Project Plant Pals:

Employee Training Communication Plan

Recipients Type of Communication Frequency Sender/Owner

Core Team Planning Meeting Daily Project Manager

Core Team: HR
Software and Equipment
Planning Meeting One time Specialist & Training
Vendor
Manager

Core Team: HR
Human Resources Planning Check-In Weekly
Specialist

Core Team:
Facilities Planning Check-In Weekly Administrative
Coordinator
Core Team:
Print Shop Planning Check-In Weekly Administrative
Coordinator

Core Team: Training

Office Green employees Informational Update Weekly
Manager

Core Team: Training

Office Green employees Training Daily
Manager

Core Team: Training

Office Green employees Survey One time
Manager

Your Manager Status Update Weekly Project Manager

Senior Leaders: Director

of Operations and the
Status Update One time Project Manager
Director of Product (and
CC your manager)
on Plan
Key Dates Delivery Method Goal
Project planning and task updates to make
Every day at 3pm In Person
sure the team stays on track

Half day, Friday before

development of the Go over the training manual in order to
training plan begins; In Person create an effective training plan for Office
confirm date and time Green's employees
three days in advance

Also send reminders

Project planning assistance; provide
(via email) the day In Person
support during the training session
before each training

Reserve rooms, spaces, and equipment

Tuesdays at 2pm Phone Call
needed for employee training

Thursdays, including
Coordinate on the printing and delivery of
the day before the Phone Call
training manuals for employees
event
Fridays, including the
Communicate schedules, locations, and
Friday before training Email (from company address)
other necessary details to trainees
sessions begin

Each day for ten days, Train employees to use the supply chain
In Person
starting at 10am management software and equipment

The first business day

after trainings end,
Email (from company address) Post-training survey
with two follow-up
reminders
Monday afternoons at Update on event planning, ask questions,
In Person
2pm and get feedback

Debrief the week after

Email (from individual address) High-level information and general updates
the event
 Resource Links Notes
[link to meeting If needed, check in with manager about any high-
agenda and notes] level questions before meetings.

This meeting needs to take place before the end of

the vendor's SoW. Make sure the HR Specialist &
[link to vendor SoW] Training Manager check in with fulfillment and
inventory team members about the outcome of the
meeting.

Additional communication on an as-needed basis

[link to room and

equipment reservation
form]

[link to printing order

form]

[trainee email list] Set up automated reminder emails

[link to training
schedule]

[trainee email list] Discuss results at next team meeting

Come prepared with a brief update and specific

questions

[link to folder with

training notes and
survey results]