IPMA OJT01 Session 3 Project Leadership Rev. 0

17/09/2022
Project Management Fundamentals

(On-the-job Training 01)
Session 3:
Project Leadership
Presented by: Prof. Roque Senga, IntPE, Eur Ing, IPMA-B

Chairman, IPMA Philippines
CEO, RS Management Education & Training Services
Project Integration Management
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The Role of a Project Manager is like:
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“We equip the next generation of Filipino Architects & Engineers” Prof. Roque Senga www.RSenga.com
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Project Integration Management
Includes the processes and activities to Identify, Define,

Combine, Unify, and Coordinate the various processes and
project management activities within the Project
Management Process Groups.
Throughout the project, Integration includes characteristics
of
Unification
Consolidation
Communication, and
Interrelationship
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What is a Project?
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What is a Project?
• A project is a 1-time event with a specific beginning

and end date.
• A unique, transient endeavor undertaken to bring
about change and to achieve planned objectives
(APM)
• A temporary endeavor undertaken to create a
unique product, service, or result (PMI)
• A project is a unique, temporary, multi-disciplinary
and organized endeavor to realize agreed
deliverables within predefined requirements and
constraints (IPMA)
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What is Management?
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What is Management?
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The Role of a Project Manager is like:
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Typical Engineering Career Path
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Why Leadership & Management Skills?
“An engineer is hired for her or

his technical skills, fired for
poor people skills, and
promoted for leadership and
management skills”
(Russell & Yao, 1997)
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Project Management Professionals
AIPM
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Project Complexities
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What is a Project?
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Organizational Structures
1. Functional organization – Hierarchy

• where each employee has one clear superior
2. Projectized organization –
• Most of organization’s resources are involved in project
work and report to the project manager
3. Matrix organization – Blend of both
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1. Functional Organization
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2. Projectized Organization
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3. Matrix (Composite) Organization
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Summary of Types of Organization Structure
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Management vs Leadership?
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Management vs. Leadership
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Ken Blanchard (Author)

“In the past a leader was a boss. Today's
leaders must be partners with their
people... they no longer can lead solely
based on positional power.”
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Project Manager’s
Leadership Styles
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Project Manager’s Leadership Styles
Competent
Authoritarian Project Manager Participative
Leadership Leadership
Authority & Control
Retained by Project Manager
Authority & Control

Shared by Project Manager
Project
Manager Tells Sells Tests Consults Joins
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Project Manager’s Leadership Styles:

1. Manager tells: Authoritarian style, subordinate
role is to follow.
2. Manager sells: Still in control and as decision-
maker likes to attract the willingness and
compliance of subordinates.
3. Manager tests: Still in charge, reasons the right to
accept or refuse and provides an alternative.
4. Manager consults: Still reserves the right.
Information from subordinate can be
incorporated into the final solution.
5. Manager joins: Totally participative; do it together
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Project Manager’s Communication Styles
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The Art of Communication Styles:
• It is by paying attention on other’s communication

style and adapt if required to build raport.
• Note that like-minded individuals tend to use similar Keri k
o’yan
styles for relating to each others. !
• Different Communication Styles are:

1. Action Style;
2. Process Style;
3. People Style and
4. Idea Style.
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1. Action Communication Style
Features Communication Content Communication

Style Process
Action People who talk about: They are:
• • •
Results Responsibility Sensible/logical
• Objectives • Feedback • Direct (to the point)
• Performance • Experience • Impatient
• Productivity • Challenges • Decisive/
• Efficiency • Achievements Determined
• Moving ahead • Change • Quick (jump from
• Decisions one idea to
another)
• Energetic (challenge
others)
Adapted from: Casse, P. "Gross cultural Minds", EDI, Sietar (1981)
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2. Process Communication Style

Style Process
Process People who talk about: They are:
• Facts • Trying out • Systematic (step-by step)
• Procedures • Analysis • Logical (cause and effect)
• Planning • Observations • Factual
• Organising • Proof • Verbose (using more
• Controlling • Details words than necessary)
• Testing • Unemotional
• Cautious
• Patient
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3. People Communication Style

Style Process
People People who talk about: They are:
• People • Self¬ • Spontaneous
• Needs development • Empathetic
• Motivations • Sensitivity • Warm
• Teamwork • Awareness • Subjective
• Communications • Co-operation • Emotional
• Feelings • Beliefs • Perceptive
• Team Spirit • Values • Sensitive
• Understandings • Expectations
• Relations
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4. Idea Communication Style

Style Process
Idea People who talk about: They are:
• Concepts • What's new in • Imaginative
• Innovation the field • Charismatic
• Creativity • Interdepende • Difficult to
• Opportunities nce • understand
• Possibilities • New ways • Ego-centered
• Grand Designs • New methods • Unrealistic
• Issues • Improving • Creative
• Problems • Full of Ideas
• Potential • Provocative
• Alternatives
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My Secret Communication Recipe:

1. Start a conversation positively
• Before anything else, Greet first
“Good Morning”, “How are you?” “Everything Okay?”
2. Find a Common Ground – Do a little research about the
peson Prof ’s
Style
• “How long you been here?” !
3. Let them feel they are important
“I need your help”
“What do you think about _____”
”I need your expert opinion”
4. Push by Personal Tagging – Using His/the Boss Name” on
urgent matter
5. If you want something – be personal, go to their office
6. Socialize – Let them feel that you are not a threat.
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Strategies for Effective Leadership
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1. Establish Vision
Vision should encapsulate the best the organization is capable
of becoming, and should be good or strong enough to pull
team members toward it.
2. Communicate the Vision
If the vision is effectively communicated throughout the
organization, and is believed by a majority of its members, the
vision will be accomplished.
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3. Remain Determined and Promote Trust
Promote trust among the organization's various levels and
teams; help each to see that the others are doing their best to
achieve the vision.
4. Have A Positive Self Regard.
You must believe in yourself and your ability to work with and
change the organization in line with the vision. The Leader is
the catalyst for establishing the vision and sustains it through
constant promotion. 40
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The 7 habits of highly effective people
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The Covey Approach: The 7 Habits of Highly Effective

People
1. Be proactive.
2. Begin with the end in mind
3. Put first things first
4. Think win/win, or no deal
5. Seek first to understand, then to be
understood
6. Synergize 42
7. Sharpen the saw
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1. Be proactive.
actively cause things to happen instead of merely reacting
to situations that are "beyond your control."
allowing each member of the organization to look for
opportunities to move toward the vision.
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2. Begin with the end in mind

leaders visualize where they want their organization to
ultimately end up, and then decide the steps or actions
necessary to get there.
to stick to the vision and keep the organization on the right
track.
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3. Put first things first

Organize and execute priorities
based on the organization's goals
and values.
leaders learn the difference between
Urgent and Not Urgent activities and
between Important and Not
Important activities.
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4. Think win/win, or no deal

The only organizational decisions
that last are the ones that all parties
want to work.
The emphasis must be on making
major decisions as the result of
analysis, discussion, and consensus.
All sides must be convinced about
and understand the decision. 47
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5. Seek first to understand, then to be

understood
Do not prescribe before you diagnose.
Effective listening and observation help
us avoid doing this.
It is a necessary step in the identification
and solution of a problem.
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6. Synergize
Synergy is what happens when all
of the organization's principles are
working at the same time for a
mutually-recognized common good.
Contributions are welcomed from all
levels. High performance teams can
accomplish much more than its
members working independently.
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7. Sharpen the saw (is all about you)

Personal renewal based on
exercising the mental, physical,
social/emotional, and spiritual
aspects of your life is vital to
effective leadership.
Remember, renewal is a continuous
cycle, not a one-time event.
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In Summary
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Why Leadership?
Leadership is a much sought after commodity.
Leadership is about inspiring, enabling, modeling and
encouraging people while continually challenging the
process
Leadership is a discipline, derived from skill and
experience.
Leadership can be learned. 52
Most importantly, leadership is about people.
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IPMA Phillipines YT Channel
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17/09/2022

Project Management Fundamentals

Presented by: Prof. Roque Senga, IntPE, Eur Ing, IPMA-B

Project Integration Management

The Role of a Project Manager is like:

Project Integration Management

Includes the processes and activities to Identify, Define,

• A project is a 1-time event with a specific beginning

The Role of a Project Manager is like:

Typical Engineering Career Path

Why Leadership & Management Skills?

“An engineer is hired for her or

Project Management Professionals

1. Functional organization – Hierarchy

3. Matrix (Composite) Organization

Summary of Types of Organization Structure

Management vs. Leadership

Ken Blanchard (Author)

Project Manager’s Leadership Styles

Authority & Control

Project Manager’s Leadership Styles:

Project Manager’s Communication Styles

The Art of Communication Styles:

• It is by paying attention on other’s communication

• Different Communication Styles are:

1. Action Communication Style

Features Communication Content Communication

2. Process Communication Style

Features Communication Content Communication

Adapted from: Casse, P. "Gross cultural Minds", EDI, Sietar (1981)

3. People Communication Style

Adapted from: Casse, P. "Gross cultural Minds", EDI, Sietar (1981)

4. Idea Communication Style

Adapted from: Casse, P. "Gross cultural Minds", EDI, Sietar (1981)

My Secret Communication Recipe:

Strategies for Effective Leadership

Strategies for Effective Leadership

Strategies for Effective Leadership

The 7 habits of highly effective people

The Covey Approach: The 7 Habits of Highly Effective

7. Sharpen the saw

2. Begin with the end in mind

3. Put first things first

4. Think win/win, or no deal

5. Seek first to understand, then to be

7. Sharpen the saw (is all about you)

Most importantly, leadership is about people.

IPMA Phillipines YT Channel

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