Phone: 248.524.

3316
Email: Elections@troymi.gov
www.troymi.gov/electionworkers
Precinct Set-up / Opening the Polls
• Precinct Set-up
• Verity Scan, Verity Touch Writer, Electronic Pollbook

Processing Voters & Other Daytime Activities

• Processing Voters and Voters Not on the Poll List
• Campaigning, Exit Polling, Poll Watchers, Challengers,
etc.

Closing the Polls

• Closing equipment, results, and paperwork
Precinct Chairperson or Co-Chairs
Person or people responsible for the
operation of each precinct.

Precinct Election Inspectors

People responsible for assisting voters
throughout the voting process.
 Voting Equipment Used in Troy

Application to Vote – Voters must complete

an Application to Vote to receive a ballot.
This is the official record.

Paper Ballots – Voters are issued a paper

ballot at the precinct. To vote their ballot,
each voter fills in the rectangle next to their
preferred candidate(s) name on the paper
ballot.
 Voting Equipment Used in Troy

Electronic Poll Book – Computer and software

used to verify eligibility of a person to vote.

Verity Scan – Digital scanner used to tabulate

ballots.
 Voting Equipment Used in Troy

Verity Touch Writer – Device used to assist

voters in marking and printing their ballot.
The ballot is tabulated in the Verity Scan.

Poll Booths – Portable booths allowing

voters to complete their ballots in private.
Additional cardboard privacy screens are
provided during busy elections.
 Each precinct must maintain a clear and barrier free
layout, with clearly marked “public area” in the room.
(The City’s election team sets up the equipment according to the
recommended layout for each precincts/polling location.)

State and federal election are required to operate all 37

precincts. Precincts for local elections may be consolidated.
(This means that is one precinct at each location. For example, 1/11 at
Evanswood Church of God, 17/20 at St. Nicholas Greek Orthodox
Church, and 26/27/36 at the Troy Community Center.)
Precincts will receive PPE containing:
• Face masks (may be offered, but are not required)
• Disposable nitrile gloves
• Disinfectant and paper towels
• Alcohol wipes for Scan & Touch Writer screens
• Hand sanitizer
• Red tape for marking 6 ft. distance, floor decals
(arrows and “Wait here” circles)
• Stanchions to guide traffic entering/exiting the precinct
Place red tape on the floor 6 ft. apart for voters
to stand on while in line, in between and at
each station.

2. Place red tape

line 2-3 ft. in front
of each station.
Chair/Co-Chair completes
Election Inspectors’
Preparation Certificate in
paper Poll Book.

Chair/Co-Chair
administers oaths
All
to Inspectors and Inspectors
all sign the paper sign here
Poll Book.

Chair/Co-Chair - Don’t forget to sign!

 Chairperson delegates tasks to Inspectors.
Inspectors must use Opening Procedures Check List!
Compare serial and seal
numbers in paper poll book
against Verity Scan and Verity
Touch Writer.
Follow Electronic Poll Book Instructions to log into
Electronic Poll Book (EPB).
• Plug in poll booths.
• Set up flag, if not already on site
• All postings must be hung and visible!

Don’t forget to set up table top privacy

shields in all precincts
(even if they are in different rooms).
 Place orange cone 100 feet
from entrance to precinct.
Chalk provided to mark distance.

Wrap yellow cord

around orange cone.
• Verify ballot box is empty, then close and
lock the door.

• Open the Ballot Container and remove

ballots.
• Confirm receipt of correct precinct
ballots and quantity. Complete
Tabulator Ballot Box Seal Certificate and
place in Orange Bag to return to Clerk’s
Office
• Return ballots to ballot bag in numerical
order – lowest numbered pack on top.
• Open one pack at a time!!!
Verity Scan is a digital scanner used to tabulate
voted ballots at the precinct.

• Tabulates manually marked ballots or

ballots printed via Verity Touch Writer.
• Notifies voter if they mark contests
incorrectly and allows them to check
and/or correct their ballot.
• Deposits tabulated ballots into its
secure ballot box for locked storage.
Check Date/Time
• Verify the device clock is displaying the correct date/time.
• If the date/time is incorrect, make a note in the remarks section of
the paper poll book.

Check Ballot/Sheet Counts

• These numbers should be zero.

Check Power and Battery Backup

• Verify that the device is plugged in and displaying a green plug.
• Verify the battery is either fully charged or actively charging.
• Tap Print Zero Report. The Zero
Report must be printed
immediately before Opening
Polls.
• REP & DEM inspectors verify
candidates names on Zero
Report against sample ballot
on display board.
• Affix signatures label and “DO
NOT REMOVE” label, fan-fold
or roll the tape, and paperclip.
• Tap Open the Polls.
• Chair/Co-Chair enters Open
Polls code, then taps Accept.
The Open Polls Report will print.

The City Clerk’s Office will provide

all codes to the Chair/Co-Chair.
When Verity Scan screen displays
Insert Ballot, the device is ready to
scan ballots.
Touch Writer allows voters to:
• Mark digital ballots independently via a touch screen or
Verity Access.
• Confirm selections and then prints the marked ballot.
• Retrieve marked ballot and cast it using the Verity Scan.
 Check Ballot / Lifetime Counts / Battery Power

Ballots may not be zero at the start of Election Day.

Ballot counts on the Touch Writer is allowed because the

City Clerk’s Office performs accuracy testing on all election
equipment prior to Election Day. The Touch Writer is only a
ballot marking device and does not tabulate ballots.
• Enter the Open Polls code,
then tap Accept. The Open
Polls Report will print.
The Touch Writer is ready for
voting when this screen is
displayed.
BEFORE 7:00 AM:
Follow the Touch Writer Ballot Test
Instructions in orange bag to print a
blank test ballot. This process
ensures the Touch Writer and printer
are working properly on Election Day.

After printing blank test ballot, place

in orange bag to be returned to
Clerk.
Be familiar with proper emergency procedures:
• Power loss – contact City Clerk’s Office.
• Building issues (heat, water, access) – contact City
Clerk’s Office.
• Weather related or other disasters – Dial 9-1-1 or
contact City Clerk’s Office.
• Chain of custody procedure – In the event you need
to abandon the polling place, make certain to take the
Electronic Poll Book with you!
 Procedure Overview
Station 1 - Greeter:
• Step 1 - Voter Completes
Application to Vote
Station 2 – Electronic Poll Book:
• Step 2 - Check Voter ID or sign
affidavit and locate voter in E-
Pollbook
• Step 3 - Verify voter eligibility
and process voter in E-
Pollbook.
• Step 4 - Initial Application to
Vote
Station 3 – Issue Ballots:
• Step 5 - Record ballot number
and voter number on
Application to Vote.
• Step 6 - Give voter his/her
ballot inside a secrecy sleeve
• Step 7 - Direct voter to poll
booths to vote his/her ballot.
Station 4 – Tabulator:
• Step 8 - Verify ballot number,
remove ballot stub and collect
Application to Vote
• Step 9 - Voter inserts ballot into
tabulator
• Step 10 - Voter returns secrecy
sleeve and receives “I Voted”
sticker
 Name (Print)
 Address
 Date of Birth
 Signature (does not
have to be full name)
 Acceptable forms of Photo ID
• Michigan driver’s license or Michigan personal ID card
• Current driver’s license or personal ID card issued by
another state
• Current federal or state-issued photo ID
• Current US passport
• Current student ID with photo (must be high school or
accredited institution of higher learning)
• Current military ID card with photo
• Current tribal ID card with photo
• Voters must be asked to show picture ID.
• If no ID, voter must sign Affidavit of Voter Not in
Possession of Picture ID.
• Voters who refuse to show ID in their possession
may not vote. Do NOT issue ballot to voter.
Election Inspector verifies:
• Name/Photo on ID against voter
• Name against Application to Vote.

Remember! Voters without ID can submit

Affidavit of Voter Not in Possession of
Picture Identification

Review Application to Vote.

Is it complete?
 Name (Print)
 Address
 Date of Birth
 Signature
Voter proceeds to
Look up voter in the Electronic Poll Book. Match the Name,
Address and Date of Birth on the Application to Vote
against Electronic Poll Book.
Verify eligibility by checking the VOTING STATUS window at
the bottom of the screen.
 Process Voter in EPB
Issue a Regular Ballot to voter:
• Enter ballot number and select ballot type in EPB.

The ballot number format is 6-digits (2-digit precinct prefix and 4-digit
ballot number. For example, Precinct 3 ballot number 208 is entered as
030208, Precinct 14 ballot number 801 is entered as 140801, Precinct 36
ballot number 351 is entered as 360351, etc.).
Ballots stick together!
Use best practices!
EPB inspector and Station 3 inspector must check and double-
check that ballot number entered in EPB and written on
Application to Vote are correct and match the ballot number
printed on the stub!
Carelessness will create problems at the end of the night!
Make sure ballot stub is exposed at the top. Confirm ballot
number on ballot stub is issued in EPB using the correct format.

Give voter ballot ONLY if there is an open poll booth available.

Place Application to
Vote in pocket on
back of secrecy folder.
 Provide ballot marking instructions:

Written Verbal Visual

Never use an actual ballot when

providing instruction to a voter.
Direct voter to
Maintaining Order in the Precinct:
• Minor children are allowed in the poll booth with a parent.
• Voters may use cell phones while in line or at the processing
table if not disruptive to other voters or the process.
• Cell phones may NOT be used in the voting booth, except
for the purpose of taking a photograph of their own ballot
but ONLY while in the voting booth. No “ballot selfies”
allowed!
• Use of recording features on devices (photo/video/audio)
is NOT permitted in other areas of the precinct, or within 100
feet from the polling place door.
• Watching television is prohibited
 Marking the Ballot
• Voter must use blue or black ballpoint pen to mark ballot
choices. No felt-tip markers!
• Make only the allowable number of marks for a given
contest.
• Votes for Write-in candidates: the box to the left of the
“Write-In line” must be filled completely, and the write-in
candidate’s name printed on the adjacent line.
• NEVER discuss the content of the ballot with the voter
and/or answer questions regarding candidates. Refer
them to the City Clerk’s Office (248) 524-3316.
Inspector should periodically check poll booths to:
• Make sure voters do not leave any campaign
literature or “slate” cards.
• Make sure ink pens are at poll booths.
• Disinfect surfaces and pens.
Direct voters to Verity Scan to cast their ballot.

Maintain 10 foot barrier

from tabulator

Always protect the voter’s privacy

by approaching the voter only after
insuring their ballot is concealed.

NEVER HOLD A VOTED BALLOT!

Verify ballot number on Application to Vote to
the number on ballot stub.
• Remove the ballot stub.
• Place Application to Vote on spindle.
• Direct voter to tabulator to cast their ballot.

You may assist the voter

with removing the ballot
stub ONLY with the
voter’s approval.

DO NOT HOLD BALLOT!

Under no circumstances is a voter allowed to
leave the polling place with their ballot or
ballot stub.
Voter must put his/her
own ballot in the
tabulator

Ballots must be fed into

the Verity Scan short
edge first, but otherwise
can be inserted in any
orientation.
After a ballot has been scanned, Verity Scan will display
the Processing screen, then the waving American flag.
 Voter requesting assistance must be
assisted by two inspectors with different
political party affiliation.
• Disability etiquette information is in red procedures binder
• Advise voters that a disability device is available at the
polling location that they can use to vote independently
without assistance.
• Ask the voter how you can be of assistance.
• Ask questions to learn what part of the voting process the
voter needs help with (for example, “What does the
screen say?”)
• Record in Remarks section of EPB
A blind, disabled or voter unable to read or write may be
assisted by someone else, but that person cannot be:
• Voter’s employer
• Officer or agent of employer
• Officer or agent of a union the voter belongs to
Use scripts provided in the red binder.
Voter must be asked,
“Are you requesting assistance by reason of blindness, disability
or inability to read or write?”
Assistant must be asked,
“Are you the voter’s employer, or agent of that employer or
officer or agent of a union to which the voter belongs?”

Record assistance in Remarks.

Verity Touch Writer Instructions:
If a voter wishes to vote using the
Touch Writer:
1. Pull the next blank stubbed
ballot from the stack of ballots.
2. Record the ballot serial number
in the EPB and on the
application to vote.
 Check the VAT Ballot box.
Verity Touch Writer Instructions:

3. Detach the stub and

hand it, along with the
application to vote, to
the voter.
Verity Touch Writer Instructions:

4. Place the blank ballot in

the envelope marked “VAT
Ballot Storage Envelope”.
Verity Touch Writer Instructions:
Chair/Co-Chair presses the blue Poll Worker Button
located on the back of the Verity Touch Writer and enters
Poll Worker Code and select Accept.
Verity Touch Writer – Activate a ballot
• Chair/Co-Chair/Election Inspector taps Activate ballot.
• Choose the correct precinct from the list and tap OK.
• Tap Yes, activate this ballot.
Marking Ballots with Touch Writer:

The voter may click touch

here or use the access
controller to navigate and
vote the ballot
independently.
Changing Touch Writer Settings

The voter may click Yes, help me change the settings

to learn how to change the Language, Audio, and
Screen settings.
The Help button is also available.
Begin Voting

The voter may click No, skip

straight to voting
Voter Makes Selections
The voter makes ballot
selections using the touch
screen, or using the Select
button and Move wheel on
the Access device
Voter Reviews Choices

The voter reviews choices by

tapping the Review your
choices button

They may Return to ballot to

make any changes or Print
their final ballot
Voter Prints Ballot
After reviewing and confirming
their choices, the voter will
choose Yes, print my ballot.

The voter retrieves the printed

ballot from the laser printer next
to their device, places the ballot
into the ballot privacy sleeve,
and then takes the printed
ballot to the Verity Scan device
to cast their ballot.
Write-In Voting
1. Select the write-in option.
2. Type the name of the desired write-in candidate, then
select Accept.
3. The write-in option
will appear with a
green check mark
to the left of the
choice, along with
the candidate
name entered.
Emergency Ballot Bag
• If you experience a Verity Scan
equipment issue or an extended
power loss, contact the City
Clerk’s Office to receive
authorization to cut the seal on
the Auxiliary door.
• The voter will insert their voted
ballot into the emergency ballot
slot on the top of the ballot box.
• Ballots remain in Emergency Ballot
Bag and will be tabulated after
the poll close at 8:00 PM.
 Refer any registration or voter issues
(missing voter, photo ID, challenged voter, spoiled ballot, etc.)
to the Chair/Co-Chair at the
 The Help Desk
• Keeps voters moving while troubleshooting and resolving
issues on voter records
• Solves registration discrepancies
• Determines Missing Voter status, follow Flowchart and
instructions provided for resolution
• Determines if registering to vote with clerk would resolve
a registration issue
• Assists EPB inspector with provisional ballot issuance
when needed
 Check the VOTING STATUS window.
Status flags MUST be resolved before issuing a ballot.
RESOLVE AT EPB REFER TO HELP DESK
Federal ID Requirement - AV Sent and AV Sent/Received
Voter has ID

Verify - Surrendered License

Federal ID Requirement – No Photo ID
or Confirm Address – voter
confirms address

Verify – Surrendered License or Confirm

Address – voter does not confirm address

Verify – Sign Registration Card

Challenged

Voter Has Moved

Voter is Not Found

Absent Voters Appearing at Precinct
• Voter surrenders AV ballot to precinct inspector
• Call Clerk to Reject AV in QVF
Brought AV Ballot • Issue the voter a regular precinct ballot

to Precinct •
•
Write “SURRENDERED” on ballot envelope
Put the AV ballot in the Orange bag to return to clerk

Lost, Destroyed, •
•
Call Clerk to verify not returned
Clerk Rejects AV in QVF as not to accept later in the day
or Never • Complete Lost or Destroyed AV Affidavit

Received AV •
•
Issue the voter a regular precinct ballot
Put the Affidavit in the Orange bag to return to clerk
Ballot

AV Ballot • Not an option on Election Day

• Returned AV ballot is processed
Received and • DO NOT ISSUE BALLOT!

Voter Changed
Their Mind
 Challenged Ballots

Refer voters to the Help Desk if they:

• Have a status flag indicating a Challenged status
• Refuse to enter his/her month/day of birthdate on
Application to Vote.
• Enter birthdate on Application to Vote that does not
match the date in the EPB.

The voter must be issued a “Challenged” ballot.

 WITHIN Jurisdiction
May vote at old precinct -
Complete Election Day Change
of Address
May vote at new precinct -
Register at local clerk’s office
with residency verification
OUTSIDE Jurisdiction
(less than 60 days before Election)
May vote in old jurisdiction –
Complete Authorization to Transfer
Voter Registration.
May vote in new jurisdiction –
Register at local clerk’s office with
residency verification

Move OUTSIDE Jurisdiction

(more than 60 days before the election)
Voter must vote in new jurisdiction. Direct the voter to their local clerk’s
office by 8:00 PM to register to vote and cast a ballot.
 Rejected Ballots

• Ballot is rejected by the tabulator.

Refer to screen for return reason.
• Maintain ballot secrecy! Only
approach when voter’s ballot is
concealed.
• Always allow the voter to correct/
spoil ballot or accept the error.

Read scripts provided in

the red binder.
 Spoiled Ballots
• Ballot is rejected by the tabulator.
Inspector assists voter with spoiled ballot process. Maintain ballot secrecy!

Procedure:
• Write SPOILED on ballot and remove stub
• Place ballot in spoiled envelope
• Return to Station 2 (EPB) with Application to Vote
• Spoil old ballot in EPB
• Issue new ballot in EPB
• Draw line through old ballot number of Application to Vote
and write new number above
• Process as usual
 Spoiled Ballots
Inspector at Station 2 will:
• Recall the voter in the EPB,
• Spoil the original ballot
number
• Enter the new ballot number.
• Record the new ballot
number on the Application to 506

Vote.
 Abandoned/Exposed Ballots
Ballots abandoned by voter or deliberately shown to
another person (exception for minor children)
• Must not be tabulated
• Write REJECTED FOR EXPOSURE on ballot
• Reject ballot in EPB or provide clear remark on
Remarks page
• Place ballot in rejected ballot envelope
• A new ballot cannot be issued
 Missing Voters
Voter not listed in ePollbook?
1. Check “Other” tab
2. Ask if registered under different name
3. Consult Flowchart
4. Inform voter of same-day registration option available at clerk’s office
Voters who register on or before election day must be
given the opportunity to participate in the election
despite administrative errors or delay in processing of
his/her voter registration application.

Voters with missing registrations in the EPB must be

processed depending on when they registered to vote:

• On or Before 15th Day Prior to Election

• 14th Day Prior to Election through 8:00 PM Election Day
Missing Voters (continued)
On or Before 15th day prior to election
• Voter must present a validated voter registration
application receipt from a SOS Branch Office, County Clerk,
local clerk, or voter registration agency.
• Contact the Clerk’s Office so they can verify that no later
registration was submitted by searching the voter in the
Qualified Voter File (QVF).
• If a more recent record is not found, direct the voter to
complete and submit a new voter registration application
before issuing a ballot.
Missing Voters (continued)
14th day up to 8:00 PM on Election Day
• Voter must present a validated voter registration receipt
from the local clerk. The receipt will indicate what type of
ballot to issue.
Regular Challenged
Voters may now register to vote and obtain a
ballot on Election Day.

Voters must register in person with residency

verification up to 8:00 PM at the
Voters who register to vote at the City Clerk’s Office
are provided a receipt of registration and may vote:

• By Absentee Voter ballot at the City Clerk’s Office.

• At the Precinct (time permitting) -

Voter must present the receipt of
registration in order to vote at the
precinct. NO EXCEPTIONS! The
receipt will indicate whether the
voter should be issued a regular
ballot or a challenged ballot.
Inspector issues appropriate ballot to the voter:
Regular Ballot:
• Inspector adds voter’s name to EPB under the
“Unlisted” tab.
• Process and issue ballot as usual.

Challenged Ballot
• Inspector adds voter’s name 12345
to EPB under the “Unlisted” tab.
• Issue ballot in EPB.
• Chairperson writes ballot number on the back of the
ballot and covers with Post-it tape.
• Voter tabulates ballot as usual.
The Chairperson shall proceed ONLY with
authorization from the City Clerk’s Office!
1. Voter completes Voter Affidavit (required) and Voter
Registration Form
2. Chair/Co-Chair completes the review checklist
3. If YES to question 3, ballot is tabulated (Affidavit ballot)
4. If NO to question 2, ballot is sealed in provisional ballot
secrecy sleeve (Envelope ballot) – Do NOT tabulate
5. Chair/Co-Chair prepares both Affidavit or Envelope
ballot as “challenged” ballots
6. Envelope ballot is sealed in the Provisional Ballot Form
envelope after voted
7. Voter receives Notice to Provisional Voter
8. Place Envelope Ballot Forms envelopes in Orange Bag.
 Must be 20 feet from any Prohibited within 100 feet of any
Exit Pollsters

Campaigning
entrance polling location entrance
Must not enter building Examples: encouraging voters
Must not question voters to vote for or against a
entering building candidate/issue, distributing
campaign materials, soliciting
Employed to survey petition signatures, requesting
electors after they have donations, selling tickets,
voted wearing campaign gear of
issue/candidate on ballot, etc.
No campaign materials in the
polling location (buttons, t-shirts,
stickers).
Parked vehicles may be within
100 feet only while voter is
voting.
 All precincts, except Northfield
Hills Baptist Church, have sign
policies for the location. Signs may
not be in or touching the ground.

If people persist in
violating these restrictions,
contact the City Clerk’s Office.
(248) 524-3316
 Any person interested in Appointed by political parties; must

Challengers
Poll watchers

observing voting process carry credentials issued by party

Restricted to “public area” Must be registered to vote in Michigan
May not talk to or Two allowed per party, but only one
approach voters challenger per party has authority to
Cannot challenge challenge – must declare an authority
change with chairperson
May not be behind
pollworker tables May challenge a voter’s qualifications
or election inspectors if proper
May not touch materials procedure is not followed
May not be a candidate May not talk to or approach voters
Not required to be May be expelled for being disorderly
registered to vote
May be behind the pollworker tables
May view pollbook at
chairperson’s discretion May view pollbook or election
equipment
May not touch materials
 Challenge must be made to the
Chairperson.

Chairperson procedure:
• Administer oath to voter
• Question voter on eligibility
• Prepare challenged ballot (if eligible)
• Record challenge in paper poll book
• Remark in EPB
• Process as usual
If voter is eligible, Chairperson will prepare a
Challenged Ballot:
• Write ballot number on ballot in pencil.
• Conceal number with post-it tape (in supply tub)
• Issue as “Challenged ballot” in EPB
• Record in paper pollbook
• Process as usual.
At exactly 8:00 PM, announce,

“The Polls are now closed.”

Remove Applications to Vote
from Station 1.

Hand out Applications to Vote

to each voter in line at 8:00 PM.

Inspector stands in line behind

last voter in line at 8:00 PM.
Allow everyone in line at 8:00 PM to vote.
If not in line at 8:00 PM, they may not vote.
No exceptions! Contact the City Clerk.

Polling location doors must remain unlocked until

all work for the election is complete.
If Emergency Ballot Bag
was used during the
day, remove and
tabulate ballots.
 Chairperson delegates tasks to Inspectors.
Inspectors must use Closing Procedures Check List!
 Confirm the number of voters on the Verity
Scan, the EPB and the Applications to Vote.

ALL TOTALS MUST MATCH !!!

EPB

Applications to Vote
Verity Scan
Wait until after 8:00 pm to
close polls.
1. Press the Poll Worker button.
2. Choose Close Polls.
3. Choose Yes, close the polls.
4. Chair/Co-Chair enters the
Close Polls password and
taps Accept.
5. Wait while the Close Polls
and Tally reports print.
6. Wait while modem is enabled.
7. Verity Scan will transmit results;
the screen will indicate the
progress.
8. Once transmission is successful,
select OK. (If any transmission
problems, call Clerks Office! We will have
you pack up Scan and return to City Hall.)
9. The polls are now closed. A
Transmission report and
additional Tally reports will print.
10. Once Polls have been closed,
detach and separate the
printed totals tapes.
Click Print Write-in Report three
times to print three Write-in
Report tapes.

Fan fold and paperclip the

tapes.
• Break the seal on the Verity Scan access door, and
remove the V-Drive memory device. Place the V-Drive
so the drive is visible in the plastic window of the
Orange Transfer Bag.
• Press the red power button on the back of the
Verity Scan to power it down.
Unlock/open the ballot box access door and remove the
ballots. Transfer them to the approved ballot container.

• Voted
• Unused
• Spoiled
• VAT Ballot Storage
Envelope
Do NOT place Provisional Envelope ballots
in Ballot Bag.

Return to Clerk!
 Two inspectors from differing political parties
must carefully and correctly seal the ballot bag.

Place the certificate

in the plastic pouch.
Wait until after 8pm to close polls. Once Polls are
closed they cannot be reopened on that device.
After the close of polls, press the blue Poll Worker Button.
This button is located on the back of the Verity Touch Writer.
• Select the Menu button
• Click Close Polls
• Click Yes, close the polls
• Chair/Co-Chair enters Close
Polls Code and selects Accept.
• Press the red power button on the back of the
Verity Touch Writer to power it down.
 Final Backup

 Save History
Prepare and Save the Reports to the USB Thumbdrive
• Ballot Summary Report
• List of Voters
• Remarks Report

Make sure you save the

files in the secured
location - Store N Go!
After preparing and saving the EPB reports:
1. Ballot Summary Report
2. List of Voters
3. Remarks Report
 Close Electronic Poll Book program
 Shut down laptop
 Remove USB thumb drive and give to Chairperson
Pack up poll booths.
Place neatly in corner of
room.
Inventory supplies. Return supplies
neatly in the supply tub.
Poll Booths, Supplies Tub, Signs and Display
Boards stay at the precinct.
Place neatly in corner of the room.
Remember
to Sign!
The City Clerk will provide a list of valid write-in candidates to
the precinct. Only candidates on valid list should be recorded.
Record names exactly as written/spelled using the tally system.

Bob Smith City Council n/a III

Robert Smith City Council n/a I
If there are no valid write-in candidates, draw a line and write
“NONE” across the Statement of Votes Write-In Section.
All Election Inspectors present at close
of polls MUST sign signature labels for
the tapes.

Affix signature labels to zero report

tape, all totals tapes and write-in tapes.

Post one tape in precinct for

public viewing.
 Complete and accurate records are essential!
 Double check signatures!
 Call City Clerk’s Office with any questions!

If any signatures are missing, we will call the Inspector

back to City Hall to sign.
 Double check that all Election Inspectors
signed in all required locations.

Election Inspectors working all day, 6:00 AM - 9:00 PM,

must sign the following:
Oath of Office, Payroll Sheet, all Signature Labels, Paper Poll Book,
Ballot Bag Certificate (if you seal the bag) and/or Orange Transfer Bag
Certificate (if you seal the bag)
Chamber Seal is taped to back of green certificate.

Insert green
certificate
into plastic Seal Orange
window Transfer Bag
 Chairperson must return to City Hall with a
person of a differing political party
1. Ballot Bag - All ballots (voted, unvoted,
spoiled/defective) EXCEPT Provisional ballots and
surrendered AV ballots
- Paper poll book, Scan vDrive,
Touch Writer vDrive, USB drive, Results/Write-In tapes (x3),
Applications to Vote, Payroll sheet, Keys, surrendered
AV ballots, and Provisional ballots (if any)
3. Laptop Computer
What happens after the paperwork is delivered to
City Hall?

The precinct’s paperwork is

delivered to the Receiving Board.

The Receiving Board is a team of

inspectors responsible for
preparing the paperwork for
delivery to the Board of
Canvassers. They confirm that
the containers are sealed
properly and that the paperwork
is complete and accurate.
The Receiving Board seals the paperwork in envelopes
to be delivered to the Board of Canvassers at
Oakland County.

The Board of Canvassers is responsible for canvassing the votes

cast and certifies the election for all jurisdictions in Oakland
County.

The Board of Canvassers informs the City Clerk of any

errors/omissions/discrepancies with the election paperwork, such
as missing signatures, numbers that do not balance, etc. The
City Clerk is responsible for resolving the issues or providing an
explanation. Any unresolved issues may cause the precinct to
be deemed not re-countable.
The Board of Canvassers forwards the final report of their
findings to the City Clerk.
Here are the most common items included in the
Canvass report:
 Chair/Co-Chair does not sign paper pollbook after giving oath to
inspectors, or additional oaths for part-time inspectors
 Applications to Vote not initialed by inspector
 Applications to Vote must be returned to City Hall in the orange
transfer bag.
 Spoiled/Defective Ballot Envelope must be sealed in black Ballot Bag!
 Challenged Voters Page unacknowledged.
 No Write-in tapes included.
 Ballot Summary Report – starting/ending no. of unused ballots.
Random numbers entered so Line L equals zero.
We appreciate your commitment to
successful elections in Troy!