Ms Word Lecture # 3

Styles
A style is a format enhancing tool that includes font typefaces, font size, effects (bold, italics, underline, etc.), colors and more. You will notice that on the Home Tab of the Ribbon, that you have several areas that will control the style of your document: Font, Paragraph, and Styles.

Change Font Typeface and Size To change the font typeface: 

Click the arrow next to the font name and choose a font.

Remember that you can preview how the new font will look by highlighting the text, and hovering over the new font typeface.

Muhammad Haris

1|P a ge

To change the font size:  

Click the arrow next to the font size and choose the appropriate size, or Click the increase or decrease font size buttons.

Text Size (Default) Min Size Max 72 points Inc Font One Point Dec Font One Point Inc Font with Big Change Dec Font with big change Font Size Box

11 points 1 point 1638+ Points 1 Inch Ctrl + ] Ctrl + [ Ctrl + Shift + > Ctrl + Shift + < Ctrl +Shift + P

Font Styles and Effects Font styles are predefined formatting options that are used to emphasize text. They include: Bold, Italic, and Underline. To add these to text:  
Select the text and click the Font Styles included on the Font Group of the Ribbon, or Select the text and right click to display the font tools

Change Text Color To change the text color:  

Select the text and click the Colors button included on the Font Group of the Ribbon, or Highlight the text and right click and choose the colors tool.

Muhammad Haris

2|P a ge

Select the color by clicking the down arrow next to the font color button.

Highlight Text Highlighting text allows you to use emphasize text as you would if you had a marker. To highlight text:    
Select the text Click the Highlight Button on the Font Group of the Ribbon, or Select the text and right click and select the highlight tool To change the color of the highlighter click on down arrow next to the highlight button.

Copy Formatting If you have already formatted text the way you want it and would like another portion of the document to have the same formatting, you can copy the formatting. To copy the formatting, do the following:   
Select the text with the formatting you want to copy. Copy the format of the text selected by clicking the Format Painter button on the Clipboard Group of the Home Tab Apply the copied format by selecting the text and clicking on it.

Clear Formatting To clear text formatting:   

Select the text you wish to clear the formatting Click the Styles dialogue box on the Styles Group on the Home Tab Click Clear All

Muhammad Haris

3|P a ge

Bold, Italicize, and Underline

When creating a document, you may need to emphasize particular words or phrases by bolding, underlining, or italicizing. Also, certain grammatical constructs require that you bold, underline, or italicize. You can bold, underline, and italicize when using Word. You also can combine these featuresin other words, you can bold, underline, and italicize a single piece of text. When you need to perform a task in Microsoft Word, you can usually choose from several methods. The exercises that follow show you how to bold, underline, or italicize using four different methods: using the launcher, the Ribbon, the Mini-toolbar/context menu, and the keyboard.

EXERCISE 3
Type the following exactly as shown. Remember, pressing the Enter key starts a new paragraph. Press the Enter key at the end of each of the following lines to start a new paragraph. Launcher: Bold Italicize Underline these words. All three Regular Ribbon: Bold Italicize Underline these words. All three Regular Mini Toolbar: Bold Italicize Regular Keys: Bold Italicize Underline these words. All three Regular

Your screen should look similar to the one shown here.

Muhammad Haris

4|P a ge

Alternate MethodBold, Italic, Underline with the Ribbon

1. 2. 3.

On the line that begins with Launcher, select the word "Bold." You can place the cursor before the letter "B" in "Bold." Press the Shift key; then press the right arrow key until the entire word is highlighted. Choose the Home tab. Click the dialog box launcher in the Font group. The Font dialog box appears.

4. 5. 6.

Click Bold in the Font Style box. Note: You can see the effect of your action in the Preview window. To remove the bold, click Regular. Click OK to close the dialog box. Click anywhere in the text area to remove the highlighting. You have bolded the word bold.

Muhammad Haris

5|P a ge

BOLD: ITALIC: UNDERLINE: HOME TAB + FONT OR CTRL + D EFFECTS

CTRL + B CTRL + I CTRL + U

1. STRIKETHROUGH 2. DOUBLE STRIKETHROUGH 3. SUPERSCRIPT: 4. SUBSCRIPT: 5. SHADOW 6. OUTLINE 7. EMBOSS 8. ENGRAVE 9. SMALL CAPS: 10. ALL CAPS: 11. HIDDEN: CTRL + SHIFT + K CTRL + SHIFT + A CTRL + SHIFT + H CTRL + SHIFT + = CTRL + =

OFFICE BUTTON + WORD OPTION + DISPLAY + PRINT OPTION + PRINT HIDDEN TEXT

HOME TAB + LINE SPACING OR HOME TAB + PARAGRAPH + LINE SPACING SINGLE: DOUBLE: 1.5 LINES:
Muhammad Haris

CTRL + 1 CTRL + 2 CTRL + 5

|P a ge

Alternate MethodItalicize with the Ribbon

1. 2. 3. 4.

On the line that begins with "Ribbon," select the word "Italicize." You can place the cursor before the letter "I" in "Italicize." Press the Shift key; then press the right arrow key until the entire word is highlighted. Choose the Home tab. Click the Italic button on the Ribbon. You have italicized the word Italicize. again.

Note: To remove the italics, select the text and click the Italicize button Click anywhere in the text area to remove the highlighting.

Alternate MethodItalicize with the Mini Toolbar

1. 2. 3.

On the line that begins with "Mini Toolbar," select the word "Italicize." You can place the cursor before the letter "I" in "Italicize." Press the Shift key; then press the right arrow key until the entire word is highlighted. Right-click. The Mini toolbar appears. Click the Italic button . You have italicized the word Italicize.

Muhammad Haris

7|P a ge

Alternate MethodItalicize with Keys

1. 2. 3. On the line that begins with "Keys," select the word "Italicize." You can place the cursor before the letter "I" in "Italicize." Press the Shift key; then press the right arrow key until the entire word is highlighted. Press Ctrl+i (hold down the Ctrl key while pressing i). Note: To remove italics, press Ctrl+i again. You can also remove formatting by pressing Ctrl+spacebar. Click anywhere in the text area to remove the highlighting.You have italicized the word Italicize.

Underline with the Dialog Box Launcher

You can underline when using Word. Word provides you with many types of underlines from which to choose.The following are some of the underlines that are available if you use the dialog box launcher:

The following illustrates underlining with the dialog box launcher:

1. 2. 3.

On the line that begins with "Launcher," select the words "Underline these words." Choose the Home tab. Click the dialog box launcher in the Font group. The Font dialog box appears.

Muhammad Haris

8|P a ge

4. 5. 6. 7.

In the Underline Style box, click the down arrow to open the pull-down menu. Click the type of underline you wish to use. Note: To remove an underline, you select None from the pull-down menu. Click OK to close the dialog box. The underline you selected appears under the words. Click anywhere in the text area to remove the highlighting.

Alternate MethodUnderline with the Ribbon

1. 2. 3.

On the line that begins with "Ribbon," select the words "Underline these words." Choose the Home tab. Click the Underline button underline button in the Font group . Alternatively, you can press the down arrow next to the

and click to choose the type of underline you want. again.

4.

Note: To remove the underlining, click the Underline button Click anywhere in the text area to remove the highlighting.

Muhammad Haris

9|P a ge

Alternate MethodUnderline with Keys

1. 2. 3. On the line that begins with "Keys," select the words "Underline these words." Press Ctrl+u (hold down the Ctrl key while pressing u). Note: To remove the underlining, press Ctrl+u again. Click anywhere in the text area to remove the highlighting.

All Three with the Dialog Box Launcher

1. 2. 3. 4. 5. 6. 7. On the line that begins with "Launcher," select the words "All three." Choose the Home tab. Click the dialog box launcher in the Font group. The Font dialog box appears. In the Font Style box, click Bold Italic. Note: You can see the effect of your selection in the preview window. To turn off the Bold Italic, click Regular. In the Underline box, click to open the pull-down menu. Click the type of underline you want to use. Note: To remove an underline, select None from the pull-down menu. Click OK to close the dialog box. Click anywhere in the text area to remove the highlighting.

Alternate MethodAll Three with the Ribbon

1. 2. 3. 4. 5. 6. On the line that begins with "Ribbon," select the words "All three." Choose the Home tab. Click the Bold button Click the Italic button in the Font group. in the Font group.

Click the Underline button in the Font group. Click anywhere in the text area to remove the highlighting.

Alternate MethodAll Three with Keys

1. 2. 3. 4. 5. On the line that begins with "Keys," select the words "All three." Press Ctrl+b (bold). Press Ctrl+i (italicize). Press Ctrl+u (underline). Note: You can remove formatting by highlighting the text and pressing Ctrl+spacebar. Click anywhere in the text area to remove the highlighting.

Muhammad Haris

10 | P a g e

Formatting paragraphs allows you to change the look of the overall document. You can access many of the tools of paragraph formatting by clicking the Page Layout Tab of the Ribbon or the Paragraph Group on the Home Tab of the Ribbon.

Change Paragraph Alignment The paragraph alignment allows you to set how you want text to appear. To change the alignment:  
Click the Home Tab Choose the appropriate button for alignment on the Paragraph Group.  Align Left: the text is aligned with your left margin  Center: The text is centered within your margins  Align Right: Aligns text with the right margin  Justify: Aligns text to both the left and right margins.

PARAGRAPH ALIGNMENT LEFT: CENTER: RIGHT: JUSTIFY: CTRL + L CTRL + E CTRL + R CTRL + J CTRL + SHIFT + J
Indent Paragraphs Indenting paragraphs allows you set text within a paragraph at different margins. There are several options for indenting:  
First Line: Controls the left boundary for the first line of a paragraph Hanging: Controls the left boundary of every line in a paragraph except the first one

Muhammad Haris

11 | P a g e

 

Left: Controls the left boundary for every line in a paragraph Right: Controls the right boundary for every line in a paragraph

To indent paragraphs, you can do the following:  

Click the Indent buttons to control the indent. Click the Indent button repeated times to increase the size of the indent.

  

Click the dialog box of the Paragraph Group Click the Indents and Spacing Tab Select your indents

Lists allow you to format and organize text with numbers, bullets, or in an outline.

Muhammad Haris

12 | P a g e

Bulleted and Numbered Lists Bulleted lists have bullet points, numbered lists have numbers, and outline lists combine numbers and letters depending on the organization of the list. To add a list to existing text:  
Select the text you wish to make a list From the Paragraph Group on the Home Tab, Click the Bulleted or Numbered Lists button

To create a new list:   

Place your cursor where you want the list in the document Click the Bulleted or Numbered Lists button Begin typing

Bullets

Ctrl + Shift + L

Nested Lists A nested list is list with several levels of indented text. To create a nested list:  
Create your list following the directions above Click the Increase or Decrease Indent button

Formatting Lists The bullet image and numbering format can be changed by using the Bullets or Numbering dialog box.   
Select the entire list to change all the bullets or numbers, or Place the cursor on one line within the list to change a single bullet Right click Click the arrow next to the bulleted or numbered list and choose a bullet or numbering style.

Muhammad Haris

13 | P a g e

Add Borders and Shading You can add borders and shading to paragraphs and entire pages. To create a border around a paragraph or paragraphs:    
Select the area of text where you want the border or shading. Click the Borders Button on the Paragraph Group on the Home Tab Choose the Border and Shading Choose the appropriate options

Muhammad Haris

14 | P a g e

Apply Styles Styles are a present collection of formatting that you can apply to text. To utilize Quick Styles:   
Select the text you wish to format. Click the dialog box next to the Styles Group on the Home Tab. Click the style you wish to apply.

Change Spacing Between Paragraphs and Lines You can change the space between lines and paragraphs by doing the following:    
Select the paragraph or paragraphs you wish to change. On the Home Tab, Click the Paragraph Dialog Box Click the Indents and Spacing Tab In the Spacing section, adjust your spacing accordingly

The use of Styles in Word will allow you to quickly format a document with a consistent and professional look. Styles can be saved for use in many documents.

Muhammad Haris

15 | P a g e

Apply Styles There are many styles that are already in Word ready for you to use. To view the available styles click the Styles dialog box on the Styles Group in the Home Tab. To apply a style:   
Select the text Click the Styles Dialog Box Click the Style you choose

Creating New Styles You can create styles for formatting that you use regularly. There are two ways to do this: New Styles or New Quick Styles. New Styles To create a new style:  
Click the Styles Dialog Box Click the New Style Button

Complete the New Style dialog box.

Muhammad Haris

16 | P a g e

At the bottom of that dialog box, you can choose to add this to the Quick Style List or to make it available only in this document.

New Quick Style To create a style easily:  

Insert your cursor anywhere in the chosen style Click the Styles dialog box

Click Save Selection as New Quick Style

Muhammad Haris

17 | P a g e

Style Inspector To determine the style of a particular section of a document:   

Insert cursor anywhere in the text that you want to explain the style Click the Styles Drop Down Menu Click the Style Inspector Button

Muhammad Haris

18 | P a g e