ABASYN

UNIVERSITY
COMPUTER SCIENCE
DEPARTMENT
ASSIGNMENT
2nd

SOFTWARE PROJECT MANAGMENT

Submitted By: TAIMUR WAZIR

Submitted To: SIR YASIR

Reg no#: 15356

Date: OCT 24, 2022

Q1. Identify which of the eight management responsibility
listed above figure 1.1 Paul was responding to different
points during his day?
ANSWER:
He was responding to the following management responsibilities:

1. Planning:
a. Staffing requirements for the next year.
2. Representing:
a. at the group meeting
b. when communicating with the personnel manager about replacement
staff
c. When explaining about the delay to users.
3. Controlling, innovating, directing:
a. Deciding what needs to be done to make good the progress that will
be lost through temporarily losing a member of staff.
4. Staffing:
a. deciding which member of staff is to do what
b. discussion with personnel about the requirement for temporary staff
c. planning staffing for next year.
 Q2. Project manager perform well define activities as
shown in the figure 1.1; Please elaborate these
activities in your own word?
ANSWER:
1) Project initiation:.
The first of the project management stages is all about giving the project a
relatively broad definition and establishing whether or not it is feasible. The
stakeholders responsible will usually use two methods to decide whether or
not the project gets the go-ahead:

Two documents can be produced at this stage to help in the decision making:

 The Business Case Document :

 Which outlines the justification for the project and includes an
overview of the overall financial benefits?

 The Feasibility Study :

 Which examines the project’s goals, timeline and costs to
decide if go ahead should be given.
During initiation, stakeholders will be identified and the project manager
will be appointed if they weren’t already in place. The outcome of this phase
is the Project Charter, this is the document which gives authorization for the
project to go ahead and for resources to be assigned to the project.
2. Project planning
 The project planning phase of project management is where a project
manager builds the project roadmap, including the project plan, project
scope, project schedule, project constraints, work breakdown structure,
and risk analysis.
 Project planning is key to successful project management. This stage
typically begins with setting goals.
 At this stage, you will also define the project scope, and develop
a project plan and work breakdown schedule. This involves identifying:

The two most common approaches include:

SMART method (specific, measurable, attainable, realistic and timely)

CLEAR method (collaborative, limited, emotional, appreciable,

refinable)
 S.M.A.R.T. Goals – This method helps ensure that the goals
have been thoroughly vetted. It also provides a way to clearly
understand the implications of the goal-setting process.
 C.L.E.A.R. Goals – A newer method for setting goals that
takes into consideration the environment of today’s fast-paced
businesses.
3. Project Execution:
Project execution is the stage of the project where everything your team has
planned is put into action. Your team does everything it can to get projects
off on the right foot. The chief purpose of project execution is to develop
and produce the project’s expected deliverables that must be delivered on
time and within budget and must meet the agreed scope and fulfill customer
quality requirements.

During this phase, the project budget, resources and time allocations begin to
be used up. As work progresses, change requests may be raised which will
alter plans, documents and could result in a revised baseline.
4. Project Monitoring and Control:
The monitoring and control phase of project management is where
progress is tracked and reviewed and is where any changes required to
the original plan will be identified.

Project monitoring and control helps you measure project performance.

Use the process to look at the project plan, review project status, identify
potential problems, and implement changes when necessary. This phase
coincides with the execution phase of the project lifecycle. Project
monitoring is the process of keeping a close eye on the entire project
management life cycle and ensuring project activities are on the right
track. The success of a project depends on a clearly defined structure.

5. Project plan revision:

Project Revision is a structured and objective analysis of a projects
ability to deliver depending on the scope and context. The purpose of the
analysis is to identify areas with an increased risk or with potential for
improvements. The analysis provides a number of recommendations and
a proposed action plan. A Project Revision is triggered when the
Implementing Partner (IP) requests for a change in the terms set as per
the original approved project proposal.

6. Project closing:
This is the last of the project management stages, when the final deliverables are
handed over or go live. This stage provides you, your team and stakeholders with
an opportunity to evaluate how successful the project was and what lessons were
learned during the process.
Project Closing is the combination of the following when applied to a project:
Assurance that all the work has been completed, Assurance that all agreed upon
project management processes have been executed, and. Formal recognition of the
completion of a project—everyone agrees that it is completed. Project closure
helps avoid: Repeating mistakes on future projects and objectives. Having final
products or deliverables without dedicated support and resources. Failing to
identify the team or individuals who will own and maintain the solution following
final delivery.