pattern also changes during different times of the year
depending on the weather conditions such as summer, winter etc. From the usage curve the
operator can better anticipate and be ready for the expected high consumption periods. The
maximum water levels to be maintained in the reservoir at each morning should be known to
ensure that the system demands are met for the day.
In case of intermittent supply, timings for supply of water in the areas are fixed in advance. In
large command areas, the water can be supplied to sub-zones during particular fixed hours by
operation of the necessary valves. The operator should work out a programme for compliance.
Sometimes time clocks are often used to control the water coming into the reservoir. At some
places the overflow is connected to the distribution system; in such cases some mechanism
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Routine valve operations are normally done at the reservoirs. Problems in operation of valves in
reservoirs can also be caused by valve seat getting jammed, and hence cannot be opened, or
non-seating of valves, and hence cannot be closed properly. Sometimes two valves are fixed in
series on the outlet and the downstream valve only is usually operated. Whenever the valve
under operation is jammed the upstream valve is closed and the jammed valve is repaired.
Such an arrangement enables repair of valves without emptying the reservoir. In some
reservoirs a by-pass line is provided direct from the inlet line to the outlet line for drawing water
without feeding the reservoir. Identification of the valves as to their intended purpose such as
inlet, outlet, scour, bye-pass etc. and their direction of opening are to be prominently marked.
The Operator shall ensure that all valves in a reservoir are in good working condition and are
operated as per the schedule for such operations.
Time and relevant operation of control valves with time of opening and closure or throttling
position of the valves.
The man-hours spent on routine operations at the reservoir in previous year and the cost
thereof.
Since the landscape areas will be supplied directly from a pressurized effluent distribution
network and not from stand-alone local pumping stations and reservoirs, considerable areas of
landscaping will be effectively be served by a single very extensive irrigation system. It is
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essential that a means be provided for centralized monitoring and control of the usage of
irrigation water and the status of all the various local irrigation systems.
It is necessary that the chosen control system should have excellent communications features,
able to collect in “real time” the flow and pressure data from the meters and sensors installed
around the network and at the points of connection of the local systems. At the same time it
needs to have flexible irrigation features, especially for water conservation, and must be able to
permit local control over operation and scheduling at the individual irrigation systems.
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Surveillance shall also include looking for unauthorised construction activity on or near the
utility’s pipelines which may pose a physical threat to the mains. Any digging or excavation near
the mains shall be closely supervised by the staff, including surveillance of valve chambers and
valves on the networks.
Reporting of the operational capacity will determine any risk to the Levels of Service (LOS), and
when would be the need to invest in extending the system assets.
Monitoring of station system curve against that measured at station commissioning, and the
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operating points of all pumpsets on that curve for all duty pump operating combinations.
Measurement to monitor the pumpset characteristic curves - head/flow, absorbed power &
overall efficiency for each pumpset.
iii) Actual flow/energy data determined by temporary or permanent flow/energy meters against
variety of heads
v) Maintenance costs
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viii. Establish and maintain a central computerised stores management system, establishing
minimum stock holding, replenish stock timeously as and when necessary man stores to suit
operational requirements
ix. Ensure all personnel are fully familiarised with the requirements of the services to be
provided and the various site layouts, plant assets, site safety regulations and statutory
requirements and Department procedures
x. Emergency response service
xi. Develop on-going planned repair/refurbishment work
xii. Establish proactive planned inspection, operations and maintenance and cleaning routines
xiii. Undertake reactive and non-routine maintenance
xiv. Provide appropriate qualified personnel to plan, direct and supervise all activities
i. Base operation management on sound planning, good communications and good working
relationships between all parties concerned
ii. Optimise the operation system with the help of accurate operational records and
management science
iii. Consider personnel safety in all operations
Organise the different levels of operation procedures into the following:
i. Routine operation procedures which are normally carried out without shutting down of plant.
These include operational data gathering, plant condition monitoring, pump/equipment
status, cleaning etc.
ii. Routine operational procedures requiring shutting down of plant for not more than two hours
continuously and where a standby facility is available.
iii. Major maintenance/inspection and overhaul procedures which require shutdown of the plant
for more than two hours irrespective of availability of standby plant.
iv. Routine maintenance procedures requiring shutting down of plant for not more than two
hours continuously and where a standby facility is available.
v. Emergency procedures which require immediate action.
Apply all Health and Safety requirements and in particular for confined spaces, traffic
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management, use and storage of chemicals and such substances, workshop and offices.
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are met in such a way as to be economical, practical and sustainable for maintaining a healthy
and functional landscape without exceeding the water requirements of the landscape.
Entering into confined space, e.g. chambers, pump station wet/dry wells, etc.
Monitoring salinity.
Illicit and/or cross connections.
The Department shall monitor the assets through various sources in order to ensure their proper
use.
Ensure that no activity causes hindrance to the execution of any work on the system.
Adjust normal method of working/operational practice/maintenance programme to
accommodate changes in up/downstream flow conditions resulting from work by others or as
required.
Operating procedures shall be reviewed and audited systematically and regularly to ensure that they
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are practical, safe and meet the intent for which they are designed. Operating schedules shall:
Generate work order schedules based on resource levelling techniques.
Graphically analyse and manipulate availability of resources.
Set down time requirements for machinery required to be off-line prior to work being
performed.
Optimise asset life through what-if analysis.
Store new schedule dates for comparison with the original target dates.
Forecast future preventive maintenance dates for resource planning.
The operation of the Department’s assets will be organized into manageable, efficient areas of
responsibility and service centers for call-outs, inspections, cleaning and repairs.
Ongoing analysis of the database generated through CMMS linked to the assets will enable
improvements and fine tuning of the operational activities, minimizing costs of delivery and
ensuring activities are effective. Analysis of trends in salinity, odor issues, collapses, and
blockages against asset class, operating context, location and history will allow problems to be
identified and addressed effectively. Analyzing the performance of assets will enable
understanding of assets performance and determine the most appropriate operational and
maintenance strategies.
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exigencies. Past experience of emergencies in the system as well as of other systems is very
useful in drawing up an emergency plan. Some of the events or emergencies that may arise are:
power failure, storms and flooding, fire, earthquakes, explosions, breakdown of recycled water
supply system units like pumps and pumping mains and vandalism.
This procedure describes the methodology of contact between contractor’s team, CMT,
Department, and others, vis-à-vis the operational emergency which related to pumping stations
emergent incidents including, but not limited to, flooding, severe leakage, pump station
shutdown, power outage.
The Contractor shall prepare and include a flow chart for operation emergency plan that shows
the communication method and parties involved in the process.
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Supervise the technical part of the work to ensure proper performing of the job.
Support and monitor the event to ensure proper communications are achieved.
4.12.7 Materials
Tools and equipments as needed to perform the work in a proper way.
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In responding to emergencies that do not directly or indirectly threaten the health and wellbeing
of the public, the O&M Contractor shall immediately employ any and all methods to control,
mitigate or eliminate the impact of the emergency.
When an emergency situation has been secured, controlled and/or mitigated by the O&M
Contractor, the O&M Contractor and the Department shall determine if full rectification of the
emergency or parts thereof fall within the Contract cost of the services and shall proceed
accordingly and appropriately.
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organization and it must be ensured that everyone in the organization scrupulously follows the
safety practices.
Daily amount of total electricity consumed during peak electricity demand periods.
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5. MAINTENANCE PROCEDURES
5.1 General
Maintenance is the combination of all technical and associated administrative actions intended
to retain an asset/item in, or restore it to, a state in which it can perform its required function.
The effect of maintenance on variables, i.e. cost, quality, service and on-time deliveries, has
prompted increased attention to the maintenance area as an integral part of asset performance
improvement.
The maintenance programs identified within the maintenance hierarchy, each represent an
increased level of sophistication.
d) Optimise the maintenance system with the help of accurate maintenance records and
management science.
Routine maintenance procedures which are normally carried out without shutting down of
plant. These include data gathering, plant condition monitoring, lubrication, cleaning etc.
Minor maintenance/inspection procedures which usually require the shutting down of plant
for not more than two hours continuously and where a standby facility is available. The
Contractor shall co-ordinate the shut-down with his operational requirements. The Contractor
shall inform the Telemetry Centre before the shut-down is executed.
Major maintenance/inspection and overhaul procedures which require shutdown of the plant
for more than two hours irrespective of availability of standby plant. All such procedures shall
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Emergency procedures which require immediate action from the Contractor. The Contractor
shall inform and agree with the Telemetry Centre before the shut- down is executed.
f) Operate under Health and Safety requirements for Confined Spaces, Training and
Equipment.
a) Provide O&M and repair of equipment that protects the health and safety of personnel,
protects the environment, protects and preserves the Department’s capabilities and capital
investment, and enables mission performance by following good business practices while
minimizing lifecycle facilities costs.
b) Manage and perform facilities O&M work cost effectively and efficiently by using state-of-the-
art O&M management systems and RCM techniques. Management systems shall, as a
minimum, include a standardized and meaningful annual work plan, accurate facility
condition assessment techniques, and proprietary customized Computerized Maintenance
Management System (CMMS) databases.
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d) Continuously and proactively, improve technical and managerial processes to minimize life-
cycle maintenance and repair costs. These include designating a single point of contact to
communicate and co-ordinate O&M and management issues with CMT and the Head of the
O&M Section for maximum efficiency and effectiveness; benchmarking and the identification
of ‘best practices’, preparing and adhering to annual plans; performing self-assessments and
applying reengineering or process-improvement techniques where appropriate; applying
streamlined RCM principles, in program development and improvement; implementing
Predictive Testing and Inspection (PT&I) techniques, where appropriate and whenever
possible; and maximizing the population of available CMMS databases to allow for accurate
trending, statistical analysis and budgeting.
e) Provide for the lowest life-cycle costs, improve the safety, and establish initial baselines for
the subsequent PT&I of facilities and equipment through the acceptance process by
enforcing the construction contractor's quality control responsibilities during construction and
particularly at the time of equipment acceptance.
f) Properly account for O&M and repair expenses in accordance with a standardized Coding
Structure.
This document provides an Annual Work Plan template. A business plan approach has been
used to integrate smoothly into the CMT's strategic management process and to afford O&M
Contractors the ability to pursue and measure their continuous improvement efforts.
This is a template, a suggested approach to structuring (format and content) an Annual and 5-
year Maintenance Work Plan. It has been designed to assist O&M Contractors in preparing
sound strategies and to help identify the required resources to meet contractual requirements
and support Department’s goals. O&M Contractors have maximum flexibility in tailoring the plan
to meet individual needs.
The Annual Work Plan (AWP) is the first year, or base year, of this Plan. The base year
information must be as complete and accurate as possible. In addition, the base year must
identify work that will be deferred pending CMT approvals.
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c) Response and repair timescales covering defect identification, verification, response and
repair
Written acceptance by the service provider (O&M Contractor and or the Consultant) to the above
must be made prior to starting work.
RCM (Pro-Active or Prevention Maintenance) is the process that is used to determine the most
effective approach to maintenance. It involves identifying actions that, when taken, will reduce
the probability of failure and that are the most cost effective. It seeks the optimal mix of the
following three types of maintenance approaches:
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The appropriate use of these two types of maintenance shall be considered positively by the
CMT for performance ratings for possible incentive payments. However, the O&M Contractor’s
use of these two types of maintenance does not relive the O&M Contractor of the obligation to
assign (initially) PM, PT&I or CM approaches to all mechanical & electrical equipment.
RCM is an ongoing process that gathers data from operating systems performance and uses
this data to improve design and future maintenance. These maintenance strategies, rather than
being applied independently, are integrated to take advantage of their respective strengths in
order to optimize facility and equipment operability and efficiency within the given constraints.
Advantages:
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life cycle. The goal of the philosophy is to provide the stated function of the facility, with the
required reliability and availability at the lowest cost. RCM requires that maintenance decisions
be based on maintenance requirements supported by sound technical and economic
justification. As with any philosophy, there are many paths, or processes, which lead to a final
goal. This is especially true for RCM where the consequences of failure can vary dramatically.
The CMT has adopted a streamlined approach to the traditional, or rigorous, RCM process
practiced in some industries. This is due to the high analysis cost of the rigorous approach, the
relative low impact of failure of most sewage related systems where the amount of redundant
systems is significant. This redundancy reduces the probability and consequences of possible
failure.
Underlying the CMT's RCM approach is the concept that maintenance actions should result in
real benefits in terms of improved safety, required operational capability, and reduced life-cycle
cost. It recognizes that unnecessary maintenance is counterproductive and costly and can lead
to an increased chance of failure.
a) RCM is function oriented. It seeks to preserve system or equipment function, not just
operability for operability's sake. Redundancy of function, through multiple equipment,
improves functional reliability but increases life-cycle cost in terms of procurement and
operating costs.
b) RCM is system focused. It is more concerned with maintaining system function than
individual component function.
c) RCM is reliability centered. It treats failure statistics in an actuarial manner. The relationship
between operating age and the failures experienced is important. RCM is not overly
concerned with simple failure rate; it seeks to know the conditional probability of failure at
specific ages (the probability that failure will occur in each given operating age bracket).
d) RCM acknowledges design limitations. Its objective is to maintain the inherent reliability of
the equipment design, recognizing that changes in inherent reliability are the province of
design rather than maintenance. Maintenance can, at best, only achieve and maintain the
level provided for by design. However, RCM recognizes that maintenance feedback can
improve on the original design. In addition, RCM recognizes that a difference often exists
between the perceived design life and the intrinsic or actual design life, and addresses this
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What can be done to reduce the probability of the failure, identify the onset of failure, or
reduce the consequences of the failure?
Appendix ‘B’ provides a decision logic tree for use in an RCM analysis to determine the type of
maintenance appropriate for a given maintainable asset/equipment item. Note that the logic as
presented results in a decision in the bottom blocks concerning whether a particular piece of
equipment should be reactively (CM) maintained (‘Accept Risk’ and ‘Install Redundant Units’),
PM'ed (‘Define PM Task and Schedule’) or predictively maintained (‘Define PT&I Task and
Schedule’).
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state can be determined immediately. Other items, such as a sump pump, perform an off-line
function (intermittently evacuating a fluid when its level rises); their condition can be ascertained
only through an operational test or check. Functions may be active, such as pumping a fluid, or
passive, such as containing a fluid. Also, functions may be hidden, in which case there is no
immediate indication of a failure. This typically applies to an emergency or protective system
such as a circuit breaker that operates only in case of a short circuit (electrical failure of another
system or component).
a) Once it has been determined that the failure of a facility or equipment item will have a direct
effect on the safety or mission operation and redesign cannot improve its reliability, then a
PT&I, PM, or PGM task or combination of tasks should be identified that will lessen the
chances or consequences of a failure. Where applicable, predictive technologies should be
used to monitor the condition of the facility or equipment. If the technology or local expertise
is not available, a preventive maintenance program is normally applicable.
b) Maintenance tasks can be time directed, eg. every 8 weeks, condition directed, eg. when pH
is greater than 7.3, or inspection directed, eg. if a component is found worn. A particular
bearing can be monitored for vibration (PT&I), routinely lubricated and checked (PM), or
replaced prior to its expected failure point.
c) The total system should be evaluated to ensure that all the individual tasks maintain the
system at the same degree of reliability. The tasks should also be grouped to ensure that
they can be executed in the most economical manner. This may be by multiple tasks on an
individual equipment item or like tasks on numerous items of equipment in a given facility or
zone of several facilities.
Also refer to Appendix ‘C’ for typical maintenance tasks and frequency.
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power or ventilation ducts, provided the system can accept the additional loads.
The need for a redundant system should be determined before the situation becomes critical.
This will preclude premature failure resulting from a lack of maintenance on a system that
cannot be shut down. Often the loss to the mission would be of much greater cost than the
redundant system. This need requires close coordination and communication with the customer.
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The most basic approach to maintenance is reactive, also known as run to failure. Here, the
asset is used until it fails. It is then repaired or replaced. This strategy is acceptable and may be
preferred for equipment with low costs and low consequences of failure. For example, if a light
bulb burns out, the cost is low: a new bulb; and the consequence is low: diminished light. If the
cost or the consequences of failure are high, run to failure is generally unacceptable.
Reduced throughput
If equipment failure makes any of these consequences likely, run to failure is not recommended.
In a typical plant 50% of maintenance is reactive. In an ideal plant 10-25% of maintenance
would still be reactive or run to failure.
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Advantages:
Low cost
Less staff
This approach works well if equipment shutdowns do not affect production and if labor and
material costs do not matter
Disadvantages:
Increased cost due to unplanned downtime of equipment
This process can result in substantial maintenance savings. These savings are dependent on
the PM intervals set, which can result in a significant decrease in inspection and routine
maintenance; however, it should also reduce the frequency and seriousness of unplanned
machine failures for components with defined, age-related wear patterns.
Traditional PM is keyed to failure rates and times between failures. It assumes that these
variables can be determined statistically, and therefore one can replace a part due for failure
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before it fails. PM assumes that the overhaul of machinery by disassembly and replacement of
worn parts restores the machine to like-new condition with no harmful side effects and that the
new components are less likely to fail than the old components of the same design.
For some items, failure is not related to age, and consequently, timed maintenance can often
result in unnecessary maintenance. PM can be costly and ineffective when it is the sole type of
maintenance practiced.
Preventive maintenance is time-based instead of condition-based. It often takes place before there
is a problem or after the damage has grown.
Advantages:
Energy savings
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Labor intensive
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Advantages of this approach are that it works very well if personnel have adequate knowledge,
skills, and time to perform the predictive maintenance work, and that it allows equipment repairs
to be scheduled in an orderly fashion. It also provides some lead-time to purchase materials for
the necessary repairs, reducing the need for a high parts inventory.
Monitoring for predictive maintenance is available for rotating equipment, electrical equipment,
process equipment, transmitters and valves, and other equipment types.
Advantages:
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Energy savings
Continuing analysis of equipment condition-monitoring data allows for the planning and
scheduling of maintenance or repairs in advance of catastrophic and functional failure. Collected
PT&I data is used for trend analysis, pattern recognition, data comparison, tests against limits
and ranges, correlation of multiple technologies and statistical process analysis to determine the
condition of the equipment and to identify the precursors of failure. PT&I does not lend itself to
all types of equipment or possible failure modes and therefore should not be the sole type of
maintenance practiced.
A variety of PT&I methods are used to assess the condition of systems and equipment. These
technologies include intrusive and nonintrusive methods as well as the use of process
parameters to determine overall equipment condition. The data acquired permits an assessment
of the system or equipment performance degradation from the as-designed condition. The most
common PT&I technologies, described in greater detail in this guide’s appendix, are the
following:
a) Vibration Analysis.
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g) Valve Operation.
h) Corrosion Monitoring.
i) Process Parameters.
j) Visual Observations.
Rigorous use of proactive maintenance can make maintenance highly profitable. The eight most
commonly recognized proactive techniques to extend machinery life are the following:
Failed-part analysis.
Reliability engineering.
Rebuild certification/verification.
Age exploration.
Recurrence control.
It uses feedback and communications to ensure that changes in design or procedures are
promptly made available to designers and managers.
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It periodically evaluates the technical content and performance interval of maintenance tasks
(PM and PT&I).
Criticality of equipment/process
Cost/Profit
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Typical maintenance practices have not changed in many years. The mix is heavily reactive.
Best-practices plants improve productivity and reduce costs by emphasizing a predictive
maintenance strategy. Despite the benefits of predictive maintenance, typical practices have not
changed in over 15 years. New tools and capabilities make best practices more achievable
today.
Data shows that 85% of maintenance is reactive (too late) or preventive (unnecessary).
Unnecessary maintenance wastes money and maintenance that is too late leads to failures.
Predictive maintenance is generally 10-15% of the maintenance activities in a typical plant.
Ideally, Figure 5.4 should be close to 50%. Predictive maintenance is under-used because it is
perceived as too expensive. This is because the range of tools available is not understood, or
plant maintenance personnel are ‘too busy’ to implement predictive techniques.
These perceptions are incorrect. Many field instruments, for example, have diagnostics built in.
Predictive maintenance can be conducted on them at a minimal cost. In addition, advances in
technology are reducing the cost of monitoring required for predictive maintenance in equipment
such as rotating equipment.
Finally, smarter diagnostic software is reducing the human analysis needed to diagnose
equipment health in equipment such as valves and process equipment. These factors combine
to make predictive maintenance surprisingly cost effective.
Also refer to Appendix ‘D’ for planned / reactive maintenance audit flow diagram.
Retain the functionality of the assets in accordance with the performance requirements of
the Department,
Maintenance programs take account of all aspects of business effectiveness, risk, safety,
environmental integrity, energy efficiency, product quality asset life expectancy and
customer service,
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Maintenance strategies are based on a proper understanding of the life performance of the
assets in their operating context, and maintenance tasks reflect both technical feasibility and
cost effectiveness,
Condition based maintenance tasks will be preferred and will be based on the ‘lead time to
failure’, not availability or reliability,
Ensure that protective devices are effectively maintained, thus limiting the probability of
multiple failures at acceptable levels,
Ensure an appropriate balance between maintenance and capital solutions, ie. cost
effectiveness, asset capability vs. current and future required demand,
Maintenance programmes based on the above principles will ensure that lowest whole life costs
will be achieved in delivering the required asset performance. Maintenance programmes may be
controlled through CMMS that generates work orders on daily, weekly, etc. basis. This system
allows the control of corrective maintenance and stock management and produce reports.
Routine Maintenance
Routine Inspections
Monthly Inspections
Annual Inspections
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Safety/risk, assessments
Isolations required
Work procedure
Permits required
Emergency procedure
Personnel required
Tools required
The Department shall require that any organization undertaking to perform work on assets under
its jurisdiction shall submit appropriate method statements for implementing the proposed work.
By identifying key points that can provide representative statements on the asset condition,
planned maintenance activities can either proceed or be deferred. The programme cycles are
correspondingly adjusted to reflect the new information. If maintenance activities show the rate
of deterioration of the assets to be greater than predicted, the inspection cycle is shortened to
suit.
In some instances, inspections are required to simply provide ongoing monitoring of the rate of
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Asset details
During routine maintenance and inspection maintenance personnel will note the condition of
various assets and identify areas that need repair. Potential problems documented and repair
work prioritized, depending on the nature and severity of the problem:
Immediate repair, e.g. pump station failure, sewer line rupture, sewer line blockage. These
repairs may be temporary until scheduled or capital improvements can be completed.
Scheduled repair, e.g. lubricating pump motors, sealing cracks, flushing lines, repairing
chambers and reservoirs, etc.
The work of the O&M Contractors assigned to the asset maintenance/installations will be
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checked by these inspections as well as service quality in general, particularly related to the
following:
Reliability of collected data
The Department shall ensure that all work comply with the requirements of the relevant
QC/QA standards, as a minimum. Internal audits shall be performed to verify that QC/QA
procedures are adhered to and in compliance with.
A review and follow-up system will also address the problems and failures with assets, eg. why a
failure occurred and to ensure that there is no repeat. Any failure discovered through the
exercises shall be managed through the QA corrective action system. Implementation of actions
shall be followed up by means of continuous monitoring, planned reporting back on actions or
direct follow-up. The result of the follow-up shall be documented.
Seek advice from the manufacturer if in doubt or if any faults or defects are found with a unit
Inspect for loose bolts, bent or damaged parts, signs of corrosion and fully legible labels and
instructions are present
Examine the housing for wear, cuts, damage, distortion, fractures or other damage
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Immediate Repair: urgent problem that may cause an immediate overflow, e.g. pumping
station failures, power outage, etc.
Scheduled Repair: problems that do not require immediate action, eg. sealing cracks,
repairing chambers, lubricating pump motors and flushing lines
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TSE overflow
Procedures should be put in place so that staff can react to failure of major items or have
clear ideas on contingency actions. Priorities can be made as follows:
Fix problem
The follow-up system shall address the problems and failures with assets, eg why a failure
occurred and to ensure that there is no repeat. Any failure discovered through the exercises
shall be managed through the QA corrective action system. Implementation of actions shall be
followed up by means of continuous monitoring, planned reporting back on actions or direct
follow-up. The result of the follow-up shall be documented.
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Vibration Analyzer: Within a fluid pump, there are many moving parts; some in rotational
motion and some in linear motion. In either case, these parts generate a distinct pattern and
level of vibration. Using a vibration analyser and signature analysis software, the analyst can
discern the vibration amplitude of the point on the equipment being monitored. This
amplitude is then compared with trended readings. Changes in these readings are indicative
of changes in equipment condition.
a) Pumps Checklist
Maintenance Frequency
Description Comments
Daily Weekly Monthly Annually
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Consult each motor’s instructions for maintenance guidelines. Motors are not all the same. Be
careful not to think that what is good for one is good for all. For example, some motors require a
periodic greasing of the bearings and some do not
2. Before servicing a motor and motor-operated equipment, disconnect the power supply from
motors and accessories. Use safe working practices during servicing of the equipment.
3. Clean motor surfaces and ventilation openings periodically, preferably with a vacuum
cleaner. Heavy accumulations of dust and lint will result in overheating and premature motor
failure.
4. Facility managers should inventory all motors in their facilities, beginning with the largest and
those with the longest run-times. This inventory enables facility managers to make informed
choices about replacement either before or after motor failure. Field testing motors prior to
failure enables the facility manager to properly size replacements to match the actual driven
load. The software mentioned below can help with this inventory.
Ultrasonic Analyzer: Electric motor systems emit very distinct sound patterns around
bearings. In most cases, these sounds are not audible to the unaided ear or are drown-out
by other equipment noises. Using an ultrasonic detector, the analyst is able to isolate the
frequency of sound being emitted by the bearing. Changes in these ultrasonic wave
emissions are indicative of changes in equipment condition-some of these changes can be a
precursor to component degradation and failure.
Vibration Analyzer: The rotational motion within electric motors generates distinct patterns
and levels of vibration. Using a vibration analyzer and signature analysis software, the
analyst can discern the vibration amplitude of the point on the motor being monitored. This
amplitude is then compared with trended readings. Changes in these readings are indicative
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Other Motor Analysis: Motor faults or conditions including winding short-circuits, open coils,
improper torque settings, as well as many mechanical problems can be diagnosed using a
variety of motor analysis techniques. These techniques are usually very specialized to
specific motor types and expected faults.
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The contractor should comply with the technical specification issued by the Department when
performing maintenance of the irrigation network materials comprised of replacement of dripping
pipelines (Polyethylene hoses) damaged, cracked or unserviceable, upon occurrence for such
defects, if such replaced materials be removed and evacuated outside the site. Upon performing
such replacement, the Contractor should adjust the distance between the droppers beneath
each tree in order to secure flow of water to the roots at such depth and far from the tree trunk.
In view of the importance of such works, changes and adjustments should only be made
according to the specifications prepared by the Department/CMT and no deviation shall be
allowed except after obtaining the necessary approval from the Department / Engineer. Further
all main lines and branches therefore of should be cleaned by way of opening the valves in
order to remove sands and insure flow of water in such lines.
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Valves should be maintained in periodical intervals for the purpose of removal of sands,
replacement of handles and other parts, or replace same when necessary but of the approved
types as approved and recommend by the Department, or same quality as originally installed in
the site upon hand over of site.
Seating of valves which are subject to operations several times is likely to become leaky or pass
the flow downstream even after closing tight. Periodical servicing will be required for valves,
expansion joints, flow meters and pressure gauges. Corrosion of valves is the main problem in
some areas and can cause failure of bonnet and gland bolts. Leaks from spindle rods occur and
bonnet separates from the body. Stainless steel bolts can be used for replacement and the
valve can be wrapped in polyethylene wrap to prevent corrosion.
Valve chambers shall be checked to ensure that they are not damaged, nor filled up with earth
or buried in pavement. Cover of valve chambers are stolen or broken up by vandalism or
accidentally leading to damage to the valve itself or will lead to accidental fall into the open valve
chamber; such situations have to be corrected on priority. Road improvement works require
constant attention of water utility staff since the valves may be lost or at times the valve
chambers in the roads have to be reconstructed to match the renewed road surface.
Valve chambers on cross country pipelines are likely to be tampered to collect water and are
likely to be affected by floods and agricultural and industrial activities. Leakages at such places
will affect the water quality by cross connections and hence these leaks require to be attended
on priority.
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Pipeline bursts/main breaks can occur at any time and the utility shall have a plan for attending
to such events. This plan must be written down, disseminated to all concerned and the agency
must always be in readiness to implement the plan immediately after the pipe break is reported.
After a pipe break is located, determine which valve is to be closed to isolate the section where
the break has occurred. Some important consumers may be on the transmission system and
having an industrial process dependent on water supply which cannot be shut down as fast as
the water supply lines are cut off and should be notified about the break.
These consumers have to be informed about the probable interruption in water supply and also
the estimated time of resumption of water supply. After the closure of the valve the
dewatering/mud pumps are used to drain the pipe break points. The sides of trenches have to
be properly protected before the workers enter the pit.
The damaged pipe is removed, and the accumulated silt is removed from inside the pipe and the
damaged pipe is replaced and the line is flushed before bringing into use. A report shall be
prepared following every pipe break about the cause of such break, the resources required for
rectification and the time and cost required for repairing etc. so that the Operator/Contractor can
follow up with measures for avoiding such breaks and also modify their plan to address such
breaks in future.
Leakage of recycled water in the transmission system occurs by way of leakage from pipes,
joints and fittings, reservoirs and overflows of reservoirs. The objective of leakage control
programme is to reduce to a minimum the time that elapses between the occurrence of a leak
and its repair. The volume of water lost through each leak should be reduced by taking whatever
action is technically and economically feasible to ensure that the leak is repaired as quickly as
possible. To achieve this, the Operator/Contractor shall prescribe procedures for identifying,
reporting, repairing and accounting for all visible leaks.
i. Valves
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A small amount of penetrating oil is poured down the spindle to lubricate packing gland and
soften the packing.
Rust and sediment in the valve is removed by shutting the disc hard in the seat, then
opening about a quarter way and closing tightly several times; the increased velocity usually
flushes the obstructions away.
Valve chambers of the reservoir also require maintenance to ensure that the interiors of
chambers are not silted up and also ensure that the covers are in good condition and are in
position.
Routine inspection is the best way to determine when a tank/reservoir requires maintenance and
cleaning. A visual inspection can be made from the roof manhole with water level lowered to
about half full or less. Alternatively a detailed inspection can be made after draining the tank and
then cleaning or washing. Best time of the year to take up cleaning of reservoirs is during the
period of lowest water consumption. The following activities are normally involved in cleaning of
a tank/reservoir:
Make alternate arrangement for irrigation water supply to areas served by the reservoir.
Draw the water from the reservoir till 200-300 mm water is left in the reservoir.
Close the outlet valve so that no water will be used while the tank is being cleaned.
Collect sample of water and silt/mud accumulated in the tank and get the biological analysis
and for presence of snails and worms. If snails and worms are found find the source and
eliminate it.
Wash the interior of tank walls and floor with water hose and brushes.
Inspect the interior of walls and ceiling of tank for signs of peeling off or deterioration.
If necessary apply disinfectant (supernatant of bleaching powder) to the walls and floor
before start of filling the tank/reservoir.
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Frequency of cleaning of reservoir depends on the extent of silting, development of bio films
and results from water quality monitoring.
Maintain record on each of the following maintenance/repair works along with the cost of
materials and labour.
When the gland ropes of the valves at the reservoir were changed.
When the spares of the valves were changed.
When the manhole covers were changed/replaced.
When the water level indicator was repaired or replaced.
When the reservoir was last cleaned.
When the out-fall drain for scour and overflow was last cleaned.
When the ladder was changed.
When the structure of the reservoir was last repaired to attend to structural defects or arrest
leakage.
When the reservoir was last painted.
When the piping at the reservoir was last painted.
Total cost of repairs and replacements at the reservoir in previous year along with break-up
of material cost and labour cost with amount spent on outside agencies for repairs and
replacements.
iv. Checks to be Carried Out at Reservoirs
A programme has to be prepared for each reservoir which shall contain procedures for routine
tasks, checks and inspections at intervals viz. daily, weekly, quarterly semi-annually or annually.
This plan shall fix responsibility, timing for action, ways and means of completing the action as to
when and who should take the action and mention the need to take these actions. Simple
checklists for use by the managerial staff can be prepared to ensure that the O&M staff has
completed the tasks assigned to them.
Frequency of
No. Checks Required/Undertaken Status
Reporting
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12 Functioning of flowmeters
16 Check for the need for cleaning and disinfecting the reservoir
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need to take these actions. Simple checklists for use by the managerial staff can be prepared to
ensure that the O&M staff has completed the tasks assigned to them.
Frequency of
No. Checks Required/Undertaken Status
Reporting
Check whether the operation of valves is smooth without any abrupt
1
stoppage during closure
Check whether the operation of a valve results in complete stoppage of
2
flow or if any flow passes the valve (passing valve)
3 Check for status of scouring and then proper closure of washout valves
4 Check for leaks through pipes
5 Check for leaks through valve at gland, bolts or any other place
6 Check for leaks at the appurtenances
7 Check for any signs of corrosion of pipeline
8 Check for the status of VC covers, are they corroded
9 Check for availability of spares for valves, pipes and jointing materials
10 Status of outfall drain for scour and overflow
11 Assess the need for painting the pipework
12 Status of distribution system
13 No. of connections given
14 No. of meters out of order
15 Review of pressures
16 Review of flows
17 Study inflows and outflows
18 Unauthorised connections, if any
19 Need for any interconnections
20 Availability of updated system map
Table 5-5: Typical Distribution System Maintenance Checklist
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Replacement of relays, fuses, bulbs, holders, terminal blocks, lights, lamps and contactors.
General cleaning and debris/dust removal from motors, switchgear, transformers, and other
such electrical equipment and conductor contact surfaces.
Regular measurement of insulation resistance, breaker trip times, check current settings and
protective, calibrate relays.
5.14.3 ICA
General cleaning and debris/dust removal.
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Verify instruments display on transmitter, MCC display unit and SCADA system.
Provision of consumables: including RTU back up batteries, printer ink cartridges, RAM back
up batteries for PLC’s and RTU’s if applicable, fuses wherever required, printer paper.
General SCADA system integrity checks including data logging errors, regular system back-
up.
5.14.4 Infrastructure
Reset and adjust manhole/chamber covers and frames.
Undertake leakage control and repairs of joints, valves, couplings for any Infrastructure
Asset that do not require excavation works to access pipelines.
Cleaning of chambers
Replacement of major parts such as impellers, casing, shaft, sub- assemblies, pipes, fitting,
valves, cabling, etc.
Rewinding of motors
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Full sand blast and re-paint using Department approved epoxy paint
5.15.3 ICA
Renewal or replacement of PLCs, RTUs, Servers, Workstations, Printers, modems
Infrastructure
Undertake leakage control and repairs of joints, valves, couplings requiring excavation and
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used by any proposed specialist subcontractors. Detailed work method statements must, but not
limited to, include:
Mechanical test procedures - consider pipeline pressure tests, pump parameter checks,
extended running vibration and temperature tests, test equipment, different type of valves,
Electrical test procedures - consider electrical insulation tests, HV pressure tests, Protection
Relay testing, Earthing tests, test equipment,
Testing and calibration procedures for process instrumentation relevant to irrigation networks
and pump stations,
Flowmeter management,
Concrete rehabilitation,
Pipe repair,
Reservoir cleaning,
Waste disposal,
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Subsequently planned maintenance using the above criteria can be expressed in a ranking style
technique to fully appreciate the consequence of not completing the planned activity. Prioritising
maintenance using risk based procedures highlights the great importance of completing
scheduled work. The completion of maintenance to a timescale is there to reduce the likelihood
of breakdown.
The most efficient approach requires analysis of the supply chain to ensure ‘value added’ is
maximized at each step. It is not necessary to hold large numbers of spares, however, it is
important to decide what spares are required. Value is through skilled personnel applying sound
maintenance practices to ensure existing equipment function correctly.
The following list will help to identify which spare parts are already held and which extra items
may need to be ordered and kept available in the store:
Routine consumables
Specialist items
Spare parts for routine equipment needing regular and frequent maintenance
Needs should be discussed with O&M staff members who know exactly what is required and
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clear explanations given regarding what they hope to achieve through good stock control
practice. When supply needs are decided the information can be collated and a stock control
policy devised.
Improve asset utilisation; time, materials and spare part usage is collected at point-of-work
and automatically updated on back-end systems. This eliminates rework, allows for more
efficient spare parts scheduling, and enables management to track and allocate resources
more effectively.
Reduce inventory costs; as parts are issued out to work sites, real-time updates to inventory
allow for accurate replenishment and turn around, minimizing costly on- hand inventory.
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Displayed lists and colour-coding of shelves will provide easier access. Maintain the relevant
documentation for identification and location of spare parts prior to use or delivery.
Spare parts received should be checked and catalogued against the supplier/manufacturer part
number. If no number is apparent, a part number shall be allocated and attached to the
component(s) packaging. Data against each component shall then be recorded into a:
Computer and linked to accounting and Management Information System (MIS). Data can
be entered more accurately and in a timely manner and is easily accessible.
Should be checked each month by someone in authority to ensure accuracy and also to
enable monitoring of the general usage in each Department.
Noting the monthly usage is useful when considering the annual budget and requirements for
the year ahead. An end-of-year stocktaking exercise is required for correct auditing procedures.
Adequate stock of spare parts should be maintained to avoid downtime due to non-availability of
spares. Generally spares required for one-two years maintenance as per list below shall be kept
in stock. The list should not be considered as full-fledged and comprehensive and should be
updated and revised in light of manufacturers’ recommendations and previous history of repairs
undertaken.
The Contractor shall be responsible for supply of all spares and consumables used in the
provision of the services.
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All materials and spare parts used shall be approved by the Department and shall generally
be as specified by the manufacturer of the plant on which they are to be used, provided they
comply with the specification and environmental conditions.
The pumping installation should be equipped with all necessary tools, testing instruments and
special tools required for repairs and testing. Their quantity and special tools depend on size
and importance of installation. Generally following tools and testing instruments shall be
provided:
5.19.1 Tools
Double ended spanner set and ring spanner set.
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Bin stock items – free issue (materials that have little individual value with high volume
usage, ie. small bolts, nuts, washers etc. These items can be stored in a two bin system in a
non- controlled area)
Bin stock – controlled issue (Similar to free issue items, except their access is limited. The
stores clerk will issue the items but not require a service order)
Critical spares – (Items that do not have much usage but still need to immediately available).
These items are controlled and must be issued by service order.
Re-buildable spares (includes items like pumps, motors, gear cases or other items that the
repair cost (material and labor) is less that the cost to rebuild or replace. These items are
controlled and must be issued by service order.
Consumables (Items that are taken form the stores and used up or thrown away after a
given time period (oils, grease, chemicals, lab supplies, etc.). These items are controlled and
must be issued by service order.
Tools and Equipment (items that are issued like inventory items with the difference that the
tools are returned to the stores after a service order is completed.
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CMMS and shall assist in the migration of the management of his activities and
providing/updating/maintaining all asset records. The CMMS will have facilities, but not limited
to, for:
The O&M Contractor shall co-operate in the collection and input of all required data so that
CMMS is capable of functioning fully and useful KPI and management reports can be produced.
The CMMS shall have an open communications protocol so that information to date can be
migrated to CMMS approved software as it develops and shall include, or be capable of all of
the following:
i. Equipment Information Record (EIR) for every mechanical equipment item. Each EIR shall
document the following information:
Type of equipment
Manufacturer’s name
ii. Scheduling work both planned (regular O&M) tasks and unplanned (repair/emergency)
tasks.
iii. Tracking scheduled maintenance and automatically issuing reports of overdue or missed
maintenance tasks.
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v. Accept and save notes and observations made by maintenance personnel during
maintenance.
Hours of operation
Energy consumption
Assistance to the Department during events not entirely related to the contract, but which
contractor’s expertise is required.
The notification/work order process can also be used to plan and monitor all other asset related
costs such as power and materials if required. In that way all operational costs are logged
through assets. The basic process is illustrated in the diagram below:
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Locate Asset
Carry Out
Work
From Database -
Asset, etc.
Work
Notification Order(s)
(work
Request)
a. Prior to commencement all repair works, including major/emergency and minor must be
agreed and/or confirmed by the CMT/Engineer in advance so that the relevant orders can be
placed with the O&M Contractor. Work Orders shall be allocated priorities depending on
situation and circumstances, thus:
b. The CMMS system shall support all aspects of work order management, including work
order generation, planning, work organization, scheduling, completion, resource
management and monitoring.
c. The System shall automatically generate work orders initiated in alarm conditions,
accumulated runtime or calendar time. Work orders generated shall specify a particular task
to be accomplished including the manpower, material and tools needed to accomplish the
work.
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d. The CMMS system shall provide automatic warnings and signals interlinked with the PLC to
provide the needed isolations when carrying out corrective or preventative;
i. Work Orders.
ii. Work Orders should provide all the necessary information required to estimate, plan,
prepare, schedule, execute and cost the work done.
iii. Submit to the CMT/Engineer, for review/approval, a detailed and signed WO upon
satisfactory completion of each item of ordered work, providing, but not limited to, the
following information:
o Asset ID
o Nature of problem/failure
o Work Type
o WO Ref.
o WO priority
o Details of work carried out and date of work, including start/finish times for
each member of staff, including names and rates
These practices have tended to remain even after advances have made them unnecessary,
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locking in excess maintenance activity and cost. To reduce cost, budgets and staff are cut, but
without changes in work processes. The result is a growing backlog of activities and an increase
in urgent work. These practices need to be updated to reflect new technology and capabilities.
The key to success in changing work practices is, therefore, to start with small, easy to
accomplish changes that have big benefit. Some examples that illustrate the point are:
The following practices can help you manage changes in work processes:
Posting new processes where they will be seen by the maintenance staff
Often a simple ‘good job, keep it up’ is enough to reinforce a change and save you money.
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6. TROUBLESHOOTING
6.1 General
There’s nothing worse than learning that an irrigation pump station has broken down on one of
the hottest days of the summer. By week’s end, significant damage will likely occur on the
greens if the pump station isn’t fixed.
Silt and sand, rocks and gravel from runoff, suspended organic matter, algae, aquatic creatures,
as well as tree branches, sticks and leaves, essentially can end up in the pump station causing a
variety of problems. On older, pressure-control valve-type stations, filters get clogged over time
and cause the valve to operate sluggishly, which can create both low and high-pressure issues
on the irrigation system. Newer computer-controlled systems rely on digital pressure and flow
sensors to control pump operations. Dirty flow sensors and pressure sensing lines can send
inaccurate readings to the station computer, causing erratic pump cycle and pressure issues.
Damaged, missing or lack of grit screens can cause debris to enter intake pipes and suck up
into the pump foot valves and impellers. This can cause anything from loss of prime issues, to
low or no output from the pump or even severe pump damage. Where applicable, screens
should be inspected periodically, especially as they get older to ensure they are still in good
condition, and replaced if they are not.
Another unusual pump station shutdown may occur as a result of short out incoming power
lines, causing transformer fuses to blow, leaving the entire station inoperative. Pump shafts and
impeller bolts can break as they age. This also renders the pump useless, although the parts
may still appear to function normally. Leaving electrical panel doors open or not quite shut is
another problem. Some panel doors have many latches. The solution is to completely shut the
electrical panel.”
When making repairs, practice safety first. The most common mistake is how dangerous it can
be around the pump station or pump house area. Most times, this equipment operates properly
and safely and can be taken for granted. There have been more than a few properly trained
O&M Contractors seriously hurt or worse by becoming complacent or letting their guard down
while working on this equipment.
Water and electricity can be lethal. Most pump stations have multiple sources of electrical supply
coming into the pump house to run the pump station, irrigation controllers, lights, ventilation fans
and vents. These power supplies have service disconnect switches to disable the equipment
prior to maintenance or repair. You should never assume that after a switch is thrown that the
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circuit is dead. You cannot tell by looking if the power is off. Therefore, having the proper test
equipment, training and safety practices for working on this equipment is essential.
Perform a complete breakdown service, inspection and reassembly of the pressure control
valve or pressure relief valve, including filters and all pressure ports, control pilots, tubing,
orifice, diaphragm assembly and proper recalibration of the valve.
Replace pump packing, inspecting the shafting and bearings for excessive wear or run out,
perform shut-in, full-flow pressure and amperage checks, inspect the check or foot valves for
leaks and clean the basin drain tubes in the packing area.
Maintain the motors, including lubricating the bearings with grease or changing the oil,
removing dirt or debris from the cooling air vents, checking the windings for breakdown on
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the insulation, and checking for noises or vibrations when operating the motor.
Inspect and verify proper operation of the air conditioning or heat exchanger system to
provide proper cooling and transfer of heat from the panel.
Inspect all remaining components, such as the surge protection device, air release valve and
motor non-reverse ratchet assemblies.
Clean the paddle wheel and check proper alignment of the flow sensor.
Tighten electrical connections in the control panel and inspect the station grounding.
Record station voltages at no-load and full-load capacity, and record pump times and flow
totals.
Repressurize the irrigation system, run water and calibrate the station for maximum
performance, and verify station output and pump performance against original design.
Check motor bearings. Change the oil out and grease the motor bearings by the
manufacturer’s specification and periodicity requirements.
Check motor windings. Obtain periodic amp draws, voltage readings and megger readings to
verify a motor is operating within the manufacturer’s specifications.
Check torque on all bolts, including on pumps, motors, and flange and manifold connections.
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stations are of vital importance to ensure uninterrupted RW supply. Sudden failures can be
avoided by timely inspection, follow up actions on observations of inspection and planned
periodical maintenance. Downtime can be reduced by maintaining inventory of fast moving
spare parts. Efficiency of pumping equipment reduces due to normal wear and tear. Timely
action for restoration of efficiency can keep energy bill within reasonable optimum limit. Proper
record keeping is also very important. Obviously due attention needs to be paid to all such
aspects for efficient and reliable functioning of pumping machinery.
Provided there is sufficient net suction head to prevent cavitation, the Y-strainers is installed on
the suction line from the reservoir and will have a relatively coarse screen of typically about 20-
mesh, or as necessary to suit the recommendations of the pump manufacturer.
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Algae are a particular problem with drip irrigation systems. Algae slime or similar organic matter
will readily squeeze through any type of filtration screen, even of fine mesh, and it also attaches
itself to the filter screen where it will hold tiny particles that otherwise would pass through. For
these reasons, screen filters do not provide effective filtration against algae, and the overall
effectiveness of filtration will also be reduced. The options for irrigation filtration that is effective
at removing algae as well as hard particulates are either media filters or disc filters.
Remove pre-strainer.
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If the filter element should ever need replacing, follow steps outlined above and continue as
follows:
Grasp flushing mechanism firmly and remove with quick jerking motion,
The filtration system consists of a tank body with first stage rough screen and a second stage
fine screen, a 2” flushing valve and an electronic controller. Pressurized water enters the filter
inlet and travels through a perforated stainless steel coarse screen where large particles are
pre-filtered. The water then passes through a fine stainless steel screen where small
contaminants are filtered out. The clean water then exists the outlet.
When the fine screen becomes contaminated, a pressure differential is sensed causing the
automatic controller to open the flushing valve. When the flushing valve opens, the pressure is
reduced causing the clean water to reverse flow through the filter element pushing contaminants
off the screen. The entire cleaning cycle takes approximately four to six seconds and uses 10 to
12 gallons of water. Even during the back flush cycle the filtration process continues
uninterrupted.
Forward Flow: The water inters the upper chamber through a port in the center of the
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diaphragm. This port will normally by filtered, be sure that the filter is kept clean.
Reverse Flow: The water can enter the upper chamber in several ways. Through an external
tube that runs from the pressure side to the upper chamber, through holes in the outer edge of
the diaphragm, or through ports machined in the valve body.
a) Operation
A common misconception is that a valve stays closed because of a higher pressure above the
diaphragm (the upper chamber). If there is, for example, 100 psi of static water pressure in the
mainline, how can there be more than 100 psi above the diaphragm? Without a pump installed
at each valve, this situation would be impossible. The valve will stay closed because the surface
area above the diaphragm is roughly 2½ times larger than the pressurized surface area below
the diaphragm. This difference causes a greater force above the diaphragm than there is below
the diaphragm. Force equals Pressure times Area (Force = P x A). Water enters the valve on
the pressure side (usually the side opposite the solenoid). The water will then enter and fill the
upper chamber through the path detailed in the preceding section. When operating properly, this
water is trapped in the upper chamber. The valve will only open once the force above the
diaphragm has been relieved. This can happen in either of two ways, the solenoid has been
energized by the controller, or the manual bleed has been activated.
b) Common Problems
Before assuming that there is a valve problem, check the obvious. Is the water turned on, is the
controller plugged in and programmed correctly, are there isolation valves that might be turned
off? Verify valve operation by using the manual bleed. This might indicate a controller or wiring
problem if the valve works properly when using the manual bleed.
Valve will not close: There are two things that will cause this. The first cause is a physical
obstruction (rocks or other debris) preventing the diaphragm from seating. When removing a
physical obstruction, be sure to thoroughly inspect the diaphragm assembly and valve seat area
for damage. The second reason is insufficient force being developed above the diaphragm.
Insufficient force above the diaphragm can be caused by several things:
The plunger is missing or stuck in the up position. Remove and inspect the solenoid.
Diaphragm filter plugged. This will prevent water from entering the upper chamber.
Flow control turned up too high. The diaphragm can stick in the up position under low
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Constant voltage from the controller. The solenoid will usually be warm to the touch and a
slight vibration can be felt if this is happening.
Leak between the bonnet and body. Water will be visibly leaking where the body and bonnet
are connected
An open manual bleed. An open external manual bleed will be very obvious. An internal
manual bleed system can be unknowingly activated if the valve is unfamiliar to the customer.
A large hole in the diaphragm. (Forward flow valve only). Sufficient force will not build up in
the upper chamber. Remove the diaphragm assembly and inspect it very carefully, replace it
if there are any bubbles or other signs of wear.
The valve is installed backwards. The valve is now an expensive coupling. The arrows on
the valve body indicate the direction of water flow through the valve.
Valve Seeping: This is usually indicated by a puddle at the lowest sprinkler head. Using an
automotive stethoscope may aid in determining which valve is leaking in a manifold. There
are two main causes for this to happen.
Solenoid or solenoid seat is damaged. Water will constantly leak past the plunger. Replace
the solenoid plunger of the seat if possible.
Valve seat is damaged. Check the valve seat and the diaphragm seating area for pitting and
small debris. Replace the diaphragm if damaged. It may be necessary to replace the valve
body if the seat area is damaged.
Valve will not open: There are again two main causes of this problem.
The first cause is an adjustment problem. The flow control stem is tightened all the way down.
The second is that the force is not being released from the upper chamber. There are several
reasons for this to happen.
Solenoid burned out. A resistance test will verify if the coil is bad or not. Replace if
necessary. A torn diaphragm. (Reverse flow valve only). The hole in the diaphragm will allow
more water into the upper chamber than can be bled off through the solenoid port. Inspect
the diaphragm, and replace it if necessary.
Plugged ports. The port below the solenoid and/or the port leading to the solenoid chamber
is plugged. This would again prevent the water in the upper chamber from being relieved.
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Clean the ports with a paper clip, never drill out the ports.
Solenoid not receiving voltage. The controller is not sending the necessary voltage, there are
wiring problems, or the wire connections are faulty.
6.5.2 Controllers
The controller is usually the first component blamed from an irrigation system failure. Typically,
once the controller has been removed and taken to a repair facility, a conservative estimate is
that 25% are returned without a defect being found in the controller. Before removing the
controller it is recommended that the following are checked:
Start time - The time of day that the irrigation should begin.
Note: If any of these steps are missing, the controller will not activate the valves.
Auto/Off Switch: This switch must be in the ‘Automatic’ or ‘On’ position in order for the controller
to operate.
Sensors: If the controller is equipped with a rain sensor or moisture sensor, the program will not
run if they have been activated.
This section will be divided into two sections in order to give more accurate troubleshooting tips:
a. Electromechanical
b. Hybrid/Solid State
a. Electromechanical Controllers
Primary Power: Verify that the 117 volt VAC power is on and correctly connected to the
controller. The acceptable range is between 105 and 129 VAC.
Transformer: The transformer output should be between 24 and 28 VAC. If the primary power is
correct, then the transformer should be replaced. This is usually caused by incorrect fuse sizing.
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Circuit Breaker/Fuse: Check the condition of the circuit breaker or fuse, if it has been blown the
most likely reason is a field wiring short. An Electromechanical controller will stop on the station
that caused the problem. Reset the controller to its rest position and replace the fuse or reset the
circuit breaker. Manually advance the controller to station #1 and allow it to run for one minute. If
station #1 operates correctly then advance to station #2 and repeat this procedure until the fuse
blows. This will determine the problem station. Once the defective station has been located,
disconnect the wire that operates that valve. Continue the above procedure to test the rest of the
stations as there could be more than one problem. Once this has been completed the controller
will operate all of the stations that are still connected. The faulty field wiring will have to be
repaired before they can be reconnected to the controller.
Clock Motor: In order for the controller to maintain the proper time and day, the clock motor
(sometimes referred to as the timing motor) must constantly operate. Because of this the clock
motor will tend to fail before any of the others. Verify the motor is receiving the proper voltage,
set the hour dial to the correct time, and wait for approximately one hour. If the hour dial has not
moved then replace the motor.
Gears and Clutches: The gears transfer the rotation of the clock motor to the hour dial and
station timing. Try to turn the station dial and hour dial in the opposite direction of the arrows
shown on the face plate. (Note: some controllers are direct drive and have no gears.)
Do not exert excessive force when performing this test. If the dials will turn backwards then the
clutch is stripped and the gears will need to be replaced. Inspect the gears for missing or worn
teeth; also, inspect the hub where the metal shaft inserts through the gear for cracking. It is
recommended that if either the station dial shaft assembly or the pilot shaft assembly needs
replacement, both assemblies should be replaced as a set.
Advance Motor: This motor only received voltage and operates when the controller is changing
stations and when returning the station dial to the rest position. When checking to determine if
the motor is receiving the proper voltage, be sure that the motor is supposed to be engaged at
that time. It may be necessary to apply the correct voltage directly to the motor from another
source to verify operation.
Before doing this, be sure to disconnect the motor from its existing power source. If the motor
does not turn it will need to be replaced. If it does turn, then it is not receiving its proper voltage.
Check the primary power and transformer.
Micro Switches: A micro switch is a small switch that when activated, instructs the controller to
perform a certain function. When there switches fail or are out of adjustment the controller will
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not perform as programmed. To determine if the switch has failed, turn off the primary power to
the controller and conduct the following resistance test. Using your volt ohm-meter, check the
switches, the resistance should be below 2 ohms when closed and infinite open. When micro
switches fail they tend to not make contact when they should be closed. The resistance test will
read several hundred ohms or higher when closed. The switch must be replaced and readjusted.
The button of the micro switch should not be depressed until a program pin is locked into
position to activate the switch.
Wafer Switches: The wafer switch is the distribution point for the valve voltage. As the center
hub turns with the station dial, the valves receive their voltage one at a time. normal wafer
problems occur when dirt accumulates on the tab or the contacts. This prevents the voltage
being sent to the valves, or the valves turning on and off sporadically during their operating
cycle. The wafer switches may be cleaned using the eraser end of a pencil, being careful not to
bend any of the contacts. Be sure to check and clean the back side of the wafer switch. To do
this it will be necessary to remove the two mounting screws and lift the wafer switch off of its
shaft. When excessive wear occurs on a wafer switch, it is possible for the tab to break off.
When this occurs, the switch will need to be replaced.
Hybrid and solid state controllers are designed to provide the programming versatility that is
needed to better protect our water resources. The technology that is necessary to accomplish
this makes repairs by untrained persons. The following items should be checked before
assuming that the controller is the problem.
Visible Damage: Inspect the controller for any visible signs of damage. Check the keyboard for
collapsed buttons: run your finger lightly over each of the buttons (a slight ‘hill’ should be felt at
each location). If a ‘valley’ is felt then the keyboard must be replaced. This is not a warranty
item. Inspect the printed circuit board for burned components; this is normally caused by
lightning or other power surges.
Primary Power: Verify that the primary power is within acceptable limits.
Transformer: Verify that the transformer output voltage is between 24 and 28 VAC. If the output
voltage is zero and the primary power is correct, then replace the transformer.
Circuit breaker/Fuse: Check the condition of the circuit breaker or fuse. If it has blown, the most
likely reason is a field wiring short. When this happens, it only interrupts the 24 volt section of
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the transformer. The 12 volt section will remain active; therefore, the display will show that the
station is on. Press the appropriate button(s) on the keypad to turn the active station(s) off.
Reset the circuit breaker or replace the fuse with the valve specified by the manufacturer.
Manually advance the controller to station #1 and allow it to run for one minute. If station #1
operates correctly then advance to station #2 and repeat this procedure until the fuse blows.
This will determine the problem station. Once the defective station has been located, disconnect
the wire that operates that valve. Continue the above procedure to test the rest of the stations as
there could be more than one problem. Once this has been completed the controller will operate
all of the stations that are still connected. The faulty field wiring will have to be repaired before
they can be reconnected to the controller.
Frozen display, (the display shows erratic information that cannot be cleared or changed
from the keypad) and
If the following steps are taken, the microprocessor will usually resume its normal functions. It
will be necessary to completely power down the controller.
i. Primary Power: It is necessary to disconnect the controller from its primary electrical source
either by unplugging it from the outlet or by turning off the appropriate circuit breaker in the
electrical panel
ii. Battery backup: Remove the battery from the controller. The purpose of the battery is to
maintain the information inside of the microprocessor in the event of a primary power failure.
By removing the battery the microprocessor is allowed to reset itself to its normal condition.
iii. Wait: Maintain this power down condition for 5 minutes to be certain the microprocessor will
reset itself.
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v. Function Check: The display should now show 12:00 am. Set the time and day to the current
setting. Using the manual controller function, turn on several stations and observe that they
operate properly.
vi. If the controller now operates properly re-enter the original program and continue on to step
‘vi.
vii. Battery Replacement: If the controller uses an alkaline battery, it is recommended that it be
replaced with a new one at this time. Reinstall the correct battery in the controller and
perform a final resistance test to ensure proper operation. This procedure will normally
resolve approximately 30% of the solid state ‘failures’.
There are two styles of VOM’s, analog and digital. An analog VOM is the style that has a needle
that moves across a face (similar to a speedometer). The DMM (digital multi-meter) has a digital
display. DMM’s normally have additional features than are available with an analog VOM, and
therefore are more expensive. For this reason the following instructions are designed to work
with an analog style VOM.
a) Electrical Terms
AC volts (VAC): Alternating Current, this is household voltage. Most irrigation solenoids
operate on AC voltage.
DC volts (VDC): Direct Current, this would normally be from a battery. DC voltage is
polarized, meaning that there is a positive (+) and a negative (-), sometimes referred to as
ground. The VOM must be connected properly to prevent VOM damage, the Red lead is (+)
and the Black lead is (-).
Resistance: A measurement of how difficult it is for the current to flow through the electrical
system. This would be similar to being able to actively measure the friction loss when water
flows through a piece of pipe.
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If the sprinkler heads seem to be getting very little or no water but the valve is clearly on this
could be a bad valve symptom. Sprinkler pressure problems could be caused by the sprinkler
valve not allowing enough flow through the valve.
The first thing to do is to try to isolate the source of the problem. Make sure the valve is turned
on all the way first. Next, check to see if only one valve is affected or if all the valves have the
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same problem. If all but one valve is working properly then it is likely that all of the valves are
getting sufficient water and it is just the one valve that needs to be worked on. When the
problem is isolated to one valve it could mean that the diaphragm inside the valve has gone bad.
If all of the sprinkler valves are not getting enough or any water then the problem is most likely
not the valves. The source of the problem can be at the main sprinkler shut off or at the pressure
vacuum breaker.
If the valve works when turned on manually the next step is to find out if it is the wires or the
solenoid that is not working properly. The first thing to do is to check the wires. Make sure there
is good contact where the wires connect. Check that there are no cuts or breaks in the wires. If
the wires look fine it could be the solenoid. The solenoid can be easily replaced, but with the
cheaper sprinkler valves you may find it almost more cost effective to just replace the valve
rather than do a few repairs, especially if the valve is already a few years old. The commercial or
heavy duty valves are usually worth rebuilding a number of times, but you pay for it upfront.
i. No electric live part shall be kept exposed. Particular care should be taken not to keep the
motor terminals, starter door, panel door etc. in open condition.
ii. Guard for pump – motor coupling and for extended shaft shall be provided.
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iii. Top cover of the VHS (vertical hollow shaft) motor shall not be unnecessarily kept in
dismantled condition.
iv. Helmet, gumboots, hand gloves, torch and emergency lamp etc. shall be provided to the
workers.
v. Shock proof rubber matting shall be kept in front of panel and starters.
vi. Discharging devices shall also be provided to work safely on HT side of transformer.
vii. Fire-fighting equipment suitable for electrical fire shall be provided. The fire extinguisher
shall be thoroughly checked and recharged once in a year.
viii. Damaged wooden flooring, damaged grating etc. shall be repaired on priority.
ix. Safety railing shall be provided above all openings, unwalled edges of flooring and all such
places vulnerable for falling or slipping of staff.
x. First aid box shall be kept at visible and accessible place. The first aid box shall be checked
once in a month and all used items shall be replenished.
xi. Staff shall be trained in the following aspects to enhance safety awareness and skills to
handle safety aspects:
Fire-fighting,
Failure modes are equipment and component specific failures that result in the functional failure
system or subsystem. For example, a machinery train composed of a motor and pump can fail
catastrophically due to the complete failure of the windings, bearings, shaft, impeller, controller,
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or seals. In addition, a functional failure also occurs if the pump performance degrades such that
there is insufficient discharge pressure or flow to meet operating requirements. These
operational requirements should be considered when developing maintenance tasks.
Dominant failure modes are those failure modes responsible for a significant proportion of all the
failures of the item. They are the most common modes of failure. Not all failure modes or causes
warrant preventive or conditioned based maintenance because the likelihood of their occurring
is remote or their effect is inconsequential.
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Department accepts the equipment and the contractor leaves the job site. If, after acceptance,
the installation is still under warranty, the problem may be resolved without an additional
expenditure of CMT resources. Changes in the intended use of equipment can also create
problems leading to excessive wear and premature failure.
o Predictive (vibration, heat, oil analysis) maintenance for wear related failures
o Install safeguards (screens, filters, and pressure relief) for failures caused by
outside forces.
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This section describe emergency response plan, objectives, procedures, and guide to be
develop and implement in the final detailed plan for the system in cooperation with other
agencies following project start-up. Overall plan objectives include:
Safeguarding the health and safety of the facility employees and general public.
Providing prompt and thorough responses to any emergency condition that may arise.
This guidance document provides advice on emergency response planning. It aims to help O&M
Contractors consider the appropriate level of detail for a specific site, taking into account the
risks and the site layout.
Emergency procedures will define the scope of activities covered, staff responsibilities and
procedures for dealing with a variety of events. The level of response will depend on Health &
Safety issues, staff training, the level of Personal Protective Equipment (PPE) available, the
nature of the problem and types of control equipment available on the site. The appropriate level
of response will, therefore be site specific. It is important to consider what could happen in the
worst case and to take this into account in developing the procedure. A check list of actions may
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be a useful addition.
A well prepared plan should give competent operatives adequate information to initiate
appropriate remedial action. This will eliminate having to wait for decisions to be made by others
and reduce the overall response times required to contain the incident. A well prepared plan will
also include availability of resources, internally and externally.
Minor (Level 1) Incidents arising on a daily basis, e.g. flooding or surcharge imminent or
occurring.
After intervention and action by the O&M Contractor, the situation returns to normal with no
resultant effect on the system. This type of emergency does not require other organizations to
be notified immediately. However, a procedure will exist to record the incident in order to allow
recognition that these problems can exist.
i. Intermediate (Level 2) Incidents limited to a well-defined area that completely halt the
operation of that area, e.g. damage / collapse of a distribution pipeline.
Level 2 Incidents concern well defined zones of the system and during these incidents the
affected zone in non-operational. Irrespective of the severity of the situation, the O&M
Contractor in charge of the problem will provide an account as soon as possible to the
management. Following internal communications, the management will implement the
necessary safeguards. These may involve:
For incidents of this level, the management takes complete control of the problem.
ii. Major or Associated (Level 3) Incidents that completely stop the flow of TSE, and requiring
some coordination with external organizations, e.g. damage/collapse of transmission/supply
pipeline, pumping station breakdown.
Level 3 incidents adopt the same concept as emergency Level 2. As a priority the management
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will consider main actions to solve the problem and will identify as quickly as possible the most
probable delay in the restitution of works. During this type of crises the role of the management
is essential, in that, all resources, personnel, emergency works services and relevant authorities
must be assigned to control the crisis in the best possible way. Each of these three levels is
defined using three criteria:
zone of influence
seriousness
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An ERP should enable O&M Contractors to respond to incidents in an efficient, timely and cost
effective manner. In this respect procedures should:
ERP need to take account of the Department’s operational arrangements and will vary from one
organization to another. However, an ERP should in general address the following issues:
i. Communication strategy that identifies, for each level of failure, the communication that is to
occur, i.e. with the emergency services, local authorities and other organizations concerned,
communications between the organization and customer and internally and dealing with the
press.
ii. Management systems, including systems that give an early warning of problems, pollution
management, alerting staff on site and clean-up procedures and follow-up reviews;
iii. Information, including contingency plans and access to reliable and appropriate
information/databases and resources, etc.
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iv. Training, the above elements are all worthless unless the people concerned know how to
use them. Any site ERP will depend for its effectiveness of staff training. All staff and
contractors working on site should be made aware of the plan and should know their role if
an incident occurs. Exercise should be carried out periodically to familiarize staff with the
operation of the plan and to test its effectiveness and records of staff training should be
maintained.
v. Review and follow-up systems of ERP, why a failure occurred and to ensure that there is no
repeat. Any failure discovered through the exercises should be managed through the QA
corrective action system. In order for the plan to remain effective, it is vital that it is regularly
reviewed and that any significant changes are reflected in a revised plan. Ensure that
revised copies are sent to all plan holders and that old versions are destroyed.
Finally, the document must be retained by all personnel, in a simplified version that defines their
personal responsibility. All personnel must be retained in the system, and the communication
strategy must be part of exercising ERP.
to individual,
damage to property,
near miss,
The management of the incident must follow a procedure that must be agreed between all
parties taking into consideration the local law.
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The type of emergency reported will vary from incidents such as a blockage and flooding to less
defined problems such as depression in the road. Such reports may be from customers,
contractors, from highway authorities or others.
Customer/public complaint
Operations notification
Guarantee that the emergency services and responsible authorities are alerted.
Emergency Services
Emergency Response Teams
Other Service Providers
Armed Services, where necessary
The Media
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staff to a particular site, both during normal working hours and outside normal working hours.
The Target Response Time (TRT) to these call-outs will be determined by the Engineer, and
the Contractor notified. Unless otherwise stated, the Contractor will be required to have staff
on site within two hours of receiving the call.
ii. Provide and maintain a single point of contact outside normal working hours.
iii. Ensure use of suitable communication equipment which can interface with the Department’s
existing telecommunications system.
iv. Provide sufficient work force and resources to deal with reactive operation and maintenance
tasks during normal working hours, for the full period of the Contract, without affecting
programmed routine operations and maintenance tasks.
v. Provide sufficient work force and resources to complete the reactive operation and
maintenance work in a reasonable amount of time. If in the opinion of the
Department/Engineer, the Contractor has been found to have failed in his duties to complete
the work, then the Department reserves the right to rectify the defect or defects using a third
party, at the Contractor’s expense.
7.5.1 Standby
The Contractor shall be responsible for attending to incidents both during and outside
normal working hours. A ‘Standby System’ shall be provided to the approval of the Engineer
so that any incident can be attended within the prescribed Target Response Time (TRT).
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Inform Department of the emergency repair and coordinate during the job.
Department will coordinate with overall event and ensure effective liaison with the other
Departments etc. until the situation is normalized.
When necessary, instruction to operate over flow valves in pumping stations will be given by
Department.
7.7.2 Supervisor
Responsible for Inspection of site, manage the operation for level 1 emergency.
Responsible for inspection of site, implementation and managing the operation for level 2
emergency.
Implementing the plan as instructed by duty Incident Manager for level 3 emergency.
Prepares a report of the emergency in coordination with Control Room and site staff and
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PAGE 163
a residual risk of a spillage or a fire that could cause serious environmental problems. In addition
to these obvious threats posed by spillage of sewage, chemicals and oils, even materials which
are non-hazardous to humans, such as foods and beverages, can cause serious environmental
harm. The run off generated in the event of a fire can also be very damaging.
The health and environmental impact of such an incident may be long term and, in the case of
ground water, may persist for decades or even longer. As a result, the legal consequences and
clean-up operation can be costly. Sewers, culverts, drains, water distribution systems and
service ducts all present routes for pollutants to travel off-site. As a result the effects of a
discharge may not be evident on site but may become apparent some distance away.
In most cases, an incident of this kind need not result in serious environmental damage,
providing appropriate pollution prevention measures are in place or immediately available.
All personnel involved in carrying out, planning or supervising assets/plant operations work
should receive training, general and specialized, to increase awareness of hazards associated
with their work so that they are able to recognize potential dangers and their effects.
The O&M Contractor will meet all its statutory safety duties and aspire to those standards
submitted in his Safety Manual and “Safe Working Methods” and are best or approved practice.
This shall ensure, so far as reasonably practicable, the health, safety and welfare of the public,
personnel, and others affected by its operations.
The CMT will closely monitor the O&M Contractor’s compliance to his stated “Safe Working
Methods” and include safety assessments on each routine inspection
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Likewise, his procedures for dealing with accidents, emergencies and the possible evacuation of
injured personnel or others, shall include contingency planning for transportation to known
Medical Centers, Hospital Emergency Units, etc. The CMT will ensure these procedures are an
integral part of the Contractors ERP.
iii. The rescuer should not be distracted by victims who are calling out; their needs are less
urgent as they are able to breathe.
Note: If an emergency situation arises, the safety of the worker/s, in a manhole or wet well, is
the highest priority regardless of the task being performed or equipment being used.
Level 3: A Major incident where the Duty Manager will lead the Emergency Team
Authorized Person
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Duty Manager
Contract Manager
Manpower
Plant
Power failure
infrastructure failure
Valve failure
Site Details
o Tel Nos.
o Sector Location
o Access
o Location Map
Description of Site
o General Description
o Station Details
o Plant Details
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o Overflow Details
Catchment Schematic
Site Layout
Risk Assessment
Electrical Safety
HV Switchgear
Permit to work on 11 kV
TSE Reservoirs
In the event of major chlorine release, the site incident controller may instruct personnel to
assemble in the upper storeys of particular administration blocks, as this may offer sufficient
protection while the release is brought under control.
Evacuation of personnel to the assembly areas shall be directed by the senior member of the
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emergency team who will take into account the wind direction. In the event of chlorine release,
there may be occasions when evacuating off-site is not the best action, for example when the
release is sudden and of limited duration. In any event, the reporting procedures shall not be
compromised.
perceived or actual threats to public health, including through the supply of TSE water or
through unplanned discharges,
events that adversely affect the image or reputation of the Contractor or the Department or
any of their respective servants, agents or operators,
denial of access,
The incident and emergency response plan must clearly describe the policies, procedures,
protocols, authorities and responsibilities of the Contractor's staff in preparing and planning for,
responding to, and recovering from, Incident and Emergency situations, including arrangements
for:
media management,
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On-going review.
Notwithstanding the above, the following are some possible emergency situations in the system,
and the adopted systematic approach incorporates reliability and communication features to
minimize the occurrence of emergency situations where possible, and to enhance safety,
response, and communication when emergencies occur.
Keys of all facilities main gate, building doors, MCC room, generator room, dry well/wet
well/chamber access, etc. All keys must be kept and tagged at known location.
Phones list of all utilities including: electricity, water, police, civil defence, Etisalat,
agricultural Department, and hospital.
Weekly report for Emergency Generators status and diesel fuel inventory stocked levels.
List of first point of flooding at each pump station in case of switched off the pump station.
Maps and as-built drawing for the sewage system to be stored in a secure location. Policy
for the release of copies of maps, records, drawings and other sensitive information.
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Physical Assets: Perimeter and Access Control: restrict access to the critical components of
wastewater system to authorized people only, Post sign restricting entry to authorized
personnel only. All facilities should have a security fence around the perimeter, all gates,
doors and windows to be closed/locked. System should ensure that all security measures
comply with safety regulations and fire codes. Adequate external lighting to be around
facilities, Warning signs (against tampering, unauthorized access) to be posted at all
facilities and critical components. Area around critical components to be free of objects. Key
control and accountability policy; keep a record of locks and associated keys and visit log
book at facilities.
Through mutual aid agreements and the coordination of other local agencies, a plan shall be
developed to obtain the necessary emergency backup equipment in order to maintain the
operations of the system. Maintenance or operating personnel shall be dispatched to assure that
designated equipment is operating with emergency power.
Password Protection
Virus Protection
Battery Backup
Connections Protection
Firewall Protection
Software Protection
Hardware Protection
Data Backup
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The information technology system plays an important role in water and wastewater systems
because it controls the equipment and informs the O & M Contractors about any problems
through alarm event protocol and reports. They can response to flooding, storm water,
equipment failure, power outage, telephone disconnection and fire faster, especially the remote
areas at western region.
Emergency power supply system shall be made operational to deal with any emergency,
In case of fire, the unit/station needs to be emergency tripped through the emergency push
buttons provided,
Direct all operations to stop within the affected area taking into consideration priorities for
safety of personnel, minimize damage to the plant, property, environment and minimize loss
of materials.
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Return to the victim and attempt to keep him as calm and comfortable as possible. Do not
move the victim unless necessary to prevent further injury,
Person with serious illness or serious injuries shall be transported immediately to the nearest
hospital.
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This maintenance policy will promote the above vision and ensure sound stewardship of
company assets, as part of the asset lifecycle management process.
The scope of the policy includes all activities associated with the maintenance and
refurbishment of key mechanical, electrical and instrumentation, control & automation assets.
This will ensure compliance with the relevant legal, regulatory, safety and operating standards to
ensure the required asset performance.
The business processes derived from the strategy will govern maintenance and associated
activities ensuring delivery in the most efficient and consistent manner. The delivery will be
timely, auditable and will secure the integrity of the asset and the system to which it is
connected.
All parties’ work to a common governance structure to ensure consistency and understanding of
the business requirements.
The objectives will be achieved by stringent monitoring and supervision of the operation and
maintenance contracts. O&M Contractor performance shall be continuously supervised,
checked, monitored and controlled to ensure the main priorities of the Department are achieved,
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as follows:
asset management work, however, the benefits are likely to be worth the effort:
More meaningful operational and financial monitoring and reporting.
Better understanding of infrastructure’s condition details and can better manage it.
Unexpected failures are minimised.
Life-cycle approach means that we can always get the most assets for our money, ie. reduce
whole life cost of O&M of Irrigation System.
By measuring actual costs against plans, we make better asset decisions and lower our
costs.
Better management of energy usage in the operation of the irrigation system.
Improves efficiency, reliability and customer service.
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Improves environmental performance, e.g. reduce leakage, water lose and wastage in
Irrigation System.
Improves system planning.
Lowers cots and improves resource utilization.
Sustainable infrastructure.
By tying cost to asset condition, and by long-term planning for each asset, we give policy
makers the facts they need to help keep infrastructure from decaying.
a. Asset management is not a ‘general’ approach to things. Each and every asset is managed
on an asset-by-asset basis.
b. Each asset is managed against a plan, which means that there is a plan for each asset.
c. Management of each asset follows a management cycle.
Let’s look at the classical management cycle, which applies to the management of any process:
1) Plan: A life cycle plan is created for each asset. This plan includes all the activities
associated with acquisition, maintenance, periodic refurbishments, disposal, and
replacement of the asset. The plan is ultimately expressed in financial terms, since (after all)
the intent is to manage the asset to minimize life-cycle costs.
2) Direct: Resources are allocated and asset-related activities are managed in accord with the
life cycle asset plan.
3) Measure: Costs of the activities directed in the previous step are measured, also on an
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asset-by-asset basis. The impacts of these activities are also measured, primarily through a
condition assessment program.
4) Control: Based on the results of measurements, the asset plans are updated, which may
involve re-allocating resources toward or away from each asset.
To update and record the location, asset condition and attribute data of all assets within the
contract limit of works,
To identify and record the location, asset condition and attribute data of all newly added
assets within the contract limit of works,
To identify the deleted assets within the contract limit of works and update the database,
List of repair / upgrading and maintenance work and / or replacement of assets required as a
result of the survey,
To enable the Asset Data Management Centre (ADMC) to develop Data and Asset
Management System Integration, refer to figure below for more details.
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The job of the team is to formulate an AM ‘strategic’ plan, to formulate policy, standards,
procedures and forms and ensuring thorough, consistent AMP across the organization.
However, it is important to separate the operational activity with the development and review of
asset management policy. Alternatively this can be carried out by the client, therefore removing
the new stakeholder but keeping the tasks and actions required by the asset management
custodian.
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Long-term effort
The Asset Management Plan is a ‘living document’ that defines goals, objectives, strategies, and
specific assignments for the development and maintenance of a consistent and effective asset
management program involving all functions of a utility.
Asset plans are defined by time period (typically by year) and, when combined, provide a
financial plan for all asset-related activities at an enterprise level that looks forward many years.
This financial plan supports both near-term budgeting and long term financial planning
processes.
These asset plans are also the primary keys to the substantial savings available from asset
management. Every asset has a life cycle plan which include initial costs, O&M activities (and
costs), likely refurbishment activities (and costs) and timing/costs of replacement. All asset
plans, added together, give us asset costs well into the future.
Asset Condition Monitoring is the ongoing process of measuring asset condition. This is not just
to determine if the asset should be replaced or repaired — the process helps evaluate the
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frequencies and activities involved in normal maintenance and is used to update the Asset Plans
(note the upward-pointing arrows back to the Asset Plans). In other words, condition monitoring
helps to optimize asset management activities to minimize costs.
Condition monitoring also fulfills requirements of regulations, allowing analysis and reporting of
asset condition by segment or for the infrastructure network as a whole. Finally, it helps the
utility manage the condition of its infrastructure to prevent unexpected service interruptions.
Record actual asset based activities against the plan – information systems generate the actual
costs. Over time compare plans with actual costs and manage by variance. Also asses assets’
conditions and modify asset plans accordingly.
Based on findings from the audits, the Asset Management Plan is updated (note again, the
upward-pointing arrows). From this short description, it should be clear that asset management
is a process of continuous improvement. Its aim is always to optimize asset-related activities to
achieve the primary goal of asset management: Minimizing costs of asset ownership while
maintaining required service levels and sustaining the infrastructure.
Policy – To set the strategy and direction of the business and/or the process/asset area.
Standard – To define the instructions, tools or software required to complete the work activity
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Procedure – To define the work activity required and the process that should be followed to
ensure the task(s) is/are completed.
Form – To define and record measurements to ensure asset data is noted correctly.
As part of any asset management plan it is imperative that a form of monitoring/review is initiated
and carried out, the above diagram enforces this statement.
Form
An example of a policy document for asset maintenance is included at the end of this Chapter.
The table will also reference and link to maintenance evaluation and provide a date when this
Policy
was last achieved.
Asset description
Maintenance Task Reference
Frequency of Maintenance
Task Time
Date to review maintenance (link to maintenance evaluation)
Asset type
Asset supplier
Maintenance strategy
Maintenance frequency
Spares lead time list
Whole life cost
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Risk Number
Risk Owner
Risk Type (linear or non-linear)
Operational Area
Title of Risk
Risk Description
Consequence of Risk (secondary failure)
Link to other Projects
Risk level before Mitigation (likelihood * consequence/impact)
Mitigation / Intervention
Risk level post Intervention (likelihood * consequence/impact)
Risks shall be logged in the risk register. Operationally identified risks are recorded at the level
at which they are identified.
Needs are identified investment requirements, these are created as a promotion of one or more
risks above acceptable threshold. Solutions are created to address needs. The physical
changes required in the asset base to address the solution. The ORR, as a minimum, should
include:
Asset condition survey (worst performing)
Planned maintenance (unplanned noted)
Unplanned maintenance not fixable
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i. Asset Description: Update the assets scope for the contract year version and outline the
contract area landscape and irrigation assets, in an agreed format. This section will highlight
changes from the previous CY revision.
ii. Performance Standards/KPIs related to Assets: This section will address how the assets are
performing with respect to the relevant Department performance standard/KPI.
iii. Current Asset Performance: This will summarize the outcome of the annual asset condition
survey, as per Annual Asset Condition Survey, to update the classification and evaluation of
the Asset Condition Grade (ACG) through the activity.
iv. Planned Actions: This section will present a short narrative explaining the near-term actions
required to bridge the gap between the current state, and future, ie. by the end of the
term/handover for the scheduled CM activities. In the case where performance exceeds the
relevant performance standard/KPI, this section will explain how this was successfully made
and measures to continue to do so for the least cost. It is important to appreciate and
understand what actions are planned (O&M or CM) to bring or keep the assets above their
set ACG (1-3) and able to perform their intended function.
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v. Anticipated Costs: This section will be updated annually, and may form the basis for
enabling projects proposal. The numbers provided for the Contract year (year 0) and the
next two to three CY (to be agreed in the contract) should be fairly accurate depending on
the supplier’s guarantees and fluctuation in currency and using the Consumer Price Index
(CPI) released by Abu Dhabi Chamber of Commerce to update the equipment prices.
Beyond that, estimates of costs will be provided as indicative.
vi. Benefits: This section shall demonstrate that the on-going cost of an asset system is
reasonable and relevant to meet the Standards/KPI and given the scale of the benefits.
Figure 8-6: Standard Work Procedures (SWP) defines all processes step-by-step
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Products produced
Continuous operating hours
Changeovers and
All other aspects of operations, including staffing, budgets and infrastructure requirements
Standardized Work Procedures (SWPs) for:
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All the plant assets managed by the O&M Contractor would have been identified and described
in a functional tree structure. This asset register should be constantly updated if new plants are
built, transferred to the responsibility of the O&M Contractor or if identified as operational units
that would need to be followed individually as assets.
b) General Assessment Methodology
For each operational unit, its Condition and Performance will be graded, as well as its criticality.
Based on these grades a global grade will be given that will be used to specify the forecasted
year of replacement.
c) Condition Grade
Condition grade is an assessment. Rating on a 1 to 5 basis with 1 indicating the asset is in ‘as
new’ condition and 5 that it is beyond economic repair Condition Grade is determined from the
individual assessments of Integrity, Safety and Residual Life. Regarding normal asset life
duration, reference should be made to Department’s requirements at construction stage.
An overall Condition Grade for an operational unit is a translation of the grades for each
category. The overall figure is not a percentage but instead a judgment on which category is the
most important to that operational unit’s Condition Grade, eg. an asset component is given the
following grades:
Safety 2
Residual Life 3
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Integrity 4
The integrity of the asset may be considered to be more relevant to the component’s overall
condition and so the CG is 4 rather than 3 which is the average. Comments relating to these
grades should be noted on the data input forms under their appropriate headings.
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Areasto
Score Definition 1 2 3 4 5
Consider
serviceability maintenance
at operable prevent of
and well structural
required with Leakage, M&E problems, M&E plant &
process and maintained
review of equipment and components
Component components M&E plant &
condition components exceeded
level. function
in the medium adequately but function but and incurring
term with some require
significant excessive
reduced efficiency maintenance
and minor failure. maintenance
to remain costs
compared to
Operational.
Will require replacement
cost due to
Major
overhaul. Unreliability.
Combine the Integrity, Residual life and safety aspects for the process and its
components to give an overall score
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Pumps - efficiency
for bearings etc. Immediate
Pipework - rust replacement
An indication of known internal or major refurb
the physical work. Control Equip Minor physical Considerable due to physical
Minor physical
condition of an – Valves operating defects require physical defects.
Integrity defects which
asset delivering as they should. No Physical regular defects that The asset
require little
service to Monitoring Equip - defects or maintenance to require should not or
cost to
customers. calibrated, wiring, problems repair CAPEX for preferably not
maintain,
etc. Maintenance - refurb or be used for
rectify
The estimation amount of replacement in operations due
of an asset's unplanned work on the near to its
remaining equipment. future physical
Residual
service life. condition.
Life
Calculation = <10% 80% >
10% >
Effective time Estimate current 50% > Residual Residual life >
Residual life >
in age (time in life > 80% 200%
50
service/service service) in years.
life Estimate residual Residual life >
time (time left in 200%
service) night.
Maintenance - Safety
space, cranes, Minor safety Safety infringement
An indication of Safety
electronic infringement infringement that causes
the condition of infringement
isolation. Flood requiring little that puts serious and
assets whose Low risk. No that would only
protection. maintenance. people at risk imminent
Safety
With a view of planning replacement of operational units, each unit is then given a compound
grade based on its Condition Grade (1 to 5), its Performance Grade (1 to 5) and it’s Criticality (1
to 5). Asset Grade = Condition Grade x Performance Grade x Criticality
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Serviceabilit
y1 1 1 1 1
1 2 3 4 5 6 8 9 20 25
Criticalit 0 2 5 6
y
1 1 2 3 4 5 6 8 9 10 12 15 16 20 25
2 2 4 6 8 10 12 16 18 20 24 30 32 40 50
3 3 6 9 12 15 18 24 27 30 36 45 48 60 75
4 4 8 12 16 20 24 32 36 40 48 60 64 80 100
5 5 10 15 20 25 30 40 45 50 60 75 80 100 125
Note 1: With the serviceability being the product of the Condition Grade per the Performance Grade, ie. a grade between 1
and 25.
1 1 – 10 No specific attention needed. Asset is performing efficiently and delivering the required standard of
service
11 - 20 Asset is unlikely to be required in a close future (50% of asset life expectancy)
expectancy)
3 41 - 70 Asset is getting towards the end of its economical service life, and is likely to require major
Based on the above, an expected year of replacement can then be entered for each operational
unit. This tentative replacement year shall be our best reasonable estimate at the date of the
assessment. It will obviously be more and more precise when the equipment comes closer to
the end of its service life (Categories 4 and 5 above). One shall bear in mind the following:
Premature failure of an asset may occur long before its anticipated remaining life duration.
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On the contrary the deterioration of an asset may be longer than originally expected and the
expected replacement date may then be postponed.
Estimated years of replacements for assets whose remaining life duration is greater than 10
years will remain approximate and based on non-individualized calculations, as it would be
vane to try to reach greater precision.
e) Replacement Value
The value to replace the operational units shall be estimated. The objective of this estimate is,
together with the estimated replacement year, to have a statistically relevant estimate of the
global Capital Investment required.
Objective is to have a rough individual estimate for assets with a long remaining life, getting
towards a more precise individual estimate for operational units to be replaced in the following
year. To make this estimate more relevant and precise, initial value of the assets will be
requested from DMAT/O&M Contractor. Evaluations will be corrected for general inflation on a
yearly basis.
Replacement value of assets whose replacement year is estimated to be at least 10 years away
will not be estimated unless rough estimates are readily available (for instance from initial
installation costs).
Assessment of the Condition, Performance and Criticality, as well as the replacement value of
the unit will be assessed on a priority basis. Critical plants and plants whose Performance or
Condition grades are known/anticipated to be low will be assessed first.
For minor operational units in non-critical plants, Performance Grade and Condition Grade
may be assessed without going in the detail of each of their components.
Criticality may also be assessed at a higher level in the Asset Register Tree (level 4 or even
level 3).
Some assets may not be in the asset register as they are hidden and/or require no specific
maintenance. Another case may be assets not under O&M Contractor responsibility, which may
make them difficult to assess properly, but still key assets for the pumping station: example is
transformers under ADDC responsibility. These will be added to asset register on an as found
basis and assessed as per the above process.
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Some non-specifically identified assets of low individual value may need to be replaced on a
regular basis. Examples of this are manual valves, railings, etc.
From an asset management perspective the usual way to manage replacement of these assets
is to have a yearly estimate not identifying the precise assets to be replaced (as they are not
individualized in the asset register). Then this program is developed during the year on an
emergency (failed assets) and systematic (number of items to be replaced) basis.
e) Performance Grade
Performance grade is also an assessment. Rating on a 1 to 5 basis with 1 indicating that the
asset performs its function efficiently within its design parameters and 5 indicating that it is
subject to frequent failure or is being asked to perform outside its designed operating range. As
for the Condition Grade, an overall Performance Grade for an operational unit is a translation of
the grades for each category. The overall figure is not a percentage but instead a judgment on
which category is the most important to that operational unit’s Performance Grade.
Table 8-4: Performance Grade
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f) Criticality
Criticality is an assessment of the consequences on the asset failure on the whole site
performance:
On the quality of products delivered to our customer (compliance with contractual service
standards)
On safety and environment
On the other equipment (cascade effect)
On the operation costs.
Rating is on a 1 to 5 basis with 1 indicating the asset failure would have only minor
consequences and 5 that it would pose a major risk of global failure with significant monetary
and non-monetary consequences.
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Refurbishment history
Warranty period (if applicable)
Risk Number
Risk Owner
Risk Type (linear or non-linear)
Operational Area
Title of Risk
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Risk Description
Consequence of Risk (secondary failure)
Link to other project
Risk Level before mitigation (likelihood * consequence)
Mitigation / Intervention
Risk Level post intervention (likelihood * consequence)
Risks are held in the risk register. Operationally identified risks are recorded at the level at which
they are identified. Needs are identified investment requirements, these are created as a
promotion of one or more risks above acceptable threshold. Solutions are created to address
needs. The physical changes required in the asset base to address the solution. A risk register
shall, as a minimum, include;
Asset condition survey (worst performing)
Planned maintenance (unplanned noted)
Unplanned maintenance not fixable
Key high risk assets may not be maintained at a high enough standard and therefore the risk of
failure is high which causes safety, financial and business continuity risk to rise. Non-key assets
may often be over maintained. This eliminates safety and business continuity risk but heightens
financial risk from a perspective of wasted resources.
The diagram below highlights the strategic approach to identifying and managing risk.
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In order to eliminate these problems a structured analysis must eventually be undertaken to help
classify and manage the risks. A proposed framework for Risk Management should be based
upon a simple approach through using desk studies and based on the historical information
generated by the Asset specific AM regime.
Appreciation of risk within the utility allows the asset manager to assess priorities and set
investment plans to minimise probabilities of asset or service failure.
Risk is basically the combination of the consequence of an event and its probability. For
example the risk associated with a particular asset failure mode is the outcome of that failure
combined with the likelihood of it happening.
The assessment of risk can be a complex exercise. Such methods as Reliability Centred
Maintenance (RCM) gauge risk quite extensively. Failure mode analysis and failure modes and
effects analysis (FMEA) are common tools within utilities. Risk assessment lends itself to scoring
systems based on grades combining consequence and probability of an event – either as the
sum or product of a number of scores for both. For example, if consequence is graded from 1 to
5 in severity and, likewise, probability is gauged from 1 to 5 (5 being the highest in both cases) a
risk matrix can be drawn up which illustrates the overall risk of any event. The following diagram
(traffic light scoring) illustrates this:
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1 2 3 4 5
5
Consequences (Impact/Severity)
Likelihood of Event
Another way to look at risk is to separate the consequence of an event from its likelihood. In that
way, events (such as asset failures) that have little or no consequence can be treated differently
from those that do. One such method based on this principle assesses the ‘criticality’ of an asset
at any level from a zone through to a component such as a pump from the consequence of its
failure. Only those critical assets for which asset failure is a significant factor are examined
further in terms of planned maintenance and condition analysis. Non-critical assets may be
allowed to fail.
Data associated with asset failures, condition and performance horizons and similar aspects is
therefore of prime importance when dealing with risk. Analyses of failure rates give statistical
data to back up failure probabilities. Condition is usually important for critical assets.
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Time
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The risk methodology should include for a Change Management Plan, in order that there is
minimum risk involved in changing O&M Contractor at the end of Contract periods. Such a
methodology also includes for ensuring lessons learned during each O&M contract period,
ensuring upgrade of the contract to best practice. Such best practice shall be shared across all
O&M Contracts over the four operational areas.
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Remaining Life
Remaining Life
Risk of Failure
Tolerable Level
Risk of Failure
Time
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and establish an agreed handover condition report. In the event that no agreement can be
reached within 90 calendar days of receipt of the O&M Contractor’s submitted handover
condition report the previous paragraph shall apply.
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Assessment shall help relate the urgency of replacement with technical and economical
criteria like the condition of the asset, its performance and its criticality to the global plant
therefore assisting O&M contractor in establishing a schedule and a priority in the
replacement needs.
Time spent / benefits approach: assessment may be more detailed or updated more
frequently for assets that are:
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Once again a time spent / benefits approach will be used when establishing these values. Year
of replacement or cost of replacement will only be updated for those assets:
To manage the replacement of these assets O&M Contractor will define, in the Asset
Management Plan, a yearly estimate not identifying the precise assets to be replaced (as they
are not individualized in the asset register and it would be disproportionate to do so). Then this
program will be developed during the year on an emergency (failed assets) and systematic
(number of items to be replaced) basis.
health and safety control as specified in the Safe System of Work Procedure.
Planned replacements will be proposed for Department’s approval early in the year so they can
be executed according to an adequate and smoothened schedule all along the year. Not all
planned replacements may be executed in the year they were planned.
Planned replacements also include the replacement of non-specifically identified assets of low
individual value. Unplanned replacements will need to be added to this program when the
premature failure of an operational unit or its degraded performance or condition justifies an
immediate replacement.
In cases of emergency, if a critical asset fails prematurely, the O&M Contractor may proceed
with its replacement without waiting for full approval of costs by the Department, however, in
such cases the O&M Contractor must communicate with CMT as soon as possible and in the
adequate form given the emergency of the situation (phone, letter, etc.). In such communication,
O&M Contractor shall provide full details of the problem, actions to be taken and state its
position and eventually require instructions. In any case the actions should be well documented
and informed to CMT through a formal correspondence.
8.18.7 Records
The Asset Register with technical assessment of the asset (condition, performance,
criticality, etc.) and estimated year and cost of replacement. This record will be in electronic
format.
Annual synthesis of the asset management plan. This record will be both in electronic and
paper format. It will be submitted to CMT for review.
Technical and administrative documentation related to the replacement of an individual
operational unit.
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Assets are of value if they continue to cost effectively support the delivery of Department’s
services. If they no longer do this, their worth lies in their disposal value. An asset’s continuing
acceptability in service must be measured against its disposal and procurement of alternative
assets to provide services. Surplus assets should be identified as to whether they still support
the Department’s service objectives because of changes in the type of service or method of
delivery.
Some assets identified as surplus will have a negative residual value once disposal costs are
included. Advantages of disposing must be weighed against the cost of continued ownership.
If the cost of removing redundant pipeline is greater than scrap value, and if there is no
significant risk, or impact on re-use options, then leaving the asset in its present state may be a
viable option.
Other costs that stem from ownership include the opportunity costs on the residual value of the
asset and the cost of insurance. Therefore, retaining such assets in service when they no longer
effectively support service delivery will expend resources that could otherwise be used
elsewhere and could effectively block the acquisition of more suitable and economic assets.
Asset disposal is its sales value plus savings achieved in the cost of service delivery or other
benefits. Assets may have a range of values to potential buyers with each valuing different
aspects of the asset.
Disposal methods must be carefully chosen to ensure disposals are carried out to:
There should be a culture to regularly analyze all asset holdings to identify any no longer
supporting the delivery of services, to ensure Council is focused on service delivery rather than
assets.
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There must be a link between capital investment and disposal, particularly important if disposals
help to fund capital works. Pre-disposal approval should be obtained in time for disposal to be
completed, bearing in mind a favorable state of the market to achieve a satisfactory outcome.
The asset condition survey reports will be prepared by a team of engineers of all disciplines
(Civil, M&E, Instrumentation and Automation) that will have a regular schedule to cover all the
assets in a given CY. Depending on the distance and extent of work required at each location,
the team may either be site based or follow a rotational schedule throughout the different
locations.
The survey will produce a report on the methodology to evaluate the performance of individual
assets and facilities vs. the KPI. The format of reporting will adopt the asset data hierarchy code
as referred to in the ‘DMA, Municipality Asset Management Framework for Asset Classes’
report. The O&M Contractor will address the possibility of incorporating the ACS within the
aforementioned report format for consistency in presentation.
Since this is an on-going endeavour, the survey should take place during July to September
(period to be agreed with the CMT) in each CY allowing 1 month of results analysis and
incorporation into the submission of the draft ACS by the 1st October of each CY to the
Department for review.
The O&M Contractor, under the supervision of the CMT, is solely responsible to compile Asset
Condition Survey information. The key objectives of the survey works are:
Geographic Asset Positioning, via GPS as per Asset Data Management Centre (ADMC)
standards, to determine the true location of the existing assets and to enable the
construction of a GIS Spatial Database.
Inventory of Asset Attribute Data - is required to facilitate the operation and maintenance
planning activities and support the Municipality in budget and investment planning strategies
for the future.
Asset Condition Assessment - is to be conducted as per the Asset Condition Indicator and is
required to provide an accurate record of the condition of all assets at time of survey. This
will also be the process whereby any repair/replacements will be listed.
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Digital Coloured Photographs - are to provide evidence of the current appearance and
condition of the assets and establish different types within the same asset categories.
After the commencement of the project, the Contractor must submit the Final Asset Condition
Survey Report for Engineer’s review within 90 days or as specified in the Contract Documents.
The report shall be forwarded first to Consultant and finally to DMAT for verification. However, it
is sole responsibility of the Contractor to conduct the Asset Condition Survey in a professional
manner to comply with the stipulations specified in the Contract Document and thereto as per
the requirements.
Reference should be made to ‘Asset Manual / Guidelines for DMAT O&M Contracts’ for full
details.
To successfully implement and deliver the goals and objectives of the DMAT, the following key
components have to be identified:
To achieve and deliver against these goals and policies it is essential to know the condition of all
the assets, their life expectancy and their performance capability and optimum whole life cycle
costs.
It is recommended that the condition grading of assets be on an asset specific approach. ‘Asset
Specific’ means that the objective is to study each and every asset to derive the best
assessment of its condition and hence the anticipated remaining life. In this way the Department
can determine its medium to long-term investment strategy with a high degree of accuracy and
confidence.
Each asset shall be conditioned assessed into its key component parts, which represents the
costs drivers. These parts will be allocated their appropriate condition grade fields within the GIS
database, which forms the Asset Register.
The investment study methodology shall take risk into consideration but only after condition
grading has been carried out.
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To commence the exercise data will be required from the following sources:
From the GIS the following data will be required: age, material, internal/external protection,
location, ground surface type.
Maintenance Records and interviews with maintenance personnel to ascertain areas with
particular problems and areas of no problems.
Contract Documents and other relevant sources for any specific information on ground
conditions and the proximity of other utilities etc.
Identification of strategic mains. These would be the first mains to be condition graded.
Step one will be to examine the areas showing significantly high rates of pipe failure from the
historical maintenance records. Through screening these records we will identify particular pipe
lengths with high failure rates.
By examining the pipe materials, location, information available on ground conditions and
proximity of irrigation systems an assessment of the pipe condition can be made.
Step two; the result would then be applied to all the pipes laid under this contract in similar
locations, diameter and material. This exercise should be undertaken for all pipes in each
area/zone until the entire network has been assigned a condition grade.
Once this exercise is completed a programme of strategic cut outs and pipe sampling should be
implemented to verify the desktop analysis and adjust the findings/improve confidence grade on
the information.
With the implementation of the Short, Medium and Long-term strategies below the above
information will be continually reviewed and the data in the GIS database updated accordingly.
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For the chosen area of study/or incident an extract from the GIS file should be taken
indicating the location/material/diameter/internal- external protection/depth
Any existing fittings in the location should also be recorded and their location
checked/plotted against the GIS data.
A suitably qualified engineer, in accordance with agreed criteria, should determine the
internal and external condition of any pipe cut out.
If no cut out is taken but a fitting is replaced/removed the opportunity should be taken to
observe the internal and external condition of the pipe plus other required attributes and for
these to be recorded on the form.
If there is any deviation on location of the pipeline this should identified on the GIS plot with
appropriate dimensions.
If any apparatus is permanently fitted during the course of the leak detection/modelling
exercise/maintenance then this should also be recorded on the GIS plot.
All data should be recorded on appropriate forms and copied to the Department GIS centre
for updating the system.
It should become a requirement of all maintenance and repair gangs to check and verify
attributes of underground assets against that recorded in GIS.
This requirement should be identified in all work orders/job cards issued and the results
recorded for copying to GIS centre. CMMS should be used to manage and record the
issuing of work order cards and produce the appropriate asset reference numbers.
A procedure should be established to issue a plot from the GIS for all work locations so that
new works can be recorded thereon and the attributes of the pipes and fittings verified or
amended.
A key action is to identify/record the internal and external condition of any pipe exposed /cut
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out. Any such cut out should be labelled and recorded to identify its location and date of cut
out.
A similar procedure should also be implemented for emergency work especially burst
repairs, as this is an excellent source of data particularly with condition grading of a pipeline.
All data once verified and approved should be forwarded to the GIS centre for the system to
be updated.
All the above data is required for the development and on-going verification of the underground
asset conditions in order to produce a viable and accurate Asset Management Plan for the
renewal/refurbishment of the network.
It is essential that a quality assurance procedure is developed to ensure the accuracy and
integrity and completeness of the collected data and that only appropriate qualified staff are
authorised to collect and record such data.
The confidence in such data collected will be directly related to the appropriateness/training of
the staff involved and the recording methods adopted and utilised.
Extract latest data from GIS files – pumps, motors, valves, tanks, meters, pipe work, etc.
Access latest as built/refurbishment contract documents and compare data with GIS and
note and record any anomalies.
Visit O&M Contractor and discuss plant/data available/updates with discipline engineer.
Visit site to verify key data sets and identify any minor works undertaken since last as
built/major refurbishment/GIS record.
Condition Grade all assets on site in accordance with Condition Grading criteria.
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Additional attribute fields may be required in the GIS to accommodate the data required for
AMP. Data for buildings and site details may not be available from the GIS. Therefore this
information must be obtained from as built records and site inspections and held in a temporary
database until a decision is made on a permanent solution within the GIS.
For each facility inspection which has taken place, there shall be a comprehensive report which
includes all relevant data and photographic evidence for the assets. The Asset Condition Grade
shall be in accordance with the agreed Asset Condition Grade table.
During the contract Transition period the technical teams examining assets to determine Asset
Condition Grades should highlight for the Department, on a periodic basis, those Assets which
have been classified as Asset Condition Grade 4 or 5. This allows for continuous tracking of
progress of the Asset Condition Grading exercise which should be on‐going.
The O&M Contractor will fulfil the requirements and specifications of the Contract by
implementing a Computerised Maintenance Management System (CMMS) to identify and record
all assets to be maintained and programme maintenance schedules accordingly.
The O&M Contractor shall ensure using Department approved CMMS software for efficient and
successful maintenance of the data entry of the O&M team observations on all O&M activities. In
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reference to the Contract requirements and specifications, upon commencement the CMT shall
ensure the Contractor performs the following tasks:
i. Review of the inventory of all the assets.
ii. Create profiles for each asset as per the Department guidelines.
iii. Add spare parts lists to newly entered assets identified.
The CMMS System shall have the ability to integrate with GIS, documentation system and
display of ‘as-built’ drawings. Moreover, it shall be modular and shall meet enterprise wide asset
management requirements and menu driven, with user friendly selections for the following
functions:
Work Orders
Preventive Maintenance
Purchasing
Inspection Management
Budget Management
Labour
Calendars
Resources
Custom Applications and External Interfaces
Project Management
Utilities
Cost Analysis
Reports
Moreover, the Contractor shall provide a software package for the purposes of a maintenance
programme for the assets. As a minimum the software shall be able to accommodate the
following functions:
Maintenance management system, ie. complete maintenance program that includes all
assets within the Contract limits,
Asset database and management functionality,
Asset failure reporting,
Scheduling & dispatching,
Assigning personnel,
List maintenance services in order of frequency of performance,
Generate daily, weekly, monthly and annual reports of overdue or missed maintenance
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services,
Capability to track scheduled maintenance, ie. task tracking,
Tracking relevant information such as the cause of the problem (if any),
Capability to accept and save notes and observations made during maintenance,
Preparation of yearly forecast plan for preventive maintenance,
Periodic upload of as-built drawings and documentation,
Display of as-built drawings through links,
Produce percentage of completed work against planned work and should be reflected in the
KPI’s and used for the calculation of the payments,
Document management system,
Contract payment and invoicing system,
Data warehousing,
Work breakdown structure,
Time management,
Automatic invoice generation,
GIS,
Recording costs,
Listing and reserving of materials required for a job
The Contractor shall develop, implement and maintain other computerised applications to assist
in better delivery and provision of services during the course of the Contract, as referred to and
specified in the Contract requirements and specifications.
Populating and maintaining the quality of data entry will be ongoing throughout the term of the
contract with a regular schedule of internal audits to maintain the quality of data entry at the
desired levels.
The CMMS will automatically trigger planned and routine maintenance schedules and record all
spare parts used from the spare parts lists. The inventory control system will determine re-order
levels and generate requisitions to replace spares used. Emergency breakdowns and repairs
should be entered onto the system retrospectively. The Contractor will adjust the report
production to integrate the results and update the assignment of criticality in the Asset Condition
Grade (ACG).
CMMS report production shall be customized to provide the Department information and
correspondence as per the Contract conditions. Hence, the O&M Contractor shall ensure
maintenance schedule reports for decision making and incorporation into the development of
yearly Asset Management Program (AMP) and Capital Investment Plan (CIP) reports will be
presented in a graphical format.
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a) Rotating Equipment
b) Mechanical & Electrical Equipment
c) Electrical Distribution Systems
d) Fire Protection Systems
e) Cranes and Hoists
f) Irrigation Reservoirs
g) Buildings & Structures
h) Resource Evaluation and Forecasting
For CMMS, the O&M Contractor shall comply in full with the requirements and specifications
within the O&M Contract.
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8.25.1 Definitions:
High criticality plant is considered to be extremely important to the treatment process, loss of
which would give cause to high consequential effects. Equipment with a high rating will require a
comprehensive maintenance strategy comprising Condition Based Maintenance, Planned
Overhauls (where economically viable), PPM tasks, and investigations into replacement,
refurbishment or redesign, should the equipment be failing due to being unfit for purpose or age
problems.
Medium criticality plant is important to plant operation and in general would cause minor to
moderate problems should it fail. Equipment with a medium rating should be maintained on
condition and those with consistent problems should be investigated for replacement,
refurbishment or redesign. Basic maintenance in the form of lubrication and cleaning should be
maintained.
Low criticality plant is considered to have little or no effect on the plant or on its operation should
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it fail. Equipment with a low rating should undergo basic maintenance with the majority of repairs
made on breakdown and subject to cost. Lubrication where required should be maintained.
a) Infrastructure Assets, i.e. below ground excluding those within pumping stations
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A set of guiding policies related to data management have been derived and include:
Data Requirements (what data is needed)
Data Quality Standards (for every data item)
Data Storage Standards (where data resides)
Data Model (derived from above but containing links and usage)
Data Deliverers (who is responsible for supplying data)
Data Delivery Standards (how often, what format, what penalties for non-compliance)
Standards and Protocols (in accordance with DMAT protocol) for introducing new data
Data Editing Protocols (who inputs what) in accordance with DMAT protocol.
General Housekeeping (how often data is reviewed – what happens to data that is not used,
etc.)
Data Analysis Rules
It is usual for a cross-functional team to review data quantity and quality on a periodical basis.
The team would generally comprise of representatives from Asset Management, O&M,
Contracts and GIS /SCADA/AIMS departments. The Asset Manager acts as the Facilitator.
The Data Management end users must undertake to apply the bulk of the policies, and such
policies must ensure the systems are designed to ensure data is not being misused. It must
examine and address requests for new data, undertakes or advises on data analysis and inputs
data supplied from outside the core systems.
Using the adopted policies data deliverers provide or input data on behalf of end users and in
accordance with the data management policies. In as many cases as possible data should be
provided as part of everyday practices using performs, etc.
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The Department has established data representing the asset condition and performance of all
the assets, as they are key to delivering continuous irrigation water efficiently and effectively to
the end users (ie. the landscape), and by continuously improving the quality and level of service.
Each asset is conditioned assessed into its key component parts, which represents the costs
drivers. These parts are allocated their appropriate condition grade fields within the databases,
which forms the Asset Register.
The investment study methodology will eventually take risk into consideration but only after
condition grading and more detailed historical data captured on O&M activities has been carried
out. This is to say that ‘risk studies’ do not form part of the condition grading exercise. Risk
studies and Maintenance Optimisation should be undertaken as separate studies
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Integration into AM
In addition procurement practices, of consumables and stores for Operations and maintenance
activities to support optimisation of whole life cycle costs should be aligned to the asset specific
investment plans.
The maintenance planning system (as part of CMMS) will generate important information for the
Asset Manager to review, including actual costs of O&M work undertaken on each asset. Such
costs need to be recorded against the asset cost drivers in order that they can be assessed and
used in the Investment Planning cost models.
MO studies will in the future be desk studies undertaken by O&M managers, engineers,
technicians, fitters and electricians and facilitated by the Asset Manager. The object of MO is to
optimise maintenance procedures on each asset in line with the actual needs of the assets and
in line with business risk. It is expected that it will take a number of years before full risk analysis
can be undertaken on the network assets. The Asset Manager develops rules for all O&M
activities, and the rules will be included as an O&M scenario, in DMAT'S final investment plans.
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REACTIVE
REACTIVE
MAINTENANCE
OPTIMISATION
PLANNED
HISTORIC ASSET
MAINTENANCE GROUP
SPEND MODELS PLANNED
BACKLOG
FROM
QUALITY
PERFORM
PROGRAMME FROM
ANCE
QUALITY
PROGRAMME
PAST FUTURE
O&M reviews shall look at the present O&M regime and compare it with industry best practice
with a view to streamlining and optimising the process, particularly with respect to planned and
preventative maintenance activities.
Ambient Conditions
In order to fully understand and assess the issues around material selection and durability, the
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Lifting equipment
Asbestos Containing Material (ACM)
Electricity Regulations
Gas Storage
Pressure Vessels
Where such assets are present it is prudent to form an awareness in the form of asset registers
and develop relevant documentation to ensure compliance within the business and local
authorities is maintained. In addition the health and safety of staff and stakeholders is
paramount and this awareness will ensure risk is kept to a minimum. Compliance with legislation
is ensured by a clear management system that identifies risk and establishes effective controls
and mitigation
Recognizing and promoting this area can lead to operational savings for the business if
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9.1.2 Mobilization
The period between the Mobilization Date and the Handover Date is referred to as the
Mobilization Period, which expires on the Handover Date, i.e. 60 days after the Mobilization
Date. During the Mobilization Period the O&M Contractor is required to begin providing the
services on and from the Handover Date in accordance with the agreed Contract requirements
and complete the Mobilization activities and fulfill the conditions to the satisfaction of the
Department.
During the Mobilization Period the O&M Contractor must ensure all key personnel are available
to familiarize themselves with the services to be provided, the sites and the Irrigation System;
and undertake the Mobilization activities set out in accordance with their mobilization plan, i.e.
submitting the required documents listed, to the Department for approval and mobilize all
necessary resources, etc. all in accordance with the Contract requirements and to satisfaction of
the Department.
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Contract assets, as described in the Contractor’s Initial Survey Report. The Department’s written
response shall serve as the basis of the original asset condition. If the Department does not
respond within 30 days, the asset will be deemed to be in condition as described in Contractor’s
preliminary analysis report.
However, in the event that either party does not agree with other party’s evaluation of asset
condition, then a mutual agreement, between Department and Contractor, based upon
inspection results shall be carried out to finalise the conditions of the assets.
In the event that both parties agree that specific pipe sections and/or systems are partially or
fully clogged or plugged, the Department shall have the financial responsibility for cleaning. The
Department, at its discretion may assign the work to the Contractor at a negotiated pro rata
basis.
The Contract also requires the Contractor to return the assets at the end of the Contract period
in the same conditions minus normal wear and tear as they are described in above mentioned
acceptance procedure.
9.3.2 Hand-Over
Physical and financial responsibility for the services remains with the Department for the first 30
days after the asset inspection and familiarisation period has commenced. If the Department,
the Contractor and the CMT/Engineer unanimously agree that a full transfer of responsibility
from the Department to the Contractor is feasible, practical and appropriate then the Hand-over
of responsibility shall be effective from 31st day after commencement on asset inspection.
If, for any reason whatsoever, the Department and the CMT/Engineer do not agree that the
transfer is feasible, practical and appropriate on the 31st day after the asset inspection period
begins, then the Hand-over shall be postponed in 7 day increments until such agreement is
reached. At the end of 60 days after the commencement of the asset inspection period begins,
the Hand-over shall be deemed complete with or without unanimous agreement.
a) During the site Handover Period, conduct an equipment survey of all the reservoirs and
pumping stations in the presence of representatives from the CMT and the Department.
b) Prepare and produce a detailed report of all equipment and their condition.
c) Agree with the DMAT/CMT the condition of all equipment being taken over.
d) Prepare a detailed list of work required for all equipment which needs refurbishment/
replacement.
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e) Prepare a detailed schedule of all routine operational work, and agree with the
Department/CMT the scheduling.
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The hand-back plan will include sections on the status of operation and maintenance activities
and assets condition status as regular indicators of the performance of Contract and comparing
its conformance and gaps from the schedule performance by the end of each CY until the end of
the term when the assets are returned to Department.
The O&M Contractor shall ensure the following documents are compiled on a yearly basis which
will be main categories of documentation hand-over to the Client or the subsequent O&M
Contractor.
a) Spares Catalogues
b) Inspection records
e) Safety procedures
g) etc.
2) Annual Capital Maintenance records:
a) CIP
b) ACS
c) AMP
f) As-built drawings
At the end of the CY concluding the term of the works, a joint hand-back inspection shall be
carried out -during a transition period-as per a checklist of inspections/handover following the
submission of the concluding reports outlined in this preliminary AMP. The draft of the hand-
back plan will be submitted for Department review on a predetermined date of each CY.
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The O&M Contractor shall maintain all equipment such that a certificate of maintainability as
described below can be provided. A ‘Certificate of Maintainability’ is required for all assets
acquired and transferred under this contract. The O&M Contractor shall issue the certification 60
working days prior to the expiration of the contract.
The certificate shall state that preventive maintenance in accordance with the specifications of
the Contract has been performed and that the equipment is performing in accordance with the
Contract’s specifications such that a successor O&M Contractor or contractor could assume
maintenance of the equipment if such maintenance were assumed effective the date after the
O&M Contractor's performance ceases. The incumbent contractor is responsible for bearing all
costs associated with obtaining such certification, including any repair or inspection charges
referred to above, at no additional charge to the Department or to the successor contractor.
Should the O&M Contractor fail to issue the required Certificate of Maintainability in accordance
with this clause, or should any equipment fail to perform in accordance with the certification, the
O&M Contractor shall be liable to the Department for any reasonable costs incurred by the
Department for bringing the equipment up to the required maintainable level.
If equipment is acquired under this contract without maintenance, the O&M Contractor shall
issue a Certificate of Maintainability for such equipment if requested by the CMT The certificate
shall list each item delivered by a component identification number, ie. serial number, and state
that the equipment is in such condition that the successor O&M Contractor or contractor could
assume maintenance of the equipment if such maintenance were assumed effective the date
after the O&M Contractor's performance ceases. All charges required to obtain the requisite
performance of the equipment, shall be borne by the O&M Contractor. The fact that the
equipment may have been acquired with a warranty does not relieve the O&M Contractor of its
obligations under this subparagraph.
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No later than one year prior to the End Date, the O&M Contractor shall prepare, in draft form, a
comprehensive transition plan outlining the particulars of the transfer of all responsibilities and
obligations in relation to the Services (the ‘Completion Transition Plan’) to the Subsequent O&M
Contractor, and shall submit the draft plan to the CMT and Department’s Representative for
review and approval, which approval shall not be unreasonably withheld. The Completion
Transition Plan shall deal with both the transfer of the responsibilities and obligations related to
the Services as well as the transfer of the inventory and Facilities to the Subsequent O&M
Contractor. The CMT and Department’s Representative may provide its comments or any
amendments to the Completion Transition Plan no later than ten months prior to the End Date
and the O&M Contractor shall submit the final version of the Completion Transition Plan to the
CMT and Department’s Representative may no later than nine months prior to the End Date.
The preparation and completion of the draft and final versions of the Completion Transition Plan
shall form part of the Recurring Work Price.
The O&M Contractor acknowledges and accepts that the CMT and Department’s
Representative may, in its sole discretion, provide all or any part of the Completion Transition
Plan to potential Subsequent O&M Contractors and members of the public.
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1. Submittal Procedures
2. Reports
4. Certificates
6. Method Statements
The Contractor shall prepare and submit a list of all submittals, required by the Contract or
otherwise, showing the forecast date for submission of each item within five (5) days from the
start of the Contract.
Procedures and data shall be submitted to meet the time schedules stipulated in the Project
Documentation and where such time schedules are not specified, to meet the requirements of
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the approved programme. The Contractor shall not allow less than fourteen (14) days for the
review of submittals by the Engineer (excluding the time necessary for delivery or postal) and
shall cause no delay in the work or the work of any other Contractor.
The Contractor shall direct specific attention in writing to revisions other than the corrections
called for on previous submittals.
The Contractor shall identify each re-submittal with the sequel number of the original
submittal followed by consecutive number starting with ‘0’ for first submittal, ‘1’ for second re-
submittal, ‘2’ for third re-submittal, etc.
The approval of submittals shall not relieve the Contractor of responsibility for any deviation
from the requirements of the Project Documentation unless otherwise agreed with, and
confirmed in writing by, the Engineer.
Any approval from the Engineer shall not relieve the Contractor of responsibility for errors or
omissions in the submittals.
Submittals which are incomplete, including those not correctly transmitted, not correctly titled
and identified, or not bearing the Contractor’s review and approval stamp, may be returned
to the Contractor without review.
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10.3 Reports
10.3.1 O&M Reporting
i. Daily Report
A record of daily operations and maintenance works completed shall be maintained. It shall
include activities and procedures carried out on a day-to-day basis. The Contractor shall submit
the records sheets along with the Monthly Report of corresponding month.
The O&M Contractor shall document and submit weekly progress reports. These reports shall
include weekly and year to date totals for all quantitative services such as reservoirs inspected,
pipelines replaced, TSE/RW quality parameters, flows etc. Weekly reports are to be submitted
by email to the CMT Employer no later than 10:00 am every Sunday.
At the beginning of each month after the commencement date, and continuing on the 1 st day of
every month, the O&M Contractor shall submit a report of the operations activities in the
previous month. The monthly report shall contain, but not limited to, required flow, quality,
energy and consumption data, breakdowns for each and every day of the previous month. On
days, during the previous month, where performance has not met requirements, the O&M
Contractor shall provide a detailed evaluation of the cause of the problem and a list of steps that
the O&M Contractor intends to or has taken to address the cause or causes. Original spare part
inventories shall be included in the first report and shall be updated every month thereafter. The
monthly report shall also contain all maintenance information required in the sections that follow.
In addition, the monthly report shall provide site-by-site organization charts with staff changes
and whereabouts highlighted.
At the first anniversary of the Commencement Date and every subsequent anniversary the O&M
Contractor shall prepare and submit an annual report. The annual report shall record:
The condition of the assets at the end of the period and reconcile these with those in the
handover report.
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The Contractor shall prepare and submit a monthly report for the duration of the Contract, as
specified in the Contract documents. The report shall be submitted to the Engineer before the
third day of each month. The report shall include the following:
Manpower List
Spare part and consumables list that contractor used and changed during maintenance
period I reporting stage
PS’s operational summary as following but not limited to: Inlet /0utlet flows
Chlorine consumed.
Details of monthly progress and status of the works in O&M terms as approved Plan.
Details of current or anticipated causes of delay along with their estimated impact on
progress and the corrective measures taken or proposed.
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The Contractor must produce a monthly KPI performance report detailing the results of the
evaluation for inclusion in the monthly report and accompany monthly invoice. The KPI report
must detail how the Contractor performed against the KPI’s during the preceding month, and as
a minimum, include:
e. if applicable, measures that will be undertaken by the Contractor to improve the performance
against the KPl’s.
The Contractor must keep all records of monitoring against the KPl’s available at all times and
supply them to the Department upon request.
Where relevant, reports should be referenced to the Programme of Works/QA Plan, ITP,
Third Party Agency (TPA) certification of, eg. Crane SWL, NDT, etc. shall be reported to the
Engineer.
The Contractor shall submit one copy of each report unless otherwise specified.
After each test, promptly submit three copies of report to Contractor for transmittal to the
Department and Engineer. The report shall include:
Date issued.
Name of inspector.
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Date of test.
The Contractor must monitor the Recycled Water (TSE) in accordance with the RW monitoring
requirements and to ensure compliance with the RW quality criteria. If any of the measured
parameters, as measured at any point, are outside the range, or the Contractor considers it will
in future measurement, be outside the range, the Contractor must:
comply with any instructions from the Department regarding the disposal of this water,
Incident Report
The O&M Contractor shall prepare an incident report identifying all unplanned incidents during a
shift. The O&M Contractor shall combine the shift incident reports into a daily incident report and
email a copy to the CMT Employer by no later than 8.00am each working day.
A copy of this schedule shall be submitted to the Engineer every week so that a running record
of proposed operations can be checked at the maintenance inspections each month.
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10.3.3 Certificates
When stated in the Contract Documentation or requested by the Engineer in writing, the
Contractor shall submit manufacturer’s certificates indicating that test results, component
manufacture or installation complies with the requirements of the Contract Documentation.
A statement from the Contractor, sub-contractor, equipment supplier, or agent indicating the
product installation complies with the requirements of the Contract Documentation shall not
be considered as a certificate.
The Contractor shall prepare and submit Method Statements/Procedures/ITP for all major
work activities, i.e. overhauling in any discipline; Mechanical, electrical, etc. He shall also
prepare and submit method statements for specific work activities if it is a requirement of the
Contract Documentation or if instructed to do so by the Engineer.
The Method Statements/Procedures/ITP shall incorporate any supporting calculations,
drawings and manufacturer’s guidelines.
All the required Procedures are subjected for submittal under the QA section requirements.
Each submitted drawing shall be complete with respect to dimensions, design criteria,
materials, connections, bases, foundations, anchors, and the like, and shall be accompanied
by technical and performance data and by calculations as necessary to support the
information shown on the drawings.
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Asset performance
Permanent records will be kept as part of the operation and maintenance plan, but not
limited to:
Asset inspections
Asset condition
Commissioning reports
O&M procedures
Technical reports
Manufacturer’s manuals
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Operational records
Laboratory records/inventory
Financial records
At least one complete set, hard copy and or computerized data of current and working records of
assets information, of ‘as-built’ record drawings shall be kept in a safe place. Computerized
information shall be backed-up daily to be kept timely. Back-up copies should be stored at
separate locations.
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e) Fix problem
All requirements under this Contract are based upon international irrigation and maintenance
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industry standards. Where specific tasks and/or frequencies of tasks are not listed, the O&M
Contractor must meet or exceed those tasks or frequencies currently recommended by:
The performance indicators are measurable quantitative and/or qualitative targets garnered from
industry benchmarks published by the WRc, WEF, World Bank or as developed specifically for
this contract.
When the O&M Contractor completes work on a facility, that facility shall be free of missing
components or defects, which would prevent it from functioning as originally intended and/or
designed. Corrective or repair/replacement work shall be carried to completion including
operational checks and cleanup of the job site.
Except where otherwise noted, replacements shall match existing in dimensions, finish, color,
and design. During and at completion of work, debris shall not be allowed to spread
unnecessarily into adjacent areas nor accumulate in the work area itself. All such debris,
excess material, and parts shall be cleaned up and removed at the completion of the job and/or
at the end of each day work is in progress.
10.9.1 Methodology
Undertake review of existing record keeping ensuring completeness and validity of data
identifying any gaps in record keeping and data collection.
Review all data and information requirements required for the service delivery and
performance of the Contract utilising good industry practice, eg.
All KPI measurements.
Trends and analysis against contract KPIs.
Review of grading of assets.
Asset performance data.
Accident statistics.
Personnel records and training records.
Inter‐stage process analysis data including RW/TSE.
Irrigation quantities and quality.
Electricity usage of pumping facilities.
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All record keeping will be managed in accordance with good industry practice. The O&M
contractor shall endeavour to achieve ISO 9001 by no later than the end of first year of the
Contract for all its day‐to‐day operations with key personnel having wide experience working
within organisations in which the approach to quality management is a fundamental component.
All reporting and documentation will be in compliance with the 9001 quality management
system.
10.10 Spares/Tools/Material
Tools and material data files typically contain the inventory of centrally managed spares, tools
and material for use in support of facilities maintenance. The material data file aids in assigning
material to work orders, supports the preparation of material requisitions, tracks the receipt of
material on order, and documents related information. Also, these data files record
accountability data for shop tools and equipment.
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be assessed. This effectively puts limits on the assessment so that it becomes manageable.
Typical activities could be site survey, inspection, confined space entry, etc.
Consider who may be put at risk by the activity, this will normally be employees but will usually
include others such as members of the public or other contractors.
There are three main stages to Risk Assessment, these are:
Implement Control measures – to eliminate or reduce the risk and re-evaluate the risk rating.
11.2.1 Definitions:
Table 11-1: Risk Assessment
A hazard is something with the potential to cause harm. This must be in and of
itself, eg. A frayed electrical cable is not a hazard, the electricity is! The frayed
Hazard
cable offers no protection from the hazard, which a sound cable would, but it is
not the hazard itself.
11.2.2 Hazard
When identifying hazards consider what staff will be doing or working near such as:
Working at height
Using electrical equipment
Hazardous substances
Unstable excavations
Poor access
Buried or overhead services. etc.
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Residual Risk: the risk posed after taking into account existing preventive measures.
Establishing the Maximum Risk associated with a hazard helps identify high priority risks. High
priority risks must be considered in detail and the focus of any emergency planning. Establishing
the Residual Risk allows the safety plan team to decide whether existing preventive measures
are sufficient or if additional measures are needed.
Consider also the human factors of those that will be involved as these could introduce further
hazards or frustrate controls. Human factors would include:
Attitude: to the implementation of procedures. If someone fails to implement the measures
deemed necessary for their, or others, protection it may be that they cannot be allowed to
work unsupervised.
Perception of Risk: if people underestimate the risk they may put themselves, or others, at
risk.
Reasoning: will people recognise if the situation is different, or circumstances change, and
be able to work out what to do.
Physical Attributes: are people tall enough to reach, agile enough to access small areas,
strong enough to lift, etc.
Illness or Disability: do people have any disabilities or illnesses that may increase risk.
11.2.3 Risk
Once the hazards have been identified, the likelihood of harm arising from each hazard has to
be assessed. The likelihood is based on a consideration of the risk to an individual combined
with the number of individuals who may have come into contact with the hazard.
The next item to consider is the impact of the harm should it occur, e.g. If a person touched a
high voltage cable the result could be a fatality. If the same person touched a piece of paper the
result could be a very minor injury such as a paper cut or more likely no injury at all.
When considering the impact of harm occurring the worst case must be considered but be
careful not to include unrealistic scenarios. With enough imagination even the most minor
accident could result in a fatality. What is required is the realistic worst case.
It is important to remember when assessing the impact of the harm arising from contact with a
hazard that it is irrespective of the likelihood of contact with the hazard. Ask yourself the
question what happens if someone touches that, or falls off that, or gets hit by that, etc. you
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have already assessed how likely it is, impact is about the extent of the harm.
The risk arising from a hazard is the product of the likelihood and impact scores, the two figures
are multiplied together to give the Risk Category.
11.2.4 Controls
Control measures should be considered in a logical order so that the most effective controls are
chosen over those that are less effective:
Eliminate the hazard
Provide PPE
Often several of the control methods will be required to reduce the risk to an acceptable level.
When evaluating the initial risk rating assume there are no controls in place. Then decide what
controls are appropriate taking into consideration the initial rating and the time, trouble and effort
needed to reduce it. Remember even low risks should be reduced where this can readily be
done. Where the residual risk rating is ‘Extreme’ or could easily be further reduced, additional
control measures should be implemented.
The risks associated with each hazard or hazardous event should be assessed using the safety
plan team’s judgment and experience. The aim of this screening level assessment is to:
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Identify significant and uncertain risks which must be assessed in more detail.
The team should consider each potential hazard and consider its fate as it passes through the
wastewater management chain. This stage is particularly important for assessing environmental
risk because of the wide range of potential endpoints and different impacts.
The second step is to review those the risks identified as significant and uncertain in more detail.
The maximum and residual risk for each hazard should be established and an assessment of
the need for additional control measures should established in this step. Each hazard or
hazardous event identified by the team should be assessed against the likelihood and impact
criteria.
o Chemical splash
o Suffocation (working in confined spaces)
o Exposure to heat (causing heat rashes/cramps/dehydration/ sunburn etc.)
o Odor
o Burns (due to fire), cuts and lacerations
o Slips, trips and falls
o Electrocution (use of energized circuits and heavy equipment)
o Noise & Vibration
o Ergonomic Issues (while handling, lifting and carrying)
Office areas:
o Ergonomic Issues, back and neck pain, stress and strain etc.
o Electrocution
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o Fire
o Health issues due to poor hygienic conditions in rest rooms
o Eye stress due to poor lighting / glare effect
o Injury due to falling objects (files/folders on shelves)
o Slips, trips and falls
o Thermal discomfort (Poor HVAC)
o Respiratory distress, due to exposure to cleaning chemicals/insecticides/aerosol sprays
o Noise
Impact
Insignificant (1) Minor (2) Moderate (3) Major (4) Unacceptable (5)
Rare (1) 1 2 3 4 5
Unlikely (2) 2 4 6 8 10
Likelihood
Possible (3) 3 6 9 12 15
Likely (4) 4 8 12 16 20
Certain (5) 5 10 15 20 25
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improved control, i.e. change in existing controls for better results. While identifying and applying
the additional control(s) following hierarchy of controls is followed:
In some cases, it is also necessary to modify work activities until risk controls are in place or
apply temporary risk controls until more effective actions are completed. For example, use of
hearing protection aid as an interim measure until the source of noise can be eliminated, or the
work activity segregated to reduce the noise exposure. However, the temporary controls should
not be regarded as a long-term substitute for more effective risk control measures.
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wastewater should pose a similar degree of risk to public health as other water uses such as
drinking or swimming. WHO have established microbiological quality guidelines by assessing a
wide range of epidemiological data on water related viral and bacteriological diseases.
RSB (Regulations & Supervision Bureau) has reviewed this advice and established the following
standards for self-supply recycled water activities in the Emirate.
If the control measures for the scheme ensure recycled water meets these standards at the
point of-use it can be assumed the impact on public health is minor.
If the control measures for the scheme ensure these environmental standards are met in the
receiving environmental end-points, it can be assumed that the impact on the environment is
minor or insignificant.
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Insignificant or undetectable impact on local Insignificant damage including minor erosion or short term
Insignificant
communities and O&M Contractors disruption to habitats
Limited exposure of local community or O&M Potentially harmful to local plants and animals, no impact on water
Minor
Contractors with potential minor health affects resources, impact contained to site
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Clear identification of the hazards being addressed. Listing the hazards associated with the
process enables a reviewer to see if any have been missed. It also allows others in the
future to see if newly identified hazards in the process can be controlled by the original
controls. This is important as new technical and scientific information, emerges, e.g. Newly
identified risks from an existing chemical.
Identification of the risk assessment process being followed. Several formal risk assessment
processes are discussed in other chapters. Each has merits. The documentation should
clearly reveal which process is being employed so that its relevance to the current
operations can be evaluated. For example, a typical job hazard analysis is not appropriate to
assess risks arising from a machine interlock.
Identification of the actions to be followed to avoid the hazards identified. This should be
accompanied with time limits within which the actions must be completed.
Assessment of the residual hazards, i.e. those that cannot be eliminated and the means
used to award priorities for actions.
The system whereby the risks from the residual hazards are reduced to a minimum.
Identifications of the person(s) who carried out the risk assessment. Risk assessors must be
trained and experienced in the type of work covered by the assessment. It seems to be a
fact of human nature that requiring people to sign their name to an assessment heightens
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the degree of responsibility they bring to the task. Identifying the assessors also permits an
auditor to check that the assessors have received suitable training.
Management sign-off to accept the assessment and implement the controls identified.
The document should bear a date and number so that it can be identified and reviewed
periodically. The review process is best performed by different assessors to ensure an
independent review with greater objectivity.
Whenever new hazard/aspect or need for change in controls is identified through feedback
from interested parties, coordination meetings, audits, inspections, incident investigations,
corrective actions, preventive actions or any other source.
In the case of change in applicable legal and other requirements affecting the risk and
impact assessment process.
Whenever new hazard/aspect or need for change in controls is identified due to some
external factors, e.g. emerging occupational health or environmental issues.
It is mandatory for the contractors to carry out risk and Department impact assessment of all
the activities which they are performing on behalf of Department.
It is recommended for contractors to carry out risk and impact assessment as per
Department’s procedure and on the prescribed formats.
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Contractors may perform risk and impact assessment as per their own methodology,
provided that their methodology meets the requirements of Department regarding risk and
impact assessment. Otherwise, the contractors are required to either adopt the same
Department’s methodology or upgrade their methodology to meet the Department’s
requirements.
Note: It is the O&M Contractor’s responsibility to ensure full compliance of the service on above
mentioned requirements.
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O&M Contractor of the facility under the study is a key member of the HAZOP team.
Essentially the HAZOP procedure involves taking the full description of a process and
systematically questioning every part of it to establish how deviations from the design intent can
arise. Once identified, an assessment is then made as to whether such deviations and their
consequences can have a negative effect upon the safe and efficient operation of the plant. If
considered necessary, action is then taken to remedy the situation. This critical analysis is
applied in a structured way by the HAZOP team, and it relies upon them releasing their
imagination in an effort to discover credible causes of deviations. In practice, many of the
causes will be fairly obvious, such as pump failure.
The great advantage of the HAZOP technique is that it encourages the team to consider other
less obvious ways in which a deviation may occur however unlikely they may seem at first
consideration. In this way the study becomes much more than a mechanistic check‐list type of
review. The result is that there is a good chance that potential failures and problems will be
identified that had not previously been experienced in that type of plant.
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during delivery of the services, whilst maintaining high standards of environmental protection.
The Contractor shall implement an H&S management system, effective from services
commencement Date and conformant with the ISO 18001 standard, to control the H&S risks that
the Contractor identified as associated with delivery of the services. Suitable personnel shall be
assigned to ensure the adherence to any H&S management system and for the purposes of
reporting and investigation.
The Contractor shall develop such safe systems of work that ensure the safety and welfare of
Contractor’s personnel and operatives engaged in delivering the services. The Contractor shall
document and review, on an annual basis, the translation of H&S policy, ie. Department and
Contractor’s own, into operations.
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Reference should also be made to Abu Dhabi Municipality EHSMS, UAE labour Law Nos. 8 and
32. These include the management of H&S at Work Regulations, Control of Substances
Hazardous to Health, Manual Handling Operations Regulations, PPE at Work Regulations and
various others.
A safety helmet / hard hat is required to be used on construction sites, excavation work,
overhead crane operation, low structures / pipes/ beams or in other operational areas where
there is risk of head injury.
The above areas shall be designated as Hard Hat Areas and notices shall be displayed.
Safety helmets having the hard shell of metal should not be worn.
Persons with long hair shall wear hairnets to protect hair coming in contact with moving parts
of machinery.
Any helmet, which has been stored in direct sunlight, has suffered impact, or has internal
webbing rotted by perspiration, must be replaced immediately.
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In addition, eye wash fountain shall be readily available at the site. In remote locations, eye
wash bottles may be substituted.
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never be used.
Safety harness with harness / lifeline must be worn when an employee is working in a
confined space to assist in rescue.
st
Category of Risk No. of Employed at any Location Suggested No. of 1 Aid Personnel
st
Fewer than 50 At least one Emergency 1 Aider with
appropriate person as cover
50 – 100
Lower Risk, e.g. st
At least one Emergency 1 Aider with
More than 100
offices st
Emergency 1 Aider as cover
st
One 1 Aider for every 100 or part 100
st
employed with 1 Aider as cover
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st
Fewer than 5 At least one Emergency 1 Aider with
appointed person as cover
5-50
Higher Risk, e.g. At least one Emergency 1
st
Aider with
More than 50
most construction, st
Emergency 1 Aider as cover
extensive work with Where there are hazards for which
st
st One 1 Aider for every 50 or part 50
dangerous machinery additional 1 aid skills are
st
employed with 1 Aider as cover
or sharp instruments necessary
st
In addition at least one 1 Aider trained
in the specific emergency action
Where there are special circumstances, such as remoteness from emergency medical services,
shift-work, sites with several separate buildings, there may need to be more first aid personnel
than the above table indicates. Extra provision will usually be required to cover periods of
absence such as holidays or sickness leave.
Before taking up first aid duties, a 1st Aider or appointed person must be trained by a 3rd party
organisation whose training and qualifications are approved by HSE.
Although near misses are sometimes seen as less serious than incidents that result in an injury,
it is important that they are investigated and reported. If we can learn lessons from near misses,
rather than waiting until someone is injured before we try to identify appropriate remedial action,
then we should be able to prevent some incidents that result in an injury.
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During the contract period the O&M Contractor maintain an effective environmental
management system and shall take all necessary site specific mitigation measures to ensure full
protection of the environment in compliance with applicable UAE laws as well as the standards
of international best practice
As required, the O&M Contractor shall prepare and submit, for review and approval of the
Department, an effective Environmental Management Plan (EMP) to ensure that the
environmental requirements are identified, planned, achieved, maintained, documented and,
where appropriate, improved. The EMP is made up of the following components:
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environment by carrying out Environmental Risk Assessment. The significant findings of any risk
assessment will be suitably recorded. A register of associated environmental aspects and
impacts shall be maintained by the Contractor and made available to Department at any time.
Any system developed by the Contractor shall be conformant with the ISO 14001 standard.
HSE equipment audits inspection including checklists that demonstrate the following:
Establish an Emergency Response Team with designated roles and responsibilities for
specific actions to be undertaken in case of an emergency.
Ensure Emergency Plan is exercised and reviewed regularly, at least every six months.
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Client satisfaction
Internal audits
In-process reviews/inspection/tests
Control of non-conformances
Data analysis
Enforcement action
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Audit findings
Other measurements of H&S performance, eg. Development of H&S culture in the year
Anticipated legislation
Security arrangements
Parking areas
12.12 Housekeeping
Housekeeping is everybody’s responsibility and it requires all to employees keep the workplace
clean, tidy and organised so that it is safe to work in. attention to general cleanliness, storage
and housekeeping can prevent numerous accidents.
Good housekeeping is an important part of the safety program (fire and accident prevention)
and it is the first line of defence against accident /injury. It is everyone’s job to maintain a high
standard of awareness. Keeping the work area clean and tidy will eliminate most of the
accidents and fire hazards. The co-operation of all employees is required to keep the workplace
safe. The following are the main points that everyone should observe:
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Any spillage, oil or greasy liquid shall be cleaned immediately; oily rags shall be disposed of
in a closed metal container.
Tools and materials should be stowed away when not in use and be kept clear from the
edges of benches, walkway, stairs, scaffolding and work platforms.
Wash hands with soap and water. Do not clean hands with solvents.
Eating is allowed only at designated places or canteen areas.
Toilets and washing facilities must be kept in good sanitary conditions.
Keep changing rooms clean and clothes inside lockers.
Keep all cleaning equipment in proper place when not in use.
Heat cramps: result of the loss of salt in the working muscles, usually a part of heat
exhaustion.
Employees must have access to cool potable water at their place of work.
First aid equipment provided on site shall include treatment for dehydration, eg. Electrolytes.
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works locations.
The configuration, colour, size display and visibility distance shall comply with applicable UAE
legislation: Ministerial Order No. 32 (1982) Article 14 and international standards BS 5378: Part
1: 1980.
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The client shall be contacted and advised of the proposed work in order to establish the location
of underground utilities. Overhead power transmission lines must be de-energised where
possible. Goal posts should be erected to provide high visibility and highlight height restrictions;
plant should be fitted with restrictors electronic/mechanical to prevent inadvertent contact. All
workers require NOC from TRANSCO.
The Client must be notified well in advance prior to start of the work and the Contractor should
obtain all the necessary permits from the client, and where necessary other authorities, in
advance.
Warning signs and adequate physical barricades or protective covers must be provided for and
erected around all trenches / excavations, pits, shafts and wells.
c) No PTW can be issued until and unless the Contractor submits a method statement and is
recorded on the issue record sheet.
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Scope of work, method statement and a programme are submitted to CMT for comment.
In liaison with other units, CMT together with the O&M Contractor assess the submission
and pass comment (if any) to the Consultant.
f) The following are notes to assist with completion of the form. The numbers in brackets refer
to the numbered boxes on the sample form.
On receipt of the application from the Consultant either the Contracts Manager (Engineer) or
Head of Division complete the first section of the form.
o The date received by the CMT. This will be the date shown in the ‘incoming mail’ stamp.
o Enter a brief description of the work – usually taken from the Consultant’s letter ‘Subject’
line.
The O&M Contractor must have an opportunity to comment on a method statement. To
ensure that this happens the application must be copied to the O&M Contractor and the
second section of the form completed.
o Enter the date the application was passed to the O&M Contractor.
o Specify the date that you require comments to be returned to you. A reply is required in
all cases even if it is ‘No comment’.
Sign Section two, attach a copy of the form and pass the documents to the O&M Contractor
at the same time the CMT are to assess the application and make comment.
o Enter the date on which comments were received back from the O&M Contractor and
sign.
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Comments received from the O&M Contractor will be combined with those of the CMT and
forwarded to the Consultant for action.
o Enter the date on which the comments are forwarded to the Consultant.
o If there is comment either enter brief summary or attach copies of the comments
received from the CMT and O&M Contractor.
When the request to issue a PTW is received from the Consultant, complete relevant section
of the form after confirming that all is in line with the above steps
o Enter the date request the request is received
o Enter the name of the O&M Contractor
Enter the Consultant’s letter reference. Sign the form then:
o Fax the form plus request letter
o Fax the form to the Consultant
The Consultant will notify the Construction Contractor who will collect the PTW from the O&M
Contractor.
12.18.3 Engineer
Shall be as stated in the Contract.
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In the event that such consent being given, the Contractor shall give appropriate warning in
writing in advance of the date of the commencement of the road closure to all appropriate
Authorities and other persons that may be affected by such closure.
The Contractor shall provide, fix and maintain all warning signs and diversion notices as may be
required by the Road Authority, the Police and the Engineer.
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space may be insufficient to support life. Alternatively, the air might be so oxygen-rich that it
could increase the chance of fire or explosion if there is an ignition source.
iii. Not Designed for Continuous Worker Occupancy. Most confined spaces are not designed for
routine worker entry and occupancy. Therefore, occasional worker entry for inspection,
maintenance, repair, cleanup, or similar tasks is often difficult and dangerous because of
chemical or physical hazards within the space.
12.21.2 Hazards
The O&M Contractor shall ensure all employees are aware that confined spaces may harbour
many potential hazards including the atmospheric and other hazards described below:
i. Oxygen-deficient atmosphere. The atmosphere in a confined space may lack sufficient
oxygen. If the oxygen content is below 19.5%, a worker shall not enter the confined space
without using an approved self-contained breathing apparatus (SCBA).
ii. Temperature Extremes. Extremely hot or cold temperatures in a confined space can
adversely affect or even injure workers. For example, if the space has been steamed, it shall
be allowed to cool before entry.
iii. Noise. A confined space can amplify noise because of its design and acoustical properties.
Excessive noise may damage hearing and impair communication so that a shouted warning
cannot be heard.
iv. Slick or wet surfaces. Slips and falls can occur on a wet surface, causing injury or death.
Also, a wet surface will increase the likelihood and effect of electrical shock where electrical
circuits, equipment, and tools are used.
v. Falling Objects. Workers in confined spaces must recognize and guard against the
possibility of falling objects, particularly in spaces that have top- side openings for entry, and
in spaces with activities on more than one level.
12.21.3 Precautions
The O&M Contractor shall incorporate all of the precautions listed below into a standardized
confine space entry procedure:
i. Testing and Monitoring: The O&M Contractor shall prohibit confined space entry until testing
with a properly calibrated gas-monitoring device ensures that the confined space
atmosphere is safe. Testing parameters shall include oxygen content, flammability of
atmosphere, and toxic gases.
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ii. Ventilation: The space shall have continuous general ventilation or local exhaust ventilation
(depending on the potential hazards, suspected contaminants, work to be performed, or type
of confined space) before entry and during occupancy of the confined space.
iii. Personal Protective Equipment: Respiratory protection is essential for safe confined space
entry. If an oxygen-deficient atmosphere exists, the worker shall use an SCBA approved by
NIOSH and the Mine Safety and Health Administration. Where confined space openings
restrict entrance with an SCBA, a supplied-air respirator with an auxiliary self-contained unit
(escape SCBA) can be used. Workers authorized to use SCBAs shall not have a beard
because it could hinder the proper fitting of an SCBA.
iv. Labeling and Posting: The O&M Contractor shall post warning labels near the entrances of
all confined spaces. Labels shall be clearly marked in a way that is recognizable to all
employees.
v. Personnel Training: Personnel who will be working in confined spaces must be trained to
identify confined spaces and their hazards and in the use of respirators, first aid, lockout and
tag out procedures, ventilation, rescue procedures, and the use of permits for the type of
confined space the worker will be exposed to, such as manholes and pump stations.
Training of workers for confined space entry needs to be evaluated periodically to determine
if it is effective.
vi. Medical Surveillance: Employees who are required to enter confined spaces shall receive
periodic medical examinations and certification that they can work while using an SCBA.
Workers with respiratory problems shall not work in areas that may require use of SCBAs.
vii. Entry by Permit Only: Entry into a confined space shall be authorized by permit only. The
permit, to be signed by the O&M Contractor, explicitly identifies work to be done, associated
hazards, isolation checklists, special clothing and equipment, atmospheric test readings,
atmospheric monitoring, standby persons, and emergency procedures.
viii. Isolation: Where appropriate, the O&M Contractor shall completely isolate confined spaces
from all other systems. Locking circuit breakers in the open (off) position with a key-type
padlock achieves electrical isolation of the confined space. Disconnecting linkages or
removing drive belts can mechanically isolate moving parts. Pipe valves shall be locked and
tagged in the closed position, or the pipe blanked off.
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ix. Standby and Rescue: The O&M Contractor shall ensure that a trained standby person with a
fully charged, positive-pressure SCBA and other rescue equipment remain close to the work
site.
x. Written Procedures: The O&M Contractor shall provide specific written confined space
procedures for work, observation, and rescue activities.
xi. Respirators: Only air-supplying respirators shall be used in confined spaces. This rule must
be followed because air-purifying units filter only certain types of contaminants, while air-
supply units are safe for any atmosphere.
i. Place warning devices, barriers, barricades or guard rails to protect the public and O&M
Contractors before removing manhole covers or gratings,
ii. Locate trucks and other equipment to reduce traffic impediments or hazards. If possible,
place trucks or equipment between the working area and oncoming traffic and ensure that
vehicles have rotating warning or strobe light. In placing cones, flags or other devices to
reroute traffic, comply with regulations.
iii. Always remove and replace manhole covers, with built for purpose hooks or hoists.
v. In areas with a normal atmosphere, ensure that the worker has a safety harness attached to
a lifeline or a tripod and hoist before entering the area.
vi. For extended jobs, use forced-air ventilation and repeat the gas tests frequently to ensure
continuing safe conditions.
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vii. While work progresses in a manhole, station two people at the surface of the opening to
handle the lifeline or a tripod and hoist, if necessary.
viii. When an oxygen deficiency or gas is found, purge the below-surface area by forcing fresh
air into the enclosure before entering. Maintain adequate ventilation while the area is
occupied and frequently repeat the tests.
ix. During an emergency, if a person must enter an area with an oxygen deficiency or gas,
ensure that a supplied-air respirator is worn.
x. Use extreme care to avoid all sources of ignition if flammable gas is present. Use non-
sparking tools and shoes. Any electrical or electronic equipment must be rated as explosion
proof.
xi. Use a portable, nonconductive ladder wherever space allows such use. Otherwise, use a
harness and tripod hoist, but only after testing.
xii. When first entering the belowground area, carefully inspect for unsafe conditions. Report to
the O&M Contractor any defects such as cracks and loose bricks in the roof, walls, floor
ducts, and sumps.
xiii. Allow only one employee at a time on a manhole ladder; others must stay clear of the area
beneath the ladder.
xiv. Check manhole rungs and report weak or faulty rungs to the immediate O&M Contractor.
xv. If a liquid found in a manhole or vault might be flammable, test it by an approved method. If
the liquid is flammable, remove it and purge the area before proceeding with any work.
xvi. Ensure that each employee wears proper protective clothing such as hardhat with chinstrap,
rubber gloves, and rubber boots.
i. Consider the size, shape, and weight of the object to be lifted and lift only what can be
handled comfortably.
ii. Inspect the item for metal slivers, jagged edges, burrs, and rough or slippery surfaces.
iii. Use solid footing and place the feet far enough apart for good balance and stability.
iv. Move as close to the load as possible and bend the legs about 90˚ at the knees.
v. Keep the back as straight as possible.
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i. Ensure that all ladders are equipped with approved rubber safety shoes. .
ii. Place the ladder so that the horizontal distance from its foot to the support it rests against
equals one-fourth the length of the ladder.
iii. Do not allow working or standing on or the top, three ladder rungs (this does not apply to
safety platform ladders).
iv. Never splice short ladders together.
v. Never place a ladder against an unsafe support.
vi. Ensure that ladder feet rest on a substantial support.
vii. Do not use ladders as scaffold platforms.
viii. Whenever possible, tie the top of a straight ladder to a firm support. Ensure that at least one
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Proper maps of the system must be maintained and studied. A study of the character of the area
in which the work is to be carried out is an accident prevention item.
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3. Repair of broken mains is a hand job. The ground is usually saturated or washed out. Care
must be taken to protect other utilities especially electric cables which can be dangerous.
Welding must be done in dry conditions.
4. The workmen must use safety hats and other protective equipment.
5. Only one trained and experienced man should give signals to a crane operator.
6. The inspection of the equipment to be used should be done before it is sent to the site. In
case of a burst main, the advance crew should carry plans showing the location of valves to
be closed, barricading equipment, signage, valve and chamber keys etc. Portable pumps to
drain out the water should also be sent.
7. The pipe for replacement must be blocked to prevent it from rolling. Proper equipment
should be used when lowering it into the trench. Sufficient men should also be engaged.
8. When the job is completed, cleaning up must be done to prevent hazards to others.
Police
Fire
Ambulance
Civil Defence
Electricity
Water
Etisalat/du
ADNOC
ADGAS
Coast Guard
Cable TV
The address and location of the nearest Hospital shall also be known.
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QMS is a ‘system for monitoring and evaluating performance, as in the delivery of services or
the quality of products provided to consumers or customers. Quality Assurance Plan (QAP) is a
component of a QMS, a tool to make the plan operational.
The purpose of the QAP is to provide a quality surveillance plan and ensure that the O&M
activities delivered by the Contractor satisfy contractual agreements, meet or exceed quality
standards, and comply with approved processes throughout the contract period. The Plan
should provide a basis for the department to evaluate the quality of the Contractor’s
performance.
The oversight provided for in the O&M contracts and in the QAP shall ensure service levels
reach and maintain the required levels throughout the contract term. The Plan shall provide the
Department/CMT with a proactive way to avoid unacceptable or deficient performance, and
provide verifiable input for the required annual past performance evaluations.
The delivered QAP will include a Program Level plan and Project plan(s). The Program Level
plan describes all potential activities that QA could apply to a program's tasks as they proceed
through the life cycle. The Project Level QAP will describe the actual QA activities that will be
integrated with the project plan and schedule. The level of detail contained in the Project Level
QAP should be consistent with the complexity, size, intended use, mission criticality, and cost of
failure of the system development effort. Only deviations from the Program Level QAP and
special characteristics appropriate to the task are required for completion of the Project Level
QAP. The QAP establishes the following goals:
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Employ skilled personnel who perform their work with care to produce a quality product.
Produce quality work through review and checking by individuals not directly
The O&M Contractor shall endeavor to obtain ISO 9001 accreditation within the 1st year of the
O&M Contract for its day‐to‐day operations with key personnel having long experience of
working in organizations where quality management is a fundamental component.
The O&M Contractor shall develop and implement an overall operations and maintenance
program that is fully compliant with ISO 9000 family requirements. The ISO O&M program shall
document precisely how the individual quantitative and qualitative performance standards shall
be achieved and monitored.
The O&M Contractor shall appoint a dedicated, qualified, experienced and trained QA/QC
Engineer responsible for developing the O&M program and ensuring execution of the Works in
accordance with agreed quality and performance requirements. In particular the ISO 9000
requirements for continual improvement shall be implemented.
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iv. A description of the services provided by outside organizations such as testing laboratories,
approved workshop(s), Consulting, TPA, etc.,
v. A detailed description of inspections and tests required,
vi. A test and inspection schedule keyed to the operation and maintenance programme,
vii. Copies of forms and reports to be used to document quality assurance operations,
viii. The names of personnel responsible for each part of the Works,
ix. A submittal status log listing required submittals and action required by the Contractor and
Engineer,
x. A detailed description of document and submittal control procedures,
xi. Procedures to identify and control use of items and materials.
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and/or planned during the course of the Contract. The Contractor shall make all personnel and
facilities available to the Department/CMT as necessary to undertake quality audits.
The Department/CMT shall make the results of the quality audit available to the Contractor for
information. The O&M Contractor shall implement any recommendations made by the Engineer
based on the results of the Engineer’s quality audit.
The Quality Assurance System must be at least equivalent to the requirements set out in BS EN
ISO 9001:2008 Quality systems - model for quality assurance in design, development,
production, installation and servicing (‘ISO 9001’) or an accepted international equivalent as
applicable to the Contract.
The Contractor must provide the services and perform and observe its other obligations
pursuant to or in connection with, the Contract requirements in accordance with the Quality
Assurance Systems certified by an accredited certifying body in compliance with the
requirements of ISO 9001 and obtain certification within the Contract specified period, ensuring
the certification remains current throughout the Contract period.
The Contractor shall develop operating procedures and work instructions that define the manner
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of processing, testing and treating of sewage within the Doha South Contract whereby adverse
effects on quality, impact on the environment and the health and safety of staff and the public
can be minimized. Procedures and Work Instructions shall:
Monitor, measure and ensure that performance complies with stated regulatory, quality,
environmental and safety requirements
Ensure monitoring and control of suitable process parameters and product characteristics
Include accident and incident reporting, rehabilitation, risk management and certification of
personnel to operate certain plant and processes
i. Level 1: Quality Manual: this document details the corporate quality policy and structure of
the Contract and references the appropriate Operating Procedures
ii. Level 2: Operating Procedures: these documents describe the actual process, and
controls applied, to all activities concerned with the attainment of a quality assured service
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iii. Quality Planning: As the Contract involves the operation of a service, client and customer
satisfaction and quality are achieved by operation in accordance with the documented
quality system. Specific requirements are identified and documented during the contract
review process, allowing these requirements to be communicated and achieved, ensuring
satisfaction of all client and customer declared needs.
13.7.1 Responsibilities
The responsibility for ensuring that all operations and maintenance activities, including any and
all administrative, financial, HR and technical activities, comply with the relevant QAP (QA/QC)
procedures and practices shall initially rest with the Contract/Project Manager. However, day to
day supervision and conformance to the relevant QA/QC procedures shall be overseen by the
Quality and Safety Engineer. The activities themselves will be the responsibility of the Manager
for that section, such as Maintenance Manager, Operations Manager. Administration Manager.
This procedure applies to all Contractor’s functions and operations and encompasses all records
used to demonstrate conformance to quality system requirements including those specified in
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their Quality Plan/Manual, Operating Procedures (SOPs), Work Instructions (WI), etc.
The Contractor’s ‘Management Representative’ has overall responsibility for the record control
system, including the issuance and maintenance of this procedure. All proposed changes and
other suggestions for improvement should be submitted to the Management Representative.
The Management Representative reviews all proposed changes as they are submitted and
otherwise reviews this document annually for compliance with ISO 9000 requirements and
consistency with established policy, objectives and other QMS processes/systems.
Records are stored in a dry and clean environment. Cabinets containing records are clearly
labeled to display their contents. Records and other quality documents may not be stored in
private desk drawers or other obscure locations that are not generally known Records are
retained by record holders in either their active location or their final storage locations.
Records retained beyond their specified retention period must be clearly marked ‘archive or
obsolete records’ and placed in the archive location.
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During the management review meeting, issues of quality and IMS improvement shall be
identified. These issues shall be formally documented in the meeting minutes.
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BOD5 mg/l 10 10 50
TSS mg/l 10 20 50
Turbidity NTU 5 10 75
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Notes:
P1: General reuse involves frequent and uncontrolled exposure of the general public to RW.
P2: Restricted reuse involves infrequent and controlled public exposure to RW.
P3: Discharge to marine environment
Marine and land discharges are also subject to Federal and Emirate laws detailed in Annex
A3 and A4. Any system discharging to land percolation should consider P1 as a minimum
acceptable standard unless a site specific assessment in conjunction with relevant
authorities determines otherwise.
The arithmetic mean of the samples taken in any calendar month must comply with the
standard,
CFU= Colony Forming Units; NTU = Nephelometric Turbidity Unit; mg/l = milligrams/litre
MAC = Maximum Allowable Concentration; Average – Arithmetic mean of the samples taken
in any calendar month must comply with the standard.
dS/m=Deci Siemen/meter in SI units (equivalent to 1 mmho/cm= 1 millimmho/centimeter)
mg/l = milligram per liter ≃ parts per million (ppm).
me/l = mill equivalent per liter (mg/l ÷ equivalent weight = me/l); in SI units, 1 me/l= 1
millimol/litre adjusted for electron charge
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Comply with any instructions from the Department regarding the disposal of this water,
Monitor the flow and pressure and volume of potable water supplied to reservoirs,
If RW quality is not of suitable harmful to health or the environment the Contractor will
immediately activate its Incident and Emergency Response Plan (ERP).
In addition to biological impurities, RW may also contain chemical contamination that could
affect human health. The commonest chemical contaminants include lead, nitrates, and
carcinogenic organic compounds. Since this problem is usually associated with heavy industry,
health issues related to chemical contamination are less likely to be of significance in Abu Dhabi,
where the principal source of RW is domestic sewage.
The likelihood of human contact with irrigation water cannot practically be avoided in amenity
landscape areas. There are several possible means by which pathogenic organisms from
irrigation water could be transferred to humans. The three most likely methods are as follows:
Bodily contact with irrigation water or the soil
Breathing of air that contains fine droplets of irrigation water
Consumption of contaminated food or drinks
Picnicking on grass shortly after it has been irrigated or being in the immediate vicinity when
sprinkler systems are in operation are the most likely means by which pathogens could be
ingested. Bacteria may survive in the soil for up to two months or even one year, although sandy
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soils and high temperatures tend to decrease survival times. Ensuring that lawn sprinkler
systems are scheduled to operate in the early morning hours is a necessary precaution.
Possible exposure to irrigation water is less likely with drip irrigation as compared to bubblers or
spray sprinklers.
Rigorous quality control of the purity of WwTW’s product effluent water will continue to be the
most effective means of ensuring that hazard to human health is negligible. However, it should
be noted that specific health risk is related to an individual’s threshold of susceptibility and that
infants, elderly persons, and those having weakened immune systems are of course the most
susceptible. Notwithstanding the good organic quality and relative safety of Abu Dhabi’s
irrigation water, some degree of health risk cannot be entirely eliminated and it is essential that
special attention be given to protecting those members of the public who may be vulnerable.
The normal level of salinity in the RW is higher than that preferable for plant growth. This salinity
is a constraint upon plant selection, since all proposed plant materials must be salt-tolerant at
around 4,000 µS/cm. In the medium term, it is anticipated that some reduction can be achieved
through forthcoming projects for lining some defective portions of the sewerage networks. This
will have a number of benefits, specifically in allowing a wider choice of plant materials to be
used and reducing the rate of salt build-up in the soil. However, for the present time plant
materials should be selected to suit the current salinity levels.
The suitability of water for irrigation purposes also depends upon its other chemical properties,
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including sodium hazard, usually expressed as sodium absorption ratio (SAR), and the levels of
harmful individual ions. From the typical analysis of the RW produced at WwTW it is observed
that the value of SAR is 18, representing a medium to high value. SAR is calculated from the
ratio of sodium to calcium and magnesium. Continued use of irrigation water having a high SAR
leads to the sodium being adsorbed, causing the soil to become hard and compact and
increasingly impervious to water penetration. Leaching and soil amendments particularly
gypsum are used to counter these affects. Sandy soils with a low content of clay particles, such
as those found at Abu Dhabi, are less likely to be affected by high SAR.
Table 14.1 also shows the level of other cations and anions found in the irrigation water from
WwTW. Many heavy metal cations are toxic to plants at different concentrations depending upon
the individual plant species’ tolerance and the soil chemistry. A few of these heavy metals,
including chromium, cobalt and particularly cadmium are at rather higher levels than what is
recommended for long-term irrigation use. Nevertheless the near-neutral pH of the irrigation
water and the sandy nature of Abu Dhabi’s soil mean that their availability to the plants’ root
systems is reduced, and it is not considered likely that they would have any harmful effect.
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Reports can come from Contractors’ employees, the Contract Management Team (CMT), the
Department’s employees or from the Public and Third Parties via the Municipality Call Centre.
All incidents which are reported through the Contractors’ Response Centre must be recorded
and reported to the responsible line manager. If incidents are discovered by employees of the
Contractor, CMT or Department they must be recorded so that notification can be passed on to
the appropriate people. It is recommended that either the Call Centre or Response Centre
should be used for notification purposes. If there is any doubt, the Municipality Call Centre
should be contacted.
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The O&M Contractor(s) will log the information and pass it on to the appropriate contractor. Any
further calls will be logged and new or additional information will be passed on to the contractor.
If the event does not relate to any contractor’s area of activity, the O&M Contractor will contact
the Duty Manager of the Department.
The O&M Contractor will use the notification procedure even if the incident has been discovered
by employees of the CMT or Department. This ensures that:
The appropriate people are aware of the incident and are not missed out.
15.3.4 Summary
Receive calls concerning an event in the system
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concerning events in the system. The information will be passed on to the Duty Manager.
Confirmation of the information from the Municipality Call Centre will be received by email/fax.
The Call Centre will update the Response Centre with new information.
Once the initial investigation is completed by site staff, the Response Centre will inform the Call
Centre on site. Periodic updates will be required for both the Call and Response Centres.
The O&M Contractor will use the notification procedure even if the incident has been discovered
by employees of the Contractor. This ensures that:
a) The appropriate people are aware of the incident and are not missed out
15.3.6 Summary
Receive call and confirmation from Municipality’s Call Centre
Log information received in the incident register
Inform Duty Manager
Receive updates from site staff
Update Call Centre
If the event takes place on a manned site, the most senior member of staff will be the Incident
Officer. The Incident Officer must give regular situation reports to the Incident Co-ordinator.
15.3.8 Summary
Report exact location of the event
Report type of occurrence, eg. main failure, mechanical or electrical breakdown, flooding
Inform hazards presented by the event
State any other agency on site
Take preliminary steps to deal with the situation
Give an initial assessment of additional resources required
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15.3.10 Summary
Assess the alarms or information displayed on the screen
Inform the appropriate Contractor’s Response Centre
Give the Contractor’s Duty Manager any other relative information
Keep a log of actions taken and instructions received
15.3.12 Summary
Assess the situation and confirm level of incident
Contact the duty Co-ordinator
Inform the Co-ordinator of the situation
Take the appropriate action (see relevant Incident Plan) until Co-ordinator takes control
Contact CMT’s Duty Engineer if level 2 or higher
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15.3.14 Summary
Assess the information / situation
Inform CMT Duty Manager/Incident Leader
Establish Contractor’s Incident Team with membership appropriate to magnitude and type of
incident
Set tasks for the Team
Confirm the lines of communication
Use Incident Plans
Form rota
Receive update from Incident Officer and disseminate the information
Ensure any meetings are recorded and the notes circulated
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The Duty Manager will assess the event and categorise the level of incident and inform his line
manager or CMT Contract Manager. Of course, the Duty Manager can be the Contract Manager.
The Duty Manager will carry out certain tasks which have been agreed with the Contract
Manager until the Incident Leader takes control. The Contract Manager will nominate the
Incident Leader.
15.3.16 Summary
Assess the event
Categorise the level of incident
Ensure that the contractor is aware of the situation
Contact the CMT Contract Manager
Nominate the Incident Leader (by the Contract Manager)
Carry out certain tasks which have been agreed
Keep a log of actions taken and instructions received
Take control until Incident Leader takes over
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Tasks will be assigned to the Team and they will liaise with their opposite number in the
Contractor’s Incident Team. Any instructions must be relayed through the Incident Leader to the
Contractor’s Incident Team.
The Incident Leader will co-ordinate the activities of the Contractor and prioritises the tasks for
the Contractor. The Leader will ensure that the best approach is followed.
The Incident Leader will ensure that adequate alternative service is provided if required during
the incident.
Any meetings of the Project Incident Team must be recorded and notes will circulated. The
Leader will remain in the office from where the incident is being controlled. It is only in
exceptional circumstances that the Leader will leave the office. If this is the case, another
member of staff will take the role of the Leader.
The Leader will inform the Head of Area of the incident.
Lines of communication must be established between the Incident Co-ordinator and the
Operational Team.
The Leader will select the appropriate Incident Plan or Plans which will assist in dealing with the
incident.
Any media enquiries or requested interviews for the contractor(s) or Project Incident Team must
be referred to the Incident Manager if he is in post. Failing that, the Department should be
informed so that they can deal with the media.
If the incident is likely to last for more than one day and if the Team will be working 24 hours a
day, a rota must be set in place.
If Head of Area or the Incident Manager is not in post he must be kept informed of the current
situation of the incident. The level of incident must be continually re-assessed.
The Head of Area will be aware of a level 3 incident but if this senior manager thinks that a
higher response is required, this manager can instigate the next level.
15.3.18 Summary
Assess the situation
Inform Head of Area/Incident Manager
Establish Project Incident Team with membership appropriate to magnitude and type of
incident
Establish an incident room
Set tasks for the Team
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Lines of communication must be established between the Area Incident Team and the Project
Incident Team(s).
The Manager will select the appropriate Incident Plan or Plans which will assist in dealing with
the incident.
Any meetings of the Area Incident Team must be recorded and notes will circulated. Any media
enquiries or requested interviews must be referred to the Incident Manager if he is in post.
Failing that, the Department should be informed so that they can deal with the media.
If the incident is likely to last for more than one day and if the Team will be working 24 hours a
day, a rota must be set in place.
If the Head of Section or the Strategic Manager is not in post he must be kept informed of the
current situation of the incident. The level of incident must be continually re-assessed.
The Head of Section will be aware of a level 3 or 2 incident but if this senior manager thinks that
a higher response is required, this manager can instigate the next level.
15.3.20 Summary
Assess the situation
Inform Head of Area/Incident Manager
Establish Area Incident Team with membership appropriate to magnitude and type of
incident
Establish an incident room
Set tasks for the Team
Ensure any meetings are recorded and the notes circulated
Consider the use of the agenda
Confirm the lines of communication
Co-ordinate Contractor’s activities
Prioritise activities
Use Incident Plans
Ensure that alternative services are being provided
Form rota
Receive update from Incident Officer and disseminate the information
Keep a log of actions taken and instructions received
Re-assess the situation
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15.3.22 Summary
Assess the event
Categorise the level of incident
Inform the Director of the situation
Recommend the setting up of the Strategic Incident Team or not
Keep a log of actions taken and instructions received
The review must be carried out within one week of the incident or within a time frame specified
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by the Department after the incident and the report must be submitted in a further four weeks.
15.4.1 Implementation
Level 4 - 3
After an incident with a response Level 4 and 3, the Co-ordinator in charge will submit a general
report along with any relevant log sheets to the Contract Management Team O&M Manager.
The CMT Manager will study the report and inform the appropriate Head of Area of his findings.
The Emergency Planning Manager will be informed of any changes which may be required. This
Manager will ensure that these changes are made to the Plans.
Level 2
After an incident with a response level 2, a review must be conducted to ensure that procedures
in the general plan and the incident plans for that incident were correct and do not require any
amendments. The Head of Section of the appropriate function will appoint members of staff who
were not directly involved in the incident and they will assist the Emergency Planning Manager
in the review. This review group will report back to the Head of Section and a report will be given
to the Department’s. The Emergency Planning Manager will ensure that any changes required
are made to the Plans.
Level 1
If the incident was a major one, Level 1, the Director may wish to invite an external review group
from the Consultants to look into the lessons learned. A report with recommendations will be
submitted from the external review group to the Director.
If an external review group is not formed, the Director will appoint members of staff who were
not directly involved in the incident. They will carry out a review and present a report with their
recommendations
15.4.2 General
After any review the General Plan and Incident Plans must be amended to take into account the
recommendations of the review group, internal or external.
15.4.3 Summary
Submit an internal report if the response level is 4 or 3
Set up internal review group if the response level is 2 or 1
Invite an external review group on instruction from the Director if the level is 4
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The Department owns and maintains the base irrigation water control center, however, the O&M
Contractor shall operate and maintain the central SCADA for irrigation system and report any
faults with regards to the SCADA system and related equipment to the Department, as soon as
they become aware of the fault.
The O&M Contractor shall submit relevant information immediately upon any changes to asset
information, to the Department in order to ensure the asset information system (AIS) remains up
to date and develop effective systems to respond to corrections and inconsistencies raised by
field O&M Contractors. The Contractor must develop, implement and maintain protocols in
conjunction with the AIS provider.
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16. TRAINING
16.1 General
Adequate and safe irrigation water supplies form a sound basis for continuous enhancement in
landscape environment. Maximum benefits will be achieved only when the facilities operate
continuously and to full capacity in conformity with the acceptable standards of quantity and
quality.
If the O&M tasks are to be carried out effectively and efficiently there is a need for strengthening
the technical, operational and managerial capabilities of the O&M managers and staff. The
management must be able to motivate the staff to perform better. It is essential that the
organization responsible for O&M has well qualified, experienced, efficient staff. Human
resource development through training programs, career plans and adequate salary system
should be given special emphasis to improve the knowledge and skills of the staff. This objective
is achieved by first developing proper job roles and responsibilities and undertaking training
schemes for the O&M managers and personnel.
The purpose of any training programme is to provide individuals with skills necessary for them to
perform their assigned duties effectively and efficiently. After ascertaining the skills of the job
holders, it has to be decided as to whether trainings to enhance the skills or refreshing the skills
are to be arranged.
The personnel who are already available or chosen to carry-out the actions contained in the
O&M programme may have to be trained through special courses or by “on the job training” to
ensure that these personnel are thoroughly trained to carry-out the actions listed in the plan of
maintenance. This training is essential to prevent experimentation by operating personnel to
meddle with equipment since often these operating personnel may not be capable to take up the
required maintenance. On the job training is preferred to classroom training. A systematic plan
of action of any training programme include:
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This is accomplished firstly by carrying out a Training Needs Analysis of the organisation. This
will identify the key competencies and skills needed within the whole organisation to meet the
demands of the following:
Technical Expertise
Moreover, the program shall accomplish all of the following:
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The training programme/schedule should ensure that each staff member gets training
periodically and training should be made mandatory for all the staff members of the organization.
A tentative action plan for the year (or yearly programme) can be prepared in advance. Each
and every staff member will get training periodically and it shall be made mandatory. This action
plan would give the yearly programme of various training courses. Category of training courses
may be as follows:
Technical
General Management
Finance
Operation and Maintenance
Personal Relations
Computer application/IT
Management Techniques
Personal Development
Technical Training
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periodic one to one reviews between Manager and staff members which enables the line
manager to understand the skill enhancement and development process. Mentoring is a very
effective development technique that underpins the knowledge gained from effective training by
developing key personnel and changing the company-wide culture from one of stagnation to one
of learning and development. This can only have a positive effect on the performance of the
organisation.
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The system end users will participate in the pilot testing of CMMS during the configuration and
implementation, by the CMMS Contractor. The pilot testing sessions (including system
verification/validation) shall be planned in advance and be as directed by the Engineer/CMT.
Such testing allows the end users on behalf of the O&M Contractor to ensure that the
functionality and configuration of the applications meets with the Contract requirements and
business needs.
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The Contractor must fully cooperate with the Department's nominated training personnel to
achieve effective transfer of operations and maintenance skills such that trained personnel are
capable of achieving the operational performance for the Irrigation System over a seven (7) day
demonstration period.
The Contractor must provide reasonable access to the Sites and Irrigation System for any third
party entities, notified to the Contractor by the Department, to prepare tender submissions for
succession of the Services.
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Before commencing any excavation work including traffic control, the O&M Contractor shall
obtain/secure all necessary permits and to make all necessary notifications to government,
public entities, including the Department and Consultants, the location of any existing utilities on
the site that may be impacted.
Active utilities on the site shall be carefully protected from damage, relocated or removed as
required by the work. When an active utility line is exposed during excavation, its location and
elevation shall be plotted in the record drawings and both the Engineer and the utility owner
notified in writing.
Active utility lines damaged during the course of excavation shall be repaired or replaced as
determined by the Engineer at the Contractor’s expense. Immediately an active utility line is
damaged, the Contractor shall notify the Engineer and the utility owners by telephone and
followed in writing by fax and/or letter.
The procedure should include a description of the complaint indicating the with attachments,
containing site plans, location drawings, details sketches for a clear understanding of the subject
with pictorial records.
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When the work has been completed the Person/Contractors representative who obtained the
Permit notifies the Department/Engineer that the area has been made safe and then, upon
satisfactory confirmation/completion of the work permit is cancelled accordingly. A copy of a
typical PTW Request Form has been included in the Appendices.
Electrical Services
Mechanical Services
Local Exhaust Ventilation Systems
Building Management Systems
Fire Alarm Systems
Lifts
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A PTW for a service isolation, gives somebody permission to work on a service or system or part
of a system, once the method of isolation, and the hazards that are directly associated with
carrying out that isolation, have been identified through documented Risk Assessment and
Method Statement. It does not, in itself, deal with any risk or hazard that may be associated with
the working environment.
Hot Work,
Confined Space,
Access to roofs,
Excavations,
Asbestos,
A ‘Hazardous Activity’ PTW is then required. A PTW may embrace more than one ‘Isolation’ or
‘Hazardous Activity’. A PTW may not be required, for work on simplex system’s that have
dedicated local isolation, and present minimal risk, or have no secondary impact on other users.
However, a risk assessment should still be undertaken, method statement produced and any
necessary control measures put in place before commencement of works.
17.3.2 Request
A PTW request form, should be completed in time to allow sufficient working days’ notice before
the work is to be carried out. The process for creating a PTW, will involve the participation of:
The ‘Competent Person’ (the person on site who is to carry out the work),
The ‘Authorized Person’ (O&M staff member, who will give permission for the work to take
place).
The ‘Contract Manager/Administrator’, is responsible for agreeing a safe system of work before
work begins. The ‘Contract Manager/Administrator’, will ensure that a Risk Assessment and a
subsequent Method Statement detailing all hazards and control methods in relation to the task is
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created.
All relevant information must be on or attached to the ‘Request’ form (site details, dates, Risk
Assessments, HSE Plan and Method Statements, drawings, competencies and bank guarantee,
etc.). An undertaking to reinstate the affected area/assets upon completion of the work will also
be required, however, in case of failure to reinstate the affected area/assets to the satisfaction of
the Owner and or the Operator the contractor shall agree to reimburse the related costs to the
Owner and or Operator of the assets.
The notice period starts when the requested documentation is complete and presented to the
Engineer/CMT. The ‘Contract Manager/Administrator’, will ensure that a PTW request form is
completed and passed The PTW request details will then be entered onto a data base. The
generated PTW document, with unique reference number, plus the attached risk assessment,
method statement and any drawings, will then be forwarded to the appropriate ‘Authorized
Person(s)’.
The ‘Authorized Person’, will pass the PTW document to the next ‘Authorized Person’. The
process will continue until all relevant ‘Authorized’ sections of the PTW document have been
completed and signed off.
17.3.4 Acceptance
The ‘Contract Manager/Administrator’ will then sign for receipt of the document.
A copy of the signed document will be taken by the last ‘Authorized Person’ and passed back to
the Engineer/CMT and kept on file with the request, risk assessment and method statement.
The ‘Competent Person’ carrying out the work, will also ‘sign on’ to the PTW stating that they
have read all sections, and that they fully understand and accept the contents.
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The ‘Competent Person’ is responsible for ensuring that all persons under their charge adhere to
all control measures.
The ‘Contract Manager/Administrator’ is responsible for dealing with all circumstances relating to
an existing PTW until it has been cancelled.
The PTW document will be posted in a prominent position at the entrance to the area where the
task is to be undertaken, for the duration of works.
The ‘Contract Manager/Administrator’ will also sign the ‘Handback’ section and ensure the return
of the PTW document to the Engineer/CMT, along with any documentation that is deemed
necessary for the safe reintroduction of the service or system.
17.3.8 Cancellation
The Engineer/CMT will then cancel the PTW, update the database and inform the ‘Authorized
Persons’ accordingly.
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The ‘Authorized Person(s)’ for the relevant activity, will assess all relevant information supplied
and if satisfied, that the activity can continue to be carried out safely, will authorize a time
extension to the PTW.
The PTW will be endorsed with the extension stamp, signed by the ‘Contract Manager/
Administrator’ and the ‘Authorized Person(s)’. The details of the extension will be forwarded to
the Engineer/CMT who will update the data base.
The ‘Contract Manager/Administrator’ is responsible for dealing with all queries relating to the
extended PTW until it has been cancelled. A copy of the extended PTW document will be posted
in a prominent position at the entrance to the area where the task is to be undertaken, for the
duration of works.
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18. APPENDICES
18.1 Appendix A-Irrigation Systems Maintenance Checklist
Components Requiring Maintenance – Example for Irrigation System Operators
a) Irrigation System
Return to normal service
b) Sprinkler Heads
Are any heads missing?
Are any heads broken?
Are any heads clogged?
Are any heads tilted, spraying in the wrong direction, or too far in or above the
ground?
Is water constantly seeping from a head?
Is water spraying in a fine mist?
Does the sprinkler cover the entire area uniformly?
Is the spray pattern blocked or misdirected?
Is the system spraying onto sidewalks, decks, buildings, driveways or the street?
c) Controller
Is the cabinet or space holding the controller clean?
Are any wires loose? (Take care with wires of 110 volt).
Have any wires become worn? (Take care with wires of 110 volt).
Is a new battery needed?
Is the time and day showing correct?
Is the rain or moisture sensor (or other technology) connected to the controller or
ground wire?
Is the controller programmed for the appropriate season?
Is the controller programmed for any water conservation measures that may be in
effect from your water supplier?
d) Valves
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f) Drip Irrigation
Emitters connected to flex line.
Flex line connected to riser.
Micro adjustment nozzle connected to flex line and nozzle intact.
Service filter strainer periodically.
Ensure proper operation of automatic flush valves.
Confirm operational pressures.
While the system is in operation, check each zone of the irrigation system to make sure the
system is operating correctly to conserve water and to keep the green areas, plantation and
trees healthy.
a) Irrigation System
Winterization – plan to perform this around: __________________________
(Drain the irrigation system, reprogram automatic controller)
Return to normal service – plan to perform this around :____________( check to
make sure there has been no damage to the system, reprogram automatic
controller.)
b) Sprinkler Heads
Missing or broken heads? (Replace heads with the same type of head.)
Heads clogged? (Remove the head and clean the filter or replace with the same
type of head.)
Heads tilted, spraying in the wrong director, or too far in or above the ground?
(Adjust or replace.)
Leaking water? (Replace a leaky valve in the valve box or check for a rainage
problem)
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Is rain or moisture sensor (or other technology) connected to the controller or ground
wire?
d) Valves
Replace broken or missing valve covers and valve boxes.
Wire connections are intact and enclosed in appropriate moisture resistant
connectors.
e) Drip Irrigation
Emitters connected to flex line.
Flex line connected to riser.
Micro adjustment nozzle connected to flex line and nozzle intact.
Service filter strainer periodically.
Ensure proper operation of automatic flush valves.
Confirm operational pressures.
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Fences, Boundary Walls, Free Standing Walls, Pumping Station structures Control Building,
Ancillary Buildings or Similar
3 Carry out general cleaning of walkways, ladders, handrails, offices, any other Monthly
rooms, doors, stairs, fence, walls, etc.
Footpaths, Paved Areas, Asphalt Roads & Gravel Areas / Sand Tracks
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4 Remove any litter accumulated in and around the gantry area Monthly
1 Empty and clean reservoirs and inspect all internal installation such as bell Annually
mouths, overflows, drains, etc. and submit report of work performed along
with colour pictures.
2 Flush well head with compressed air/remove accumulated sand. Shallow Annually
wells should be cleaned manually
4 Reservoir structure - carry out minor repairs and apply approved coating Annually
material and system to all surfaces of reservoir
5 Check salinity of the reservoirs discharging water and report to Engineer Quarterly
7 Check step irons and ladders and replace when required Quarterly
8 Check water quality in reservoir visually & using applicable portable metering equipment.
Disinfect if applicable while not exceeding residual chlorine plant threshold limits.
9 Clear and grease chamber covers every time they are opened & Annually & Every
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annually Opening
1 General cleaning and remove any litter and debris around tank Monthly
3 Check valves on inlet pipe, outlet and wash out, and repair if needed Quarterly
6 Check the ladders (internally and externally) and repaired it (if required) Annually
1 Visual inspection of all equipment for tightness of nuts and bolts. Monthly
2 Check operation of all station services including small power and lighting and Monthly
maintain as required.
8 Check operation, clean and lubricate surge alleviation equipment (open to Semi-Annual
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weather)
Pumps
3 Check the pump for painting and corrosion. Remove corrosion and apply Semi-Annual
paint
5 Check operation of pumps by starting and stopping each unit. Note cycling Monthly
operation of pump motor sets & report
7 Lift pumps and float switches, wash down, check & rectify any abnormality Quarterly
and reinstate
12 Dismantle clean and inspect air release valves and pipework Annual
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19 Glean the basket strainers (suction end) during reservoir cleaning Annual
24 Check and record alignment readings and make realignment if necessary Annual
1 Check pumps and engine's rpm and compare with required parameters Monthly
Valves General
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6 Check Valves - Remove valve cover, clean disk hinges for free movement Semi-Annual
7 Check Valves - Clean sump in the bottom of valve, clean valve faces, restore valve cover Semi-Annual
Air Valves
2 Check operation of air release valve and air inlet valve Monthly
2 Ensure that solenoid valve chambers are cleaned, dried, and covered Monthly
properly.
Float Valves
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Penstocks
3 Grease all unpainted machine faces, seal faces, wedge faces, door guides, stem & nut Quarterly
4 Inspect penstock & seals for damage & repair as required Quarterly
5 Check & adjust tightness of fasteners during reservoir cleaning time Annual
6 Check for leakage between frame & wall/gate & frame during reservoir cleaning time Annual
Lifting Equipment
7 Provide Inspection and 3rd party certification to maintain valid certification Annual
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6 Check and clean condensate drain and drain line and remove debris Monthly
13 Check surfaces for corrosion and chipping, clean and repaint Semi-Annual
20 Check and clean fan blades, coils and fins, blowout dust Annual
Surge Vessels
PAGE 333
4 Check for overheating, record the current and adjust excessive vibration and Semi-Annual
noise
Instrumentation - Calibration
PAGE 334
2 Check for all Loops- operation through PLC and RTU/SCADA system Semi-Annual
Instrumentation
1 Carry out simulation testing for flood level sensor and confirm that Quarterly
alarm/protection are functional
4 Clean the pressure inlet thoroughly of the pressure gauges, pressure Semi-Annual
transmitter, pressure switch, flow switch, flow transmitter and differential
pressure switch
5 Check the water level of the tank by measuring the actual level of the tank & Semi-Annual
calibrate /configure the transmitter to match the actual level of water
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Flow meters
1 Check normal operation of panel, record, and rectify any defect Monthly
2 Rectify and complete any previous faults recorded in log book Monthly
Civil Tasks
1 Visually inspect all chambers (inside and outside) for physical damage or defects, repair Monthly
any damage and eliminate cause
2 Visually inspect all chamber covers for physical damage and vandalism, Repair any Monthly
damage or replace and eliminate the cause
3 Manually clean inside all chambers, covers, step ladders, all valves, air Monthly
release valves, and all vaults to remove unwanted grit and grease
4 Clean site around chambers. This includes removal of vegetation and Monthly
rubbish as required.
PAGE 336
6 Check marker posts for proper alignment, repair damages, and clean Quarterly
including removal of vegetation and rubbish as required
7 If required, apply approved service coatings or paint system for chambers Annually
Structure, access covers & frames, valve vaults, inspection vaults, ventilation
pipes, ladders, etc.
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PAGE 338
Following are some general causes of pump malfunctioning and their remedies that can be used
for on-spot troubleshooting when pump problems are encountered.
PAGE 339
4. Bent shaft
1. Check voltage and consult power authority
1. High or low voltage 2. Monitor voltage and consult power
2. High electric surge authority
3. Poor electric connection 3. Turn power off, clean and check
4. Overloads connections
Electric Motor Failure 5. Bearing failure 4. Check amperage, do not exceed full load
6. Cooling vent plugged (rodent, dirt, amperage
leaves) 5. Change motor bearing
7. Moisture or water in motor 6. Install proper screen
7. Send for blow-dry and protect from
environment
individual delivery and common The cracks are caused due to thrust at dead Provide thrust blocks at dead (free) end
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PAGE 341
PAGE 342
Insufficient oil in
breaker/starter ( if oil 1. Leakage of oil 1. Locate point of leakage and rectify
cooled)
Battery troubles revealed in service may be due to inadequate maintenance, incorrect operation
and incorrect charging. Many battery troubles can be traced to charging source, undercharging
or excessive overcharging eventually leads to battery trouble.
Malfunctions Causes Remedies
iii. Check the following
Readings of specific gravity Age of battery
and voltage very erratic even Capacity
Battery life is over
after equalising charge for at Appearance of plates
least 48 hours Depth of sediments below plates
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1. Repair by soldering
1. Leaking welds & solders
Leakage of heclor* 2. Replace insulators
2. Broken insulators
PAGE 344
*Leakage of Heclor from terminals, insulators or lid etc. is not a serious trouble. After cleaning, the nuts should be
tightened carefully, araldite shall be applied if necessary and the capacitor should be put into circuit. If the leakage still
3. Improve ventilation
Troubleshooting
Malfunctions Causes Remedies
Procedure
Listen to the noise at various - External Noise: A loose - Tighten the fixing nuts and such bolts
Abnormal noise points of the transformer and fixing bolt /nut of the and other loose metallic parts.
find out the exact location by transformer. - In the case of such facilities are available
PAGE 345
means of a solid piece of wood - Noise originating from open the transformer and take up the
or insulating materials placed small transform. In the case slackness by placing shim of insulted
on body of transformer tank at of old transformer, possibly boards. In case of big transformers it will
various points. This helps in due to the windings having be necessary to contact the manufacturer
one.
terminal
PAGE 346
Incorrect watering days, start times or run times. Check and adjust the timer program.
Water supply is off to the zone valve. Turn on the water supply.
PAGE 347
Debris in valve, solenoid or meter in orifice. Disassemble the valve and clean with fresh water.
Valve body is cracked or broken or the valve bonnet is broken. Replace the valve.
Flow is too high Adjust the flow control to a lower flow on the irrigation valve.
Flow rate is too low. Adjust the flow control to a higher flow on the irrigation valve.
Valve Solenoid
Problem Possible Causes Remedy
A zone valve will not turn on Burned out valve solenoid. Replace the solenoid.
Fuses blow Faulty wiring or solenoid. Replace the solenoid, check and repair faulty wiring.
PAGE 348
PAGE 349
Condition
Definition Remaining Life
Indicator
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PAGE 357
Corrective and Describes the requirement for corrective action after a non-
xxx-yyy-zzz- 103 Preventive conformance has been reported. Preventive action can take
Action place with or without a non-conformance occurring.
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PAGE 359
Manual
xxx-yyy-zzz- 302 The management of manual handling risk ensuring the
Handling
health and safety of employees, contractors and visitors.
To
Working
preventatthe
Height
hazards of falling and drowning associated with
xxx-yyy-zzz-
308 workingandat height and over water.
Over Water
To ensure that:
all incidents are reported,
OHSall incidents
Incident are investigated to determine the root cause,
xxx-yyy-zzz-
309
Management
corrective and preventive actions are implemented,·
analysis is performed to establish system failures.
To ensure
Site Access,
that vehicular access into and out of the pumping
xxx-yyy-zzz-
311 station
Traffic
sites
andand traffic on site is safe and orderly.
Security
Defines
Management
dangerousof and hazardous goods.
Explains
DangeroustheGoods
requirements for MSDS display on site, labeling
xxx-yyy-zzz-
312 and placarding,
and emergency plans, risk assessments, license
requirements,
Hazardous hazardous and dangerous goods registers,
manifest
Substances
requirements, training requirements.
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Resource &
xxx-yyy-zzz- 400 Waste
Minimization To ensure that the use of resources is optimised and the
generation of waste is minimized.
xxx-yyy-zzz- 401 Chemical To describe the delivery, storage and use of chemicals at the
Management pumping station locations and to prevent incidents.
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PAGE 362
registration scheme,
Recommendation by other similar purchasers or
manufacturers of equipment,
A trial order and evaluation of performance.
PAGE 363
PAGE 364
Note: All external notification, third party or public, will go through the AD Municipality Call Centre
PAGE 365
PAGE 366
An Event has
been identified
Event
An Event has
been identified
Contact
Informed of an
Contractor’s
event
Response Centre
Contact
Contractor’s
Response Centre
Assess
Pass on
information
information
received Contractor Duty
Manager informed
Assess
Confirm level of
information
incident
received
Level 4
Contact the
Level 3-1
Emergency Team
Inform
CMT Duty
CMT
Manager informed
Duty Manager
Inform
Contractor’s
Duty Manager
Impact on the
supply of TSE
Inform CMT or
next working day
YES
Informed all
affected
O & M contractors
(1)
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(2)
PAGE 368
(3)
PAGE 369
Item Rate
Description Unit
No. (AED)
Remove all earth/gravel fill, mud, debris and other loose material
1 m³ 10
from top of the reservoir
2 Reinstate earth fill over reservoir with approved material after repair m³ 30
Locate Services, dewatering, excavation and shoring around
reservoir and back filling in layers:
3 Up to 1.0m depth m³ 55
4 Up to 2.0m depth m³ 65
5 Up to 3.0m depth m³ 80
6 Up to 4.0m depth m³ 100
Remove damaged screed/tiles and any protective membranes from
7 m² 20
the roof and walls to expose structural concrete
Remove all the mud, debris and other loose material after
draining the structure and wash the interior with clean water:
8 Up to 200,000 gallons capacity No. 2,000
9 Up to 300,000 gallons capacity No. 3,000
10 Saw cut 10mm deep x 10mm wide and fill with epoxy filler m 100
Crack Injection: Drill injection hole at 45º to intersect crack in
centre of member, insert injection tube, and pump one of the
following, resins out of the crack:
11 Foaming agent (to stop water leak) ltr 100
12 Epoxy resin ltr 200
13 Vinlyester resin ltr 300
14 Sand blast entire concrete surface. m² 10
Epoxy Mortar Repairs: (Shallow depth before rebar) Saw cut at
edges, chip out defective concrete, and apply epoxy mortar:
Overhead Surface
15 0-10mm Depth m² 650
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Item Rate
Description Unit
No. (AED)
Vertical Surface
PAGE 371
Item Rate
Description Unit
No. (AED)
PAGE 372
Item Rate
Description Unit
No. (AED)
PAGE 373
Item Rate
Description Unit
No. (AED)
CONCRETE
Item Rate
Description Unit
No. (AED)
Repair works using concrete in accordance with the preamble of the
1 Schedules of Rates and other applicable Sections of Tender
Documents, with breaking of the existing concrete as follows:
1.1 In Walls
1 Removal of the concrete to a depth of 40mm and complete repair
a) At height: from 0 to 2m m² 260
b) At height: from 2 to 4m m² 280
c) At height: from 4 to 6m m² 300
2 Removal of the concrete to a depth of 70mm and complete repair
a) At height: from 0 to 2m m² 300
b) At height: from 2 to 4m m² 340
c) At height: from 4 to 6m m² 380
3 Removal of the concrete to a depth of 100mm and complete repair
a) At height: from 0 to 2m m² 390
b) At height: from 2 to 4m m² 420
c) At height: from 4 to 6m m² 450
4 Removal of the concrete to a depth of 130mm and complete repair
a) At height: from 0 to 2m m² 475
b) At height: from 2 to 4m m² 500
c) At height: from 4 to 6m m² 520
5 Removal of the concrete to a depth of 160mm and complete repair
a) At height: from 0 to 2m m² 500
b) At height: from 2 to 4m m² 520
c) At height: from 4 to 6m m² 550
1.2 In floor, top slab and anywhere apart from walls & soffit slab
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Concrete Cont’d.
Item Rate
Description Unit
No. (AED)
5 Removal of the concrete to a depth of 160mm and complete repair.
a) At depth below ground less than 2m m² 510
b) At depth below ground from 2 to 4m m² 540
c) At depth more than 4m below ground level m² 570
Repair works using Shotcrete in accordance with the preamble of the
2 Schedules of Rates and other applicable Sections of Tender Documents,
with breaking of the existing concrete as follows:
2.1 In Walls
1 Removal of the concrete to a depth of 40mm and complete repair.
a) At height: from 0 to 2m m² 410
b) At height: from 2 to 4m m² 440
c) At height: from 4 to 6m m² 475
2 Removal of the concrete to a depth of 70mm and complete repair.
a) At height: from 0 to 2m m² 520
b) At height: from 2 to 4m m² 550
c) At height: from 4 to 6m m² 585
3 Removal of the concrete to a depth of 100mm and complete repair.
a) At height: from 0 to 2m m² 585
b) At height: from 2 to 4m m² 610
c) At height: from 4 to 6m m² 640
4 Removal of the concrete to a depth of 130mm and complete repair.
a) At height: from 0 to 2m m² 700
b) At height: from 2 to 4m m² 735
c) At height: from 4 to 6m m² 780
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Concrete Cont’d.
Item Rate
Description Unit
No. (AED)
4 Removal of the concrete to a depth of 130 mm and complete repair.
a) At depth below ground less than 2m m² 725
b) At depth below ground from 2 to 4m m² 760
c) At depth more than 4m below ground level m² 800
5 Removal of the concrete to a depth of 160 mm and complete repair.
a) At depth below ground less than 2m m² 770
b) At depth below ground from 2 to 4m m² 800
c) At depth more than 4m below ground level m² 830
3
2.4 Partial or full concrete replacement in columns m 1700
3
2.5 Partial or full concrete replacement in cantilever. m 1700
3
2.6 Partial or full concrete replacement in equipment base. m 1850
3
2.7 Partial or full concrete replacement in top slabs of the reservoirs. m 2000
3
2.8 Partial or full concrete replacement anywhere apart from 2.4, 2.5, 2.6 & 2.7 m 1700
Replacement of existing concrete screed and complete works in accordance 3
1 m 1800
with the preamble of the Schedules of Rates.
Repair works using grout: in accordance with the preamble of the Schedules of 3
2 m 6000
Rates.
Repair works using Micro-concrete: in accordance with the preamble of
2.9 the Schedules of Rates and other applicable Sections of Tender
Documents, with breaking of the existing concrete as follows:
PAGE 376
Concrete Cont’d.
Item Rate
Description Unit
No. (AED)
Excavation and re-filling of soil including compaction and complete works in
2.18
accordance with the preamble of the Schedules of Rates:
3
1 At depth: from 0 to 1m m 75
3
2 At depth: from 1m to 2m m 110
3
3 At depth: from 2m to 3m m 135
3
4 At depth: from 3m to 4m m 175
Removal and reinstatement of existing soil's finishes (external ground finishes)
2.19 and complete works in accordance with the preamble of the Schedules of Rates
as follows:
2
1 Removal of the existing tiles and cushion. m 30
2
2 Reinstatement of finishes using same existing tiles m 40
2
3 Reinstatement of finishes using new similar tiles. m 90
2
4 Removal of the existing asphalt. m 40
2
5 Reinstatement of the existing asphalt. m 100
PAGE 377
Concrete Cont’d.
Item Rate
Description Unit
No. (AED)
Application of coating on concrete and complete works as per
particular specifications section II.2.13. and in accordance with
2.26
paragraph 40 of the preamble to the Schedules of Rates and other
applicable Sections of Tender Documents:
A On Floor
2
1 Impregnating coating m 30
2
2 Protective coating System “A” m 65
2
3 Protective coating System “B” m 100
2
4 Protective coating System “C” m 70
2
5 Surface concrete sealer containing Migrating Corrosion Inhibitor and m 43
Silicate.
B On any area but not on floors
2
1 Impregnating coating m 33
PAGE 378
2
2 Protective coating System “A” m 70
2
3 Protective coating System “B” m 120
2
4 Protective coating System “C" m 75
2
5 Protective coating System “D” m 40
2
6 Surface concrete sealer containing Migrating Corrosion Inhibitor and m 45
Silicate.
2.27 Removal of existing coating m² 25
Repair works in soffit slabs using pre-packed mortar in accordance
2.28 with paragraph 31 of the preamble of the Schedules of Rates and
other applicable Sections of Tender Documents, with breaking of
the existing concrete as follows:
1 Removal of the concrete to a depth of 20 mm and complete repair m² 220
2 Removal of the concrete to a depth of 40 mm and complete repair m² 320
3 Removal of the concrete to a depth of 70 mm and complete repair m² 680
4 Removal of the concrete to a depth of 100 mm and complete repair. m² 820
Repair works using pre-packed mortar (anywhere but not in soffit
slabs) in accordance with paragraph 31 of the preamble of the
B
Schedules of Rates and other applicable Sections of Tender
Documents, with breaking of the existing concrete as follows:
1 Removal of the concrete to a depth of 20 mm and complete repair m² 200
2 Removal of the concrete to a depth of 40 mm and complete repair m² 300
3 Removal of the concrete to a depth of 70 mm and complete repair m² 660
4 Removal of the concrete to a depth of 100 mm and complete repair m² 990
Remove all mud, debris and other loose material after draining the Item 4,000
2.29
reservoir and wash the interior with clean water
Providing temporary arrangements for maintaining supply of irrigation
2.30 water to the plantation/green areas in accordance with particular Item 85,000
Specifications
PAGE 379
CIVIL WORKS
Average Depth to PVC-u Gravity Pipeline with Granular Bed and Surround
Invert Class 10, Standard Length, OD (mm)
Item
A B C D E F G H
(m) 110 160 225 280 315 400 450 500
2 > 1.5 ≤ 2.0 220 245 290 360 460 555 670 760
3 > 2.0 ≤ 3.0 245 280 335 395 500 590 705 795
4 > 3.0 ≤ 4.5 280 310 360 430 530 625 740 830
PAGE 380
5 > 4.5 ≤ 6.0 325 360 405 475 575 670 785 875
6 > 6.0 ≤ 7.5 380 415 460 530 635 725 840 935
7 > 7.5 ≤ 9.0 450 485 530 600 705 795 910 1000
8 > 9.0 ≤ 10.5 520 555 600 670 770 865 980 1070
9 > 10.5 ≤ 12.0 600 635 680 750 855 945 1060 1150
10 > 12.0 680 715 760 830 935 1025 1140 1235
2 Concrete (B15) surround 115 135 150 175 200 220 255 290
3 Concrete (B5) surround 95 110 130 150 175 200 230 245
1 ≤ 1.5 200 245 310 370 460 530 590 645 740 910 1105 1335 1565
2 > 1.5 ≤ 2.0 220 265 335 395 485 555 610 670 760 935 1130 1360 1590
3 > 2.0 ≤ 3.0 255 300 370 430 520 590 645 705 795 970 1165 1395 1625
4 > 3.0 ≤ 4.5 290 335 405 460 555 625 680 740 830 1000 1200 1430 1660
PAGE 381
5 > 4.5 ≤ 6.0 335 380 450 510 600 670 725 785 875 1045 1245 1475 1705
6 > 6.0 ≤ 7.5 395 440 510 565 660 725 785 840 935 1105 1300 1530 1760
7 > 7.5 ≤ 9.0 460 510 575 635 725 795 855 910 1000 1175 1370 1600 1830
8 > 9.0 ≤ 10.5 530 575 645 705 795 865 920 670 1070 1245 1440 1670 1900
9 > 10.5 ≤ 12.0 610 660 725 785 875 945 1000 1060 1150 1325 1520 1750 1980
10 >12.0 690 740 805 865 955 1025 1085 1140 1245 1420 1610 1850 2070
1 Concrete (B15) surround 135 150 175 200 220 255 290 345 405 485 575 670 750
2 Ditto B5 110 130 150 175 200 230 245 290 345 415 415 600 705
3 For 3.0 m pipe length 85 95 115 130 150 175 200 220 245 280 280 405 460
2
4 Pipe stiffness 10000 N/m 15 20 25 50 70 95 115 165 210 255
Average Depth to 2
Stiffness 10,000 N/m , Standard Length, DN (mm)
Item
Invert (m) A B C D E F G
2 > 1.5 ≤ 2.0 210 245 290 360 415 510 575
3 > 2.0 ≤ 3.0 245 280 325 395 450 545 610
4 > 3.0 ≤ 4.5 280 315 360 430 485 575 645
5 > 4.5 ≤ 6.0 325 360 405 475 530 625 690
PAGE 382
6 > 6.0 ≤ 7.5 380 415 460 530 590 680 750
DN (mm)
Item Description
A B C D E F G
2 > 1.5 ≤ 2.0 165 210 255 325 405 495 610 705
3 > 2.0 ≤ 3.0 200 245 290 360 440 530 645 740
4 > 3.0 ≤ 4.5 230 280 325 395 475 565 680 775
5 > 4.5 ≤ 6.0 280 325 370 440 520 610 725 820
6 > 6.0 ≤ 7.5 335 380 430 495 575 670 785 875
7 > 7.5 405 450 500 565 645 740 855 945
OD (mm)
Item Description A B C D E F G H
PAGE 383
1 Concrete (B15) surround 115 135 150 175 200 220 255 290
2 Concrete (B5) surround 95 110 130 150 175 200 230 245
1 ≤ 2.0 645 805 920 1050 1165 1280 1625 1970 2370 2545
2 > 2.0 ≤ 3.0 680 855 970 1095 1210 1325 1670 2015 2415 2585
3 > 3.0 ≤ 4.5 715 900 1015 1140 1255 1370 1715 2060 2465 2630
4 > 4.5 ≤ 6.0 760 955 1070 1200 1315 1430 1775 2120 2520 2685
5 > 6.0 ≤ 7.5 820 1015 1130 1255 1370 1490 1830 2175 2580 2740
6 > 7.5 ≤ 9.0 890 1085 1200 1325 1440 1555 1900 2245 2645 2805
7 > 9.0 ≤ 10.5 955 1165 1280 1405 1520 1635 1980 2325 2725 2885
8 > 10.5 ≤ 12.0 1035 1255 1370 1495 1610 1725 2070 2415 2820 2970
9 > 12.0 ≤ 13.5 1120 1350 1465 1590 1705 1820 2165 2510 2910 3060
10 > 13.5 1210 1440 1555 1680 1800 1910 2255 2600 3000 3150
2 > 1.5 ≤ 2.0 230 255 300 365 465 550 660 785
PAGE 384
3 > 2.0 ≤ 3.0 265 290 330 400 495 585 695 820
4 > 3.0 ≤ 4.5 295 320 365 430 530 620 730 855
5 > 4.5 ≤ 6.0 340 365 410 475 575 660 770 900
6 > 6.0 ≤ 7.5 395 420 465 530 630 715 825 955
7 > 7.5 450 475 520 585 685 770 880 1015
PAGE 385
PAGE 386
PAGE 387
PAGE 388
Epoxy coating, 3 coats, total thickness 300 micron for top of reinforced 2
18 m 65
concrete cover slab
GRP lining 7mm min. thickness to walls, slabs including fixing, joining, 2
19 m 460
lamination, testing etc. as specified
2
20 m 80
External protection membrane (4mm min. thick) including protection
PAGE 389
21 Supply and fix GRP ladder inside valve / transition chambers m 520
Supply, cast into concrete slabs aluminium ventilation pipe DN 100 with
22 No. 485
puddle flange and vent cap as specified
23 Supply, install marker post as specified, allow for all incidental works No. 635
Extra over pipe laying for providing low strength surround as specified,
24 m 100
allow for extra excavation and incidental works
Extra over pipe laying for supply, cast into concrete thrust block, connect
26 0 No. 485
to pipelines 90 bend DN 100mm GRP, PN 10
27 Ditto but DN 150 ditto No. 555
28 Ditto but DN 200 ditto No. 635
29 Ditto but DN 250 ditto No. 680
30 Ditto but DN 300 ditto No. 750
31 Ditto but DN 350 ditto No. 980
32 Ditto but DN 400 ditto No. 1,265
0 0
33 Ditto but for 45 / 22.5 bend DN 100 GRP ditto No. 390
34 Ditto but DN 150 ditto No. 440
35 Ditto but DN 200 ditto No. 500
36 Ditto but DN 250 ditto No. 565
37 Ditto but DN 300 ditto No. 635
38 Ditto but DN 350 ditto No. 800
39 Ditto but DN 400 ditto No. 920
PAGE 390
OD
Item Description Unit
110 160 225 280 315 400 450 500
O
1 Bend 90 No. 185 290 430 635 1,012 1,520 2,660 3,670
O O
2 Bend 22.5 / 45 No. 115 200 280 430 690 970 1,380 1,610
4 Equal TEE No. 175 280 380 625 1,085 1,850 2,530 3,105
5 Flanged Pipe m 230 270 370 495 670 890 1,015 1,265
Extra-over pipe laying for supply, installation of reducer including providing all material, labour,
etc.
PAGE 391
Diameter (mm)
Item Unit A B C D E F G H
Description
80 100 150 200 250 300 350 400
1 Dismantling piece No. 2,850 3,250 3,600 4,900 6,200 7,350 8,750
0
2 Double flanged 90 bend No. 500 625 825 1,200 1,600 2,000 2,450
0
3 Ditto 45 bend No. 450 575 750 1,150 1,400 1,850 2,150
0
4 Ditto 22.5 bend No. 375 500 700 1,000 1,250 1,625 2,000
5 Gate valve with hand wheel No. 1,400 1,900 3,300 4,700 6,100 8,750 12,000
10 Pipe cut to length (flanges measured m 325 400 500 825 1,250 1,750 2,250
separately)
11 Flanges cast or welded to pipe No. 250 350 450 700 1,150 1,650 2,000
12 Puddle flange ditto No. 1,000 1,250 1,650 2,000 3,000 3,750 4,500
GRP Pipes & Flanges
GRP Pipe cut to length (flanges measured
13 m 130 160 200 230 300 350 460
separately), allow for jointing material and all
incidental works
PAGE 392
Diameter of pipe
Extra over pipe laying for replacing unsuitable material beneath formation level at any depth over the entire width of
trench with imported suitable material for
12 E.O pipeline for cutting green grass and planted area, disposal m 175 230 300 345
of debris, reinstating after completion of works
A B C D E F G H I J
Item Unit
Description
100 150 200 250 300 350 400 450 500 600
PAGE 393
Arrange for temporary disposal of sewage by over pumping or carting away and
1 disposal of sewage as approved by concerned Authorities, as instructed by the No. 3,500
Engineer
Empty soak away and septic tank from sewage, demolish, cart away debris, dispose
2 of as specified, bring in imported suitable approved material, place in layers and No. 5,200
compact
Empty existing chamber or manhole from sewage, arrange for discharge of sewage
3 during construction, flush out, clean, demolish, existing benching, cut pipes to match No. 5,750
wall surface, grout, reconstruct benching and connect to pipeline complete
Provide, place, connect to sewer pre-cast concrete sand trap, allow for all incidental
1 No. 5,750
works as shown in the drawings
PAGE 394
Connect new pipeline to existing manhole allow for cutting opening in concrete /
block masonry wall and make good after installing sleeve including re-benching and
2 No. 4,370
all incidental works and material for GRP / PVC-u pipes up to DN 200 mm, (special
sleeve and 75cm long connection piece are measured separately)
Extra over manholes for constructing new manhole on existing line DN ≤ 200, allow
for dealing with flow, exposing pipes, cutting to length, chamfering, connecting to
7 pipes and manholes, all extra excavation, material, labour, plant, flushing the pipes No. 8,050
between the manholes, backfill and incidental works, (special sleeve and 75 cm
long connection piece measured separately)
Expose existing pipeline DN ≤ 300mm & depth from GL to IL ≤ 3m, remove and
10 dispose of pipes and surround, bring in approved material, place in layer and m 405
compact, allow for all incidental works and material
PAGE 395
Carefully expose of existing manhole Type ‘I’, depth ≤ 4m, and shift and place it to
20 No. 4,025
new location including connecting to sewer line including all incidental works
21 Ditto but for manhole Type ‘II’ & depth ≤ 2m ditto No. 4,600
3
22 Abortive excavation for pipeline and structures m 105
Excavate, expose existing manhole, carefully remove RC cover slab, seal plate,
set aside for reuse, repair, clean, recoat RC cover, repaint CI/DI cover & frame,
23 No. 1,725
set aside for reinstallation, including provide all safety precaution to execute
works
Prepare joint on top of existing manhole shaft to receive new shaft / ring or
25 cover slab, place bentonite strips, joint sealant, laminate all as specified and No. 1,495
instructed by Engineer, internal diameter 150cm
PAGE 396
Supply and install RC rings, internal diameter 150cm, allow for GRP lining,
31 external coating & wrapping, joint sealant, laminate and all incidental works, No. 1,725
complete as specified and shown on the drawings
Supply and install GRP ladder in existing manhole, connect to existing, allow for
34 m 635
all incidental works complete.
Reinstall concrete cover slab (previously removed), allow for all incidental works
35 No. 690
complete.
Supply and install GRP seal plate for existing manhole (up to cover opening
36 No. 460
internal diameter 750mm)
E.O pipe laying for Demolition of existing external Backdrop at any depth,
37 including removing and cart away of debris, dealing with flow and any other No. 5,750
work for making good new connection.
Ditto, but for dismantling existing internal Backdrop at any depth including
38 No. 4,050
dealing with flow and any other work for making good new connection.
Demolish existing pumping station (depth to invert from existing ground level not
exceeding 5m) and associated structures, cart away and dispose of debris,
39 No. 60,000
bring in suitable approved material, place in layers, compact, including all
incidental works (dismantling of existing M & E works shall be paid separately)
PAGE 397
40 Ditto but depth to invert exceeding 5m and not exceeding 10m No. 80,000
41 Ditto but depth to invert exceeding 10m and not exceeding 15m No. 100,000
Dismantle M & E works from existing pumping station (depth to invert from
existing ground level not exceeding 5m) and associated structures, clean,
42 No 25,000
handover to authorities as instructed, co-ordinate with concerned authorities,
including all incidental works
43 Ditto but depth to invert exceeding 5m and not exceeding 10m No. 30,000
44 Ditto but depth to invert exceeding 10m and not exceeding 15m No. 35,000
3
45 Replace soft spots with granular material m 70
3
46 Ditto but with concrete B15 m 520
Construct dam above pipeline and around structures up to design ground level
3
47 with imported granular material, compact as specified and instructed by the m 60
Engineer
Extra over pipe laying for supply, install PVC-u pipe end OD 160 mm, allow for
48 the supply of bend, pipe, coupling, UV resistant pipe, UV resistant plug, plain No. 865
concrete B35 and all material and incidental works as shown on drawing
Extra over pipe laying for supply and install PVC-u Tee OD 160mm, allow for
55 No. 460
supply of all material and incidental works
PAGE 398
Extra over pipe laying for supply and install PVC-u cross piece OD 160mm,
62 No. 690
allow for supply of all material and incidental works
Construct road drain, allow for excavation and incidental works, 5cm blinding
B15, supply and installation of prefabricated plain concrete bottom part, precast
reinforced concrete cover slabs set in cement and sand mortar, filling of working
69 space with concrete B15, making good asphalt including sealing joint between m 2,300
concrete and asphalt, including supply and installation of material, plant and
labour, cast iron grating and frame class D400, 300mm wide and all incidental
works
Construct 25cm thick wall for road drain with varying height between cover
2
70 slabs and bottom part in plain concrete B35 to adjust levels between invert of m 230
drain and road surface
PAGE 399
71 Removal and reinstatement of existing road warning sign boards No. 290
3
73 Construct inspection chamber in solid cement block work m 690
Ditto but for fittings like reducer tee, blind flanges, bends (of different angles)
80 No. 625
etc. DN up to 200mm ditto
The rates for NDM shall be the total price per meter for all works required to construct the
required pipeline lengths by non-disruptive methods, at any depth (but not limiting to NDM
driving, establish and monitor surface movement points, etc.). The non-disruptive method shall
not disturb in any way the road surface, central reservation or footpaths, and shall not interrupt
the normal flow of traffic other than at access shafts as agreed with the Engineer.
The rates shown for pit shall include all works related (but not limiting to establish, maintain and
remove pit and facilities, fencing around pit locations, thrust block, soil investigations, design pit
PAGE 400
support system etc.). If a pit is utilized as a drive and reception pit then payment will be made for
the construction of one. pit only.
a) GRP Pipes
Unit A B C D E F G H J K
Item Description
DN 100 DN 150 DN 200 DN 250 DN 300 DN 350 DN 400 DN 450 DN 500 DN 600
1 NDM m 3,450 3,700 3,900 4,150 4,375 4,600 4,830 5,060 5,300 5,520
b) PVC–u Pipes
A B C D E F G H
Item Description Unit
OD 110 OD 160 OD 225 OD 280 OD 315 OD 400 OD 450 OD 500
c) RC Pipes
Unit A B C D E F G H I J
Item Description
600 700 800 900 1000 1200 1400 1600 1800 2400
1 NDM m 5,520 5,750 6,000 6,200 6,500 7,150 7,800 8,510 9,200 11,500
A B C D E F G H I J K L M N
Ave.
Item Unit
Depth > 3.0 ≤ > 4.0 ≤ > 5.0 ≤ > 6.0 ≤ > 7.0 ≤ > 8.0 ≤ > 9.0 ≤ > 10.0 ≤ > 11.0 ≤ >12.0 ≤ > 13.0 ≤ > 14.0 ≤
≤ 3.0 > 15.0
4.0 5.0 6.0 7.0 8.0 9.0 10.0 11.0 12.0 13.0 14.0 15.0
1 No. Rate 29,000 33,000 37,000 41,000 45,000 49,000 53,000 57,000 61,000 65,000 69,000 73,000 77,000 81,000
PAGE 401
A B C D E F G H I J K L M N
Ave.
Item Unit
Depth > 3.0 ≤ > 4.0 ≤ > 5.0 ≤ > 6.0 ≤ > 7.0 ≤ > 8.0 ≤ > 9.0 ≤ > 10.0 > 11.0 ≤ >12.0 ≤ > 13.0 ≤ > 14.0 ≤
≤ 3.0 > 15.0
4.0 5.0 6.0 7.0 8.0 9.0 10.0 ≤ 11.0 12.0 13.0 14.0 15.0
27,00
1 No. Rate 31,000 35,000 39,000 43,000 47,000 51,000 55,000 59,000 63,000 67,000 71,000 75,000 79,000
0
A B C D E F G H I J K L M N
Ave.
Item Unit
Depth > 3.0 ≤ > 4.0 ≤ > 5.0 ≤ > 6.0 ≤ > 7.0 ≤ > 8.0 ≤ > 9.0 ≤ > 10.0 > 11.0 ≤ >12.0 ≤ > 13.0 ≤ > 14.0 ≤
≤ 3.0 > 15.0
4.0 5.0 6.0 7.0 8.0 9.0 10.0 ≤ 11.0 12.0 13.0 14.0 15.0
18,00
1 No. Rate 21,000 24,000 27,000 30,000 33,000 36,000 39,000 42,000 45,000 48,000 51,000 54,000 57,000
0
1 E.O structures, allow for constructing manholes inside pits No. 3,450
2
1 Clearing and levelling of sites, remove overburden, cart away m 10
Import selected material for making up levels at building site and access
3
2 road, place in layers, compact at optimum moisture content, surface to m 60
receive sweet soil or paving
Excavate till formation level, part return, compact, cart away surplus, all as 3
3 m 120
specified
2
4 Sulphate resisting concrete class B15 in 10cm blinding layer m 70
PAGE 402
3
5 Ditto but in foundation strips m 600
3
6 B15 to make up levels below structure and for filling of soft spots m 600
Fair face reinforced waterproof concrete B35 in walls, slabs, beams,
3
7 columns, foundations for pumps and pipelines of substructures below floor m 950
level, ramps etc.
Fair face reinforced waterproof concrete B35 for columns, beams, slabs, up- 3
8 m 1,000
stand beam of roofs etc. of superstructures
Reinforced waterproof concrete B35 for junction box, service pits, light post, 3
9 m 800
foundations etc.
Plain waterproof SRC concrete B35 for fill inside sumps, valve chambers & 3
10 m 800
support for pipes, top trowelled smooth to falls, construction pump sump
11 High tensile deformed reinforcement bars ton 4,600
2
12 GRP internal lining to wall and slabs etc. m 460
2
13 External horizontal tanking including screed, etc. m 80
2
14 External vertical tanking including wrapping protection m 100
2
15 Epoxy coating externally to beams, walls, slabs etc. m 65
2
16 Epoxy coating internally m 55
Item Description Unit Rate
2
17 Construct 20cm thick hollow cement block wall m 100
3
18 Construct using solid cement block wall m 690
2
19 Construct 10cm thick sand lime brick facing m 100
20 Damp proof course for 20cm thick wall m 7
21 Ditto for 10cm wide for brick wall facing m 7
2
22 Roofing including spouts m 350
2
23 Plaster finish to internal surfaces of walls & ceilings m 30
2
24 Paint walls and ceilings m 20
2
25 Glass brick masonry in external walls m 460
2
26 Terrazzo flooring m 70
27 Terrazzo skirting m 40
28 Heavy duty anodised aluminium double panel door 2.0m x 2.50m high No. 9,200
Heavy duty anodised aluminium widow, 2 panels, overall size 1.2m x 1.2m,
29 No. 2,300
double glazed, outer glass tinted with sliding insect screen
30 Supply, install GRP ladder m 520
31 Supply, install GRP safety cage for ladder m 575
32 Supply, install stainless steel grab bar No. 185
2
33 Supply, fix GRP pultruted grating 45mm thick including angles & beams m 575
Supply install GRP handrail including post, brackets, HDPE chains, anchors
34 m 460
(S/S A4) and incidental works
2
35 Supply, install mild steel chequered plate 10mm thick with rubber mat m 1,400
Supply, cast into concrete slab cast iron cover and frame class B125, clear
36 No. 2,300
opening 900mm
37 Ditto, clear opening 750mm No. 1,700
38 Ditto, clear opening 600mm No. 1,150
39 Ditto, clear opening 300mm No. 650
40 Ditto, clear opening 150mm No. 460
41 Ditto, clear opening 1500 x 1000mm No. 6,400
42 Ditto, clear opening 1600 x 1200mm No. 7,500
PAGE 403
Supply and install FP GRP pipe DN100mm, PN10 with puddle flange,
61 m 2,100
1000mm length
63 Wall/slab penetration with pipes up to DN 200mm, length up to 500 mm max. No. 460
67 Supply and install wire mesh gate 4.0m wide, 2.0m high No. 9,200
69 m 100
Construct kerbstone, placed flat on concrete B35 foundation including,
PAGE 404
75 Plant trees and shrubs including all incidental works No. 350
Supply, fix into concrete slab, epoxy powder coated stainless steel 316L
76 No 1,800
hydraulic type access cover with frame, clear opening 150 x 150mm
Miscellaneous Works
I. Miscellaneous
1 Supply and install flap valve to suit 200mm dia. opening No. 3,300
2 Supply and install flap valve to suit 300mm dia. opening No. 6,600
3 Supply and install flap valve to suit 400mm dia. opening No. 9,900
4 Supply and install flap valve to suit 500mm dia. opening No. 13,200
5 Supply and install flap valve to suit 600mm dia. opening No. 16,500
6 Supply and install flap valve to suit 700mm dia. opening No. 18,700
7 Supply and install flap valve to suit 800mm dia. opening No. 20,900
8 Supply and install flap valve to suit 900mm dia. opening No. 23,100
9 Supply and install flap valve to suit 1000mm dia. opening No. 25,300
10 Supply and install flap valve to suit 1100mm dia. opening No. 27,500
11 Supply and install flap valve to suit 1200mm dia. opening No. 29,700
12 Supply and install flap valve to suit 1300mm dia. opening No. 31,900
PAGE 405
13 Supply and install flap valve to suit 1400mm dia. opening No. 34,100
14 150mm dia. aluminum vent pipe with copper gauge over opening for air
valve chamber No. 561
15 Class B125 cover and frame to suit 750mm x 600mm clear opening with
GRP sealing plate No. 982
16 Class D400 cover and frame to suit 750mm x 600mm clear opening with
GRP sealing plate No. 1075
17 Class B125 cover and frame to suit 750mm x 750mm clear opening with
GRP sealing plate No. 1215
18 Class B125 cover and frame to suit 900mm x 600mm clear opening with
GRP sealing plate No. 1,310
19 Class B125 cover and frame to suit 900mm x 900mm clear opening with
GRP sealing plate No. 1964
20 160mm OD PVC-U capped ducts cast into concrete wall m 28
21 300mm dia. GRP capped pipe in roof slab for portable purge fan No. 1,650
22 Stainless steel penstock to suit 800mm square opening No. 27,500
23 E.O Discharge chamber for special benching
a. Pumping main dia. not exceeding 150mm Item 3272
b. Pumping main dia. exceeding 150mm but n.e 300mm Item 4207
c. Pumping main dia. exceeding 300mm but n.e 500mm Item 5142
d. Pumping main dia. exceeding 500mm but n.e 800mm Item 6,545
24 Stainless steel channel in groove for stop logs m 275
25 Bar screen 1200 x 1100mm including all fixings No. 13,200
26 Removable HDPE safety chains No. 4,125
3
27 Rock fill for slope protection including geotextile and compacted sand m 165
Soil investigation bore logs not exceeding 15m deep including testing
28 No. 4,125
and submission of soil investigation report
2
29 Sea bed level survey complete with drawing and report m 2.20
300 x 200mm flush concrete kerb including concrete foundation and
30 m 99
haunching
3
31 Compacted selected fill to access roads m 37
PAGE 406
8 300mm dia stainless steel pipe work with blank flange m 2,750
Average Depth to Replace existing pipes (Perforated / Closed) – all types of pipe material with surround as specified
Invert DN (mm)
Item
A B C D E F G H I J K L
100 150 200 250 300 350 400 450 500 600 700 800
(m)
1 ≤ 2 400 440 490 560 660 700 770 840 900 1,000 1,150 1,350
2 > 2.0 ≤ 3.0 450 490 540 610 710 750 820 890 950 1,050 1,200 1,400
3 > 3.0 ≤ 4.5 500 540 590 660 760 800 870 940 1,00 1,100 1,250 1,450
4 > 4.5 ≤ 6.0 550 590 640 710 810 850 920 990 0
1,05 1,150 1,300 1,500
5 > 6.0 600 640 690 760 860 900 970 1,0 0
1,10 1,200 1,350 1,550
40 0
Average Depth to Replace existing pipes (Perforated / Closed) – all types of pipe material with surround as specified
DN (mm)
Item Invert
M N O P Q R S T U
PAGE 407
DN DN DN DN DN DN DN DN DN DN DN
100 150 200 250 300 350 400 450 500 600 700
60 90 120
Carry out inspection survey, including but
VI. Tankering
PAGE 408
Supply and distribute irrigation water (Potable) via tanker to site utilizing
6 No. 253
refill as approved by the Engineer. 10,000 imp/gal
Distribute irrigation water (TSE or Potable) via tanker to site utilizing refill
7 No. 132
as approved by the Engineer. 3,000 imp/gal
Distribute irrigation water (TSE or Potable) via tanker to site utilizing refill
8 No. 154
as approved by the Engineer. 5,000 imp/gal
Distribute irrigation water (TSE or Potable) via tanker to site utilizing refill
9 No. 220
as approved by the Engineer. 10,000 imp/gal
PAGE 409
M & E Works
I. General
Supply and Install submersible pumps complete with duck foot bend, stainless steel guide rails, guide
brackets and chain complete with all accessories and cable up to the junction box pump motor
protection IP68.
Discharge (l/s)
Item Unit Head (m)
20 40 60 80 100 120 140 160
1 No. 10-20 25,800 35,255 51,000 51,000 67,700 67,700 81,200 81,200
2 No. 20-30 46,130 48,150 67,700 67,700 73,525 73,525 82,975 88,150
3 No. 30-40 58,700 82,425 82,425 82,425 110,450 110,450 111,000 144,200
4 No. 40-50 60,975 71,235 110,450 111,000 144’200 164,750 164,750 170,000
5 No. 50-60 71,250 164,750 165,000 165,000 165,000 177,425 292,790 292,790
Duplex stainless steel submersible pumps complete with duck foot bend, stainless steel guide rails,
guide brackets & chain with accessories and cable up to the junction box, pump motor protection
IP68.
PAGE 410
Discharge (l/s)
Item Unit Head (m)
20 40 60 80 100 120 140 160
1 No. 10-20 65,870 168,915 168,915 168,915 168,915 197,500 197,500 197,500
2 No. 20-30 194,865 194,865 243,925 197,675 197,675 249,300 249,300 249,500
3 No. 30-40 140,200 264,725 249,025 267,375 267,375 267,375 319,880 319,880
4 No. 40-50 171,400 171,400 315,000 315,000 315,000 478,150 478,150 478,150
5 No. 50-60 185,725 345,825 345,825 345,825 394,740 394,740 553,155 644,000
Discharge (l/s)
Item Unit Head (m)
20 40 60 80 100 120 140 160
Discharge (l/s)
Item Unit Head (m)
20 40 60 80 100 120 140 160
Discharge (l/s)
Item Unit Head (m)
5 - 10 10 – 15
PAGE 411
Discharge (l/s)
Item Unit Head (m)
75 - 100 100 - 125 350 - 400 450 - 500
1 No. 20 – 30 25,000
2 No. 30 – 40 35,000
3 No. 50 – 60 45,000
4 No. 60 – 70 50,000 75,000
VIII. Penstock
Penstock including non-rising stem, pedestal for manual operation, clamps etc., as shown on
drawings, indicating close/open indication at MCC, material is 316 L
Diameter (mm)
Item Unit
200 250 300 350 400 500
Electromagnetic flow meter for pipe with transmitter, indicator, cabling and accessories sensor
material shall be from hastelloy (C), IP68.
Diameter ( mm)
Uni
Item Description A B C D E F
t
PAGE 412
X. Butterfly Valve
Diameter (mm)
2 Ditto with actuator No. 9,350 11,000 13,200 16,610 22,000 26,400
Diameter (mm)
Description
1 ¼’’
Item Unit A B C D E F G H I J K L
&
1 ½’’ 50 65 80 100 125 150 200 250 300 350 400 500
1 No 2,000 2,200 2,500 2,600 3,200 4,400 4,500 6,800 12,800 19,900 29,800 32,400 52,800
PAGE 413
Diameter (mm)
1
Description
¼’’ A B C D E F G H I J K L M
Item Unit
&
1
50 65 80 100 125 150 200 250 300 350 400 500 600
½’’
12,500
20,000
29,800
32,400
52,600
55,600
1,850
2,000
2,300
2,400
3,000
4,200
4,400
6,700
No.
1
Swivel type davit Jib Crane complete with manually operated hoist 1000kg
1 No 25,000
capacity , indicating close/open indication at MCC
Swivel type davit Jib Crane complete with manually operated hoist 1000kg
1 No 25,000
capacity , indicating close/open indication at MCC
PAGE 414
PAGE 415
XIX. MCCB’s
PAGE 416
XX. MCB’s
XXI. Fuses
XXII. Contactors
PAGE 417
Supply and install following Aux. Relays. Remove old ones. Re-
commission. Coil ratings to be as existing:
1 2 - 3 Pole Changeover. No. 70
2 4 Pole Changeover. No. 100
XXV. Timers
1 Supply, install & connect 24 hr. timer. Put in operation. No. 400
2 Supply, install & connect hours run counter meter of various types. No. 100
1 Supply & install industrial grade photocell. Connect and put in operation. No. 450
XXVIII. Meters
PAGE 418
PAGE 419
PAGE 420
XXXII. Socket-Plugs
PAGE 421
PAGE 422
Supply & installation of following AC3 Duty load brake switches with
metallic boxes and to IP55 complete with glands and fixing materials,
(Price to include disconnection, removal, installation of new one in
place, connections, testing and to put in operation. All to the
satisfaction of Engineer. Removed materials to be deposited to
Department Store):
1 Routine cleaning and servicing of Exhaust Fans. Adjust shutters. No. 300
Supply & installation of following. (Price to include disconnection
removal of unserviceable fan, installation of new one in place,
connections and to put into operation. All to the satisfaction of Engineer.
All removed materials to be deposited to Department Store) :
9”, 240V, 50 Hz, AC Exhaust fan with electrically operated shutter make
2 ‘XPELAIR’ or equivalent. No. 500
3 -Ditto- but 6” No. 300
PAGE 423
Supply & installation of following stranded annealed copper wires. (Price to include
disconnection of existing wires removal from existing trays or trunking or conduits,
installation of new one in place, testing and putting into operation. All to the satisfaction of
Engineer. Removed materials to be deposited to Store):
2
1.5 mm PVC insulated 450/750V Grade, red or yellow or blue, black or y/g.
1 (100m) roll 35
2
2 2.5 mm -ditto- roll 45
2
3 4 mm -ditto- roll 75
2
4 6 mm -ditto- roll 90
2
5 10 mm -ditto- roll 120
2
6 16 mm -ditto- roll 160
2
7 25 mm -ditto- roll 250
Tinned copper conductor co-axial cable, with complete screen coverage and 75
8 roll 250
ohms impedance (per 100m)
XXXIX. LT Cables
PAGE 424
2
7 4 x 50mm -ditto- m 60
2
8 4 x 35 mm -ditto- m 45
2
9 4 x 25 mm -ditto- m 33
2
10 4 x 16 mm -ditto- m 20
2
11 4 x 10 mm -ditto- m 15
2
12 2 x 10 mm -ditto- m 10
Installation of cables underground. Cables supplied as above or others in 80cm
trench as per TD 433. Include excavation, removal of old cable glands, cable tags,
concrete tiles, PVC warning tape, backfilling, cable markers, testing and put in
operation
2 2
13 From 4x150 m to 4x300 m armoured cables. m 25
2 2
14 From 4x70 m to 4x120 m m 20
2 2
15 From 4x25 m to 4x50 m m 15
2
16 From 4x10 SM to 4x16 m m 10
Supply & installation of following 1 KV grade multicore (numbered cores) armoured, PVC
insulated PVC sheathed, stranded copper conductor cable. (price to include disconnection
excavation, removal of faulty cable, installation of new one in place, backfilling testing
glands, connections and to put into operation. All to the satisfaction of Engineer):
2
1 1.5mm 4 cores cable (meter). m 20
2
2 1.5mm 7 cores cable (Meter). m 30
2
3 1.5mm 12 cores cable (Meter). m 45
2
4 1.5mm 19 cores cable (Meter). m 50
2
1 2 x 1.5mm + ECC MICC - Cable (Meter). m 5
2
2 3 x 1.5mm -ditto- m 7
PAGE 425
2
3 2 x 2.5mm -ditto- m 9
2
4 3 x 2.5mm -ditto- m 12
2
5 Gland kit for MICC cable 2x1.5mm No. 15
2
6 -Ditto- 3x1.5mm No. 25
2
7 -Ditto- 2x2.5mm No. 35
2
8 -Ditto- 3x2.5mm No. 45
Supply and installation of following perforated hot tip galvanized heavy duty return flange
type cable trays complete with bends and supports. “Remove existing trays and cables and
reinstall cables on new trays”:-
1 75cm wide m 34
2 50cm wide m 28
3 40cm wide m 22
4 30cm wide m 18
5 20cm wide m 10
6 10cm wide m 7
PAGE 426
XLIV. PLC’s
XLV. Capacitors
Rate
Item Description Unit
(AED)
Supply, install, test & commission including all works to complete the following:
1 5 KVAR No. 150
2 10 KVAR No. 200
3 12.5KVAR No. 250
4 15 KVAR No. 275
5 20 KVAR No 325
6 25 KVAR No 450
Rate
Item Description Unit
(AED)
Supply, install, test & commission including all works to complete the following:
1 Range 55 – 100 A No. 13,200
2 Range 70 – 135 A No. 14,500
3 Range 100 – 200 A No. 16,900
4 Range 125 – 250 A No. 18,900
5 Range 160 – 315 A No. 22,350
6 Range 180 – 360 A No. 25,900
7 Range 240 – 480 A No. 32,850
PAGE 427
Repair Works
I. LV Motors -1
Dynamic
No. of Rewinding with Sleeving of one
No. Rating (KW) Balance of
Poles Varnish (Dhs) end shield (Dhs)
Rotor (Dhs)
PAGE 428
LV Motors Cont’d.
Dynamic
No. of Rewinding with Sleeving of one
No. Rating ( KW ) Balance of
Poles Varnish(Dhs) end shield(Dhs)
Rotor(Dhs)
II. LV Motors-2
Up to
1 up to 5 to 10 10 to 20 20 to 30 30 to 60
1 KW
5 KW KW KW KW KW
1 Removal and Installation at site 200 300 300 400 500 600
PAGE 429
4 making new wear rings of S/S - 2 Nos. 750 850 1,050 1,150 1,300 1,400
6 Lapping of Double tandem Seal 600 600 700 700 900 1,100
III. LV Motors-3
2 Re making of cable gland joint 450 600 650 750 800 900
6 Testing of motor, cable and 500 500 600 750 750 850
winding for any leak / damage by
PAGE 430
IV. LV Motors-4
1 Removal and Installation at site 150 250 250 300 400 500 500
V. LV Motors-5
Amount / Unit
No. Description
for 30 KVA for 150 KVA for 450 KVA
PAGE 431
Multiplication Factor given above must be inserted in Bill No.5 of Provisional Sums item no. 5.2 & 5.3
PAGE 432
Breakdown
Breakdown is defined as when equipment reaches a condition when it can't operate.
Breakdown Maintenance
Unplanned jobs, failure resulting in production loss or failure resulting in major repair with repair cost
exceeding a certain predetermined value.
Breakdown / Equipment Failure
Malfunction of equipment due to component defect/failure and/or activation of protection device
where fitted. This is highly undesirable type of maintenance.
Breakdown Repair
Correction of malfunction of equipment due to component defect/failure but excluding re-setting of
activated protection device when fitted.
Condition Monitoring
A task like basic condition monitoring or equipment care which can be performed with the machine
in operation and essentially uses the three magnificent senses (Look, Listen, Feel) to find the
machine condition. The advanced condition monitoring would include technologies like vibration
maintenance management, oil maintenance management, thermography, motor current
maintenance management, etc. which need medium to high investment with trained personnel to
operate.
Corrective Maintenance (Failure Trigger)
An activity requiring the action of the Contractor to return equipment to its pre-defective condition.
Corrective maintenance is the repair preferably done planned and scheduled, but could be
unplanned, unscheduled, or both. This type of maintenance is done as per recommendations of
condition monitoring department.
Corrective Repair
All planned repair jobs identified by Condition monitoring or during checks in PM. These jobs
consume significant parts replacement and manpower involvement.
PAGE 433
Failure
Failre is defined as when equipment reaches an unacceptable condition (still running).
Improvement
Enhancement of the equipment’s capabilities, but not extending its useful life.
Major Overhaul/Re-build
A fixed time based replacement which should be done for very critical assets/components and the
percentage should be minimum. Uninstallation, complete disassembly into component parts,
detailed inspection and testing, repair/replacement of worn components, replacement of bearings,
seals, mechanical seals, joints, etc. with new re-assembly, workshop and site testing, re-installation,
painting and re-commissioning.
Non-Routine Maintenance
Any activity carried out outside of any programmed planned preventative maintenance, eg. the
replacement of a glass window pane damaged through vandalism.
Overhaul
A fixed time based replacement which should be done for very critical machines and the percentage
should be minimum.
Planned Inspection
Equipment assessments made during performance of operations staff normal activities.
Planned Repair
Repair resulting from planned inspection and/or preventative maintenance, as well as
recommendations of operations staff arising from equipment assessments made during
performance of normal duties.
Predictive Maintenance (History Trigger)
A monitoring system that uses trend analysis and test data to help identify equipment condition and
ensure repairs are planned for resulting in longer machine life. Predictive maintenance = Inspection
= Condi. Mon. - finds problems, done on a schedule based on failure developing period. Condition
of any equipment is monitored by taking vibration readings.
Preventative Maintenance (Time Trigger)
This is time based maintenance program. PM frequency is decided on the basis of Criticality of
PAGE 434
equipment and nature of fluid it is handling. Preventive Maintenance are actions that prolong life
such as lubrication, cleaning and alignment. Verification and/or maintenance and/or adjustment of
equipment to correct any detected performance problems. Isolation of out-of-specification
equipment. Re-testing equipment to verify performance. Typical tasks will include:
Replace oil; check bearing floats, replace grease (bearing/gear coupling); clean filters and strainers;
dismantling of coupling to check coupling shims and carrying out alignment check and correction (as
alignment is cause for many failures).
Reactive Maintenance
An activity requiring the ‘reaction’ of the Contractor to an unscheduled activity and which only
requires his or his sub-contractors attendance to rectify. Typically a pump failure or the temporary
installation of a mobile generator to allow pumping to continue in the event of a prolonged power
outage. Reactive Maintenance = No planning, when it breaks fix it.
Reactive basis (responding to breakdowns) rather than preventative basis.
Refurbishment
Correction of defects, enhancement of the equipment’s condition resulting in an extended useful life.
Repair
Correction of a defect without extending the equipment’s useful life.
Routine Inspection
Equipment assessments made during performance of operations staff normal duties
Routine Maintenance
Maintenance based upon the manufacturer’s servicing recommendations, supplemented by the
practical knowledge gained by the maintenance staff to successfully eliminate faults/breakdowns,
reduce operating failures and extend the efficient and useful life of the plant
Running Repairs
Repairs that are carried out without the necessity to shut down plant
PAGE 435
Standard
Policy